36C25720Q0834 0002.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

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* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation AMAG Security Cameras and AMAG Security System Components Question and Answer Change in Scope of solicitation Remove Line Item #3 79106 36C25720Q0834 06-26-2020 11:59pm

CENTRAL TIME, CHICAGO, USA

N

SDVOSBC

334220 Department of Veterans Affairs NCO 17 North Texas Healthcare System NCO 17 Network Contracting Activity 4500 S. Lancaster Road Dallas TX 75216 Danise Burt Danised.burt@va.gov Department of Veterans Affairs 6010 Amarillo Blvd Amarillo TX 79106

USA

htpps://danised.burt@va.gov Amendment danised.burt@va.gov Contract Specialist The purpose of this amendment to Combined Synopsis/Solicitation Number: 36C25720Q0834 is: 1. Update the statement of work scope 2: Questions and answers 3. Remove Line item 3:

There will be no changes to the closing date and time for questions from interested/qualified parties. That closing date and time was Friday, June 26, 2020, 11:59pm CST. No further questions will be accepted. An amendment/modification to the Solicitation will be posted to FBO answering all questions submitted.

PREVIOUS QUOTE SUBMISSION DATE AND TIME:

Quotes must be received no later than Monday, June 22, 2020 11:59pm CST. Email your quote directly to DaniseD.Burt@va.gov. The subject line must specify: RFQ 36C25720Q0834.- Quotes/Proposals. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.

REVISED/UPDATED QUOTE SUBMISSION DATE AND TIME:

Quotes must be received no later than Friday, June 26, 2020 11:59pm CST. Email your quote directly to DaniseD.Burt@va.gov. The subject line must specify: RFQ 36C25720Q0834.- Quotes/Proposals. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.

All other terms and conditions of the original Combined Synopsis/Solicitation Number remain unchanged.

1. Statement of Work AMAG Upgrade and BLDG 46 Completion

1. Background: The Physical Access Control System (PACS) is an AMAG Technology, Homeland Security Edition (HSE), Security Management System (SMS) version 8.1, utilizing model 2100 and 2150 style controllers, structured to provide continuous control and monitoring of (221) doors and (102) video security cameras in multiple locations throughout the Amarillo VA Health Care System (AVAHCS). The SMS database is running on a Dell R530 server, and the (2) Network Video Servers (NVR) are running on Dell R730’s (58 TB raid 5 storage). The AVAHCS consists of the Thomas E Creek VA Medical Center in Amarillo Texas, an Outpatient Clinic in Lubbock Texas, and (3) Community Based Outpatient Clinics (CBOC): (1) in Dalhart Texas, (1) in Clovis New Mexico, and (1) in Childress Texas. The AVAHCS also has (2) Vet Centers located in Amarillo and Lubbock and the NCO 18 Contracting Office in Amarillo. The PACS, is/will be, interconnected providing two-way communications via VLAN to the Security Management System Database (SMS) and Networked Video Recorder servers (NVR) located at the Thomas E Creek facility in Amarillo Texas. 100% daily operability is required to maintain the continuity of the PACS System. A Contract is needed to install, and program upgraded equipment and uninstall outdated equipment of the current PACS System (AMAG), including Original Equipment Manufacture technical and software support agreement, (SSA) Servers Operating systems and Microsoft SQL. This is a high priority system and an Upgrade of Software/Hardware and Equipment Purchase/Installation contract is needed.

2. Scope:

The Amarillo VA Health Care System, (AVAHCS) is seeking a contractor to purchase equipment, install, program, and remove AMAG components. This will include parts, updates, system licenses, labor, and travel during the hours of 8am to 5pm, Monday through Friday. The Contractor will perform a system inspection and operability check to insure 100% system operability and stability. They will install and program the SMS Database and NVRs at the newest versions of Homeland Security Edition software and options. They will provide and maintain access to AMAG’s technical support via an annual Site Support Agreement, (SSA).

2.1 AMAG (HLS) upgrade to the M4000 Database Controllers, M4000 Door Controllers, 100-240VAC; 12/24VDC; 6/3A Output Power Supply (intelligent monitoring via M4000 control panels), and MN-CAB2A Enclosures (suitable for any two board combinations plus two M4000 PSU’s or any 4 board combinations).

2.2 The Specialty Care Unit (Bldg. 46) needs 18 doors upgraded to utilize the AMAG Technology HSE with electric door hardware (handles, hinges, strikes), door monitor, card reader, requests to exit and boring of doors for said hardware. If an accident happens while boring a door, and the door is unusable, the contractor will replace the door with a pre-bored and/or wired for AMAG door.

3. Specific Tasks:

3.1 System Stability: System stability is defined as all hardware properly installed as per Amag Technology installation instructions, U.S. Department of Veteran Affairs Physical Security Design Manual for Life Safety and Mission Critical Facilities dated January 2015, VA Engineering Specifications, and VA Handbook 0730/4. If it is discovered that any door or camera hardware or wiring is not installed to the AMAG standard the door or camera will be corrected to meet the current approved AMAG installation standard by the Contractor under this contract. This is to include but not limited to, wiring of all hardware at the door or camera and AMAG Controllers. The contractor will also be responsible for verifying and correcting any software configuration errors within the AMAG system, including but not limited to, the Server operating system, and Microsoft SQL. The contractor will provide support in correcting the current configuration to include, but not limited to, hours, time codes, holidays, schedules, predefined, and triggers. All work listed above will be covered under this contract before the system can be cleared as being stable.

3.1.1 Existing Amag Door Controller equipment to be updated:

3.1.2 Analog Video Cameras (17 Axis EN-7904-A encoders) that need to work with upgrade:

3.1.3 Network Video Cameras that need to work with update:

3.1.4 BLDG 46 Doors that need AMAG hardware:

3.2 Identify and Label:

3.2.1 The Contractor will label all cameras, readers, and wires inside the existing AMAG enclosures.

3.2.2 The Contractor will identify all wiring, programming, and installation issues and correct to AMAG standards.

3.3 Equipment Repair and Replacement:

3.4 Support Requests and Reports: The Contractor must provide a Web Based Support Site so that Amarillo VA staff can request and track all support calls. The website must give the Amarillo VA System the ability to open support tickets and track status, 24/7. The Amarillo System must also have the ability to login to the support website and run reports of past support tickets every quarter. This is needed because of the High priority of the system.

3.5 Remote System Access: No remote system access will be granted without an approved National MOU agreement in place.

3.6 Upgraded Database, Door Controllers, Enclosure, and Output Power Supply: Upgrade installation, configuration, programming, and removal of old equipment must be a turnkey operation. All outdated AMAG equipment will be turned over to the COR for proper VA turn-in procedures.

3.7 System Software Options:

3.8 All wiring/cabling will be plenum rated

4. Performance Monitoring:

5. Security Requirements: There will be access to VA Sensitive Information in the form of Staff Personal Identifiable Information, PII with this contract. The Contractor will need access to the Amag Security Management System database server and Networked Video Recorder, (NVR) servers. They will need to make a copy of the database to be sent to the Amag Corporation to be modified to work with new levels of system software. The Contractor will be required to check in with the Police Service and the COR or Designated VA Alternate, to get a Contractors Visitor Badge when onsite. If the Contractor needs access to any Sensitive Areas, the Contractor will be escorted by a Full Time VA Authorized Employee.

6. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

7. Other Pertinent Information or Special Considerations:

7.1 Certifications: The Contractor must be an AMAG Certified Reseller in good standings with AMAG. The Contractor must provide a copy of their AMAG certification card, showing they are in good standing. The Contractor must have at minimum (2) current Certified Symmetry Essentials AMAG Installers. The installers must have also been trained on AMAG 7.0.1. or higher. The Contractor must be trained in Microsoft Windows Server 2012 Operating systems and Microsoft Sequel Server 2012 or be able to provide access to a trained technician within the priority time frame stated in clause 5.5.1. This is needed to maintain a high level of support at all times. All work performed on AMAG Servers and Workstations by the Contractor must also be performed by a Certified Symmetry Essentials AMAG Installers.

7.2 Identification of Potential Conflicts of Interest (COI): There is NO COI currently.

7.3 Identification of Non-Disclosure Requirements: Personal Identifiable Information (PII) will be accessible and a disclosure agreement will be required.

7.4 Packaging, Packing and Shipping Instructions: The Amarillo System will provide a secured staging & storage area for project related materials.

7.5 Inspection and Acceptance Criteria: The COR or designated VA alternate will be responsible for certifying that the work done under the contract is performed to time and standard. They are also responsible for assuring the inspection and acceptance of products provided are incidental to services.

7.6 Facility Polices: Contractor will follow all VA and Federal security, parking and smoking regulations.

7.7 OSHA Training: During new equipment and door installations, the onsite supervisor must have his or her 30-hour OSHA card. Onsite techs must have their 10-hour OSHA card.

7.8 Firewall Penetrations: All holes made through firewalls will be filled with VA approved red fire caulk or fire sleeve. All penetrations shall be inspected by COR or designated VA replacement.

7.10 Infectious Control Risk Assessment, (ICRA) and Interim Life Safety Measures, (ILSM): The Contractor shall keep in their possession in plain sight their signed ICRA and ILSM for the installation job they are performing, for the duration of the job.

7.11 Contractors Equipment and Ladders: Contractors’ tools and equipment shall be in good working order and have all the appropriate OSHA decals for use on the facility.

7.12 V.A. Holidays: Work shall be accomplished Monday-Friday 8:00am-4:30pm.

National Holidays: The 10 holidays observed by the Federal Government are:

And any other day specifically declared by the President of the United States to be a national holiday.

7.13 Pre-bid Site Visit: All solicitors must perform a site visit conducted by the Contracting Officer and Contracting Officers Representative prior to submitting a bid.

The site visit will take place at the: Amarillo VA Healthcare System located at 6010 Amarillo Blvd West, Amarillo, TX 79106

Where: Engineering Conference Room, Building 34; Room 3409.

Please note that all contractors/visitors are required to check in with the VA Police Operations Office at the Lobby to obtain their visitor passes upon arrival at the VA facility before the site visit commences.

8. Risk Control: There will be approved ICRA and an ILSM for all work done that may put Staff or Patients at risk.

9. Place of Performance: Amarillo VA HealthCare System. (Consisting of)

9.1 Thomas E Creek VA Medical Center

6010 Amarillo Blvd. West Amarillo TX. 79106

9.2 Amarillo Vet Center

3414 Olsen Blvd. Suite E Amarillo, TX. 79109

9.3 NCO 18 Contracting

7201 I-40 West, Suite 100 Amarillo TX. 79106

9.4 Lubbock Outpatient Clinic

6104 Avenue Q South Drive Lubbock, TX 79412

9.5 Lubbock Vet Center

3106 50th St. Suite 4000 Lubbock TX. 79413

9.6 Clovis Community Based Outpatient Clinic

921 East Llano Estacado Clovis, NM 88101

9.7 Dalhart Community Based Outpatient Clinic

325 Denver Ave Dalhart, TX 79022

9.8 Childress Community Based Outpatient Clinic

1001 Highway 83 North Childress, TX 79201

2. Questions and Answers:

1. Is it possible to use Blade?

Answer: Yes

2. Are you still interest in Magnate Stand?

Answer: No, not interest

3. Remove Line item #3:

Port POE Switch: SC10050 SignaMax 16 port PoE+ switch gigabit 235 W, unmanaged 10 SFP-1000BASE-SX-A O GBIC LC Module, SX SFP Transceiver (MMF, 850NM, 550M, LC) 8 Exterior Bullet Cameras: WV-S1570L 4K (3,840 x 2,160) iA H.265 Network Camera, 4K (3,840 x 2,160) up to 30fps, Color night vision (0.006 to 0.09 lx), IR LED equipped 30 3MP Dome Cameras: A-37-FW Advidia IP dome camera, 3MP, day/nite, weatherproof 63 24 Strand 50M OM4 Plenum Fiber Cable: 12 Strand 50 Micron Multimode Fiber: Fiber Innerduct: CAT6 Cable for New Cameras: Fiber Housing w/Connector Panel: CCH-CP12-E4 Corning CCH connector panel with 12 LC MM 50 connectors 20 20 CCH-02U Closet connector housing 4 CCH panels Fiber Connectors: 36 95-050-99 UniCam LC, MM, 50UM connector and remove the Line item (2)AMAG for cameras.

End of Document