36C25718R0022-00002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITE M 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00002 11-20-2017 none 00504 00504 Department of Veterans Affairs Contracting Section 7201 I-40 West Suite 100 Amarillo TX 79106 00504 Department of Veterans Affairs Contracting Section 7201 I-40 West Suite 100 Amarillo TX 79106 To all Offerors/Bidders

36C25718R0022 11-07-2017

X N/A X The purpose of this amendment is to provide answers to vendor questions and extend proposal due date.

1. The proposal due date is hereby extended to November 22, 2017 at Noon 12:00 CST.

2. All proposal submissions should be emailed to Mark Branum at mark.branum@va.gov and lula.hill3@va.gov.

3. All other te rms and conditions remain unchanged.

MARK BRANUM

CONTRACTING OFFICER

1. Is there a current contract for this service? If so, what was the amount awarded?

Answer: Contractor: Medical Logistic Solutions, LLC, GS-33F-0004Y Order VA258-15-F-0155 Amount: $998,553.40?

2. How many drivers are there currently?

Answer: Five (5)

3. About how many rolls of security labels will be required to perform the services requested? i.e. Do security labels need to be provided to each CBOC location, to the VA, or does each driver need to have one?

Answer: Will maintain at each clinic so the VA employees can secure the cooler. Dependent on how many coolers the vendor decides to use to separate frozen, refrigerated and ambient temp specimens. Each cooler should be secured.

4. Will coolers be provided by the VA or are those to be provided by the contractor? Also, will each driver need separate coolers for the different temperature ranges of the specimens? i.e. one cooler for room temp specimens, one for refrigerated specimens, and one for frozen specimens.

Answer: Contractor should supply coolers. Historically, there have been 2 coolers for each route. 1 holds frozen (in a contained system) and room for ambient. 1 for all refrigerated.

5. Will ice packs and/or dry ice be provided by the VA?

Answer: VA will not provide dry ice, however, we have provided ice packs and system for maintaining frozen specimens.

6. Referencing page 14, how many reusable boxes will be required and what size will be sufficient?

Answer: Contractor will determine the number of reusable boxes and size.

7. Is this a new or existing requirement? If existing, who currently services the requirement?

Answer: See answer to question 1 above.

8. I’ve been unable to locate any submission requirements, or instructions. If I’ve overlooked them, could you please direct me?

Answer: Proposals can be emailed to Mark Branum at mark.branum@va.gov and Lula Hill at lula.hill3@va.gov or faxed to 806-353-6722. Please confirm that we have received your proposal.

9. I’ve been unable to locate information about how submissions will be rated/awarded. If I’ve overlooked them, could you please direct me?

Answer: See RFP page 83 E.5 Clause 52.212-2 Evaluation—Commercial Items

10. Page 15, paragraph b states the contractor is responsible for providing security labels. Are you able to provide an estimate of how many labels will be used in a year’s time?

Answer: Dependent on how many coolers the vendor decides to use to separate frozen, refrigerated and ambient temp specimens. Each cooler should be secured.

11. Page 16 & 17, paragraph h, provides a minimal list of items that must be documented. These items would be collected and documented using the software and mobile devices we currently have in place. However, there is a “Note” at the end of paragraph h that states a copy must be left with VA staff that presented items and VA staff that accepted delivery. Will we be required to track both electronically, and on paper?

Answer: Paper: Copy of this documentation must be left with the VA staff who presented Items to be transported, and with VA staff who accepted delivery.

12. Does this contract have an on-call requirement? If it does have an on-call requirement, what is it? Is it during normal business hours, or 24/7? The RFP does not specifically mention an on-call requirement, but there are multiple references that lead me to believe one exists. Some examples are:

a. Page 10, Paragraph B.1. – “Services shall also include occasional courier service between each of the CBOCs”

Answer: Historically, there have not been any calls off the scheduled normal business hours and only 1 trip per day to each clinic.

b. Page 15 provides a schedule of pick-up and delivery times that are all within regular business hours for the clinics, but page 20 provides instructions for after hours deliveries.

Answer: This is listed in case the courier is delayed with delivery due to weather, accidents, etc.

c. Page 23, Paragraph B.3.3. – “The Contract services shall be operable and available for use 100% of the time Monday through Friday 5 day week time period.”

d. It is stated in multiple locations that items are required to be delivered same day, and that there are to be no non-emergent stops. However on page 25, in addition to mentioning a barcoding requirement to allow facilities to trace packages, at all times, it is stated that, “Contractor will provide 24x7x365 customer service contacts for inquiries or issues.”

Answer: A call service/dispatch or hotline available for communication.

13. Additionally, the 1449 states that this is 100% Service Disabled Veteran Owned Small Business Set-Aside, but on page 31, it is indicated to be a Total Small Business Set-Aside.

Answer: Error Clause 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside on page 32 should have been checked instead.

14. What type of vehicles are being used for this type service?

Answer: Variety: current contractors have small compact to small crossover/SUV.

15. How many vehicles will be needed to service the contract for the several agencies. If you don't mind giving me that information, I would appreciate very much.

Answer: We do not specify the number of vehicles in the proposal for a reason. We specify pickup and delivery times, however, delivery times and distance require 1 for each route.

16. Who is the contractor currently performing the work?

Answer: See answer to question 1 above.

17. What was the cost of the final full option year of the previous contract?

Answer: See answer to question 1 above.

18. How many drivers/vehicles are currently used to service the current contract?

Answer: 5 drivers; 5 vehicles. Delivery times and distance require 1 for each route.

19. What are the vehicle sizes required?

Answer: No preference; however there are large supply totes (somedays there may be more than 1) and specimen coolers that contain(somedays there may be more than 1).

20. What is the largest item required for transport to and from the CBOCs? SOW reads, “Service shall also include occasional courier service between each of the CBOCs,” but is not reflected in a CLIN. Will separate deliveries be required for transport between CBOCs? If so, how many deliveries are expected per month or year?

Answer: Historically, we have not have any off schedule requests.

21. Will this contract be SCA enforced? After reviewing the solicitation on FBO, it contains language and dollar values regarding the Service Contract Act. This solicitation stipulates $13.10 minimum wage for courier drivers, $4.27 minimum H&W, Sick Time/Vacation. Do you verify now that those are the minimum required rates to be performed on this contract upon award?

Answer: SCA will be the prevailing wages on the DOL website.

22. A new SBA Final Rule regarding FAR Clause 52.219-14 Limitations on Subcontracting, dated June 30, 2016, reclassifies Independent Contractor drivers as Subcontractors — 13 CFR 125.6 “Work performed by an independent contractor shall be considered a subcontract.” Please inform us how the VA would like us to proceed upon award regarding this rule change given that it will affect our offer regarding pricing and performance.

Answer: See answer to question 21 above.

23. Per either of the rules, current or previous, Crosstown employee or independent contractor drivers, as appropriate, will perform a minimum of 51% of the contract cost (almost always 100% excepting emergency backup). In the case of the new rule being enforced, we would like to note that Independent Contractor driver usage is widespread across the industry, and it is likely that many companies will wrongfully use IC drivers for the entirety of contract performance.

Answer: Noted.

24. Can you please clarify the number of days that the Stockton route is supposed to be performed each year. The chart at B3. Price/ Cost Schedule states 104 Days however the chart in the Statement of Work states 260.

Answer: 104

25. The B3. Price/Cost Schedule also says that the Odessa (Permian) Route is supposed to be performed 260 days but the chart in the Statement of work says 104 Days.

Answer: 260