36C25623Q1979 0002_1.docx

G. V(Sonny) Montgomery VAMC (586) Pathology & Laboratory Medicine Service (113)

GENERAL INFORMATION

BASE NOTICE TYPE

SET-ASIDE

G.V. (Sonny) Montgomery VAMC

1500 E. Woodrow Wilson Dr Jackson MS 39216

POINT OF CONTACT*

DIYONNE WILLIAMS

DIYONNE.WILLIAMS@VA.GOV

diyonne.williams@va.gov 601-206-6956

PLACE OF PERFORMANCE

1500 E. Woodrow Wilson Dr

Jackson MS 39216

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Modification to a Previous Notice Modification to a Previous Notice

DESCRIPTION

Modification to a Previous Notice

STATEMENT OF WORK

Autopsy and Pathology Consultations

1. Title of Project: Autopsy & Pathology Consultations.

2. Scope of Work:

The contractor shall provide pathology and autopsy consultation services to G.V. (Sonny) Montgomery VA Medical Center (Jackson VAMC). The services will be provided Monday through Friday, excluding Federal holidays, by pathologists who are board certified in anatomic pathology. The contractor shall provide all resources necessary to accomplish the deliverables described in this Statement of Work (SOW). This includes specimen pick up or drop off within 30 minutes of notification. Specimens are to be picked up from Jackson VAMC no later than 3:00 pm from Monday through Friday. Specimens will be securely packaged by Jackson VAMC and transported via standard motor vehicle.

Specialized tests include slide preparation, staining, pathologist consultation and other miscellaneous laboratory tests. The contractor must be CLIA and CAP accredited and will provide the Jackson VAMC with copies of CLIA and CAP certifications and maintain them in good standing throughout this contract.

The services include providing a diagnosis on pathology and autopsy cases referred by Jackson VAMC pathologists, including recommending and interpreting special stains, when indicated. If the contractor pathologist determines that one or more special stains are required for a diagnosis, the pathologist will inform the referring Jackson VAMC pathologist. The special stains required will be performed and reviewed by the contractor pathologist. Diagnoses made by contractor pathologists on light microscopy cases are communicated to the referring Jackson VAMC pathologist by writing on the Jackson VAMC consultation sheet that accompanied the case or by electronic communication. For cases that do not require special stains, a diagnosis will be provided in 48 hours or less (from the time the case is reviewed by the contractor pathologist) for pathology consults, excluding autopsy referrals. If a diagnosis cannot be provided in that timeframe, the contractor pathologist will notify the Jackson VAMC pathologist of the delay. The Jackson VAMC pathologist is responsible for entering the final diagnosis in the patient’s medical record. After an autopsy is completed, a provisional autopsy report shall be sent to the referring pathologist within 2 days. A final autopsy report shall be completed within thirty (30) days, unless the case is complicated. A “complicated case” is defined as those that require special diagnostic procedures or consultations and are deemed complicated prior to autopsy. Complicated cases will be completed within sixty (60) days. The final report shall be sent by mail to the referring pathologist.

Autopsy, pathology (including dermatopathology) consultations and testing services will include the following product codes and are based on estimated quantities presented in the IGCE:

3. Background: The Jackson, MS pathologists require autopsy and pathology (including dermatopathology) consultative services to provide accurate and timely diagnosis to our veterans that are suffering/suffered from various abnormalities. Autopsy and consultation services cannot be adequately predicated due to the spontaneous nature of abnormal disease and death.

4. Performance Period:

Base and Four option years with estimated quantities.

Base: October 1, 2023- September 30,2024 Option 1: October 1, 2024 - September 30, 2025 Option 2: October 1, 2025 - September 30, 2026 Option 3: October 1, 2026 - September 30, 2027 Option 4: October 1, 2027 - September 30, 2028

5. QUALITY ASSURANCE

The Jackson VAMC referring pathologist will review all diagnoses provided by the contractor pathologists. Any questions regarding the diagnoses will be discussed with the contractor pathologist prior to reporting. If the Jackson VAMC pathologist has a concern regarding a diagnosis, he/she will have the case reviewed by another contractor pathologist. Turnaround times will be monitored

6. Security:

Currently identified types of contracts that Do NOT involve VA “owned” sensitive information include the following:

Non-VA emergency care providers and Non-VA Healthcare providers providing emergency care to a Veteran under 38 U.S. Code §§ 1725 or 1728 The C&A requirements do not apply, and a Security Accreditation Package is not required.

NARA Records Management Language Clause: The following standard items relate to records generated in executing the contract and should be included in a typical contract:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. G.V. Sonny Montgomery VAMC (GVSMVAMC) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. Contractor personnel shall sign VA Form 10-0708 “Employee Clearance from Indebtedness” before resigning or termination from Contractor working for GVSMVAMC and Facility Records Officer must sign form. A copy of completed signed VA Form 10-0708 (Contractor personnel and Facility Records Officer signatures) shall be place in each competency folder. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with GVSMVAMC policy.

8. The Contractor shall not create or maintain any records containing any non-public GVSMVAMC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The GVSMVAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which GVSMVAC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. TMS (Talent Management System) course VA 4192704: “Records Management for Everyone” [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

12. Flow-down of requirements to subcontractors:

a. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

b. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

End of Document