36C25720Q0218-001.docx

36C25720Q0218

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

671-20-2-5060-0018 36C25720Q0218 03-06-2020 Sandra M. Norton 210-694-6242 03-20-2020

36C257 Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229 sandra.norton@va.gov X X Y 561720 $19.5 Million N/A X 36C671 Department of Veterans Affairs South Texas VA Health Care System 7400 Merton Minter Blvd.

Attn: Engineering Service / R. Desoto San Antonio TX 78229-4401 Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540 See CONTINUATION Page

THIS IS AN SDVOSB SET-ASIDE.

Window Washing for 1,947 windows - San Antonio locations:

1. Audie Murphy Hospital, 7400 Merton Minter St, San Antonio

2. Polytrauma Center, 7400 Merton Minter St, San Antonio TX

3. CLC, 7400 Merton Minter St, San Antonio TX 78229

4. Fisher House, 7485 Wurzbach Rd, San Antonio, TX 78229

5. PTRP, 4949 Gus Eckert, San Antonio TX 78240 Please review the entire solicitation for specific details regarding deliverables, schedule, etc.

Base + 4 Option Years CLIN 0001 - Base CLIN 1001 - Option Year 1 CLIN 2001 - Option Year 2 CLIN 3001 - Option Year 3 CLIN 4001 - Option Year 4 See CONTINUATION Page X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C257 Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

WINDOW WASHING SERVICES

1. DESCRIPTION OF SERVICES

The Contractor must provide all labor, material, tools, management, travel, and equipment necessary to perform window washing services at the locations listed below, in accordance with the specifications of the Statement of Work.

1. Audie Murphy Hospital, 7400 Merton Minter St, San Antonio TX 78229

2. Polytrauma Center, 7400 Merton Minter St, San Antonio TX 78229

3. CLC, 7400 Merton Minter St, San Antonio TX 78229

4. Fisher House, 7485 Wurzbach Rd, San Antonio, TX 78229

5. Polytrauma Transitional Rehabilitation Program, 4949 Gus Eckert, San Antonio TX 78240

Page 1 of Page 1 of Page 1 of

1. SAFETY DATA SHEETS

Prior to commencement of services, the Contractor must provide Safety Data Sheets to the COR in accordance with VA and OSHA regulations.

1. GENERAL REQUIREMENTS

The approximate window washing amounts are listed below:

· Main Hospital

· (GL-2 Floor) = 801

· Tower = 360

· Police = 18

· Canteen = 47

· Polytrauma = 362

· CLC = 257

· Fisher House = 30

· PTRP = 72

NOTE: If there are more windows than listed, a quote must be sent to the Contracting Officer, Sandra.norton@va.gov, BEFORE the additional windows are cleaned/serviced. No additional windows shall be cleaned/serviced without express, written authorization from the Contracting Officer.

The contractor shall wash both sides of the windows twice a year. The first cleaning shall take place within 30 Days after Contract /Option Year Award and the second shall take place 6 months after the first cleaning. {Ex: Contract awarded 1 March 2020, first cleaning -1 Apr 2020; 2nd cleaning – 1 October 2020.}

In addition to these services, incidental cleaning, function, not specifically listed but normally included as general practice within glazing maintenance industry shall be provided.

The contractor shall be financially responsible for replacement or component elements of window units damaged during accomplishment of the contractual service.

All windows are accessible from inside by ladder. The count is approximate, and vendor should perform their own count to verify numbers. It is up to the vendor to decide what is needed to clean each window and equipment to be used. The Contracting Officer's Representative (COR) and the contractor must review alternative considerations for windows not accessible from the inside.

Contractor shall submit a work plan to the COR for approval prior to starting work. The work plan shall include specific phasing and count of windows that to be cleaned, per day, so that the COR can track progress.

3.1 Equipment and Supplies

Contractor shall furnish all equipment and supplies necessary to perform the Services in a safe and effective manner, including, by way of example and not limitation, squeegees, buckets, sponges, lifts, rigging equipment, hand tools, cabling, weights, boatswain chairs, ladders, rope-decent systems, manual swing scaffolds, window cleaners’ belts, hanging harnesses, suspended powered platforms with weights, aerial work platforms, and high-dusting wands.

Contractor shall use all equipment and supplies in the performance of the Services in accordance with the manufacturer’s instructions.

Contractor shall store all equipment and supplies necessary for the performance of the Services off-site at its sole cost and expense. Contractor acknowledges that VHA shall not provide any storage areas to Contractor at the Facilities.

VHA shall not be liable for damage, loss, wear, or breakage of any equipment, supplies, or other personal property belonging to the Contractor, its employees, agents, contractors, or subcontractors.

Contractor shall not use tools or supplies harmful to surfaces with which they come in contact. All supplies use by Contractor shall be free of petroleum distillates that tend to attract dust particles or leave a residue or film.

3.2 Service Requirements and Restrictions

Contractor shall perform the Services so as to ensure that windows at the Facilities are free from film, grime, grit, cobwebs, spots, streaks, stains, residue, and excessive moisture.

Accumulated dirt, smears, paint specs, or other foreign matter shall be hand-scraped from Facility windows by Contractor in a manner that does not damage such windows or surfaces.

Facility window frames (heads, jambs and sills), mullion, grilles, and other related surfaces shall be washed and scrubbed clean by Contractor as needed to remove all dried dirt, insects, debris, and other materials.

Contractor shall use clean water containing a mild detergent to clean Facility windows.

Contractor shall promptly clean and dry any liquids spilled on floors during the performance of the Services.

Contractor shall ensure that exterior window cleaning Services at the Facilities commence at the highest level first, before proceeding to wash and clean each subsequent lower-level windows.

Contractor shall not use any supplies, materials, equipment, or methods that could damage Facility window surfaces, adjacent areas, structures, or buildings in any manner or to any extent.

Contractor shall not perform any Services on Facility exteriors during rain or any other inclement weather.

Contractor may make reasonable use of existing water spigots at the Facilities; however, VHA assumes no obligation to provide or maintain any water source for use by Contractor.

Interior Service Specifications

Contractor personnel shall use stepladders for washing interior windows; standing on windowsills or window-adjacent furniture is strictly prohibited.

Window sashes, sills, woodwork, furniture, and other surrounding surfaces and items shall be wiped free of water and cleaning-solution droplets and any spills.

Contractor personnel shall give Facility occupants every reasonable opportunity to clear their office windowsill of personal property prior to washing and cleaning interior windows.

Contractor personnel shall temporarily move items from windowsills and window-adjacent areas as needed to wash and clean interior windows; Contractor shall ensure that any such items are promptly returned to their original location once all water and cleaning-solution droplets and any spills have been wiped dry.

Upon completion of window cleaning, Contractor shall return all window treatments to original positions, and shall ensure that window treatments are neat and tidy.

Contractor shall perform high dusting with a microfiber wipe or cloth. Workers shall capture dust on the surface of the wipe or cloth and ensure that surfaces are free of dust.

1. REPORTS

A written ESR report with complete and documented all preventive/corrective maintenance and repair work must be submitted at the completion of each visit. Report must be in format mutually acceptable to VA and Contractor. The report must include a detailed description of the process used including a complete list of acceptable cleaning agents. The report must also include, but not limited to, manufacturer of products used, UL classification, and a copy of any Safety Data Sheets previously submitted as required by the specifications and OSHA. In addition, each ESR must, at a minimum, document the information listed below legibly and in complete detail. Failure to provide written reports could result in delay of payments.

1. Name of Contractor

1. Name of FSE who performed services

1. Contractor service ESR number/log number

1. Date, time (starting and ending), equipment downtime, and hours on-site for service call

1. VA purchase order number (Using the incorrect number could delay processing of invoices)

1. Identification of equipment to be serviced: location and number of windows washed

1. Signatures of the FSE performing the services and the VA employee who witnessed the services described

1. TECHNICAL REQUIREMENTS

As indicated under Selection Criteria.

1. HOURS OF OPERATION

6.1 Normal hours of operation are Monday through Friday from 8:00 am to 4:30 pm, excluding holidays.

6.2 Federal and National Holidays observed by the VAMC are:

New Year's Day Labor Day Independence Day Memorial Day Thanksgiving Day Christmas Day M L King's Birthday Columbus Day President's Day Veterans Day Independence Day *As declared by President of the US

When a holiday falls on a Sunday, the following Monday must be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday must be observed as a legal holiday.

1. TUBERCULOSIS SCREENING

All service contractor employees assigned to the work site shall have a certified tuberculin screening completed within 90 days prior to assignment at the work site. The certified tuberculin screening must be kept update every calendar year from the date submitted in the initial certified tuberculin screening documentation. NOTE: This can be the Center for Disease Control (CDC) and Prevention and two-step skin testing or a Food and Drug Administration (FDA)-approved blood test.

1. Contract employees manifesting positive screening reactions to the tuberculin shall be examined according to current CDC guidelines prior to working on VHA property.

2. Subsequently, if the employee is found without evidence of active (infectious) pulmonary TB, a statement documenting examination by a physician shall be on file with the employer (service contractor), noting that the employee with a positive tuberculin screening test is without evidence of active (infectious) pulmonary TB.

3. If the employee is found with evidence of active (infectious) pulmonary TB, the employee shall require treatment with a subsequent statement to the fact on file with the employer before being allowed to return to work on VHA property.

1. TRAINING REQUIREMENT

The Contractor shall attend a pre-work orientation meeting prior to the commencement of work on site. The VA shall schedule this meeting and it shall include discussions of the following topics: fire & safety; infection control; disaster procedures; & security. (The VA shall provide information to the Contractor regarding these topics and shall document the meeting)

The Contractor shall be responsible to ensure that Contractor employees coming to the work site shall receive the information required above.

The Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

1. SECURITY REQUIREMENTS

All contractors working under this contract must be fingerprinted prior to being allowed to work on campus. Contractor ID badges can be obtained from PIV office typically 3-5 days after approved SAC form is received and fingerprints clear. ID badges are required for contractor employees working at Audie L Murphy and Kerrville locations.

1. SECURITY REQUIREMENTS

The Contractor’s employees must wear visible identification and company uniforms, approved by the COR, at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section or the COR. The VAMC shall not invalidate or make reimbursement for any parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, must be subject to a search. Violations of VA regulations may result in citations answerable in the United States (Federal) District court, not a local district, state, or municipal court.

1. PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor must take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes must be removed immediately. Damage resulting from the Contractor operations must be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor must be responsible to meet OSHA/Safety requirements in the performance of the work. This must include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor must be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

Damage

Extreme caution must be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor shall be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense.

1. FACILTY CHECK-IN REQUIREMENTS

The Contractor must be required to report to the Audie L. Murphy, Engineering Services to log in for services performed under this contract. This check in is mandatory.

1. Information Systems Officer, Information Protection

The contractor shall not have access to VA Desktop computers, nor shall they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units shall remain in VA control and shall not be removed from VA custody.

1. Privacy Officer

The contractor shall not have access to protected Patient Health Information (PHI) nor shall they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units shall remain in VA control and shall not be removed from VA custody. All research data available for Contractor analyses is de-identified.

1. Records Manager

a. Contractor must comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

b. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

c. In accordance with 36 CFR 1222.32, Contractor must maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

d. STVHCS and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of STVHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to STVHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

e. The Contractor must immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor must ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor must not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it must be returned to STVHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government must be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

f. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and STVHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

g. The Contractor must only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with STVHCS policy.

h. The Contractor must not create or maintain any records containing any non-public STVHCS information that are not specifically tied to or authorized by the contract.

i. The Contractor must not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

j. The STVHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which STVHCS must have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

k. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

1. DEFINITIONS/ACRONYMS

Acceptance Signature – VA employee who is authorized to sign-off on the ESR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

CO – Contracting Officer COR – Contracting Officer’s Representative ESR – Employee/Vendor Service Report – A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

FSE – Field Service Employee - A person who is authorized by the Contractor to perform services on the VAMC premises.

PM – Preventive/corrective Maintenance VA – Veterans Affairs VAMC – Department of Veterans Affairs Medical Center

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Window Washing Services for Audie Murphy Main Hospital (GL-2, Tower, Police, Canteen)- 1,226 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD Second cleaning - 6 months after first cleaning Contract Period: Base

Window Washing Services for Audie Murphy Polytrauma Center - 362 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Community Living Center - 257 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Fisher House - 30 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for PTRP - 72 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Audie Murphy Main Hospital (GL-2, Tower, Police, Canteen)- 1,226 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD Second cleaning - TBD Contract Period: Option 1

Window Washing Services for Audie Murphy Polytrauma Center - 362 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Community Living Center - 257 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Fisher House - 30 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for PTRP - 72 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Audie Murphy Main Hospital (GL-2, Tower, Police, Canteen) - 1,226 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Contract Period: Option 2

Window Washing Services for Audie Murphy Polytrauma Center - 362 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Community Living Center - 257 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Fisher House - 30 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for PTRP - 72 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Audie Murphy Main Hospital (GL-2, Tower, Police, Canteen) - 1,226 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Contract Period: Option 3

Window Washing Services for Audie Murphy Polytrauma Center - 362 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Community Living Center - 257 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Fisher House - 30 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for PTRP - 72 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Audie Murphy Main Hospital (GL-2, Tower, Police, Canteen) - 1,226 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Contract Period: Option 4

Window Washing Services for Audie Murphy Polytrauma Center - 362 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Community Living Center - 257 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for Fisher House - 30 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

Window Washing Services for PTRP - 72 windows

Includes all labor, equipment, tools, materials, parts, supplies, transportation, supervision and any other items and services necessary to accomplish the cleaning of all interior and exterior windows.

Cleaning Frequency:

First cleaning - TBD

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

(End of Clause)

C.4 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION 2019-01)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. As used in this clause— “Similarly situated entity” means a first-tier subcontractor, including an independent contractor, that has the same small business program status as that which qualified the prime contractor for the award, and that is considered small for the NAICS code the prime contractor assigned to the subcontract the subcontractor will perform. An example of a similarly situated entity is a first-tier subcontractor that is a HUBZone small business concern for a HUBZone set-aside or sole source award under the HUBZone Program.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside or reserved any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15; and

(4) Orders set aside for any of the small business concerns identified in 19.000(a)(3) under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Agreement. By submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract in the case of a contract for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 75 percent subcontract amount that cannot be exceeded.

(f) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran owned small business concern or SDVOSB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.101, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is so listed in the Vendor Information Pages (VIP) database (https://www.vip.vetbiz.va.gov); and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406 and 125.6, provided that any reference therein to a service-disabled veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB. The nonmanufacturer rule and the limitations on subcontracting apply to all SDVOSB and VOSB set asides and sole source contracts.

(2) “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from eligible service-disabled veteran-owned small business concerns. Only VIP-listed service-disabled veteran-owned small business concerns (SDVOSBs) may submit offers in response to this solicitation. Offers received from concerns that are not VIP-listed service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a VIP-listed service-disabled veteran-owned small business concern that meets the size standard for the applicable NAICS code.

(c) Representation. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible. Therefore, any reference in 13 CFR part 121 and 125 to a servicedisabled veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB and only such concern(s) qualify as similarly situated. The offeror must also be eligible at the time of award.

(d) Agreement. Agreement. When awarded a contract (see FAR 2.101, Definitions), including orders under multiple-award contracts, or a subcontract, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR part 121.406 and 125.6, provided that for purposes of the limitations on subcontracting, only VIP-listed SDVOSBs shall be considered eligible and/or “similarly situated” (i.e., a firm that has the same small business program status as the prime contractor). An independent contractor shall be considered a subcontractor. An otherwise eligible firm further agrees to the following:

(1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(2) Supplies or products.

(i) In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(ii) In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted.

(3) General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(4) Special trade contractors. In the case of a contract for special trade contractors, it will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(5) Subcontracting. Any work that a VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, cost of materials is excluded and not considered to be subcontracted. For mixed contracts and additional limitations, refer to 13 CFR 125.6.

(e) Joint ventures. A joint venture may be considered an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any reference therein to service-disabled veteran-owned small business concern or SDVO SBC, is to be construed to mean a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(f) Precedence. For any inconsistencies between the requirements of the SBA program for service-disabled veteran-owned small business concerns and the VA Veterans First Contracting Program, as defined in VAAR subpart 819.70 and this clause, the VA Veterans First Contracting Program requirements have precedence.

(End of Clause) C.7 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records, or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in…