36C25720Q0191-003.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice S

NEW - ELP VA UNIFORM REPLACEMENT/LAUNDRY SERVICES

75137 36C25720Q0191 02-20-2020 N

SBA

812332 Department of Veterans Affairs NCO 17 North Texas Healthcare System NCO 17 Network Contracting Activity 124 E. Hwy 67 Dallas TX 75216 Charles L. Brown, Jr.

Charles.Brown9@va.gov Department of Veterans Affairs El Paso VA Health Care System El Paso VA Medical Center 5001 N. Piedras El Paso, TX 79930 Charles.Brown9@va.gov charles.brown9@va.gov This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C25720Q0191 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. SET-ASIDE: This requirement is Notice of Total Small Business Set-Aside. The NAICS is 812332 and the small business size standard is $32.5 Million. In accordance with FAR 52.219-6. Only qualified offerors may submit bids.

Introduction: The government anticipates awarding a Firm Fixed Price award, lowest price technically acceptable (LPTA). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation requirements.

Description of Services: The El Paso Healthcare System (ELP) has a need for a contractor to provide Uniform Replacement/ Laundry services. The contractor must perform to the standards identified in the statement of work. See attached Statement of Work (SOW) and Line Item CLIN for complete details.

Place of Performance: El Paso Healthcare System (ELP) location as outlined in the Statement of Work.

Period of Performance:

Base Year: March 1, 2020 – February 29, 2021 Option Year 1: March 1, 2021 – February 28, 2022 Option Year 2: March 1, 2022 – February 28, 2023 Option Year 3: March 1, 2023 – February 29, 2024 Option Year 4: March 1, 2024 – February 28, 2025

The following clauses and provisions apply to this solicitation:

52.209-5, Certification Regarding Responsibility Matters

52.212-3, Offeror Representations and Certifications-Commercial Items

52.212-4, Contract Terms and Conditions-Commercial Items

52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items 52.217-8, Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

52.217-9, Option to Extend the Term of the Contract

a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Right 52.203-99 Prohibition of Contracting with Entities That Require Certain Internal Confidentiality Agreements 52.219-14, Limitations on Subcontracting 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3).

52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside 52.222-3, Convict Labor 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-19, Availability of Funds for the Next Fiscal Year 52.228-5 Insurance-Work on a Government Installation (JAN 1997)

52.232-33, Payment by Electronic Funds Transfer-System for Award Management 52.237-3 Continuity of Services (JAN 1991)

52.232-39, Unenforceability of Unauthorized Obligations (In the FAR https://www.acquisition.gov/far/html/52_232.html#wp1160005) 52.233-3, Protest after Award (In the FAR https://www.acquisition.gov/far/html/52_233_240.html) 852.203-70, Commercial Advertising 852.219-10 VA Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside 852.232-72, Electronic Submission of Payment Requests

852.237-70, Contractor Responsibilities

52.252-1, Solicitation Provisions Incorporated by Reference:

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es).

52.252-2, Clauses Incorporated by Reference:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es). Full text can be obtained at http://www.acquisition.gov/far/index.html

LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-14, Limitations on Subcontracting, and VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

Submission of Quote (FAR 52.212-1 Instructions to Offerors – Commercial Items):

The Offeror shall submit their quote on company letterhead and shall include unit price, overall total price, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document.

The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract.

All quotes received without this documentation will not be considered.

All questions must be emailed to Charles.Brown9@va.gov, no later than Tuesday, February 18, 2020 12:00PM CST. The subject line must specify 36C25720Q0191. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov). Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation because any amendments to this Solicitation will be posted on the website (www.fbo.gov). There will be no automated email notification of amendments.

Quotes must be received no later than Thursday, February 20, 2020, 12:00PM CST. Email your quote to Charles.Brown9@va.gov . The subject line must specify 36C25720Q0191. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.

Quote should be broken down as follows:

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

CLIN 4001 The contractor shall 12 MO provide all management, supervision, personnel, labor, tools, supplies, materials, transportation, equipment, and other items necessary to launder and maintain uniforms at EPVAHCS. Some of these uniforms may have direct patient contact. This means there is a chance that some uniforms will have the potential for exposure to blood born pathogen contamination or other biohazard material. Contractors shall supply uniforms in various sizes, quantities, and for various work schedules (See Appendix A). Note: Uniform shirts shall have sufficient material to allow shirt tails to be tucked-in. Contractors shall pick-up, count, and track all items leaving and returning to EPVAHCS. Items shall be picked-up, repaired (as needed), laundered, pressed, and delivered twice weekly. The same number of soiled uniforms collected one week shall be the same number of clean uniforms that are delivered the next week. Item counts shall be recorded and provided to the COR during pick-up and delivery. We are looking for innovative ways of tracking uniforms for different departments and individual employees (such as barcoding) to enhance efficiencies during redistribution. Contractors shall handle soiled uniforms needing repair separately. Repairs or replacement of garment shall be within one week of pick up. Contactors shall replace uniform garments due to fair wear and tear within one week of being returned. Replacements will be new or nearly new in quality. Contactors shall provide separate containers for clean and soiled uniforms Contractors are required to develop Quality Control (QC) procedures; ensuring finished uniform articles conform to accepted industry standards of quality, cleanliness and appearance, e.g., free of odors, wrinkles, and stains. These procedures will be provided to the Contracting Officer Representative (COR). Contractors are required to develop QC procedures; measuring the ongoing effectiveness of flame-retardant uniforms, including the area where patches are applied. This data shall be provided to the Contracting Officer Representative (COR) on a regular basis and/or as requested. Initial uniform issues shall consist of 11 sets for each employee working a 5-day week. All initial and subsequent new employee issues shall be new uniforms. Orders for new employee uniforms shall be submitted any time. The Contractor shall provide uniforms to new employees no later than 14 calendar days after initial measurements and submittal. All uniforms must have the facility logo [4 inches long x 2 inches high (see below)] and department patch attached. Labels will be provided by the contractor. Department labels = inches high having one inch lettering (Aerial font) if one line is used, and half inch lettering if two lines are used. The font and border shall be dark blue on a white background. The EPVHACS patch shall be placed above the right pocket, and the department patch above the left pocket.

Contract Period: Base POP Begin: 03-01-2020 POP End: 02-29-2021

CLIN 4001 The contractor shall 12 MO provide all management, supervision, personnel, labor, tools, supplies, materials, transportation, equipment, and other items necessary to launder and maintain uniforms at EPVAHCS. Some of these uniforms may have direct patient contact. This means there is a chance that some uniforms will have the potential for exposure to blood born pathogen contamination or other biohazard material. Contractors shall supply uniforms in various sizes, quantities, and for various work schedules (See Appendix A). Note: Uniform shirts shall have sufficient material to allow shirt tails to be tucked-in. Contractors shall pick-up, count, and track all items leaving and returning to EPVAHCS. Items shall be picked-up, repaired (as needed), laundered, pressed, and delivered twice weekly. The same number of soiled uniforms collected one week shall be the same number of clean uniforms that are delivered the next week. Item counts shall be recorded and provided to the COR during pick-up and delivery. We are looking for innovative ways of tracking uniforms for different departments and individual employees (such as barcoding) to enhance efficiencies during redistribution. Contractors shall handle soiled uniforms needing repair separately. Repairs or replacement of garment shall be within one week of pick up. Contactors shall replace uniform garments due to fair wear and tear within one week of being returned. Replacements will be new or nearly new in quality. Contactors shall provide separate containers for clean and soiled uniforms Contractors are required to develop Quality Control (QC) procedures; ensuring finished uniform articles conform to accepted industry standards of quality, cleanliness and appearance, e.g., free of odors, wrinkles, and stains. These procedures will be provided to the Contracting Officer Representative (COR). Contractors are required to develop QC procedures; measuring the ongoing effectiveness of flame-retardant uniforms, including the area where patches are applied. This data shall be provided to the Contracting Officer Representative (COR) on a regular basis and/or as requested. Initial uniform issues shall consist of 11 sets for each employee working a 5-day week. All initial and subsequent new employee issues shall be new uniforms. Orders for new employee uniforms shall be submitted any time. The Contractor shall provide uniforms to new employees no later than 14 calendar days after initial measurements and submittal. All uniforms must have the facility logo [4 inches long x 2 inches high (see below)] and department patch attached. Labels will be provided by the contractor. Department labels = inches high having one inch lettering (Aerial font) if one line is used, and half inch lettering if two lines are used. The font and border shall be dark blue on a white background. The EPVHACS patch shall be placed above the right pocket, and the department patch above the left pocket.

Contract Period: Option 1 POP Begin: 03-01-2021 POP End: 02-28-2022

CLIN 4001 The contractor shall 12 MO provide all management, supervision, personnel, labor, tools, supplies, materials, transportation, equipment, and other items necessary to launder and maintain uniforms at EPVAHCS. Some of these uniforms may have direct patient contact. This means there is a chance that some uniforms will have the potential for exposure to blood born pathogen contamination or other biohazard material. Contractors shall supply uniforms in various sizes, quantities, and for various work schedules (See Appendix A). Note: Uniform shirts shall have sufficient material to allow shirt tails to be tucked-in. Contractors shall pick-up, count, and track all items leaving and returning to EPVAHCS. Items shall be picked-up, repaired (as needed), laundered, pressed, and delivered twice weekly. The same number of soiled uniforms collected one week shall be the same number of clean uniforms that are delivered the next week. Item counts shall be recorded and provided to the COR during pick-up and delivery. We are looking for innovative ways of tracking uniforms for different departments and individual employees (such as barcoding) to enhance efficiencies during redistribution. Contractors shall handle soiled uniforms needing repair separately. Repairs or replacement of garment shall be within one week of pick up. Contactors shall replace uniform garments due to fair wear and tear within one week of being returned. Replacements will be new or nearly new in quality. Contactors shall provide separate containers for clean and soiled uniforms Contractors are required to develop Quality Control (QC) procedures; ensuring finished uniform articles conform to accepted industry standards of quality, cleanliness and appearance, e.g., free of odors, wrinkles, and stains. These procedures will be provided to the Contracting Officer Representative (COR). Contractors are required to develop QC procedures; measuring the ongoing effectiveness of flame-retardant uniforms, including the area where patches are applied. This data shall be provided to the Contracting Officer Representative (COR) on a regular basis and/or as requested. Initial uniform issues shall consist of 11 sets for each employee working a 5-day week. All initial and subsequent new employee issues shall be new uniforms. Orders for new employee uniforms shall be submitted any time. The Contractor shall provide uniforms to new employees no later than 14 calendar days after initial measurements and submittal. All uniforms must have the facility logo [4 inches long x 2 inches high (see below)] and department patch attached. Labels will be provided by the contractor. Department labels = inches high having one inch lettering (Aerial font) if one line is used, and half inch lettering if two lines are used. The font and border shall be dark blue on a white background. The EPVHACS patch shall be placed above the right pocket, and the department patch above the left pocket.

Contract Period: Option 2 POP Begin: 03-01-2022 POP End: 02-28-2023

CLIN 4001 The contractor shall 12 MO provide all management, supervision, personnel, labor, tools, supplies, materials, transportation, equipment, and other items necessary to launder and maintain uniforms at EPVAHCS. Some of these uniforms may have direct patient contact. This means there is a chance that some uniforms will have the potential for exposure to blood born pathogen contamination or other biohazard material. Contractors shall supply uniforms in various sizes, quantities, and for various work schedules (See Appendix A). Note: Uniform shirts shall have sufficient material to allow shirt tails to be tucked-in. Contractors shall pick-up, count, and track all items leaving and returning to EPVAHCS. Items shall be picked-up, repaired (as needed), laundered, pressed, and delivered twice weekly. The same number of soiled uniforms collected one week shall be the same number of clean uniforms that are delivered the next week. Item counts shall be recorded and provided to the COR during pick-up and delivery. We are looking for innovative ways of tracking uniforms for different departments and individual employees (such as barcoding) to enhance efficiencies during redistribution. Contractors shall handle soiled uniforms needing repair separately. Repairs or replacement of garment shall be within one week of pick up. Contactors shall replace uniform garments due to fair wear and tear within one week of being returned. Replacements will be new or nearly new in quality. Contactors shall provide separate containers for clean and soiled uniforms Contractors are required to develop Quality Control (QC) procedures; ensuring finished uniform articles conform to accepted industry standards of quality, cleanliness and appearance, e.g., free of odors, wrinkles, and stains. These procedures will be provided to the Contracting Officer Representative (COR). Contractors are required to develop QC procedures; measuring the ongoing effectiveness of flame-retardant uniforms, including the area where patches are applied. This data shall be provided to the Contracting Officer Representative (COR) on a regular basis and/or as requested. Initial uniform issues shall consist of 11 sets for each employee working a 5-day week. All initial and subsequent new employee issues shall be new uniforms. Orders for new employee uniforms shall be submitted any time. The Contractor shall provide uniforms to new employees no later than 14 calendar days after initial measurements and submittal. All uniforms must have the facility logo [4 inches long x 2 inches high (see below)] and department patch attached. Labels will be provided by the contractor. Department labels = inches high having one inch lettering (Aerial font) if one line is used, and half inch lettering if two lines are used. The font and border shall be dark blue on a white background. The EPVHACS patch shall be placed above the right pocket, and the department patch above the left pocket.

Contract Period: Option 3 POP Begin: 03-01-2023 POP End: 02-29-2024

CLIN 4001 The contractor shall 12 MO provide all management, supervision, personnel, labor, tools, supplies, materials, transportation, equipment, and other items necessary to launder and maintain uniforms at EPVAHCS. Some of these uniforms may have direct patient contact. This means there is a chance that some uniforms will have the potential for exposure to blood born pathogen contamination or other biohazard material. Contractors shall supply uniforms in various sizes, quantities, and for various work schedules (See Appendix A). Note: Uniform shirts shall have sufficient material to allow shirt tails to be tucked-in. Contractors shall pick-up, count, and track all items leaving and returning to EPVAHCS. Items shall be picked-up, repaired (as needed), laundered, pressed, and delivered twice weekly. The same number of soiled uniforms collected one week shall be the same number of clean uniforms that are delivered the next week. Item counts shall be recorded and provided to the COR during pick-up and delivery. We are looking for innovative ways of tracking uniforms for different departments and individual employees (such as barcoding) to enhance efficiencies during redistribution. Contractors shall handle soiled uniforms needing repair separately. Repairs or replacement of garment shall be within one week of pick up. Contactors shall replace uniform garments due to fair wear and tear within one week of being returned. Replacements will be new or nearly new in quality. Contactors shall provide separate containers for clean and soiled uniforms Contractors are required to develop Quality Control (QC) procedures; ensuring finished uniform articles conform to accepted industry standards of quality, cleanliness and appearance, e.g., free of odors, wrinkles, and stains. These procedures will be provided to the Contracting Officer Representative (COR). Contractors are required to develop QC procedures; measuring the ongoing effectiveness of flame-retardant uniforms, including the area where patches are applied. This data shall be provided to the Contracting Officer Representative (COR) on a regular basis and/or as requested. Initial uniform issues shall consist of 11 sets for each employee working a 5-day week. All initial and subsequent new employee issues shall be new uniforms. Orders for new employee uniforms shall be submitted any time. The Contractor shall provide uniforms to new employees no later than 14 calendar days after initial measurements and submittal. All uniforms must have the facility logo [4 inches long x 2 inches high (see below)] and department patch attached. Labels will be provided by the contractor. Department labels = inches high having one inch lettering (Aerial font) if one line is used, and half inch lettering if two lines are used. The font and border shall be dark blue on a white background. The EPVHACS patch shall be placed above the right pocket, and the department patch above the left pocket.

Contract Period: Option 4 POP Begin: 03-01-2024 POP End: 02-28-2025

The solicitation package will be posted on FedBizOpps, which can be accessed at www.fedbizopps.gov. The Government will not provide paper copies of the solicitation. Telephone, written, or facsimile, requests, for the solicitation package will not be honored. All interested parties MUST be registered in the System for Award Management (SAM) Database and have completed On-Line Representation and Certifications Application (ORCA) in order to receive a contract award. If you are not registered with SAM, you may request an application via phone at 866-606-8220 or register on-line at https://www.sam.gov. To keep informed of changes: Check www.fedbizopps.gov frequently.

DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis.

El Paso Veterans Affairs Health Care System (ELPVAHCS)

UNIFORM SERVICE CONTRACT

Statement of Work Statement (SOW)

1. General Objectives and Requirements This requirement is for providing and maintaining work uniforms for the Emergency Management System Personnel at the El Paso Veterans Administration Health Care System (ELPVAHCS) located at 5001 North Piedras Street, El Paso, TX 79920-5001. Initial uniform issues shall consist of 11 sets for each employee working 5-day week. All initial uniform issue and subsequent new employee issue shall be newly issued uniforms. The Period of Performance will be from date of award for a 5-year term (base plus 4).

Title of project:

Uniform Contract Authority for the project All services must adhere to VHA Handbook 1850.04, Employee Uniforms, dated November 4, 2011.

Purpose of the project

It is the intent of the Government obtain a contractor who can provide cleaning and replacement uniforms used by Veterans Affairs personnel. There is a chance that some uniforms shall have the potential for exposure to blood born pathogen contamination or other biohazard material.

a. EPVAHCS requires uniforms to be supplied in various sizes, quantities, and for various work schedules.

b. Shall need all soiled uniforms picked up, counted, laundered, and delivered clean once a week.

c. Tracking of soiled items that leave the facility and clean items that are delivered to the station is also required. It is expected that the number of soiled uniforms collected in one week are the same number of clean uniforms delivered the next week.

Background

ELPVAHCS is a Level 3 (which is the lowest level) hospital. These uniforms may be used in direct patient contact with exposure to blood born pathogen contamination or other biohazard material.

Scope and methodology

1. Replacement policy & costs

2. Damage rate for each item

3. ELPVAHCS logo & employee service patches cost

4. Uniform alterations

5. Service charge

6. Alternate drop off & pick up location

7. Dirty uniform storage/receptacles

8. Clean uniform storage/receptacles

9. Time frame after uniforms are measured for initial delivery

10. Time frame for delivery of new employee’s uniforms

11. All soiled uniforms picked up from the previous week shall be cleaned, pressed (ironed) and delivered to the appropriate place within one week.

12. Handle soiled uniforms that need repair separately and make repair or a replace garment, within one week of pick up.

13. Replace uniform garments due to fair wear and tear within one week of being returned. Replacements shall be new or nearly new in quality.

14. Provide separate containers for clean and soiled uniforms and microfiber mops.

15. Provide Initial uniforms as per type and quantities mentioned above, all uniforms must have the VA logo patch attached and department patch.

16. Veterans Affairs logo Patches shall be provided by the contractor and visibly displayed on shirt

2. Tasks and Associated Deliverables

Base

*Cotton or Cotton Blend Twill with a button-down collar *Color Light blue *9 employees working an average of 5 days per week

*Cotton or Cotton Blend Twill with cargo pocket on each leg *Color Navy *Cargo Pant Style *9 employees working an average of 5 days per week

*Cotton or Cotton Blend chino style shirt with a banded collar, reinforced with stress points and a wide back yoke for ease of movement *Color Light Blue *Chino Shirt Style 22 employees working an average of 5 days per week

Cotton or Cotton Blend Twill with cargo pocket on each leg Color Navy Cargo Pant Style 22 employees working an average of 5 days per week

Denim shirt with a button-down collar Color Light Blue (Denim) 10 employees working an average of 5 days per week

•Denim four or five pocket heavy duty denim pants with reinforced seems at stress points •Color Denim •Jean Pant Style 10 employees working an average of 5 days per week

•Cotton or Cotton Blend lightweight blouse with a notched lapel.

Left or right pocket and hemmed sleeves •Color Light blue 3 employees working an average of 5 days per week

•Cotton or Cotton Blend Twill with elastic waistband for extended range of motion •Color Navy •Women’s Style 3 employees working an average of 5 days per week

•Cotton or Cotton Blend 2 ply with a button-down collar •Color Light blue 3 employees working an average of 5 days per week

•Cotton or Cotton Blend Twill with elastic waistband for extended range of motion •Color Navy •Women’s Style 3 employees working an average of 5 days per week

•Durable canvas weave pants that are wrinkle resistant with double needle stitching. Deep front pockets with wider and longer belt loops.

•Color Charcoal 3 employees working an average of 5 days per week

•Button-through left pocket, yarn-dyed poplin shirt. Banded collar with sewn-in stays.

•Color White/Blue check 3 employees working an average of 5 days per week

Total Price

Option Year 1

*Cotton or Cotton Blend Twill with a button-down collar *Color Light blue *9 employees working an average of 5 days per week

*Cotton or Cotton Blend Twill with cargo pocket on each leg *Color Navy *Cargo Pant Style *9 employees working an average of 5 days per week

*Cotton or Cotton Blend chino style shirt with a banded collar, reinforced with stress points and a wide back yoke for ease of movement *Color Light Blue *Chino Shirt Style 22 employees working an average of 5 days per week

Cotton or Cotton Blend Twill with cargo pocket on each leg Color Navy Cargo Pant Style 22 employees working an average of 5 days per week

Denim shirt with a button-down collar Color Light Blue (Denim) 10 employees working an average of 5 days per week

•Denim four or five pocket heavy duty denim pants with reinforced seems at stress points •Color Denim •Jean Pant Style 10 employees working an average of 5 days per week

•Cotton or Cotton Blend lightweight blouse with a notched lapel.

Left or right pocket and hemmed sleeves •Color Light blue 3 employees working an average of 5 days per week

•Cotton or Cotton Blend Twill with elastic waistband for extended range of motion •Color Navy •Women’s Style 3 employees working an average of 5 days per week

•Cotton or Cotton Blend 2 ply with a button-down collar •Color Light blue 3 employees working an average of 5 days per week

•Cotton or Cotton Blend Twill with elastic waistband for extended range of motion •Color Navy •Women’s Style 3 employees working an average of 5 days per week

•Durable canvas weave pants that are wrinkle resistant with double needle stitching. Deep front pockets with wider and longer belt loops.

•Color Charcoal 3 employees working an average of 5 days per week

•Button-through left pocket, yarn-dyed poplin shirt. Banded collar with sewn-in stays.

•Color White/Blue check 3 employees working an average of 5 days per week

Total Price

Option Year 2

*Cotton or Cotton Blend Twill with a button-down collar *Color Light blue *9 employees working an average of 5 days per week

*Cotton or Cotton Blend Twill with cargo pocket on each leg *Color Navy *Cargo Pant Style *9 employees working an average of 5 days per week

*Cotton or Cotton Blend chino style shirt with a banded collar, reinforced with stress points and a wide back yoke for ease of movement *Color Light Blue *Chino Shirt Style 22 employees working an average of 5 days per week

Cotton or Cotton Blend Twill with cargo pocket on each leg Color Navy Cargo Pant Style 22 employees working an average of 5 days per week

Denim shirt with a button-down collar Color Light Blue (Denim) 10 employees working an average of 5 days per week

•Denim four or five pocket heavy duty denim pants with reinforced seems at stress points •Color Denim •Jean Pant Style 10 employees working an average of 5 days per week

•Cotton or Cotton Blend lightweight blouse with a notched lapel.

Left or right pocket and hemmed sleeves •Color Light blue 3 employees working an average of 5 days per week

•Cotton or Cotton Blend Twill with elastic waistband for extended range of motion •Color Navy •Women’s Style 3 employees working an average of 5 days per week

•Cotton or Cotton Blend 2 ply with a button-down collar •Color Light blue 3 employees working an average of 5 days per week

•Cotton or Cotton Blend Twill with elastic waistband for extended range of motion •Color Navy •Women’s Style 3 employees working an average of 5 days per week

•Durable canvas weave pants that are wrinkle resistant with double needle stitching. Deep front pockets with wider and longer belt loops.

•Color Charcoal 3 employees working an average of 5 days per week

•Button-through left pocket, yarn-dyed poplin shirt. Banded collar with sewn-in stays.

•Color White/Blue check 3 employees working an average of 5 days per week

Total Price

Option Year 3

*Cotton or Cotton Blend Twill with a button-down collar *Color Light blue *9 employees working an average of 5 days per week

*Cotton or Cotton Blend Twill with cargo pocket on each leg *Color Navy *Cargo Pant Style *9 employees working an average of 5 days per week

*Cotton or Cotton Blend chino style shirt with a banded collar, reinforced with stress points and a wide back yoke for ease of movement *Color Light Blue *Chino Shirt Style 22 employees working an average of 5 days per week

Cotton or Cotton Blend Twill with cargo pocket on each leg Color Navy Cargo Pant Style 22 employees working an average of 5 days per week

Denim shirt with a button-down collar Color Light Blue (Denim) 10 employees working an average of 5 days per week

•Denim four or five pocket heavy duty denim pants with reinforced seems at stress points •Color Denim •Jean Pant Style 10 employees working an average of 5 days per week

•Cotton or Cotton Blend lightweight blouse with a notched lapel.

Left or right pocket and hemmed sleeves •Color Light blue 3 employees working an average of 5 days per week

•Cotton or Cotton Blend Twill with elastic waistband for extended range of motion •Color Navy •Women’s Style 3 employees working an average of 5 days per week

•Cotton or Cotton Blend 2 ply with a button-down collar •Color Light blue 3 employees working an average of 5 days per week

•Cotton or Cotton Blend Twill with elastic waistband for extended range of motion •Color Navy •Women’s Style 3 employees working an average of 5 days per week

•Durable canvas weave pants that are wrinkle resistant with double needle stitching. Deep front pockets with wider and longer belt loops.

•Color Charcoal 3 employees working an average of 5 days per week

•Button-through left pocket, yarn-dyed poplin shirt. Banded collar with sewn-in stays.

•Color White/Blue check 3 employees working an average of 5 days per week

Total Price

Option Year 4

*Cotton or Cotton Blend Twill with a button-down collar *Color Light blue *9 employees working an average of 5 days per week

*Cotton or Cotton Blend Twill with cargo pocket on each leg *Color Navy *Cargo Pant Style *9 employees working an average of 5 days per week

*Cotton or Cotton Blend chino style shirt with a banded collar, reinforced with stress points and a wide back yoke for ease of movement *Color Light Blue *Chino Shirt Style 22 employees working an average of 5 days per week

Cotton or Cotton Blend Twill with cargo pocket on each leg Color Navy Cargo Pant Style 22 employees working an average of 5 days per week

Denim shirt with a button-down collar Color Light Blue (Denim) 10 employees working an average of 5 days per week

•Denim four or five pocket heavy duty denim pants with reinforced seems at stress points •Color Denim •Jean Pant Style 10 employees working an average of 5 days per week

•Cotton or Cotton Blend lightweight blouse with a notched lapel.

Left or right pocket and hemmed sleeves •Color Light blue 3 employees working an average of 5 days per week

•Cotton or Cotton Blend Twill with elastic waistband for extended range of motion •Color Navy •Women’s Style 3 employees working an average of 5 days per week

•Cotton or Cotton Blend 2 ply with a button-down collar •Color Light blue 3 employees working an average of 5 days per week

•Cotton or Cotton Blend Twill with elastic waistband for extended range of motion •Color Navy •Women’s Style 3 employees working an average of 5 days per week

•Durable canvas weave pants that are wrinkle resistant with double needle stitching. Deep front pockets with wider and longer belt loops.

•Color Charcoal 3 employees working an average of 5 days per week

•Button-through left pocket, yarn-dyed poplin shirt. Banded collar with sewn-in stays.

•Color White/Blue check 3 employees working an average of 5 days per week

Total Price

Requirements

a. ELPVAHCS requires uniforms to be supplied in various sizes, quantities, and for various work schedules.

b. Shall need all soiled uniforms picked up, counted, laundered, and delivered clean once a week.

c. Tracking of soiled items that leave the facility and clean items that are delivered to the station is also required. It is expected that the number of soiled uniforms collected in one week are the same number of clean uniforms delivered the next week.

3. Method of Delivery

The Contractor shall make use of commercial best practices in the packing and shipment of packages, unless otherwise stated in this order.

Delivery Address:

El Paso VAHCS 5001 N. Piedras El Paso, TX 79930

The Contractor shall schedule on-site delivery with the COR during normal working hours between Monday and Friday, 8:00 a.m. and 4:30 p.m., local time, excluding Federal Holidays. Work outside of Normal Business Hours is not authorized unless pre-approved by the Contracting Officer and the COR. Work outside of Normal Working hours shall not result in extra costs incurred against the government.

Legal Holidays Observed by the ELPVAHCS

New Year’s Day – 01 January Martin Luther King’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Independence Day – 04 July Labor Day – First Monday in September Columbus Day – Second Monday in October Veterans Day – 11 November Thanksgiving Day – Fourth Thursday in November Christmas – 25 December

4. Period of Performance (POP)

Base Year: March 1, 2020 – February 29, 2021 Option Year 1: March 1, 2021 – February 28, 2022 Option Year 2: March 1, 2022 – February 28, 2023 Option Year 3: March 1, 2023 – February 29, 2024 Option Year 4: March 1, 2024 – February 28, 2025

5. Place of Performance

The work shall be performed at the contractor’s site. Meetings and project planning activities shall be performed at the government’s site.

6. Organizational Conflict of Interest

The offeror’s attention is directed to FAR Subpart 9.5, Organizational Conflicts of Interest. Any potential conflict of interest issues shall be considered prior to award of the work to be performed.

7. Contractor Employees

The contractor shall ensure that contractor personnel identify themselves as contractors when attending meetings, answering government telephones, providing any type of written correspondence, or working in situations where their actions could be construed as official government acts.

8. Quality Assurance

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided for in the order and in the QASP shall help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP shall be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

9. Government Furnished Equipment (GFE)/ Information (GFI)/Facilities

None.

10. QUOTATION PREPARATION INSTRUCTIONS

The proposal submission should include the Technical and Management approach for providing services. Your quotation shall be submitted by end date of solicitation to Charles L. Brown, Jr. Contract Specialist by Email: brown4386@gmail.com or the physical address listed below:

NCO 17 Contracting Office, 124E HWY 67

Duncanville, TX 75104

11. Small Business Participation

Socio-economic consideration is given to small business in accordance with FAR 8.405-f(a).

12. EVALUATION CRITERIA

Evaluation factors are listed in descending order of importance

a. Past Performance. past performance with other Government contracts should include a history of customer satisfaction and collaboration. Past performance information will be utilized to determine the quality of the contractor’s past performance as it relates to the probability of success of the required effort.

b. Technical Approach. demonstrate the method for accomplishing the tasks outlined in the Statement of Work and an approach that is likely to yield the required results within the required time frame.

c. Management. Demonstrate the academic, technical, and professional qualifications and the "sufficiency of key personnel proposed" are the most important aspects of the management approach and staffing. Demonstration of your overall approach to managing the project, the proposed performance metrics approach to required quality assurance, configuration management, risk management, and project management plans.

d. Cost / Price.

Non-cost factors when combined are approximately equal to cost/price.

PERSONNEL

Personnel. The contractor shall provide in writing the name and phone number of a person within (10) ten calendar days of the award of the contract. The personnel shall be qualified and experienced to oversee the personnel assigned to perform the installation and maintenance services. The contractor shall correspond with the COR on a regular basis to discuss any problems that the contractor or contractor’s personnel may be experiencing during the performance of this contract. Unresolved problems shall be referred to the Contracting Officer for resolution.

Contractor Service Personnel (CSP). All subcontractors performing work for primary contractor shall meet all specifications and standards that apply to CSP under this agreement. CSP shall maintain clean and neat appearance and shall wear an identification badge always when performing services at the Government site. Identification badges shall be worn in a clearly visible area of the outer garment. The COR shall furnish this badge. Due to conflict of interest, the contractor shall not employ a current DOD employee, military or civilian to provide services under this contract.

Government point of contact (POC). The COR shall be the Government’s POC. If required, the COR shall be designated in writing to the Contractor and the scope of authority shall be set forth therein. Contractor shall respond only to calls from COR or a designated representative from the Medical Center.

SECURITY STATEMENT: The Vendor and all VA employees are required to immediately report any security violations to the Information Security Officer. No other security statements are required.

13. ACRONYMS AND DEFINITIONS

Contracting Officer (CO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government.

Contracting Officer’s Representative (COR). An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer.

14. INSURANCE:

A. Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes.

B. General Liability. Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

C. Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.

15. CONTRACT TIME PERIOD:

Contract period of performance shall be from October 1, 2019 to September 30, 2020 for the base year on this Solid Waste Removal Contract. Contract may be canceled at any time with a thirty (30) day written notice.

16. QUALITY ASSURANCE SURVEILANCE PLAN (QASP):

COR shall use surveillance methods listed below in the administration of this QASP.

A. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

1. COR shall periodically review major aspects of the PWS to include response time, quality of services provided, and equipment uptime.

2. COR shall utilize direct observations both from the COR, as well as those of the using department or section to ensure a full 360-degree review of the level of service provided.

B. PERIODIC INSPECTION. (Evaluates outcomes on a…