36C25624Q0213 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

To all Offerors/Bidders 36C25624Q0213

X

X 1

This amendment is changing due date and incorporated the following Q&As:

The new due date is 01/17/2024 at 2pm CST and all offerors should be sent to kevin.pollard2@va.gov.

Reminder all Amendments are required to be signed.

Kevin Pollard

1.) Who is the Current Incumbent and contract information?

DV Solutions, 36C25620C0025, $750,805.44, 10/22/2019 – 03/31/2023

2.) Are any Bridge Contracts in place that extend the current contract?

Not at this time.

3.) Is there a loading dock or area the truck needs to park to perform the services at all locations?

We do have a dock if needed but there is no specific place they have to park

4.) Will the agency consider extending the offer due date for a questions period and review of answers?

Not at this time

5.) Will badging be required? If so, are you using USAccess, e-Quip, or another system for badging?

USAccess

6.) If needed, badging can take from 14 to 30+ days to process. Will you allow our employees to work during the processing period or will you provide an escort? Yes

7.) What site or contract specific training do you require and will you provide the training platform?

No specific training is required

8.) Can you please provide the evaluation criteria and the FAR that this award will be based on?

Following all the Solicitation requirements and SOW look on page 56

9.) If CLIN 0005, 1005, 2005, 3005, 4005: They all have a period of performance end date as March 24, all other CLINS have the 31st. Should it be the 24th for all or 31st for all?

Those are tentative dates, it should 31st, period of performance will start on April 1st, 2024

10.) To confirm, Facility Revenue is now a part of the Business office location 3930 Vantage Drive, Fayetteville, AR, 72703? The Business office will have 3 containers every other week service?

This is asked because in the statement of work it still lists Facility Revenue but the price schedule does not reflect this.

Yes the facility revenue is part of the business office at 3930 and their will be 3 containers.

11.) Fort Smith address on the price sheet reflects 1500 Dodson Ave Fort Smith, AR 72901. However the address listed in the statement of work reflects 5700 Phoenix PL, Fort Smith, AR 72901 can you please clarify what address we are to use?

5700 Phoenix Place, Fort Smith AR. 72901

12.) Will June 19 be considered a federal holiday?

Yes

13.) Statement of work section 17. End of Month Service Report states (see “Attachment 1 - Monthly Activity log-Sample”) there is no attachment provided, can we get this attachment?

See attachment.

Section 27. Business Associate Agreement- there is no Blank attachment, can we get this attachment?

See attachment.

14.) Agreement for the Responsible Disposal of Destroyed Materials- does this need to be provided upon award or with proposal?

Can this be the current one that is in place or does the one provided need to be filled out? Yes it can be the current one, and with proposal.

15.) Based on the SOW, containers per location to be serviced are 32 gal (ECs) listed in section 7.

However, in section 24.1 it states that the VHSO has their own containers which includes an unknown amount of 65/95 gallon containers. The pricing for this solicitation is based on servicing an estimated amount of 300-32 gal bins. The 65/95 gallon bins on site allow purges without authorization.

The SOW states that additional services are on approval from CO only. Can the above statement in red be removed? This 65/95 gallon purge will be on a service call agreement with EMS and Contractor.

Can you include a CLIN for the additional services at a per bin rate in the event they are utilized?

Not at this time.

16.) In section 34.1 there is a list of standards, policies, regulations and/or governing bodies. Section F looks to be incomplete. Can you confirm/clarify what the regulation of The Joint Commission states and/or provide the regulation?

https://www.jointcommission.org/standards/standard-faqs/hospital-and-hospital-clinics/life-safety-ls/000001340/

17.) This section states “small cardboard boxes will be placed in the containers”. Paper and cardboard are separated and are not mixed for recycling purposes. Approximately how much cardboard on average is mixed in per service?

Around 1 lb

18.) The statement of work states that the VA owns and will provide the containers, is this all containers throughout the contract or just at the main location?

The Facility owns all the shred containers

19.) If at just the main location, can you clarify the number and size of containers the contractor will need to provide?

36 gallon (or comparable size) containers that are suitable for clinical and office areas.

65 and/or 95 gallon (or comparable size) lockable container with wheels (95 gal. must have four wheels) so it can be rolled.

20.) Please confirm that the Contractor is responsible for providing eighty three (83) thirty two- Gallon Tamper proof shred bins at the other locations identified in the SOW other than at VHSO Fayetteville?

Yes the Contractor is responsible for providing eighty three (83) thirty two-Gallon Tamper proof shred bins at the other locations identified in the SOW other than at VHSO Fayetteville

21.) P. 1, 5. Place of Performance The building count under a. does not match the solicitation Price Schedule, could you please confirm how many “exterior” buildings will be serviced in addition to the main hospital?

There are 8 exterior building on the main campus.

22.) P. 2, 6.1. Classified documents are not typically generated in a medical setting, and usually require a special clearance to handle. Please confirm that there will not be any classified material presented for destruction or provide guidance regarding the clearance needed to handle these documents.

Their will be no classified material

23.) P. 4, 7. The chart lists only estimated quantities, which is emphasized in the *note at the bottom of the chart. It isn’t possible to submit an accurate quote for the work based only on estimates. Will the VA provide an accurate count for bidding?

That is the most accurate totals we came up with. We just did a count

a. If not, and If the awardee finds the estimated counts were not accurate, will a modification be issued to correct the counts and fees per service so the contract reflects the actual container quantities at each location?

Yes, if we need to do a modification to correct the counts that is how it will be handle.

24.) P. 4, 9.1. Since corrugated cardboard cannot be shred along with paper without causing the truckload of material to be rejected by the recycling facility, could “small cardboard boxes” please be removed?

Yes it can be removed

25.) P. 5, 9.5 chart. Because shredding routes are scheduled using weeks rather than months, could the “once per month” be changed to “every 4 weeks” service, and the “twice per month” be changed to “every other week”?

Yes we can do that

26.) P. 10, 21.1. Is the VA requiring the bidder to attain OSHA VPP Certification in order to execute this contract?

the Contractor must be working towards achieving the Occupational Safety and Health Administration’s (OSHA) Voluntary Protection Program (VPP) Certification.

27.) P. 10. 22.2. This requires all contractor employees to have a valid Arkansas driver’s license, which is unduly restrictive. Can this be changed to simply a requirement to have a valid driver’s license?

Yes 28.) P. 11, 24.1.b. 65g and 95g bins are not mentioned in the quantities chart on page four. Would the VA please provide how many of each size will be at each site so that servicing these can be included in the Price Schedule pricing?

Cannot find the exact number

29.) P. 11, 24.2. When there is a need for containers to be added to the contract, will this be handled via contract modification?

We purchased the new containers on Government purchase card and no modification is need if we did not add another stop. If we add another stop, we will do with modification of the line items.

30.) P. 11, 24.5. If the VA owns the containers the contractor cannot provide keys to them, could this condition please be removed?

We should be able to remove that

31.) For the VAMC is there a dock and good parking area with easy ingress/egress? Also please confirm there are no stairs to negotiate at the hospital or outlying buildings.

Yes there a dock and plenty of parking. There are stairs in the main facility and out building but the main facility has elevators.

32.) For the CBOCs and Annex, please confirm that there aren’t any stairs to negotiate, and that there is adequate parking for the length of time needed to service the facility.

There are stairs to traverse, there is ample parking

33.) Can you provide an average monthly weight collected and shredded?

Around 85 lbs on average some time higher sometime lower

34.) What is the previous solicitation number?

36C25620Q0041

35.) Please clarify the difference between twice a month and every other week. (noted in frequency of collection) They are the same just different terms.

36.) Proposal needs to be sent with all signed amendments, documents per the SOW and solicitation in one conformed email sent to kevin.pollard2@va.gov by the due date.