36C25623Q0069 Solicitation.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

564-23-1-816-0001

36C25623Q0069 10-20-2022

Kacy Johnson 501-257-1181 10-26-2022

1:00PM CDT

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2200 Fort Roots Drive, Bldg 41 North Little Rock AR 72114 1706

X

623220

$16.5 Million

N/A

Department of Veterans Affairs Veterans Health Administration

Veterans Health Administration Network Contracting Office 16 2200 Fort Roots Drive, Bldg 41 North Little Rock AR 72114 1706

Financial Services Center P.O. Box 149971

Austin TX 78714-8972

See CONTINUATION Page

Temporary Residential Housing for Veterans Outpatient Substance Abuse Treatment Program Fayetteville, AR Area

Closing Date and Time: October 26, 2022 at 1:00PM CST

See CONTINUATION Page

X 1

Toni Turner Contracting Officer

36C25623Q0069

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (NOV 2021)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 52.216-18 ORDERING (AUG 2020)

C.6 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.8 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR

1984)

C.9 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..33

C.13 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.7 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG

2020)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020)

(DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Veterans Health Administration

Network Contracting Office 16

2200 Fort Roots Drive, Bldg 41

North Little Rock AR 72114 1706

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly Billing in Arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

43,800.0

DY _______________

24 beds total per day (14 bed at Landon House in Arkansas) (10 beds at Greenfield House in Missouri) Contract Period: Base POP Begin: 11-01-2022 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 623220 - Residential Mental Health and Substance Abuse Facilities PRODUCT/SERVICE CODE: X1FA - Lease/Rental of Family Housing Facilities

21,900.0

DY _______________

12 possible secondary beds (6 at each location) per day.

Contract Period: Base POP Begin: 11-01-2022 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 623220 - Residential Mental Health and Substance Abuse Facilities

1,300.00 TRP _______________

Round-trip mileage for Veteran transportation 160 miles per day (round trip) at $0.585 per mile = $93.60 per trip times 260 trips each year for 5 years. This is an Estimated Amount.

Contract Period: Base POP Begin: 11-01-2022 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 623220 - Residential Mental Health and Substance Abuse Facilities

GRAND TOTAL _______________

B.3 PERFORMANCE WORK STATEMENT

PERFORMANCE of WORK STATEMENT

Residential Housing For Veterans in the Outpatient Substance Use Disorder Treatment

Program (SUD) (August 2022)

1. SCOPE

The contractor shall provide all equipment, materials, supplies, food, recreational supplies, internet/Wi-Fi capabilities, PC/laptop/tablet, labor, training, supervision, and transportation necessary to provide residential housing necessary to support the Substance Use Disorder (SUD) Treatment Program(s) administered by the Veterans Health Care System of the Ozarks (VHSO), located in Fayetteville, Arkansas, and its Community-Based Outpatient Clinics (CBOCs) in complete and strict accordance with the resulting contract and all attachments thereto. The contract will be a 5 year IDC award.

2. GENERAL

Fayetteville, AR: These requirements consist of providing residential beds per Paragraph 5 below; random drug testing; and all other associated support services as outlined elsewhere in this Performance Work Statement (PWS). All services shall be provided by a residential facility, located within a 75-mile radius of the VHSO campus, located at 1100 N. College Ave., Fayetteville, AR. The age range of the Veterans may be between 18 and 75 years of age, with the majority being in the 25–50-year-old range, with a primarily male population. Females will normally make up, but not be limited to 10% or less of the Veterans in this program.

Springfield, MO: These requirements consist of providing residential beds per Paragraph 5 below; random drug testing; and all other associated support services as outlined elsewhere in this Performance Work Statement (PWS). All services shall be provided by a residential facility, located within a 75-mile radius of the CBOC campus, located at 1850 West Republic Rd., Springfield, MO 65807. The age range of the Veterans may be between 18 and 75 years of age, with the majority being in the 25–50-year-old range, with a primarily male population. Females will normally make up, but not be limited to 10% or less of the Veterans in this program.

3. CONTRACTOR QUALIFICATIONS (all locations) All contractor/subcontractor employees providing services under this contract shall meet all federal, state, and local certification requirements required for the types of services they provide.

Samples of certification include, but are not limited to:

• To become a Certified Medical Technician (CMT), applicants shall first complete an approved CNA training course. CMT training consists of at least 60 classroom hours of instruction and a minimum or 8-hours of clinical practice under the direct supervision of an instructor. After completion, a CMT will be able assist licensed practical nurses or registered professional nurses in administration of nonparental medications. As evidenced by certificate submission to Contracting Officer (CO) or Contracting Officer’s Representative (COR) (100%).

• Level I Medication Aide, shall complete an approved curriculum of a least 16 hours in order to qualify to administer medications in residential care facilities and assisted living facilities. As evidenced by certificate submission to CO/COR (100%).

• Licensed Administrators manage licensed long-term care facilities, including facilities offering skilled care, intermediate care, assisted living and residential care. They https://health.mo.gov/safety/cnaregistry/index.php https://health.mo.gov/safety/cnaregistry/index.php oversee staff, ensure that regulations are followed and monitor the facility’s financial stability. Administrators shall be licensed by the Board of Nursing Home Administrators. Applications and renewals for a nursing home administrator or residential care/assisted living administrator license are made through the Board of Nursing Home Administrators. As evidenced by certificate submission to CO/COR (100%).

• Proof of the appropriate certification(s) shall be provided to the CO/COR upon request.

As evidenced by certificate submission to CO/COR (100%).

• Contractor staff shall receive training, and regular supervision. If new to residential care, staff shall not provide independent supervision of Veterans. Training as defined by contractor. No more than one validated patient safety complaint per quarter. COR will validate complaints.

4. TRANSPORTATION (all locations) The contractor shall provide required transportation between the contractor’s facility and the VHSO, Monday through Friday. Transportation may be by contractor owned/operated vehicles or by other properly licensed public transportation serving both locations. Copy of valid Driver’s License will be provided to COR for each driver. All current regulations must be followed.

5. HOUSING

(a) Availability:

Beds shall be made available as follows:

Fayetteville, AR:

(i) PRIMARY BEDS - 14 beds shall be reserved daily.

(ii) TRANSISTIONAL BEDS - 6 additional beds shall be available as needed for transition. These beds may only be utilized when all 14 beds identified in 5(a)(i) are full.

Springfield, MO:

(i) PRIMARY BEDS - 10 beds shall be reserved daily.

(ii) TRANSISTIONAL BEDS - 6 additional beds shall be available as needed for transition. These beds may only be utilized when all 10 beds identified in 5(a)(i) are full.

(b) General Facility Requirements (all locations):

(i) All areas of the facility to be utilized by Veterans shall be adequately heated and cooled with working plumbing as evidenced by Direct Observation (DO) during Environment of Care (EOC) Rounds and temperature logs with temperatures between 65-80. Logs will be provided to COR weekly.

(ii) This is a co-ed treatment program, separate sleeping quarters for male and female Veterans are required as evidenced by DO during EOC Rounds.

(iii) Both indoor and outdoor lounge and recreational activity areas shall be available, onsite, to Veterans as evidenced by DO during EOC Rounds.

(iv) The facility to be utilized by Veterans shall have one bathroom, one bedroom and lounge area that is Americans with Disabilities Act (ADA) Compliant as evidence by site inspection.

(v) Rooms shall have space for number for Veterans assigned to room as evidenced by DO during EOC Rounds.

(vi) Facility shall accept or make special temporary accommodations for Veterans who are medically stable but are in need of having no physical contact with others for up to 120 hours or as mandated by CDC as evidenced by acceptance as needed and confirmation of temporary accommodations as required by COR.

(vii) Facility shall provide clean 2 hand towels, 2 face flannels and 2 bath towels for each Veteran. Towels shall be in good shape (not worn, no holes, etc.). as evidenced by DO during EOC Rounds.

https://health.mo.gov/information/boards/bnha/index.php

(viii) Facility shall provide PC/laptop/tablet with internet/Wi-Fi connection that can be connect to large screen monitor/TV for Veterans to attend weekday VA required programming when weather or pandemic/medical outbreaks prohibit Veterans to travel to VHSO so they may gather safely in groups and maintain safe social distancing as evidenced by DO during EOC Rounds.

(ix) The residential facility shall be responsible for the quarterly deep cleaning of the facility and Veterans shall not be required to do this as evidenced by DO during EOC Rounds.

(c) Room Standards (all locations):

As a minimum, each residential room shall be equipped as follows:

(i) Clean, sanitary mattresses with the ability to wash the mattress cover. Contractor shall clean frequently as needed to maintain proper sanitary conditions as evidenced by DO during EOC Rounds.

(ii) A new pillow, with pillow cover, shall be supplied for every Veteran. This may be taken with him/her when he/she leaves the residential facility. Adequate blankets and bedding shall be made available. Bedding shall not have any holes and be in good shape (not worn, no holes, etc.) as evidenced by DO during EOC Rounds.

(iii) The carpet shall be kept clean and without trip hazard or replaced, if necessary, as evidenced by DO during EOC Rounds.

(iv) Secure container for each Veteran shall be provided for each Veteran to secure his/her personal belongings as evidenced by DO during EOC Rounds.

(d) Residential Common Areas (all locations):

As a minimum, common areas shall include the following:

(i) Shower stalls with non-slip floors, stable shower seat, and properly secured handrails to help prevent falls shall be available as evidenced by DO during EOC Rounds.

(ii) Indoor lounge area with TV, DVD player and an assortment of appropriate movies (no extreme violence, no “x” rated adult movies). As a minimum, accessories in such areas (couches, chairs, carpet, refrigerator, stove, microwave, etc.) shall be kept clean or replaced, if necessary, as evidenced by DO during EOC Rounds.

(iii) Veterans shall be roomed separately from other residential occupants as evidenced by DO during EOC Rounds.

(iv) Transgender Veterans are given the designated space they identify as preferable as evidenced by DO during EOC Rounds.

(e) Payment (all locations):

(i) Payment for beds identified in Section 5(a)(i) shall be made monthly for the number of bed days utilized as evidenced by IPPS submissions.

(ii) Payment for the beds identified in Sections 5(a)(ii) thru 5(a)(iv) shall be made monthly for the number of bed days utilized as evidenced by IPPS submissions.

6. DIETARY (all locations)

(a) The contractor shall provide each Veteran with a morning and evening meal, Monday

– Friday, and three (3) meals a day on weekends/holidays/when required to isolate for those Veterans that do not have a pass to go home as evidenced by DO during EOC Rounds.

(b) Nutritious meals, drinks and snacks shall be available throughout each Veteran’s treatment rotation. This shall include:

(1) Fresh fruits (i.e., apples, oranges, bananas, grapes, melons, peaches, pears, berries, etc.) as evidenced by DO during EOC Rounds.

(2) Fresh, frozen, or canned vegetables (i.e., carrots, celery, broccoli, cauliflower, lettuce/leafy greens, peppers, tomatoes, sweet & white potatoes, etc.) as evidenced by DO during EOC Rounds.

(3) Proteins (i.e., chicken, beef, pork, turkey, nuts, beans/peas, eggs, fish, soy, etc.)

(4) Dairy (i.e., milk, butter, yogurt, cheese, etc.) as evidenced by DO during EOC

Rounds.

(5) Grains (i.e., rice, oatmeal, popcorn, etc.) as evidenced by DO during EOC

Rounds.

(c) The contractor shall develop a nutritious meal plan, including snacks and drinks, and have the plan approved by a registered dietitian in accordance with the special dietary requirements as indicated on the initial intake assessment as evidenced by meal plans made available upon request.

(d) Sanitary procedures shall be followed by all contractor/subcontractor staff in preparing and serving all food items. Sanitary procedures shall be established and maintained for washing hands, washing dishes, cleaning equipment and work areas, and for proper waste disposal, in accordance with state Department of Health regulations applicable to the location of the contractor’s facility(s) as evidenced by DO during EOC Rounds.

7. LAUNDRY (all locations)

The contractor shall furnish, at minimum, 3 operable washing machines and dryers that can adequately accommodate the laundry for 18 Veterans within any 24-hr. period. Veterans shall be responsible for doing their own laundry. The contractor shall provide laundry soap and dryer sheets/fabric softener as evidenced by DO during EOC Rounds.

8. SPECIFIC TASKS (all locations) The contractor shall be in compliance with the following at all times:

(a) The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

a. Completion of the VA Privacy and Information Security Awareness and Rules of Behavior (VA10176) will satisfy the annual privacy requirement for all employees and contractors.

i. VA Privacy and Information Security Awareness Training and Rules of Behavior (VA10176) as evidenced by course completion certificates submitted annually to CO/COR.

(b) Always provide a minimum of 2 employees on-site to monitor Veterans as monitored by validated Veteran reports. No more than one validated patient complaint per quarter. CO/COR will validate complaints.

(c) Perform safety/bed checks between the hours of 10 pm to 6 am with no fewer than 3 checks while Veterans are present to ensure all Veterans are present not engaging in unauthorized or hazardous activities and are uninjured. Any abnormalities from these checks will be documented and faxed/emailed to the SUD Director and CO/COR immediately or no later than 7:30 am the next business day (not to exceed 12 hours). Verbal report should be given to VHSO SUD clinical staff at the earliest available time of any issues indicative of possible risk as evidenced by check logs.

(d) Emergency protocol in place for nearest medical facility or call 911 if required as evidenced by DO during EOC Rounds.

(e) Advise the CO/COR and SUD Director of any missing or safety compromised Veterans immediately (not to exceed 12 hours) as evidenced by DO of reporting.

(f) All criminal conduct/behavior shall be reported to appropriate authorities immediately. SUD Director and CO/COR need to be made aware as soon as possible after the reporting as evidenced by DO of reporting.

(g) Comply with all local, state, and federal regulations applicable to each contractor facility utilized in performance of this contract. Report to the CO/COR, within 5 working days, all local, state, and/or federal inspection findings with contractor’s response and a corrective action plan for each identified concern. If identified findings have not been corrected within15 working days, a subsequent corrective action plan, with timeframes for resolution shall be submitted and approved by the CO/COR and the SUD Director by COB on the 15th day. Copies of ALL inspections are required to be maintained on file at the facility and provided to the CO/COR within 5 business days of request as evidenced by DO of reporting.

(h) VHSO will be allowed inspection access as evidenced by DO of rounds.

(i) Immediately address conditions rendering the facility unlivable or unsafe due to unforeseen events, insect infestations, catastrophes, and/or acts of God (I.e., foundational, or structural deficiencies, faulty HVAC system, flood, any other catastrophic event at the facility, etc.) and provide alternate arrangements or interventional remedies. A contingency action plan shall be submitted to the VHSO SUD Director and COR for approval immediately after ensuring all Veterans are safe and accounted for as evidenced by DO of reporting. Plan to be submitted within 30 days after award.

(j) Conduct and document quarterly fire drills and fire inspections, as evidenced by documentation provided to the CO/COR within 5 working days of each occurrence as evidenced by DO of reporting.

(k) Provide documentation of pest inspections conducted not less than bi-annually as evidenced by documentation provided to the CO/COR. If pest infestation has been identified or reported, the contractor shall provide documentation of appropriate treatment, and follow-up inspections confirming elimination of the infestation via written report or documentation from pest control company as evidenced by documentation provided to the CO/COR.

(l) If a female is in the program, they shall have access to a private/secure bedroom and bath that males cannot use during their stay in the residential facility to include any male staff members as evidenced by DO of reporting.

(m) All staff shall show respect towards each other and Veterans and shall refrain from any action that may be perceived as sexual harassment, bullying intimidating, or threatening. No more than one validated patient complaint per quarter. CO/COR will validate complaints.

(n) Staff shall monitor for behavioral changes and shall report anything of concern or suspicion to VA treatment team the next business day or immediately. No more than one validated patient complaint per quarter. CO/COR will validate complaints.

9. THERAPEUTIC AND REHABILITATIVE SERVICES (all locations)

The contractor shall provide an environment that is conducive to the recovery of each Veteran. This plan shall be developed by the VA Intensive Outpatient Substance Abuse Treatment Team. The facility shall:

(a) Provide an Environment conducive to recovery – no alcohol or other illegal drugs allowed on the premises as evidenced by DO of rounds and rounding logs sent to SUD Director and CO/COR.

(b) Provide or make available Self-help like recovery meetings, (Celebrate Recovery (CR), Alcoholics Anonymous (AA), Narcotics Anonymous (NA) etc.) 4-5 times per week, on-site, or the contractor shall provide transportation to and from such meetings in the community. A contractor staff member shall escort each Veteran to and from all off-site meetings. No more than one validated patient complaint per quarter. CO/COR will validate complaints.

(c) Make available suitable healthy activities – walking, jogging, basketball, horseshoes, fishing, frisbee, etc., when weather permits. Board games, cards, checkers, puzzles, craft kits, etc., for days when weather is inclement. Individual decks of cards, small puzzles, books for reading, coloring books, craft kits for when quarantined due to illness/pandemic. No more than one validated patient complaint per quarter.

CO/COR will validate complaints.

(d) Provide instructions and assistance with personal hygiene routines as needed. No more than one validated patient complaint per quarter. CO/COR will validate complaints.

(e) Provide supervision of medication administration. Each Veteran will administer his/her own medications. This shall be documented in Medical Administration Record (MAR) for each Veteran. The minimum qualification of staff providing such supervision of these processes and documentation is Nurse (RN/LPN/CNA). Any controlled substances shall be under double lock with only contractor personnel having access to the key(s)/combination(s). Pill counts should be immediately conducted if there are any indications of misuse of medication and reported as soon as possible to SUD Director and CO/COR as evidenced by DO during EOC Rounds and Controlled Substance log.

(f) Ensure all contractor/subcontractor staff members are active in a recovery process that includes a lifestyle that is free from drug and alcohol abuse as evidenced by DO during EOC Rounds.

(g) Provide informal counseling by staff that encourages the self-help like recovery meetings, (CR/AA/NA & etc.) and encourages each Veteran to learn to take responsibility for his/her own actions as evidenced by DO during EOC Rounds.

(h) Random drug screens shall be conducted regularly or when there is suspicion of drug/alcohol use and sent to a certified laboratory. Positive tests shall be reported to the SUD Director immediately, but no later than 18 hours after receipt of the test report as evidenced by DO during EOC Rounds and lab reports.

(i) Residential Staff shall conduct themselves professionally and engage in collaborative communications with clinical treatment team as evidenced by DO.

(j) Ensure regular monitoring of Veterans, room searches, and common areas including the grounds outside the house evidenced by DO during EOC Rounds.

(k) Infection prevention procedures will be followed as recommended by CDC and the State Department of Health evidenced by DO during EOC Rounds.

10. RESIDENT CONDUCT AND BEHAVIOR (all locations)

All residential facility rules shall be followed by all Veterans. In addition to the general rules of the facility, the facility shall ensure all Veterans comply with the following:

(a) Hygiene Requirements:

i. Summer – bath/shower daily.

ii. Winter – bath/shower, at least every other day.

(b) Each Veteran should have at least two changes of clothes. These clothes shall not be worn more than two days between washings.

(c) No shirts/hats/belts/buckles depicting images, advertisements or logos of alcohol products, marijuana, or other illicit drugs or violent or obscene language, or inappropriate sexual images as evidenced by DO while at VA for programming.

(d) All Veterans shall show respect towards each other and staff as evidence by no validated complaints.

(e) Leaving the residential facility – Each Veteran shall notify staff before leaving the facility as evidenced by DO.

(f) Violence / Destruction of Property / Property Theft / sexual harassment / bullying – contractor has the right to prosecute as evidenced by reports from contractor staff.

(g) Although it is routine in facilities of this type to have recovery patients do “daily chores” as a part of their recovery process, this should not be taken as what would serve as “deep cleaning” (i.e., dust fans, moldings, windowsills, under furniture, sanitize trash cans, etc.) as evidence by no validated patient complaints.

11. RESIDENTAL ACTIVITIES (all locations)

The contactor/facility, as a minimum shall provide the following activities:

(a) Week-end activities - at least (2) two per weekend (including a self-help recovery group) shall be scheduled as evidenced by a monthly schedule of activities given to the CO/COR and SUD Director.

(b) Have safe and clean both indoor and outdoor space including, recreational activities, and the availability of safe exercise equipment. Exercise equipment may consist of hand weights (i.e., 3-pound, 5-pound, 8 pound and 10 pound), stationary bike, yoga mat, jump rope, core stability ball, and resistance bands as evidenced by DO during EOC Rounds.

12. MEDICAL NEEDS (all locations)

(c) Veterans will bring their medications with them to the residential facility and these medications shall be locked in a secure location. Veterans are not to store unauthorized medications or supplements anywhere outside the designated locked contract facility cabinets. Veterans may set up their own medication planner, under the supervision of a contractor RN/LPN, with accuracy and security being extremely important. Veterans shall be medically stable when they enter the 28-day treatment program. The contractor RN/LPN shall have experience in assessing various stages of withdrawal, and assessing other medical symptoms, along with the ability to determine if the Veteran requires immediate medical attention beyond that provided by the contractor’s facility. The contractor shall provide a minimum of two residential staff members per shift for safety purposes. At least one on-site staff member per shift shall be Life Support (BLS) certified evidenced by DO during EOC Rounds.

13. RETURN TO USE PROTOCOL (all locations) Collaboration with clinical treatment team for best clinical outcome. Any behaviors, which are considered inappropriate in the supervised residential care, shall be referred to the treatment team for collaborative treatment plan review as evidenced by DO.

14. EMERGENCY/RISK MANAGEMENT (all locations) The contractor shall take all necessary measures to prevent and deal with any safety concerns, bug infestations (beg bugs, lice etc.) on a continued basis. Advise the CO/COR of all corrective action being taken or that has been taken to deal with safety or infestation.

All measures shall be done in accordance with state Department of Health as evidenced by Contract Discrepancy Reports (CRDs).

The contractor shall take all measures to immediately resolve issues concerning safety, infestations, infection outbreaks, heat/AC, and plumbing failures. The contractor shall contact the SUD Director and CO/COR immediately with an outlined plan of how the Veterans shall be taken care of by the contractor until the issues can be resolved. Plan of action shall be communicated to CO/COR and SUD Director within 24 hours as evidenced by CDRs.

15. INSPECTIONS

COR and/or back-up COR shall do unscheduled monthly site visits at all locations to investigate for any safety issues or contract violations are present as evidenced by COR rounding logs.

16. INSPECTION REPORTING: Provide to the COR, within 5 working days of the inspection, all local, state, and/or federal inspection reports. Reports with findings shall include contractor’s response and a corrective action plan for each identified concern. If identified findings have not been corrected within15 working days, a subsequent corrective action plan as evidenced by CDRs.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

(End of Addendum to 52.212-4)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

JUN 2020

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

C.3 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS (NOV 2021)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

(End of Clause)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order.