36C25623Q1309.pdf

A.1 COMBINED SYNOPSIS/SOLICITATION

1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated on a Lowest Priced Technically Acceptable (LPTA) basis.

2. The combined synopsis/solicitation number is 36C25623Q1309.

3. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-04 (eff. 06/02/2023)

4. This requirement is Total Small Business Set Aside. The North American Industry Classification System number is 334510 with a size standard of 1,250 Employees.

5. Place of Performance:

See B.3 Delivery Schedule

6. Period of Performance: The period of performance shall be a base period of 90 days after award.

7. All questions regarding this solicitation shall be submitted via email to the Contract Support Specialist, Alan Scanio at alan.scanio@va.gov no later than 10:00A.M. Central Time on 07/06/2023.

8. Quotes are due no later than 07/11/2023 at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contract Support Specialist, Alan Scanio at alan.scanio@va.gov

APPLICABLE Provisions and Clauses:

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications –Commercial Items.

mailto:alan.scanio@va.gov

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

A SPLIT AWARD BASED UPON DELIVERY LOCATION IS CONTEMPLATED UNDER

THIS SOLICITATION.

36C25623Q1309

Table of Contents

A.1 COMBINED SYNOPSIS/SOLICITATION

SECTION B – CONTINUATION OF COMBINED SYNOPSIS-SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK

B.5 IT CONTRACT SECURITY

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.3 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 28

C.6 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.7 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.8 FAR 52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION

(JUN 2023)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

E.3 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

(AUG 2020)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.5 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

E.6 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B – CONTINUATION OF COMBINED SYNOPSIS-

SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Delivery and Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA ___________ ___________

BRAND NAME OR APPROVED EQUAL: MotionVR+ -

Computerized Dynamic Posturography (CDP) & Rehabilitation Motion Simulator

MotionVR+ connected to Virtual Reality (VR) 2 independent force plates for load transfers (1 platform/foot, 4 sensors per force plate) Plateau with 4 degrees of freedom: Anterior/Posterior (Pitch). Medial-Lateral (Roll), Vertical translation, and Linear translation. Controlled and measured motions at 360 degrees Computerized Dynamic Posturography (CDP) Software:

Stabilogram - StatokinesigramAdaptation Test (ADT) - 3D Spectral Analysis by Wavelets and Polar Representation stabilogram. Limits of Stability (LOS), Motor Control Test (MCT), Weight Distribution, Unilateral Stance etc...

Rehabilitation software: Control of the mobile platform by impulses/inclinations - VR Software : Crowd, Sea, SkiVR-transfers of Medial-Lateral supports during a ski descent simulation), BirdVR-dual task with Upper limb exercises, Center of Pressure Pursuit-biofeedback, precision, transfer support amplitude, WalkVR-Walking on the spot, LOS Rehab VR-postural stability rehab and much more.

Additional assessment and rehab protocols in development such as: Weight Bearing Squat, Rhythmic Weight Shift, Instrumented

BESS.

Contract Period: Base POP Begin:

POP End:

BRAND NAME OR APPROVED EQUAL: Full Hardware &

Accessories Pack for the use of MotionVR+ Top-of-the-range hardware package necessary for the operation of Virtual Reality - See detail below Contract Period: Base

BRAND NAME OR APPROVED EQUAL: HTC Vive Pro - Business Edition: Includes the VIVE Pro headset, two Controllers (2018), two base stations 2.0, Accessories : 2 tripods + 2 ballheads, VR cover Business Advantage : 2 years warranty + Dedicated services Contract Period: Base

PC VR-Ready high end factory assemblyDell Inspiron or equivalent Processor Intelr Core i7-8700 or better- hard drive 1 To minimum + SSD 256 Go Graphic card Nvidia GTX 1070 - Wifi

- Bluetooth 4.1 - USB 3.1 - HDMI - Windows 10- 64 Bits 4 years on site support Xbox controller Contract Period: Base

Mobile PC Cart

Contract Period: Base

Screen LED 24" Touchscreen. Full HD Resolution 1920 x 1080 pixels.With DVI cable or Displayport.

Contract Period: Base

Maintenance Contract Software Updates - New modules included in software pack - Hotline - Unlimited acces to online training. 1 year.

Contract Period: Base

On site installation: Furniture assembly - VR installation and connection to PC - tests Contract Period: Base

Hardware Set Up & Configuration Updates (PC & VR Goggles +

Accessories), Software Installation, VR account, Tests Onsite Delivery

Contract Period: Base

Onsite Clinical Education-1 Day

Contract Period: Base

BRAND NAME OR APPROVED EQUAL: MotionVR+ -

Computerized Dynamic Posturography (CDP) & Rehabilitation Motion Simulator

MotionVR+ connected to Virtual Reality (VR) 2 independent force plates for load Transfers (1 platform/foot, 4 sensors per force plate) Plateau with 4 degrees of freedom: Anterior/Posterior (Pitch): Medial-Lateral (Roll): Vertical and Linear translation.

Controlled and measured motions at 360°

Computerized Dynamic Posturography (CDP) Software:

Stabilogram - Statokinesigram- Sensory Organization Test (SOT), Adaptation Test (ADT) - 3D Spectral Analysis by Wavelets and Polar Representation stabilogram. Limits of Stability (LOS), Motor Control Test (MCT), Weight Distribution, Unilateral Stance etc...

Rehabilitation software: Control of the mobile platform by impulses/inclinations – VR Software : Crowd, Sea, SkiVR-transfers of Medial-Lateral supports during a ski descent simulation), BirdVR-dual task with Upper limb exercises, Center of Pressure Pursuit-biofeedback, precision, transfer support amplitude, WalkVR-Walking on the spot, LOS Rehab VR-postural stability rehab and much more.

Additional assessment and rehab protocols in development such as: Weight Bearing Squat, Rhythmic Weight Shift, Instrumented

BESS.

Contract Period: Base

BRAND NAME OR APPROVED EQUAL: Full Hardware &

Accessories Pack for the use of PhysioVR Top-of-the-range hardware package necessary for the operation of Virtual Reality - See detail below Contract Period: Base

BRAND NAME OR APPROVED EQUAL: Included in Full Hardware Pack HTC Vive Pro - Business Edition: Includes the VIVE Pro headset, two Controllers (2018), two base stations 2.0, Accessories : 2 tripods + 2 ballheads, VR cover Business Advantage : 2 years warranty + Dedicated services Contract Period: Base

BRAND NAME OR APPROVED EQUAL: PC VR-Ready high end factory assemblyDell Inspiron or equivalent Processor Intel® Core i7-8700 or better- hard drive 1 To minimum + SSD 256 Go Graphic card Nvidia GTX 1070 - Wifi - Bluetooth 4.1 - USB 3.1 - HDMI - Windows 10- 64 Bits 4 years on site support Xbox controller Contract Period: Base

Mobile PC Cart

Contract Period: Base

Screen LED 24" Touchscreen .Full HD Resolution 1920 x 1080 pixels.With DVI cable or Displayport.

Contract Period: Base

Maintenance Contract Software Updates - New modules included in software pack - Hotline - Unlimited acces to online training. 1 year.

Contract Period: Base

On site installation : Furniture assembly - VR installation and connection to PC – tests Contract Period: Base

Hardware Set Up & Configuration Updates (PC & VR Goggles +

Accessories), Software Installation, VR account, Tests Onsite Delivery

Contract Period: Base POP Begin:

Onsite Clinical Education-1 Day

Contract Period: Base

GRAND

TOTAL

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 SHIP TO: Mobile VA Clinic 4444 Demetropolis Road Mobile, AL 36619

1.00 90 Day after Receipt of Order

0002 SHIP TO: Mobile VA Clinic 4444 Demetropolis Road Mobile, AL 36619

1.00 90 Day after Receipt of Order

0003 SHIP TO: Mobile VA Clinic 4444 Demetropolis Road Mobile, AL 36619

1.00 90 Day after Receipt of Order

0004 SHIP TO: Mobile VA Clinic 4444 Demetropolis Road Mobile, AL 36619

1.00 90 Day after Receipt of Order

0005 SHIP TO: Mobile VA Clinic 4444 Demetropolis Road Mobile, AL 36619

1.00 90 Day after Receipt of Order

0006 SHIP TO: Mobile VA Clinic 4444 Demetropolis Road Mobile, AL 36619

1.00 90 Day after Receipt of Order

0007 SHIP TO: Mobile VA Clinic 4444 Demetropolis Road Mobile, AL 36619

1.00 90 Day after Receipt of Order

0008 SHIP TO: Mobile VA Clinic 4444 Demetropolis Road Mobile, AL 36619

1.00 90 Day after Receipt of Order

0009 SHIP TO: Mobile VA Clinic 4444 Demetropolis Road Mobile, AL 36619

1.00 90 Day after Receipt of Order

0010 SHIP TO: Mobile VA Clinic 4444 Demetropolis Road

1.00 90 Day after Receipt of Order

Mobile, AL 36619

1001 SHIP TO: Biloxi VA Receiving Dept 400 Veterans Ave Biloxi, MS 39531

1.00 90 Day after Receipt of Order

1002 SHIP TO: Biloxi VA Receiving Dept 400 Veterans Ave Biloxi, MS 39531

1.00 90 Day after Receipt of Order

1003 SHIP TO: Biloxi VA Receiving Dept 400 Veterans Ave Biloxi, MS 39531

1.00 90 Day after Receipt of Order

1004 SHIP TO: Biloxi VA Receiving Dept 400 Veterans Ave Biloxi, MS 39531

1.00 90 Day after Receipt of Order

1005 SHIP TO: Biloxi VA Receiving Dept 400 Veterans Ave Biloxi, MS 39531

1.00 90 Day after Receipt of Order

1006 SHIP TO: Biloxi VA Receiving Dept 400 Veterans Ave Biloxi, MS 39531

1.00 90 Day after Receipt of Order

1007 SHIP TO: Biloxi VA Receiving Dept 400 Veterans Ave Biloxi, MS 39531

1.00 90 Day after Receipt of Order

1008 SHIP TO: Biloxi VA Receiving Dept 400 Veterans Ave Biloxi, MS 39531

1.00 90 Day after Receipt of Order

1009 SHIP TO: Biloxi VA Receiving Dept 400 Veterans Ave Biloxi, MS 39531

1.00 90 Day after Receipt of Order

1010 SHIP TO: Biloxi VA Receiving Dept 400 Veterans Ave Biloxi, MS 39531

1.00 90 Day after Receipt of Order

B.4 STATEMENT OF WORK

1. Contracting Officer’s Representative (COR):

Name:

Section:

Phone Number:

E-Mail Address:

2. Contract Title: Posturography Equipment for Mobile, AL and Biloxi, MS.

3. Background: The Contractor shall replace existing posturography equipment at End of Life (Mobile OPC) and nearing End of Life (Biloxi VAMC). The equipment is stand-alone and does not require network access:

Mobile, AL Acquisition History: The Neurocom Posturography Unit by Natus was acquired on 12/06/2007, with End of Life replacement of 12/06/2022. The VA originally purchased and placed in its Pensacola Outpatient Clinic. However, in 2021, the unit was moved to the Mobile Outpatient Clinic due to needing to repurpose the space it was occupying in Pensacola.

As of January 2019, Natus announced that Neurocom balance manager systems are no longer being sold and that support for the units will be discontinued in 2026. The equipment purchased by this procurement will replace this current unit that is End of Life.

Biloxi, MS Acquisition History: A Neurocom Posturography Unit by Natus was acquired for the Biloxi VAMC on 10/31/2008 and is deemed End of Life in October 2023. We are seeking replacement of this unit for our Biloxi Audiology Clinic.

4. Scope. The Contractor shall replace existing posturography equipment at End of Life (Mobile OPC) and nearing End of Life (Biloxi VAMC). The equipment shall meet the specifications below, as well as, training and equipment setup. See noted specifications in Section 5.

Line Item #

Description Qu

0001 BRAND NAME OR APPROVED EQUAL: MotionVR+ - Computerized Dynamic Posturography (CDP) & Rehabilitation Motion Simulator

MotionVR+ connected to Virtual Reality (VR) 2 independent force plates for load transfers (1 platform/foot, 4 sensors per force plate) Plateau with 4 degrees of freedom: Anterior/Posterior (Pitch). Medial- Lateral (Roll), Vertical translation, and Linear translation. Controlled and measured motions at 360 degrees Computerized Dynamic Posturography (CDP) Software: Stabilogram - StatokinesigramAdaptation Test (ADT) - 3D Spectral Analysis by Wavelets and Polar Representation stabilogram. Limits of Stability (LOS), Motor Control Test (MCT), Weight Distribution, Unilateral Stance etc...

Rehabilitation software: Control of the mobile platform by impulses/inclinations - VR Software : Crowd, Sea, SkiVR-transfers of Medial-Lateral supports during a ski descent simulation), BirdVR-dual task with Upper limb exercises, Center of Pressure Pursuit-biofeedback, precision, transfer support amplitude, WalkVR-Walking on the spot, LOS Rehab VR-postural stability rehab and much more.

Additional assessment and rehab protocols in development such as: Weight Bearing Squat, Rhythmic Weight Shift, Instrumented BESS.

0002 BRAND NAME OR APPROVED EQUAL: Full Hardware & Accessories Pack for the use of MotionVR+ Top-of-the-range hardware package necessary for the operation of Virtual Reality - See detail below

0003 BRAND NAME OR APPROVED EQUAL: HTC Vive Pro - Business Edition: Includes the VIVE Pro headset, two Controllers (2018), two base stations 2.0, Accessories : 2 tripods + 2 ballheads, VR cover Business Advantage : 2 years warranty + Dedicated services

0004 PC VR-Ready high end factory assemblyDell Inspiron or equivalent Processor Intelr Core i7-8700 or better- hard drive 1 To minimum + SSD 256 Go Graphic card Nvidia GTX 1070 - Wifi - Bluetooth 4.1 - USB 3.1 - HDMI - Windows 10- 64 Bits 4 years on site support Xbox controller

0005 Mobile PC Cart 1 0006 Screen LED 24" Touchscreen. Full HD Resolution 1920 x 1080 pixels.With DVI cable or Displayport.

0007 Maintenance Contract Software Updates - New modules included in software pack - Hotline - Unlimited acces to online training. 1 year.

0008 On site installation: Furniture assembly - VR installation and connection to PC - tests

0009 Hardware Set Up & Configuration Updates (PC & VR Goggles + Accessories), Software Installation, VR account, Tests Onsite Delivery

0010 Onsite Clinical Education-1 Day 1

1001 BRAND NAME OR APPROVED EQUAL: MotionVR+ -

Computerized Dynamic Posturography (CDP) & Rehabilitation Motion Simulator

MotionVR+ connected to Virtual Reality (VR) 2 independent force plates for load Transfers (1 platform/foot, 4 sensors per force plate) Plateau with 4 degrees of freedom: Anterior/Posterior (Pitch): Medial- Lateral (Roll): Vertical and Linear translation. Controlled and measured motions at 360°

Computerized Dynamic Posturography (CDP) Software:

Stabilogram - Statokinesigram- Sensory Organization Test (SOT), Adaptation Test (ADT) - 3D Spectral Analysis by Wavelets and Polar Representation stabilogram. Limits of Stability (LOS), Motor Control Test (MCT), Weight Distribution, Unilateral Stance etc...

Rehabilitation software: Control of the mobile platform by impulses/inclinations – VR Software : Crowd, Sea, SkiVR-transfers of Medial-Lateral supports during a ski descent simulation), BirdVR-dual task with Upper limb exercises, Center of Pressure Pursuit-biofeedback, precision, transfer support amplitude, WalkVR-Walking on the spot, LOS Rehab VR-postural stability rehab and much more.

Additional assessment and rehab protocols in development such as: Weight Bearing Squat, Rhythmic Weight Shift, Instrumented BESS.

1002 BRAND NAME OR APPROVED EQUAL: Full Hardware & Accessories Pack for the use of PhysioVR Top-of-the-range hardware package necessary for the operation of Virtual Reality - See detail below

1003 BRAND NAME OR APPROVED EQUAL: Included in Full Hardware Pack HTC Vive Pro - Business Edition: Includes the VIVE Pro headset, two Controllers (2018), two base stations 2.0, Accessories : 2 tripods + 2 ballheads, VR cover Business Advantage : 2 years warranty + Dedicated services

1004 BRAND NAME OR APPROVED EQUAL: PC VR-Ready high end factory assemblyDell Inspiron or equivalent Processor Intel® Core i7- 8700 or better- hard drive 1 To minimum + SSD 256 Go Graphic card Nvidia GTX 1070 - Wifi - Bluetooth 4.1 - USB 3.1 - HDMI - Windows 10- 64 Bits 4 years on site support Xbox controller

1005 Mobile PC Cart 1 1006 Screen LED 24" Touchscreen .Full HD Resolution 1920 x 1080 pixels.With DVI cable or Displayport.

1007 Maintenance Contract Software Updates - New modules included in software pack - Hotline - Unlimited acces to online training. 1 year.

1008 On site installation : Furniture assembly - VR installation and connection to PC – tests

1009 Hardware Set Up & Configuration Updates (PC & VR Goggles + Accessories), Software Installation, VR account, Tests Onsite Delivery

1010 Onsite Clinical Education-1 Day 1

5. Specifications/Characteristics:

Line Items 0001-0010

This Posturography equipment shall be provided to the Audiology Dept at the Mobile Outpatient Clinic, which is a leased space and therefore, room accommodations to adjust for the size of the equipment are not possible. Because of these requirements, this equipment must meet the following specifications:

• Must include assessments for:

o ADT Adaptation Test;

o Head Shake Sensory Organization Test (HS-SOT);

o LOS – Limits of Stability;

o Motor Control Test with Motion VR;

o SOT – Sensory Organization Test 3D;

o Unilateral Stance; and o Weight Distribution.

• Must include safety structures that are customizable

• Must include force plate reactivity that includes 4 degrees of Freedom with Motion

VR+

• Must include CDP Software

• Must include Rehabilitation Software

• Must include Full hardware and accessories for the use of Motion VR+

• Must include all hardware

• Must include PC Cart

• Must include 24” Touchscreen

• Must include maintenance contract, set-up and configuration, as well as onsite clinical education.

• Unit must be able to be moved through a standard doorway for delivery.

• Unit shall not exceed 53” x 61” (width x depth)

Our Mobile Outpatient Clinic is a leased space and requires the Motion VR w/overhead Harness or approved equal. (not the ceiling mount unit). The ceiling mount unit requires modification to ceiling area that would not be permissible in our current leased space.

Line Items 1001-1010:

Posturography equipment shall also be provided to the Audiology Dept at the Biloxi VAMC. Competing units with video projection will not fit easily in elevators and doorways needed to transport the unit to 3rd Floor of Biloxi Audiology.

• Must include assessments for:

o ADT Adaptation Test;

o Head Shake Sensory Organization Test (HS-SOT);

o LOS – Limits of Stability;

o Motor Control Test with Motion VR;

o SOT – Sensory Organization Test 3D;

o Unilateral Stance; and o Weight Distribution.

• Must include safety structures that are customizable

• Must include force plate reactivity that includes 4 degrees of Freedom with Motion

VR+

• Must include CDP Software

• Must include Rehabilitation Software

• Must include Full hardware and accessories for the use of Motion VR+

• Must include all hardware

• Must include PC Cart

• Must include 24” Touchscreen

• Must include maintenance contract, set-up and configuration, as well as onsite clinical education.

• Unit must be able to be moved through a standard doorway for delivery.

6. Delivery

Line Item Description Delivery Timeframe

0001-0010 Mobile VA Clinic

4444 Demetropolis Road Mobile, AL 36619

90 Day after Receipt of Order

1001-1010 Biloxi VA – Receiving Dept 400 Veterans Ave Biloxi, MS 39531

90 Day after Receipt of Order

Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR once a ship date is established. The COR or Biomed Representative shall be the only VA entity signing for freight received on this requirement. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR. Failure the coordinate shipment with COR, may result in failure to deliver on site and cause re-scheduling of delivery/freight. In this event awarded Contractor assumes responsibility for additional fees associated with the re-scheduling of freight.

7. Warranty and Support

Installation/Set-Up and Training should be coordinated with clinical staff, Biomedical Engineering, and vendor. The goal is that all should be completed within 90 days of receipt of order.

VA Biomedical Engineering will have full access to the hardware that constitutes this equipment.

The VA Biomedical Engineering point of contact must be briefed, by the vendor, on all upgrades and changes and agrees to each prior to shipment. The vendor will provide two (2) sets of user manuals and technical manuals to VA Biomedical Engineering. Additionally, Contractor shall provide the standard OEM (Original Equipment Manufacturer) warranty period for all equipment provided starting upon receipt of delivery to VA, which is two years.

8. Packaging Waste management Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contract shall fold metal and plastic banding, flatten and place in designated areas for trash as provided at CBOC.

B.5 IT CONTRACT SECURITY

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor's firewall and Web services security controls, if applicable, shall meet or exceed VA's minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA's prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus.

If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR.

4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT- N/A

5. INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE- N/A

6. SECURITY INCIDENT INVESTIGATION

a. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/ subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/ subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/ subcontractor's notice to VA shall identify the information involved, the circumstances surrounding the incident

(including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

7. LIQUIDATED DAMAGES FOR DATA BREACH

a. Consistent with the requirements of 38 U.S.C. 5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

b. The contractor/subcontractor shall provide notice to VA of a "security incident" as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis.

Failure to cooperate may be deemed a material breach and grounds for contract termination.

c. Each risk analysis shall address all relevant information concerning the data breach, including the following:

(1) Nature of the event (loss, theft, unauthorized access);

(2) Description of the event, including:

(a) date of occurrence;

(b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;

(3) Number of individuals affected or potentially affected;

(4) Names of individuals or groups affected or potentially affected;

(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;

(6) Amount of time the data has been out of VA control;

(7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);

(8) Known misuses of data containing sensitive personal information, if any;

(9) Assessment of the potential harm to the affected individuals;

(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and

(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

(1) Notification;

(2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;

(3) Data breach analysis;

(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;

(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and

(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.

8. SECURITY CONTROLS COMPLIANCE TESTING- N/A

9. TRAINING- N/A

(End of Clause)

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.