36C25623Q1423.docx

36C25623Q1423

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

520-24-1-543-0013 36C25623Q1423 07-13-2023 Angela Kennedy 228-523-5066 07-25-2023

12PM

CDT

00586 Department of Veterans Affairs Gulf Coast Veterans Healthcare System 400 Veterans Ave Biloxi MS 39531 X X 562998 $16.5 Million N/A X 00586 Department of Veterans Affairs Gulf Coast Veterans Healthcare System 400 Veterans Ave Biloxi MS 39531 10N16 Department of Veterans Affairs Gulf Coast Veterans Healthcare System 400 Veterans Ave Biloxi MS 39531

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135 See CONTINUATION Page The Network Contracting Office (NCO) 16 is seeking Small Businesses capable of providing Grease Trap Cleaning Services for the Gulf Coast Veterans Healthcare System facility as per the Performance Work Statement within.

All questions are due by 12PM CT July 17, and all responses are due by 12PM CT July 25, via email to angela.kennedy2@va.gov

**PAY CLOSE ATTENTION TO SECTION E.1 INSTRUCTIONS TO OFFEROR

AND SECTION E.7 EVALUATION

FACTORS

This solicitation utilizes FAR 13.106 Comparative Analysis Evaluation.

$0.00 See CONTINUATION Page X X Tina Harris Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Angela Kennedy Department of Veterans Affairs Gulf Coast Veterans Healthcare System 400 Veterans Ave Biloxi MS 39531

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

PWS for Grease Trap Cleaning Table of Contents

Part 1: General Information Part 2: Specific Tasks Part 3: Contractor Furnished Items and Equipment Part 4: Government Furnished Items and Services Part 5: Definitions Part 6: Service Summary Items Part 7: Deliverables Schedule Part 8: Estimated Workload Data Part 9: Attachment Listing

1.0. GENERAL: This is a non-personnel services contract to provide grease trap cleaning located on Gulf Coast Veterans Health Care System (GCVHCS). Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grease trap cleaning services for underground gravity action type grease traps located adjacent to buildings on GCVHCS as defined in this Performance Work Statement (PWS). The contractor shall perform to the standards in this contract and all applicable commercial, industry, federal, state, city, and local laws/regulations.

1.2. Background: The continuous service of cleaning approximately (3) grease trap systems, (4) Water/Oil Separators and (7) Sewer Lift Stations has a positive impact on aging sewer lines. Less buildup of fats, oils, and greases in the sewer system allows it to function effeciently for a longer, continuous period of time.

1.3. Objectives: Perform grease trap cleaning services for underground gravity action type grease traps located adjacent to buildings on GCVHCS including service the Water/Oil Separators and sewer lift stations.

1.4. Scope: Trap pumping shall be based on the 25% rule, in that pumping will only be required if trap solids compromise approximately 20% to 25% of the total operating capacity of the tank.

1.5. Period of Performance: The period of performance shall be for 12 months.

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control plan ( QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which the contractor assures that their work complies with the requirements of the contract. The Contractor shall provide a QCP to the Contracting Officer Representative (COR) for review and acceptance within ten (10) days after award of contract. After acceptance of the QCP, the contractor shall receive the COR’s acceptance in writing of any proposed change to his QCP.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Government will evaluate the Contractor’s performance by performing scheduled and unscheduled surveillance. The Government will increase or decrease its surveillance as performance dictates. The Government will also evaluate and validate customer complaints to ensure the Contractor is meeting all contractual requirements. The Contracting Officer (CO) or the COR may schedule progress meetings as required.

1.6.3. Recognized Holidays: The contractor will not schedule scheduled services on holidays, unless on emergency call per section 2.1.2.1.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4. Hours of Operation: The Government Program Office conducts business, between the hours of 6:30 a.m. to 4:30 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at GCVHCS.

1.6.6. Type of Contract: The government will award a Firm-Fixed Priced Contract.

1.6.7. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.8. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR evaluates all technical aspects of the contract and assists in contract administration. A letter of designation will be issued to the COR and a copy will be provided to the Contractor. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR is authorized to perform the following functions:

1.6.8.1. Assure that the Contractor performs the technical requirements of the contract:

1.6.8.2. Perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract

1.6.8.3. Coordinates with CO for written interpretations of technical requirements, including Government drawings, designs, and specifications.

1.6.8.4. Evaluate Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies.

1.6.9. Key Personnel: The following personnel are considered key personnel by the government:

Civil Engineer Service Contracts Personnel. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 6:30 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.10. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

2.0. Specific Tasks:

2.1. Basic Services. The contractor shall provide services for Grease Trap Cleaning; Emergency Response Grease Trap Cleaning Service; High Pressure Water-Jetting.

2.1.1. CLIN 0001- Grease Trap, Lift Station and Oil/Water Separator Cleaning

2.1.1.1. Grease traps, lift stations and oil/water separators shall be visually inspected prior to, during, and after pumping to ascertain the condition of the device and whether the traps are working properly. Contractor shall inform the Contracting Officer’s Representative (COR) if any device requires repair before it can be pumped. Repairs to the grease traps are the responsibility of the Facility Manager.

2.1.1.2. Grease traps shall be cleaned by pumping out all of the liquid in the tank, including all floating grease, food waste material, and settled material residing at the bottom of the tank. Trap pumping shall be based on the 25% rule, in that pumping will only be required if trap solids compromise approximately 20% to 25% of the total operating capacity of the tank. At no time shall trap solids be allowed to exceed 25% of the tank’s operating capacity. The sides, baffles, and lids of the traps shall be thoroughly cleaned to remove grease build-up. Any obstruction in the inlet or outlet piping within the tank shall be cleared and removed. Once the grease and wastewater have been removed, the Contractor shall continue to clean the trap to remove any remaining material. The Contractor shall remove matter that may contribute to unpleasant odors. The Contractor is allowed to retrieve water for the holding tank from (overhead 4-inch line hose) or from their tank truck. The Contractor shall not return decanted water from the vacuum tank to the grease trap. The Contractor shall fill the grease trap with clean water once the pumping is complete. When putting water back into the tank it needs to be at least 75% from the bottom of the tank to the fill level. Lift stations shall have all debris removed, pumped out, ascertain the condition of the device and whether the stations are working properly. Oil/water separators shall be pumped out per schedule and fill as grease trap procedure.

2.1.1.3. Upon completion of service, the Contractor shall maintain a signed copy of the contract schedule and a pumping invoice to demonstrate work completion, and submit to the COR upon request. The Contractor shall annotate on the invoice the amount of liquids and solids pumped.

2.1.2. CLIN 0002 – Emergency Grease Trap Response Service

2.1.2.1. The Contractor may be required to provide emergency services to support grease trap pumping, and separator/lift operations both within normal duty hours and outside of normal duty hours. The Contractor shall respond to all emergency service calls within two (2) hours of notification by Service Contracts via phone call once Service Contracts personnel have been notified from the CO or COR. The Contractor only takes direction from the CO and the COR(s).

2.1.3. CLIN 0003 - High Pressure Jetting

2.1.3.1. When recommended by the contractor and confirmed by Engineering Service personnel, the Contractor shall provide additional high pressure/steam cleaning service for the interior and exterior of grease traps. The Contractor shall furnish its own high pressure steam cleaner. Capture all contents for disposal.

2.2. Service Calls. The Contractor shall service grease traps per the request of the COR during normal duty hours. Routine service shall be completed within 48 hours after notification for routine service call, unless other arrangements are made with the COR.

2.2.1. Service Call Documentation. The Contractor shall receive a work request notification from Engineering Service sent via email or facsimile. For emergency weekend work requests, the Contractor shall receive a work request on the following duty day. Upon completion of the work request, the COR will inspect the work completed by the Contractor and verify the request has been completed. If an emergency or standby situation occurs and the assigned COR is not available, a COR will inspect and verify the work. Upon completion of the service, the Contractor shall maintain a signed copy of the schedule to the COR, and submit to the COR upon request. Upon completion of all services, the Contractor shall submit a signed copy of the invoice to the COR. The Contractor shall also annotate the service on the pumping invoice provided to the COR to demonstrate work completion.

2.3. Hazardous Waste. The Contractor shall comply with all federal, state, county and base regulations/statues. For information/guidance call COR to contact GEMS office. The Contractor shall comply with all applicable local, city, county, state, and federal regulations pertaining to grease trap cleaning, waste handling, and waste hauling. The Contractor shall dispose of all grease trap waste off-base at a location approved to handle such waste. The Contractor shall also maintain a copy of the disposal invoice or similar documentation. The Contractor shall have this documentation available for review by station/regulatory personnel to verify compliance with local/state permits/laws. Contractor needs to identify the off-base facility permitted to accept grease-trap waste. The Contractor is required to submit copies of the disposal manifest/documentation to COR to coordinate with GEMS office.

2.4. Invoicing. The Contractor shall invoice electronically with in five working days of the month. The Contractor shall create a 2-in-1 invoice and shall notify the COR upon submittal for processing. The contractor shall provide supplemental documentation with each monthly invoice to be uploaded in Work order system. Supplemental files shall include work orders issued and other documentation that was generated for each task (inspection records). Supplemental files are used to validate the pricing for the monthly invoicing.

2.5. Inspection Records. The Contractor shall maintain inspection records throughout the contract performance period. Upon request, the Contractor shall make these records available to the Government for review/inspection within 2 business days. Once received, the records shall remain government property. Receipts for all services performed must be provided on the day of service.

2.6. Personnel. Contractor personnel shall present a professional appearance and be easily recognized as Contractor employees by the wearing of identification tag or company uniform that shall include the company’s name/logo and employee’s name. The Contractor shall provide company identification tags or company uniform at no additional cost to the Government. Safety requirements to wear appropriate Personal Protective Equipment (PPE) as needed which may include glasses, face shields, gloves, steel toed shoes etc. Upon completion of the contract, or an individual employee’s employment, the Contractor shall retrieve all identification media issued by the CO or COR and return immediately to the Government.

2.6.1. Contractor personnel shall comply with and ensure the subcontractor personnel comply with current federal, state, local, and federal regulations, plans, and policies including all applicable parts of the VA Occupational Safety and Health Standard and United States Department of Labor Occupational Safety and Health Administration (OSHA).

2.6.2. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the VHA, either military or civilian, unless such person seeks and received prior CO approval.

2.6.3. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

2.7. Security Requirements

2.7.1. At all times on GCVHCS premises, all Contractor employees shall comply with all Biloxi VAMC security requirements imposed by the Installation Commander. The Contractor needs to be aware that entry requirements are subject to change due to installation and actual situations. Regarding VAMC access entry, all employees are subject to a background check.

2.7.2. Main Campus Access. Current security access restrictions require all Contractor vehicles (which are the size of a standard bread delivery truck or larger. There is a vehicle check-pull off area, and the Contractor may be required to pull-off and submit to a vehicle search prior to gaining entry to station. Contractor should plan and allow for delays for a variety of in-place security procedures.

2.7.3. Campus Access Letter. To request station access, the Contractor shall submit an official letter on company letterhead to the Contracting Officer for signature. The letter shall include the following information: Contractor’s company address, telephone number, contract number, names of the Contract Program (On-Site) Manager, Contractor Security and their alternates, and duty hours.

After approval, this letter will be maintained on file with VA Police. The Contractor shall provide this letter at the Pre-Performance Conference and submit updated letters as changes occur. Entry requirements are subject to change without notice due to installation and actual situations.

2.7.4. Security Manager. Upon contract award, the Contractor shall designate, in writing to the Contracting Officer, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within five (5) working days of contract award, the Contractor’s Security Manager shall contact the COR for assistance on accomplishing Contractor personnel security requirement.

2.7.5. All Contractor personnel shall be thoroughly briefed by the CO and COR on established security requirements and procedures as stipulated in the Rules of Conduct. The COR will provide the necessary security requirements forms and will provide instructions for receiving, preparing, and processing these forms. After forms have been properly completed, the Security Manager will make an appointment for Contractor employee(s) to Security Forces for submittal of paperwork and fingerprinting. Appointments will be scheduled within in two weeks of request. The Security Manager can be reached through COR.

2.7.6. The Contractor shall brief all personnel that they shall immediately leave any area upon notification by the Contracting Officer, COR, constituted authority, or Security Forces personnel when directed as occasional operational requirements, real world activities, or emergencies dictate.

2.7.7. Restricted/Controlled (R/C) Areas. Contractor performance within restricted areas shall require Contractor compliance with various level of security and established personnel security entry control procedures. Contractor employees working in restricted/controlled areas must fluently speak, understand, read, and write English.

2.7.8. If required, the COR shall be responsible for providing access, escorts, or temporary visitor access badges for Contractor personnel while performing contact requirements. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the COR at the Entry Control Point of the R/C area.

2.7.9. At all times while in restricted areas, Contractor employee(s) shall be under direct surveillance of a person from that facility which is authorized to wear a Controlled Area Badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each the employee(s) completes the duties and leaves the area.

2.8. Contractor Vehicles. Each Contractor vehicle shall have the company name/logo prominently displayed on each side panel of the vehicle whenever vehicle is on GCVHCS property. The Contractor shall provide company identification tags and vehicle identification at no additional cost to the Government.

2.9. Government Liability for Loss or Damage. The Government will not be liable for any loss or damage to the Contractor’s property (including stock) or for expenses incidental to such loss or damage unless caused by the Government.

2.10. Required Reports/Submittals. The Contractor is required to provide documentation as indicated below.

a. Waste Disposal Permit if one was not provided with Contractor’s Quotation

b. Material Safety Data Sheet (MSDS) for all materials used by Contractor on GCVHCS

(4) Monthly: Off-Base Waste Disposal Receipt(s)

a. Waste Disposal Manifest Copy

b. Submit Invoice, after completion of service requests

2.10.1. Contractor Management Reporting (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the VAMC via a secure data collection site. The contractor is required to completely fill in.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the COR.

3.0 CONTRACTOR FURNISHED ITEMS AND EQUIPMENT

3.1. General : The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 4 of this PWS.

3.2. Equipment. The Contractor shall ensure their pumping and hauling equipment is strictly maintained in functional and safe operating condition. Tanks or other containers used for hauling refuse grease shall be covered and shall be leak free. Truck shall be equipped with sanitary type tanks, which will prevent leakage and spillage from occurring during operation and transporting of waste. Provide spill protection kits on truck in the event of a leak/spill.

3.3. In the event Contractor-owned equipment or vehicle become immobilized on VAMC during performance of the contract, the Contractor shall be responsible for the recovery of all Contractor- owned equipment and vehicles in a timely manner.

4.0. GOVERNMENT FURNISHED ITEMS AND SERVICES:

4.1. Utilities: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.2. Equipment: The Contractor shall furnish everything required to perform work under the contract unless otherwise stated herein. The Government reserves the right to make any repairs, alterations or modifications to any grease trap, aeration unit, oil/water separator or lift station under the contract at any time deemed necessary.

4.3. Materials: FORMS

Government forms required in the performance of the contract will be made available to the Contractor. The following are Government forms currently required for use under the contract:

4.3.1. Modifications will be generated by CO/COR and is utilized to assign work requirements to the Contractor. The Contractor shall respond only modifications that have been processed and approved or oral requests from the Contracting Officer or Contracting Officer’s Representative.

4.4. UTILITY SERVICES

4.4.1. Availability of Utility Services. All reasonable required amounts of water and electricity, where available, will be made available to the Contractor by the Government from existing system outlets and supplies. The quantity, quality, and consistency of the utilities supplied are not guaranteed. The Contractor, at its own expense, shall provide connections to the existing utilities system outlets and supplies. The Contractor shall be responsible for any damage to utility outlets resulting from negligent Contractor use.

4.4.2 Conservation of Utilities. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities and shall comply with energy conservation directives for VAMC. Supplemental lighting shall be used only in areas where and when work is being performed. When work areas are vacated, lighting shall be turned off. Water faucets or valves shall be turned off after the required usage has been accomplished.

5.0 DEFINITIONS

5.1 DEFINITIONS: The following is a list of terms used within PWS that require further definition.

5.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

5.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

5.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

5.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

5.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

5.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

5.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

5.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

5.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

5.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

5.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

5.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

5.1.13. WORK WEEK. Monday through Friday, unless specified otherwise as emergency.

5.1.14. GREASE. For the purpose of this PWS, grease is defined as animal, vegetable or mineral oils, fats, and food waste.

5.1.15. HAZARDOUS OR INCOMPATIBLE WASTE. For the purpose of this PWS, hazardous and incompatible wastes is considered to be but not limited to any oils, greases, flammables, chemicals, metals and other material that is listed or described in Discharge Prohibitions and Limitations.

6.0 SERVICE SUMMARY (SS) ITEMS

The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE

PWS REFERENCE

PERFORMANCE THRESHOLD

METHOD OF SURVEILLANCE

PRS # 1.

CLIN 0001 – Grease Trap, Lift Station and Oil/water separators Cleaning IAW the PWS.

PWS Section 2.1.1.

No more than two customer complaints or two COR write- ups or any combination thereof per month related to poor performance of work.

100% Inspection Validated Customer Complaint

PRS # 2

CLIN 0002 – Emergency Grease Trap Cleaning Services IAW the PWS.

PWS Section 2.1.2.

No more than two customer complaints or two COR write- ups or any combination thereof per month related to poor performance of work.

100% Inspection Validated Customer Complaint

PRS # 3

CLIN 0003 – High Pressure Jetting IAW the PWS.

PWS Section 2.1.3.

No more than two customer complaints or two COR write- ups or any combination thereof per month related to poor performance of work.

100% Inspection Validated Customer Complaint

Methods of Surveillance Definitions:

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed

Validated Customer Complaint: Complaints must be validated.

7.0 Deliverables Schedule

Off-Station Waste Disposal Permit w/Contractor’s Proposal

Officer Haz-Waste

receipt of contract award

Adobe PDF Contracting Officer

Material Safety Data Sheet (MSDS) for all materials used by Contractor on Site 10 days after receipt of contract award

Waste Disposal Manifest Copy

the 5th day of the month for the prior month’s service

the 5th day of the month for the prior month’s service. .

8.0 Estimated Workload Data

Fluctuations in campus requirements may necessitate an increase/decrease in quantities required.

9.0: Attachment Listing

9.1. ENVIRONMENTAL COMPLIANCE REQUIREMENTS

9.1.1. GCVHS Contractors, and their subcontractors, shall comply with the most stringent federal, state, and local environmental laws, regulations, and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on station.

9.1.2. Environmental Coordination: The GEMS Coordinator are the single point of contact for coordination with all environmental regulatory agencies. Prior to coordinating with any environmental regulatory agency, the contractor shall obtain approval from GEMS Coordinator. The Contractor shall provide copies of any regulatory agency notification, report, consultation, permit, and/or regulatory document to GEMS Coordinator.

1. The Contractor shall comply with all permit conditions and consultation requirements.

2. The Contractor shall provide all required testing analysis and monitoring.

3. The contractor may obtain GCVHCS environmental documents and plans from GEMS coordinator.

9.1.3. Environmental Planning: The Contractor shall comply with all testing, monitoring, record keeping, reporting, mitigation, and protection measure requirements resulting from the National Environmental Policy Act (NEPA), and the Environmental Impact Analysis Process (EIAP). To initiate NEPA and EIAP, submit to the COR. Completion of the NEPA and EIAP processes can take between three weeks to one year to complete. Early coordination is highly advised.

9.1.4. Environmental Audits/Inspections: The Contractor shall support the Government with all federal, state, local, and Air Force environmental inspections, audits, or assessments.

9.1.5. Notices of Violations (NOV): The Contractor shall be liable for any Notices of Violation (NOV), enforcement action, fine, penalty, and/or corrective action imposed by federal, state, or local environmental regulatory agencies for activities under the Contractor’s control. The Contractor shall provide verbal notification to COR and the Contracting Officer within 24 hours of receiving an NOV followed by written notification within three (3) working days.

9.2. DOMESTIC WASTEWATER

9.2.1. Grease Interceptors, Traps, and Oil Water Separators: Grease traps and oil water separators (OWS) must be routinely cleaned and maintained to ensure they are functioning properly. Oil, grease, or oily sludge removed from restaurant traps, interceptors, and OWS units must be removed from Station for disposition.

9.3. SPILL OR RELEASE AND CLEANUP REQUIREMENTS

9.3.1. The Contractor shall comply with campus plans, but not limited to: Spill Prevention Control and Countermeasures Plan; Hazardous Waste Management Plan; Recoverable and Waste Petroleum Products Management Plan, HAZMAT Management Plan; and HAZMAT Emergency Response Plan.

9.3.2. Notification: When the Contractor has a spill or release, then the Contractor shall immediately notify GEMS Coordinator, (228) 523-5893, COR and the Contracting Officer. Based on the Reportable Quantity of the contractor's spill or release, GEMS Coordinator will determine if an environmental regulatory agency Incident Release Report will need to be prepared and submitted based on the Reportable Quantity of the contractor's spill or release. (Note: If a regulatory agency incident release reporting action is required for the Contractor’s spill or release on VAMC, then GEMS Coordinator responsible to notify the appropriate regulatory agency within the mandated reporting period).

9.3.3. Reporting: When the Contractor has a spill or release, then the Contractor shall provide a copy of the Community Awareness and Emergency Response (CAER) Hazardous Materials Incident Reporting Form and any other required documentation to GEMS Coordinator to provide the appropriate regulatory agency’s mandatory reporting. (References: Hazardous Waste Management Plan, or HAZMAT Emergency Response Plan).

9.3.4. Clean-up: The Contractor shall take immediate actions involving hazardous material spill or release to properly contain, clean up, make notifications, and provide final cleanup documentation for their spill or release. When the Contractor is unable to conduct proper cleanup activities for a spill or release, then immediate notification to the Government is required. The Government reserves the right to conduct the mandatory clean-up activities until the Contractor is able. All costs incurred by the Government until the Contractor is capable of taking control of the clean-up activities are the sole responsibility of the Contractor.

9.3.5. The contractor is responsible for the characterization and disposal of cleanup materials and/or hazardous waste generated from its spill, release, and cleanup activities. (Reference the, Hazardous Waste Management Plan).

9.3.5.1. For generally “large” hazardous waste or hazardous material spills or releases, the Contractor shall comply with, but not limited to: Hazardous Materials (HAZMAT) Emergency Response Plan.

9.3.5.2. For generally “small” hazardous waste or hazardous material spills or releases, the Contractor shall comply with, but not limited to: Hazardous Waste Management Plan.

9.4. HISTORICAL, ARCHAEOLOGICAL, AND CULTURAL RESOURCES REQUIREMENTS

9.4.1 The Contractor shall comply with, but not limited to: The National Historic Preservation Act of 1966, Archaeological Resources Protection Act of 1979, Native American Graves Protection and Repatriation Act of 1990, American Indian Religious Freedom Act of 1978,; and AFI 32-7065, Cultural Resources Management.

9.4.2. Station Historic Preservation Officer (SHPO): The Contractor shall not disturb any historical, archaeological, or cultural sites or collect any prehistoric and/or historic artifacts on VAFB without proper authorization from CO.

9.4.3. Cultural Resources: Cultural resources are sites, structures, features, artifacts, and other human derived items. These include, but are not limited to: arrowheads and other flaked stone tools, beads, ornaments, sacred objects such as charmstones, hammerstones, stone bowls, bone tools, human remains, non-human bone, charcoal concentrations, unnatural concentrations of stone, shellfish remains, fossils, asphalt, old bottles, cans, coins, buttons, antiques, foundations, early military materials, and other historical items. As a general rule, any cultural resource item over 50 years of age is protected. If any previously unidentified materials of these types are found individually or in concentrated deposits within the project area, the Contractor shall report these to the on-site CEI environmental representative archaeological monitor, CEI, or the BHPO. Cultural resources are not to be collected or disturbed without approval from the on-site archaeological monitor or the BHPO.

9.4.4. Avoidance and Mitigation: The Contractor is responsible, unless otherwise noted, for implementation of any cultural resources avoidance or mitigation measures assigned to projects as a condition of approval for their activities. These measures may include, but are not limited to, literature searches, archaeological and American Indian monitoring, flagging or fencing to protect resources, avoidance of resource areas, archaeological testing, data recovery, and report preparation. The Contractor shall coordinate with the SHPO who will provide Statements of Work for contracted archaeological work that implements project specific required mitigation measures.

9.5. PROTECTION OF FISH, WILDLIFE, PLANTS, AND NATURAL RESOURCES REQUIREMENTS

9.5.1. The Contractor shall comply with, but not limited to: the National Environmental Policy Act (NEPA); the Endangered Species Act; the Marine Mammal Protection Act, the Migratory Bird Treaty Act, Executive Order 11990, Protection of Wetlands; Executive Order 13112, Executive Order 13186; AFI 32-7064, Conservation and Management of Natural Resources; and GEMS HAHA PLAN. The Contractor shall keep activities under surveillance and control to minimize disturbances and damage to the natural resources on station.

9.5.2. Notification: The Contractor should be aware of, completely avoid, any federally listed species in the area. The Contractor shall immediately notify COR, Chief of Natural Resources, if the Contractor or their biological monitors suspect the presence and impacts to any federally listed endangered or threatened species or their habitat.

9.5.3. Encountering Natural Resources: The Contractor shall not feed wild animals or cause litter (especially from lunch activities). The Contractor shall not travel in unauthorized areas in order to avoid disturbing sensitive resources or potentially coming in contact with ticks, wild animals, unstable coastline areas, and unsafe water situations.

9.5.4. Nesting Sites: The Contractor shall immediately notify COR of any nesting sites for avian species, nesting sites containing eggs and/or chicks, or roosting bats.

9.5.5. Disturbance of Plants: Contractors shall adhere to requirements stated in the process with respect to disturbance or removal of all plants and trees on GCVHCS. Mitigation may be required.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

This is a non-personnel services contract to provide grease trap cleaning located on Gulf Coast Veterans Health Care System (GCVHCS). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grease trap cleaning services as per the Statement of Work provided within.

Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 562998 - All Other Miscellaneous Waste Management Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

This is a non-personnel services contract to provide grease trap cleaning located on Gulf Coast Veterans Health Care System (GCVHCS). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grease trap cleaning services as per the Statement of Work provided within.

Contract Period: Option 1 POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

This is a non-personnel services contract to provide grease trap cleaning located on Gulf Coast Veterans Health Care System (GCVHCS). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grease trap cleaning services as per the Statement of Work provided within.

Contract Period: Option 2 POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

This is a non-personnel services contract to provide grease trap cleaning located on Gulf Coast Veterans Health Care System (GCVHCS). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grease trap cleaning services as per the Statement of Work provided within.

Contract Period: Option 3 POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

This is a non-personnel services contract to provide grease trap cleaning located on Gulf Coast Veterans Health Care System (GCVHCS). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grease trap cleaning services as per the Statement of Work provided within.

Contract Period: Option 4 POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Base Period Total

Option Year One (1) Total

Option Year Two (2) Total

Option Year Three (3) Total

Option Year Four (4) Total

Contract GRAND TOTAL

For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as…