36C25719R0029-002.docx

3B. TELEPHONE NO.

2. DATE OF CONTRACT

1. CONTRACT NO.

3C. ADDRESS OF ARCHITECT-ENGINEER

9. ADMINISTRATIVE, APPROPRIATION, AND ACCOUNTING DATA

8. NEGOTIATION AUTHORITY

7. CONTRACT AMOUNT (Express in words and figures)

5. PROJECT TITLE AND LOCATION

3A. NAME OF ARCHITECT-ENGINEER

4. DEPARTMENT OR AGENCY AND ADDRESS

6. CONTRACT FOR (General description of services to be provided)

NSN 7540-00-181-8326

STANDARD FORM 252 (REV. 10-83)

PREVIOUS EDITION NOT USABLE

Prescribed by GSA-FAR(48CFR)53.236-2(a) (Include ZIP Code) (Include Area Code) (Include ZIP Code)

ARCHITECT-ENGINEER CONTRACT

254-899-6017 Department of Veterans Affairs Central Texas Veterans HCS 1901 S. 1st Street Temple TX 76504 A&E Design Services - ARC FLASH STUDY at the VA Medical Center, Kerrville, TX Project No. 671A4-18-105

The Contractor shall perform electrical system studies for the Department of Veterans Affairs South Texas Veterans Health Care System – Kerrville Hospital campus. The Kerrville facility consists of twenty-two buildings with a gross area of 345,929 square feet and houses the main hospital, administrative offices, nursing homes, laundry, and the energy center (chiller and boiler plant). The Kerrville campus will also be refered to as KD.

This study of the distribution system is a follow-on requirement to a recent project that updated major electrical components. The recent project was completed in 2018 and replaced feeders and switchgears. This arc flash study would follow the system from the CPS entrance point tie in to the facility down to the 120/208v panels. This scope would also include the main switch gears, MDPs, transformers, 480v/277v panels, 120v/208v panels, MCCs, generators, ATS and MTS.

b. All work shall be accomplished in strict compliance with NFPA Code 70E, 2018 Edition (Electrical Safety Requirements for Employee Workplaces); and IEEE 242-2001, Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems. All survey work will be accomplished on energized equipment unless an outage is absolutely necessary on specific equipment. All requests for outages must be submitted in writing to and approved by the Facility Manager/Chief Engineer. Appropriate protective devices (PPE) and/or equipment shall be used in those exceptional cases where it is necessary to remove covers/open equipment thereby exposing live buses or other energized components.

c. The Contractor shall conduct an entrance briefing with the Chief Engineer/Chief M&O upon arrival at the Medical Center. The Contractor shall use the meeting to introduce him/herself and to discuss the procedures for obtaining the necessary drawings and field information. The Contractor shall have the Chief Engineer/Chief M&O complete or review a survey of compliance with VHA Directive 2006-056, Electrical Power Distribution System. At the completion of each site survey, the Contractor shall conduct a short briefing with the Chief Engineer or designee to discuss any major problems or life-threatening issues if any are discovered during the survey. All information obtained during site visits or any conditions discovered during subsequent calculations shall be kept in strict confidence.

d. The electrical system study will include site visits to the KD by a team from the Contractor. The contractor’s team members will consist of experienced, professional staff having extensive knowledge in the field of electrical power and shall include at least one registered professional electrical engineer and field Tech. The Contractor will be responsible for obtaining all necessary data for these reports from as-built drawings, field investigations and verification from available KD staff (utilizing the staff’s knowledge and familiarity of the facility electrical systems). Information for site electrical utilities will also be gained from as-built drawings and contractor’s personal inspection of these utilities.

Please submit all questions to my email; Harold.Robbins2@va.gov.

Cutoff for RFI/Questions submissions for this solicitation will be July 9, 2019.

671-19-3-5166-0046

671-36X0162-5166-854200-2580 23NR8RC07

36C25719R0029 Supplement B

SUPPLEMENT B - SCOPE OF WORK

Page 1 of

Page 1 of

SCOPE OF WORK

I. GENERAL

a. The Contractor shall perform electrical system studies for the Department of Veterans Affairs South Texas Veterans Health Care System – Kerrville Hospital campus. The Kerrville facility consists of twenty-two buildings with a gross area of 345,929 square feet and houses the main hospital, administrative offices, nursing homes, laundry, and the energy center (chiller and boiler plant). The Kerrville campus will also be referred to as KD.

This study of the distribution system is a follow-on requirement to a recent project that updated major electrical components. The recent project was completed in 2018 and replaced feeders and switchgears. This arc flash study would follow the system from the CPS entrance point tie in to the facility down to the 120/208v panels. This scope would also include the main switch gears, MDPs, transformers, 480v/277v panels, 120v/208v panels, MCCs, generators, ATS and MTS.

b. All work shall be accomplished in strict compliance with NFPA Code 70E, 2018 Edition (Electrical Safety Requirements for Employee Workplaces); and IEEE 242-2001, Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems. All survey work will be accomplished on energized equipment unless an outage is absolutely necessary on specific equipment. All requests for outages must be submitted in writing to and approved by the Facility Manager/Chief Engineer. Appropriate protective devices (PPE) and/or equipment shall be used in those exceptional cases where it is necessary to remove covers/open equipment thereby exposing live buses or other energized components.

c. The Contractor shall conduct an entrance briefing with the Chief Engineer/Chief M&O upon arrival at the Medical Center. The Contractor shall use the meeting to introduce him/herself and to discuss the procedures for obtaining the necessary drawings and field information. The Contractor shall have the Chief Engineer/Chief M&O complete or review a survey of compliance with VHA Directive 2006-056, Electrical Power Distribution System. At the completion of each site survey, the Contractor shall conduct a short briefing with the Chief Engineer or designee to discuss any major problems or life-threatening issues if any are discovered during the survey. All information obtained during site visits or any conditions discovered during subsequent calculations shall be kept in strict confidence.

d. The electrical system study will include site visits to the KD by a team from the Contractor. The contractor’s team members will consist of experienced, professional staff having extensive knowledge in the field of electrical power and shall include at least one registered professional electrical engineer and field Tech. The Contractor will be responsible for obtaining all necessary data for these reports from as-built drawings, field investigations and verification from available KD staff (utilizing the staff’s knowledge and familiarity of the facility electrical systems). Information for site electrical utilities will also be gained from as-built drawings and contractor’s personal inspection of these utilities.

II. (KD) Furnished Documentation

a. As-Built Drawings. As-built drawings may not be 100% accurate and will need field verification by the Contractor. Substantial deviations from actual as-built condition which affects the SOW shall be brought to the attention of the COR.

b. A list of buildings to be assessed. The list shall identify each building (by common name and building number), the current function and total gross square footage. This information is only to be used to assist in determining costs for the required services

c. Plans and One-line Diagrams. Site plan, incoming electrical service and primary distribution system one-line diagram and basic one-line diagrams for the buildings at KD.

d. VHA Directive 2006-056 and accompanying Survey. The Directive and Survey shall be completed (or reviewed, if existing) with the Chief Engineer/Facility Manager during the entrance briefing.

II. KD Furnished Items

a. Additional as-built drawings, if available, as required by the contractor to verify existing field conditions.

b. KD personnel knowledgeable of the existing electrical systems that shall accompany the Contractor’s team members during the site investigation. The contractor shall coordinate and verify schedule and personnel, with the Chief Engineer/COR, in advance of site visit(s). COR shall ensure that medical center personnel are available to accompany the survey team. Field survey data collection efforts shall require no more than two members of KD staff, unless an additional number of contractor survey teams has been approved by the Chief Engineer in writing prior to the field investigation.

c. Any significant electrical maintenance and testing reports performed at the KD.

d. Facility Ground Resistance Test Reports when available.

III. DELIVERABLES

A. For 60% and 90% submission, provide three hard copies and electronic copies (compact disc) of the electrical system study (including data files).

1. Copies of submittals shall be provided to KD staff.

2. Drawings (Full-size for site, primary one-line diagram and secondary one-line diagrams including but not limited to switches, transformers, generators, ATS, MCC, Breakers, and panels) Use the latest version of AutoCAD (compatible with the local KDs version) and provide the viewer on each CD. For the Final Study Submittal, the KD shall receive “live” CADD drawing files which can be manipulated and updated.

3. Reports shall be loose leaf, three-hole punched, in an appropriately sized binder to include all data and drawings.

4. Submit, with the bid proposal, a proposed schedule for completion of each of the studies in the order as listed above.

The content requirements for each submission:

a. 30% submission SHALL include:

1. Letter from local electric utility provider indicating the available fault current at the point of service.

2. Executive Summary.

3. Minutes of the Entrance Briefing with the Chief of Engineering/Facility Management to include VHA Directive 2006-056 Compliance Survey.

b. 60% submission SHALL include

1. Analysis and calculations for the Primary Distribution System and partial Secondary Distribution System for each building including switchgear, switchboard and distribution panel etc. Analysis shall include Short Circuit Study and Protective Device Coordination Curves (black only).

The analysis shall be based on the actual device data (including but not limit to fuses, breakers and relays).

b. 90% submission SHALL include:

1. All Content from 60% submittal (except as updated below)

2. Deficiencies report and cost estimates.

3. All comments from 60% submission with annotations and responses;

4. All items identified in Para. 5, Specific Scope, as a separate Tab or Section to include:

A. One-Line Diagram B. Grounding Analysis C. Short Circuit Study D. Hazard-Risk Table E. Coordination Curves (In black) F. Voltage Drop Calculations G. Emergency Power Analysis H. Recommendations I. Protective Device Settings J. Cost Estimates

5. Completed analysis and calculations for the entire Primary and Secondary Distribution;

6. Completed one-line diagrams including panels and breakers. Each building on the Building List that attached to the Scope of Work shall be identified on the diagrams.

For Final Submission, provide four hard copies and four electronic copies (compact disc) of the electrical system study (including data files).

i. One original document of Final Submission shall be sent to Chief Engineer at KD and shall include:

1. A completed Report, including all corrected data from the 60% and 90% submittals and the coordination curves shall be printed in color.

2. Responses to the 60% and 90% submission comments from KD, including annotations and response.

3. Electronic copy (CD) of the entire report including all SKM data, AutoCad, Word, Excel files and PDF.

4. Color photos that show devices listed on the deficiency report.

5. Arc Flash Boundary Signage/Labels reflecting the Hazard-Risk Table. NOTE: Signage/labels need only to be provided to the KD.

6. Provide final report with stamp and signature by a Licensed Professional Electrical Engineer.

7. SOW Section IV.i - Analysis and Recommendations.

8. SOW Section IV.j - Protective Device Settings.

9. SOW Section IV.k - Cost Estimates.

IV. SPECIFIC SCOPE

The Contractor shall prepare a complete short circuit and coordination study including voltage drop calculations on the entire electrical system/s (both normal and emergency) at KD. It shall begin at the incoming utility electrical service (for the normal system) and at the emergency generators (for the emergency system) and continue through to each branch circuit panelboard, motor control center or motor control panel in each building. The study shall include a system one-line diagram; short circuit and ground fault analysis, protective coordination plots, voltage drop calculations and the following for each building:

A. One Line Diagrams:

1. The one-line diagrams shall show the schematic wiring of the electrical distribution system for each building. Field verify and include all electrical equipment and wiring protected by the over current devices.

1. Also show on the one-line diagrams the following specific information:

a. Calculated short circuit values at each bus.

b. Breaker and fuse ratings.

c. Transformer kVA, voltage ratings and wiring connections.

d. Voltage at each bus.

e. Identification of each bus.

f. Conduit material, feeder sizes and lengths.

g. Generator kW and voltage ratings.

B. Ground Resistance Analysis: A concise qualitative description (not to exceed one (1) page of narrative) describing the overall condition of the facility ground resistance shall be provided. Any violations of NEC or other abnormalities (high ground resistance, damaged conductors or electrodes, harmonics, etc) warranting further detailed study shall be highlighted. Analysis of the facility ground resistance shall be based upon:

1. Perform and provide Facility Ground Resistance Test report

2. Visual inspection of visible ground system components (made during site investigation). Include photographs in Appendices.

3. Interviews with KD engineering staff.

4. Other data on ground system made available by the KD.

C. Short Circuit Study:

1. Systematically calculate the fault impedance to determine the available short circuit and ground fault currents at each bus. Incorporate the motor contribution in determining the momentary and interrupting ratings of the protective devices. Motors less than 25 HP may be grouped together.

2. The study shall be calculated by using SKM software. Pertinent data and the rationale employed in developing the calculations shall be incorporated in the introductory remarks of the study.

3. Present the data determined by the short circuit study in a table format. Include the following:

a. Transformer kVA and voltage ratings, percent impedance, X/R ratios and wiring connections.

b. Generator kW and voltage ratings.

c. Conduit material, feeder sizes, length and X/R ratios.

d. Device identification (Manufacturer, Catalog No. and Device Curve No. and ID)

e. Operating voltage.

f. Protective device.

g. Device rating.

h. Calculated short circuit current.

i. Hazard-Risk category at each piece of equipment for the worst-case fault condition.

D. Hazard-Risk Table: For each piece of electrical equipment identified in the Short Circuit Study above, provide in table format the following information using NFPA 70E, 2004 edition and calculations as appropriate:

1. From NFPA 70E, Table 130.2 (C) “Approach Boundaries to Live Parts for Shock Protection.”

i. Limited Approach Boundary.

ii. Restricted Approach Boundary.

iii. Prohibited Approach Boundary.

2. From NFPA 70E, Article 130.3 “Flash Hazard Analysis." A flash hazard analysis shall be done in order to protect personnel from possibility of being injured by an arc flash. The analysis shall determine the Flash Protection Boundary and the Hazard/Risk Category. From NFPA 70, Annex D.8, "Basic Equations for calculating Incident Energy and Flash Protection Boundary." The contractor shall use IEEE Standard 1584 equations to estimate incident energy and Flash Protection Boundary.

3. From NFPA 70E, Table 130.7 (C) (9) (a) “Hazard Risk Category Classifications”, include in the table the worst-case Hazard Risk Category (0 through 4) associated each piece of equipment. (i.e. work on any energized parts of Metal Clad Switchgear, 1kV and above, has a Hazard Risk Category of 4) List required protective FR clothing for each category.

E. Arc Flash Labeling:

1. Contractor shall produce and install up to five hundred (500) arc flash warning labels in accordance with NFPA 70 (NEC) and NFPA 70E. Labels shall be 4” x 6” (nominal) printed on industrial quality, adhesive backed vinyl. “Danger” labels shall have pre-printed headers in red; “Warning” labels shall have pre-printed headers in orange. Electrical equipment shall be labeled IAW NFPA 70, Article 110.16. The arc flash hazard analysis to be determine the Arc Flash Protection Boundary for each label shall be calculated IAW NFPA 70E Paragraph 130.3. For each device for which a hazardous analysis is conducted, the equipment shall be field marked with a label containing the available incident energy or required level of PPE. Electrical equipment meeting the requirements of Exception #1 of Para. 130.3 may use generic labels.

2. In addition to the requirements of NFPA 70 and 70E, each customized label containing specific available incident energy or required level of PPE shall identify the corresponding piece of electrical equipment, by Panelboard or device identifier and Building number. The identification shall be in a manner understood by KD personnel. Generic labels do not require equipment and building identifiers.

F. Coordination Curves:

Prepare the coordination curves to determine the required settings of protective devices to assure selective coordination. Graphically illustrate (using log paper) that adequate time separation exists between series devices, including the utility company upstream device. Plot the specificTime Current Characteristics (TCC) of each device in the electrical system as follows:

a. Provide TCC curve down to the last branch-circuit panelboard (regardless the protective device is an adjustable or fixed device) in the three-branches of the Essential Electrical System (EES).

b. Provide TCC curve down to the last adjustable device (stop after the first fixed device) in the Normal System but at the the minimum two-level curves from each of the building Service Entrance switchgear/switchboard shall be provided.

The following specific information shall also be shown on the coordination curves at each level of power distribution system:

a. Device identification (including Manufacturer, Catalog Number, and Device Curve Number and ID)

b. Voltage and current ratio for curves.

c. 3phase and 1phase ANSI damage points for each transformer.

d. Nodamage, melting, and clearing curves for fuses.

e. Cable damage curves.

f. Transformer inrush points.

g. Maximum short circuit cutoff point.

h. Excerpts from one-line diagram reflecting the protective devices modeled on each curve. This excerpt may be inserted onto a corner (typically top right-hand) of the curve print out or may be on the preceeding facing page for ease of reference.

i. Provide explanation, analysis, and recommendation to achieve better coordination.

j. The analysis for recommended curve of a particular device shall be put right after the existing curve in the report for comparison.

3. Develop a table to summarize the settings selected for the protective devices. Include all medium voltage devices in the table, as well as all low voltage devices which require modification, showing the following data:

a. Device identification.

b. Relay CT ratios, tap, time dial, and instantaneous pickup.

c. Circuit breaker sensor rating, longtime, shorttime, and instantaneous settings, and time bands.

d. Fuse rating and type.

e. Ground fault pickup and time delay.

G. Voltage Drop Calculations:

1. Provide voltage drop calculations for all three-phase branch and feeder circuits. Show calculated voltages at each bus and voltage drops on each feeder.

2. Calculations shall be based of the maximum values of kVA, kW, kvar, power factor and amperes for each power circuit.

3. Provide tabular information showing the sizes of all cables, transformers and other circuit data.

4. Provide a system one-line diagram which clearly identifies individual equipment busses, bus numbers, cable and bus connections and other circuit information.

5. Provide a separate section or tables which provide an evaluation of the calculated voltage drops with recommendations for improvements where voltage drops exceed the allowable NEC limits.

H. Emergency Power System Analysis:

First, a narrative describing the existing emergency power system(s) at the medical center shall be provided, to include a description of each emergency generator, physical location, size (kW and ampacity), voltage, configuration (phase, wire), circuit number, age, and overall condition. A summary of the average loading on each generator (based on data provided by the KD) shall be provided and then compared to projected future loads (A-E shall develop load projections from discussing forecast projects and growth with KD engineering staff). Finally, A-E shall provide a qualitative narrative on the suitability of the existing generators to meet projected future loads. If existing Emergency Power System, including generators, is not adequate to meet either current or future demands, recommendations shall be provided in the study.

I. Analysis and Recommendations

1. For all electrical equipment, determine if adequate code clearances exist. Note cases by site, building and specific equipment that do not include adequate code clearances and provide a cost estimate to resolve the problems. Provide information in table format.

2. Determine if ground fault protection exists where required by NFPA 70 Articles 215 and 517. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

3. For all automatic transfer switches, determine if the correct 3-pole or 4-pole switches are used. Where ground fault protection is used on the normal feed to the switch, determine if the switch is correctly wired. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

4. Note any use of cable limiters and provide recommendations to avoid any single phasing conditions. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

5. On the medium voltage switchgear, where undervoltage relays (27) are used, determine whether all 3 phases are monitored or only 2 phases are monitored. For those locations where only 2 phases are monitored, provide a cost estimate for providing adequate protection for all 3 phases.

6. Analyze the short circuit calculations and highlight any equipment that is determined to be underrated. Provide recommendations to effectively protect the underrated equipment.

7. After developing the coordination curves, highlight areas lacking coordination. Present a technical evaluation with a discussion of the logical compromises for best coordination.

8. Assess the equipment condition using grading method of A, B, C, D and F.

Grade A - Like New Condition. Majority of useful life span remains.

"Excellent"

Grade B - Good Condition. Over half of useful life span remains.

"Good"

Grade C - Average Condition. Less than half of useful life span remains.

"Average",or "Fair", or C+ "Above Average"

Grade C- Workable Condition. May be past assigned useful life, but still working. "Keep an eye on it"

Grade D - Poor Condition. Past assigned useful life. Failure is not critical.

"Poor" or "Problematic"

Grade F - Critical Condition. Needs immediate attention.

"Failing" or "Critical"

J. Protective Device Settings:

1. Final field settings and minor modifications of the overcurrent protective devices shall be made to conform with the study, without additional cost to the Government.

2. For all adjustable and fixed protective devices, provide tables to show existing settings and new settings where changes are recommended for proper protection.

3. If adjustments will not provide adequate protection, provide recommendations to update or replace the existing underrated equipment and include cost estimates to accomplish the necessary corrections.

4. Provide table in Excel format to show ONLY the devices that require that their settings need adjustment.

K. Cost Estimates:

1. For each building included in the electrical study at, where recommendations are to replace or update the existing electrical system to provide adequate protection, provide estimated construction costs for the necessary work.

2. Total costs for each building shall be included in addition to an itemized breakdown to identify major items requiring replacement or upgrading.

3. Cost estimates shall not include adjustments for anticipated phasing, shut downs or overtime work.

4. An electronic copy of the Cost Estimate in an editable MS Excel spreadsheet shall be included in the submission of the final, corrected study (see para. 4. B.ii.7). The Excel spreadsheet will be used to track mitigation efforts.

V. SCHEDULE

a. Site survey work shall begin immediately and be coordinated with KD after award of contract. All final reports shall be completed, submitted and approved within 150 calendar days after the Notice to Proceed.

b. The study will provide an independent and documented overview of the entire electrical infrastructure conditions in each building at each Medical Center. The Medical Centers shall be contacted at least three (3) weeks in advance of the site visit to allow ample time for the Medical Center to arrange the staffs and prepare the necessary documents.

c. Facility electrical study shall take no longer than 150 calendar days. Draft final reports shall be submitted 30 days before the submission of the complete final report. The draft final report will be reviewed by the government with comments, edits and corrections provided to the contractor within three weeks after receipt of the draft final report. The contractor shall provide a schedule for the staggered start and staggered submission/completion of these awarded studies over a time period of 150 calendar days.

d. Draft final reports (90% submission) shall be submitted 30 days before the submission of the complete final report. The draft final report will be reviewed by the government with comments, edits and corrections provided to the contractor within three weeks after receipt of the draft final report.

e. Contractor shall submit a tentative delivery schedule to Facility COR for approval prior to any work.

VI. ACCESS & RECORDS

Information Systems Officer, Information Protection:

The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

Privacy Officer:

The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

Records Manager:

1. Records Manager:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

SELECTION CRITERIA

The Department of Veterans Affairs shall evaluate each potential contractor in terms of its:

(1) Professional qualifications necessary for satisfactory performance of required services;

(2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;

(3) Capacity to accomplish the work in the required time;

(4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;

(5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; experience presented in SF330 must indicate/reflect same or greater magnitude projects with similar or greater complexity within last 5-7 years within design and construction funding limitations.

(6) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

(7) Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

(8) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.

LIMITATIONS

This procurement is restricted to Service-Disabled-Veteran-Owned-Small-Business (SDVOSB) firms ONLY.

SUBMISSION REQUIREMENTS

Qualified Service-Disabled-Veteran-Owned-Small-Business (SDVOSB) firms are required to submit three (3) hard copies of the SF 330 (which can be downloaded from www.gsa.gov/forms). All packages shall be submitted no later than 4:00 PM, CST on 08/01/2019. All submittals must be sent by mail or email:

EMAIL to Harold.Robbins2@va.gov or Mail to

Department of Veterans Affairs Attn: Harold Robbins Network Contracting Office (NCO) 17 2002 Scott Blvd

ARC FLASH STUDY

Kerrville Campus Project 671A4-18-105 Temple, TX 76504.

The submission must include an insert detailing the following information:

1. Dun & Bradstreet Number;

2. Tax ID Number;

3. The e-mail address and phone number of the Primary Point of Contact and;

The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the package or illegibility of the information. NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only (Harold.Robbins2@va.gov ); telephone and mail inquiries will not be honored.

Page 1 of Table of Contents

REPRESENTATIONS AND CERTIFICATIONS

1.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2018)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541330.

(2) The small business size standard is $15 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204–7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(vii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(ix) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(x) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xi) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvi) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xvii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xviii) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xix) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xx) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $80,317, the provision with its Alternate II applies.

(D) If the acquisition value is $80,317 or more but is less than $100,000, the provision with its Alternate III applies.

(xxi) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan—Certification. This provision applies to all solicitations.

(xxiii) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications. This provision applies to all solicitations.

(xxiv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[X](i) 52.204-17, Ownership or Control of Offeror.

[X](ii) 52.204-20, Predecessor of Offeror.

[](iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

[](iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Certification.

[](v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Certification.

[](vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (Alternate I only).

[](vii) 52.227-6, Royalty Information.

[](A) Basic.

[](B) Alternate I.

[](viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The Offeror has completed the annual representations and certifications electronically in SAM accessed through https://www.sam.gov. After reviewing the SAM information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of Provision)

1.2 52.209-13 VIOLATION OF ARMS CONTROLS TREATIES OR AGREEMENTS—CERTIFICATION (JUN 2018)

(a) This provision does not apply to acquisitions below the simplified acquisition threshold or to acquisitions of commercial items as defined at FAR 2.101.

(b) Certification. [Offeror shall check either (1) or (2).]

(1) The Offeror certifies that—

(i) It does not engage and has not engaged in any activity that contributed to or was a significant factor in the President’s or Secretary of State’s determination that a foreign country is in violation of its obligations undertaken in any arms control, nonproliferation, or disarmament agreement to which the United States is a party, or is not adhering to its arms control, nonproliferation, or disarmament commitments in which the United States is a participating state. The determinations are described in the most recent unclassified annual report provided to Congress pursuant to section 403 of the Arms Control and Disarmament Act (22 U.S.C. 2593a). The report is available via the internet at https://www.state.gov/t/avc/rls/rpt/;and

(ii) No entity owned or controlled by the Offeror has engaged in any activity that contributed to or was a significant factor in the President’s or Secretary of State’s determination that a foreign country is in violation of its obligations undertaken in any arms control, nonproliferation, or disarmament agreement to which the United States is a party, or is not adhering to its arms control, nonproliferation, or disarmament commitments in which the United States is a participating state. The determinations are described in the most recent unclassified annual report provided to Congress pursuant to section 403 of the Arms Control and Disarmament Act (22 U.S.C. 2593a). The report is available via the internet at https://www.state.gov/t/avc/rls/rpt/; or

(2) The Offeror is providing separate information with its offer in accordance with paragraph (d)(2) of this provision.

(c) Procedures for reviewing the annual unclassified report (see paragraph (b)(1) of this provision). For clarity, references to the report in this section refer to the entirety of the annual unclassified report, including any separate reports that are incorporated by reference into the annual unclassified report.

(1) Check the table of contents of the annual unclassified report and the country section headings of the reports incorporated by reference to identify the foreign countries listed there. Determine whether the Offeror or any person owned or controlled by the Offeror may have engaged in any activity related to one or more of such foreign countries.

(2) If there may have been such activity, review all findings in the report associated with those foreign countries to determine whether or not each such foreign country was determined to be in violation of its obligations undertaken in an arms control, nonproliferation, or disarmament agreement to which the United States is a party, or to be not adhering to its arms control, nonproliferation, or disarmament commitments in which the United States is a participating state. For clarity, in the annual report an explicit certification of noncompliance is equivalent to a determination of violation. However, the following statements in the annual report are not equivalent to a determination of violation:

(i) An inability to certify compliance.

(ii) An inability to conclude compliance.

(iii) A statement about compliance concerns.

(3) If so, determine whether the Offeror or any person owned or controlled by the Offeror has engaged in any activity that contributed to or is a significant factor in the determination in the report that one or more of these foreign countries is in violation of its obligations undertaken in an arms control, nonproliferation, or disarmament agreement to which the United States is a party, or is not adhering to its arms control, nonproliferation, or disarmament commitments in which the United States is a participating state. Review the narrative for any such findings reflecting a determination of violation or non-adherence related to those foreign countries in the report, including the finding itself, and to the extent necessary, the conduct giving rise to the compliance or adherence concerns, the analysis of compliance or adherence concerns, and efforts to resolve compliance or adherence concerns.

(4) The Offeror may submit any questions with regard to this report by email to NDAA1290Cert@state.gov. To the extent feasible, the Department of State will respond to such email inquiries within 3 business days.

(d) Do not submit an offer unless—

(1) A certification is provided…