36C25620Q1217.docx

36C25620Q1217 Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice CBOC Access Control System (or equivalent) 77030 4298 36C25620Q1217 09-02-2020

2:00 PM

CENTRAL TIME, CHICAGO, USA

N

SDVOSBC

561621 Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77030 Damon Ware Damon.Ware@va.gov 2002 Holcombe BLVD Houston TX 77030 4298

77030

USA

Damon.Ware@va.gov Damon.Ware@va.gov

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5.

SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL

BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11.

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND

52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIO

NS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF

CONTRACTING OFFICER (TYPE OR PRINT)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25620Q1217 08-27-2020 Damon Ware

(713) 791-1414 09-02-2020

2:00 PM

Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77030 4298 X X 561621 $22 Million N/A X Department of Veterans Affairs Michael E. DeBakey VA Medical Center Receiving Warehouse Building 100 2002 Holcombe BLVD Houston TX 77030-4298 Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77030 4298

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page This RFQ is for a SDVOSB SET-ASIDE Please see attached SOW for a list of CONTRACT REQUIREMENTS This request is BRAND NAME or EQUIVALENT.

IF PROVIDING EQUIVALENT

PRODUCTS, PLEASE INDICATE

Please include SPECIFICATIONS of the CBOC Access Control System you will be providing RFQ is due 2 September 2020 at 2:00PM CST. Quote received past this deadline will not be accepted. Email all quotes to Damon.Ware@va.gov

See CONTINUATION Page X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77030 4298

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

STATEMENT OF WORK

Access Control internal/external which controls access points at CBOC’s as listed below, this DNA Fusion open architecture software is currently installed at our main facility and this addition would make the CBOC’s compatible with the main campus.

1. BACKGROUND: This Statement of Work is required for the Michael E. DeBakey VA Medical Center (MEDVAMC) - Associate Chief of Staff - Ambulatory Care Service located at 2002 Holcombe Boulevard, Houston TX 77030, to ensure compliance with physical security regulations at the following VA outpatient clinics:

· Charlie Wilson Outpatient Clinic (CWOPC) located at 2206 N. John Redditt Dr., Lufkin, TX 75904

· Beaumont Outpatient Clinic (BOPC) located at 3420 Veterans Circle, Beaumont, TX 77707

· Tomball VA Outpatient Clinic (TOPC) located at 1200 W Main St, Tomball, TX 77375

· Katy VA Outpatient Clinic (KOPC) located at 750 West green Blvd, Katy, TX 77450

· Richmond VA Outpatient Clinic (ROPC) located at 22001 Southwest Fwy Suite 200, Richmond, TX 77469

· Lake Jackson VA Outpatient Clinic (LJOPC) located at 208 Oak Dr. S, Lake Jackson, TX 77566

· Texas City VA Outpatient Clinic (TCOPC) located at 9300 Emmett F Lowry Expy #206, Texas City, TX 77591

· Galveston VA Outpatient Clinic (GOPC) located at 3828 Ave N, Galveston, TX 77550

· Conroe Outpatient Clinic (COPC) Located at 690 S. Loop 336 W, Conroe 77304

2. OBJECTIVES: The purpose of this project is to replace the existing locking system and install a new keyless card-access system to the Pharmacy access doors, the Police armory doors, and the Information Technology Closets at both CWOPC and BOPC that will meet the FIPS 201.2 /PIV requirements as outlined out by the DHS FIPS (Approved Products List).

3. SCOPE OF WORK: The intent of this project is to provide the Government/ CBOC clinics with a keyless card-access system to designated areas, meeting all the requirements for intended use, installed to the highest of standards and the requirements of the contract documents. A fully complete and useable system is defined as one that meets the aesthetic, technical, and functional properties required by the Statement of Work (SOW) and Project Description and Requirements. All services and supplies shall meet or exceed what is required by this Statement of Work, and executed in a professional manner resulting in a finished product of highest quality. The contractor shall provide all materials, equipment, and other products used in the installation, shall be new or approved recyclable materials from an approved source. All new work shall be maintained in a clean condition, and shall be true to line and grade and in accordance shall comply with stated installation requirements. The work shall be properly secured, consistent in quality, fit and installation, repair and servicing. The contractor shall provide all labor, equipment, materials, testing, transportation, and any other materials or services necessary to provide and install the keyless card-access system. All components of the system be installed, tested, and viewable from the server and workstation clients.

The FIPS 201.2 /PIV approved software (Open Options) server shall be maintained at the MEDVAMC (2002 Holcombe Blvd, Houston, TX 77030) Police Department to allow for maintenance and monitoring by the MEDVAMC Police Department. The remote clinics FIPS 201.2 / PIV Access Control Doors will report to the main server as described in the below detail. The FIPS 201.2 / PIV server will house the software as described in the scope of work. All hardware and software are to be FIPS / PIV compliant as defined by the DHS FIPS APL List. All hardware and software must be Open Architecture and non-Proprietary in nature. The following information is listed on the FIPS APL Website as an approved product for DHS and meet the Open Architecture Requirement (and is NOT proprietary in nature).

3.1 PLACE OF PERFORMANCE:

Installation of keyless access control DNA Fusion system:

· Charlie Wilson Outpatient Clinic (CWOPC) located at 2206 N. John Redditt Dr., Lufkin, TX 75904

· Beaumont Outpatient Clinic (BOPC) located at 3420 Veterans Circle, Beaumont, TX 77707.

· Lake Jackson Outpatient Clinic located at 208 Oak Dr S, Lake Jackson, TX.

· Texas City Outpatient Clinic located at 9300 Emmett F Lowry Expressway Texas City TX 77591.

· Katy Outpatient Clinic located at 750 Westgreen Blvd., Katy Texas 77450

· Richmond Outpatient Clinic located at 22001 Southwest Fwy Suite 200Richmond, TX

· Tomball Outpatient Clinic located at 1200 Main Street, Tomball, Texas 77375.

· Galveston Outpatient Clinic located at Avenue N, Galveston Texas 77550

· Conroe Outpatient Clinic located at 690 S Loop 336 W, Conroe Texas 77304

Installation of server: MEDVAMC, Police Service, 2002 Holcombe Blvd. Houston, TX 77030.

3.2 WORKING HOURS: Normal operating hours for the Community Based Outpatient Clinics are from 8:00 am to 4:30 pm. Monday thru Friday. The MEDVAMC maintains a 24-hour operation. The Contractor must arrange with the Contracting Officer’s Technical Representative (COTR), contact information to be provided upon award of the contract, to schedule work and facility access outside these hours. All work should be accomplished during normal duty hours, Monday thru Friday, excluding federal holidays.

The following are federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Requests for after-hours work must be submitted in writing to the COTR and CO. Coordinator two (2) weeks prior to work. The VA requires that information submitted must contain: extent of work, workers involved, the affected areas, and the estimated times of operation.

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

* Changes to the Statement of Work may only be made by a written modification which is formally executed by the contractor and the Contracting Officer. *

Contract for installation shall be as indicated in the SOW (30 days from award date) and contract for service shall be in accordance with standard manufacturer’s warranty.

4. REQUIREMENTS and PROJECT DESCRIPTION: The work required of the contractor shall be performed in accordance with this Statement of Work:

a. General:

1. Contractor employees shall not be considered Government employees for any purpose under the contract.

2. A. Contractor must be a certified Open Options dealer in the market area and must accommodate for licenses to add additional PACS access control to the main server and the redundant fail over server.

3. This is a turn-key installation and the contractor is responsible for performing all necessary efforts in the completion of this installation. The contractor shall identify by name a Provisioning Project Owner (PPO) who shall be the Point of Contact and responsible for overseeing the project.

4. The contractor shall be responsible for the installation of keyless card-access system hardware, to include but not limited to installing the server, workstations, hardware, switches, controllers, readers, keypads, management of the system, and preventative maintenance of the system. The contractor shall be in compliance with manufacturer’s written instruction, applicable standards/specifications and in accordance with recognized industry practices. Contractor shall provide system test & inspection services for 100% of the existing and remaining security system every quarter. All preventive maintenance testing shall be performed in accordance with manufacturer’s recommendations, and include a visual and functional test & inspection of all components that are part of this contract.

5. Contractor is responsible for any 120V power conduits or raceways required is the responsibility of the contractor, along with 120V power conduits or raceways required is the responsibility of the contractor and any Patching / Painting as needed is the responsibility of the contractor.

6. Contractor shall provide all labor, parts, materials, equipment, and supervision for the preventive and corrective maintenance services of access control components at the eight CBOCs identified in section 3.1PLACE OF PERFORMANCE as well as MEDVAMC. Contractor should be available to perform these tasks for the respective clinics for a minimum of 20 days per month and provide annual updates of the Contractors security system software and hardware components. Contractor shall provide MEDVAMC ACOS office with written documentation regarding the scheduled maintenance of equipment.

A. Component Repair & Replacement Contractor pricing shall include the cost for repair and replacement parts.

Contractor shall develop a battery replacement program to ensure all batteries in control cabinets, power supplies, network and infinity controllers, and uninterruptable power supplies are replaced annually.

Warranty: The warranty and support must cover all components of the requirement in accordance with standard manufacturer’s warranty.

B. Response Time & Prioritization In order to account for the 24 hour nature of the MEDVAMC operation, this contract includes thirty (30) 4 hour non-scheduled emergency calls per year regardless of the day-of-week or time of-day. Contractor shall respond to all emergency calls within the allotted Emergency Call Back time period Emergency Call Back time period – two (2) hours Emergency calls beyond the thirty (30) shall be billed a single time and material rate.

The contractor shall test all access controlled doors throughout the CBOCs. This test shall be performed on a monthly basis. As part of this test a technician shall visit each reader, swipe a PIV card and verify the locking devices unlocks correctly. The contractor shall install a Bar Code at each reader. When the contractor gets to the reader, scan the bar code with a hand held inspection reader. This will ensure that each and every device has been visited. The contractor shall replace batteries in wireless access control readers at least monthly. The contractor shall produce a report both hard copy and electronic to show that 100% of the readers have been tested during the testing period. These reports shall be on file at the VA and available on the internet.

Emergency calls to the contractor must be placed or authorized by a Contracting Officer’s Representative (COR). The VA will not pay for services provided not authorized by a

COR.

C. Service Documentation & Logging Each and every system testing & service call shall be documented utilizing an inspection report and/or work order completed by the contractor. The contractor’s job shall not be complete until the testing and or service call is formally documented and presented to the COR.

An on-site security service log book shall also be provided and maintained by the contractor. The purpose of this log book is to allow VA security personnel to document system issues or problems in a centralized location. When the contractor arrives on-site, this shall be the first level of documentation the contractor shall review.

Contractor shall submit and provide suitable marking of all documents or reports produced to the Contracting Officer or Contracting Officer Representative.

D. Customer Call Support To quickly address customer technical questions or issues that may arise, the contractor shall provide the VA with on-line customer call support. During the hours of 8:00 AM to 5:00 PM, Monday through Friday, MEDVAMC can contact the local contractor’s office, and be assured of prompt and courteous service. During hours other than those listed above, calls shall be handled directly by the contractor’s answering service. Calls to the contractor must be placed or authorized by a Contracting Officer’s Representative (COR). The VA will not pay for services provided not authorized by a COR.

E. Training Contractor shall provide quarterly refresher training on the system as well as any security system components to the MEDVAMC Police staff. There shall be 16 hours off site technician level manufacture training to include travel and per-diem for a maximum of four VA Technicians to maintain and troubleshoot the system, as well as 12 hours of operator level training that will provide Police staff the training needed to operate the system.

Refresher Training – 12 total hours of training ON-SITE Training to include operation and first level troubleshooting of the following dispatch systems:

A certificate of completion is required for all personnel that completed the refresher training.

Technician level training – 16 total hours of training, 40 hours per employee OFF-SITE VA technician training should include at a minimum:

A certificate of completion is required for all personnel that completed the technician training.

Police staff training – 12 total hours of training ON-SITE (training shall be in 8 hour training Sessions throughout the year, not to exceed 12 total hours) Police staff training shall include at a minimum:

• Physical Access Control Systems.

A certificate of completion is required for all personnel that completed the technician training.

F. Performance Goals Review Offeror shall provide a synopsis of offeror's overall approach to quality control/quality improvement and provide information on proposed quality improvement plan.

Upon execution of this agreement, and prior to commencement of services, contractor shall meet with local VA security personnel to establish specific written mutual goals for success. These goals shall ultimately become the measuring stick for success of the contract with MEDVAMC.

Offeror shall provide a quality assurance surveillance plan (QASP) based on the specific written mutual goals. The QASP shall include the minimum information:

• Proposed scheduling

• Proposed testing plan

• Documentation procedures

• Battery replacement program

7. The contractor shall engineer, furnish, install and test newly installed equipment to industry and/or Original Equipment Manufacturer (OEM) specifications. The contractor shall locking systems as identified on the Performance Work Statement. All locks (25) to be replaced/ newly installed are property of the United States Government and will be turned over to the government for disposal.

8. The contractor will be completely responsible to provide a functioning operational system. The contractor shall provide all necessary equipment, materials and labor to install the system and make the system a fully operational surveillance system. In addition, the contractor will construct/provide all support infrastructures necessary to the successful installation and operation of this surveillance monitoring system.

9. The contractor shall be responsible for assembling all components and disposing of any packaging material once the work is complete.

10. For the purpose of this Performance Work Statement, general room/door locations will be provided. Exact location, height, direction and other special instructions will be recommended by the contractor during site survey in accordance with Physical Security Policy Requirements.

11. Installation Timeframe: The Contractor shall coordinate completion date and daily work hours with the designated POC not to exceed 120 days from contract award. Any technical questions regarding the installation of the system or its technical operation shall be directed through the designated POC or delegate.

12. Periodic inspections as directed by the contracting officer or representative of the keyless entry system such as: proper functioning electrical service components to include the installs and the wiring.

13. The equipment that is installed shall match similar existing work if applicable. Structural members shall not be cut or altered, except where noted on drawings and/or specifications, without authorization of the Contracting Officer. Work remaining in place that is damaged or defaced during this contract shall be restored to the condition existing at time of award of contract.

14. If the fire alarm system is deactivated, it must be reactivated the same day before the Contractor leaves the site to insure that the system is functioning properly. If not functioning, the Contractor shall restore the system to working order prior to leaving the site or shall provide an around-the-clock fire watch until the system is functioning properly. If the Contractor fails to do so, he/she shall be liable for any costs incurred by the government for providing the fire watch and/or repairing the system.

15. The Contractor is responsible for moving any furniture or equipment located in the building (except for equipment and/or paperwork that cannot be moved, in which case the Contractor shall provide adequate protection for such equipment before any preparation and painting). All moved items should be put back to their original locations as work is completed.

16. The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, will be avoided and, within limits indicated, the maximum practical space for operation, repair, removal, and testing of equipment is provided. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so they do not interfere with the intended use of eyebolts and other lifting devices.

17. When the work requires that the ground/slab/floor be disturbed, locate existing underground utilities in area of work. If utilities are to remain in place, provide adequate means of support and protection during earthwork operations. Any electrical, sprinkler, gas and other utility lines damaged during excavation due to carelessness or negligence of Contractor personnel shall be repaired or replaced at the Contractor’s expense.

18. When required, the Contractor shall provide necessary barrier and direction signs so that pedestrian and vehicle traffic is routed around the area while work is in progress.

19. All personnel engaged in the contract activities specified herein must be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions that require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the above jurisdictions.

20. All walls, ceilings, floors, furniture, etc., will be protected from damage due to water, staining, or falling debris created during the coring/sawing process. The Contractor, at the Contractor’s expense, to the original condition, will repair any damage. All areas will be cleaned after core drilling.

21. All outage requests must be submitted a minimum of 72 hours in advance. Work should be planned in advance to give as much time as possible to schedule an outage. No work is to be done until official approval of the request is given. There may be times when an outage request is denied because of insufficient lead-time or interference with ongoing activities and have to be rescheduled.

22. Any work performed by the Contractor at his/her own volition outside specified working hours will be at no additional expense to the Government.

23. No unauthorized work shall be initiated without the prior approval of the Contracting Officer or the COTR. The Contracting Officer shall approve any request, or proposal for changes in project scope and/or additional requirements, in writing prior to the Contractor proceeding with any related work. Any changes accomplished without prior written approval, will be done at the Contractor’s expense.

24. Contractors should visit the job site and visit the building in order to determine if it’s reasonable or necessary to ascertain the nature and location of the work to be performed in general, and the local conditions which can affect the work or the cost thereof. Failure to do so will not relieve the Contractor of his responsibility for estimating properly the difficulty or cost of successfully performing the work.

25. All measurements/locations are approximate and shall be verified by the Contractor. The Government will not be held responsible for any error or variation in any measurements or other data listed, nor will the Contractor, because of an error or variation in any measurement listed, be relieved of his responsibility to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

26. The Contractor shall be responsible for complying with any applicable laws, codes, and regulations (federal, state and local) in connection with the prosecution of the work. Additionally, the Contractor is responsible for obtaining all permits, licenses, etc. that are required by local law or ordinance.

27. The Contractor shall haul all removed debris from the project site and dispose of it in a proper, acceptable manner off the job site property. The debris created from this project will not be disposed of at the job site, in Government dumpsters, or on Government property.

28. Disposal of all waste material shall be in accordance with all applicable Federal, State, and local environmental regulations. The Contractor shall ensure and provide appropriate documentation to Contracting Officer that all hazardous waste handlers, haulers, and disposal facilities are properly certified or licensed. The Contractor shall provide shipping manifest and documentation of disposal of any substance that is controlled by Federal, State and local regulation prior to final payment.

b. Minimum Requirements: For doors at 9 facilities

FIPS 201.2 / PIV Approved Open Architecture(SSP):

Each VA CBOC Clinic listed above will have installed (1) FIPS / PIV compliant main CPU Controller (SSP). The CPU controller will be the communication hub via the VA Network. This will be the CPU device that will speak to the FIPS / PIV Compliant server Located at the VAPD, this device will also retain the database in local memory. This Will allow for redundancy in the event there is network interruption. This will be The master controller for each site and all sub controllers for each door will Communicate to the main CPU controller via RS485 communications.

FIPS 201/ PIV Approved Open Architecture Each VA CBOC Clinic listed above will have installed (1) FIPS / PIV compliant access Controller.

FIPS 201.2/ PIV Approved PAM (PIV Authentication Module):

Along with each RSC2 Access controller for every (2) doors, each controller will also require a PIV Authentication module. Each (2) doors at the CBOC remote clinics will require a PAM device for full FIPS / PIV requirements:

a. Card readers at Beaumont OPC 24 readers

b. Card readers at Charles Wilson OPC 28 readers

c. Card readers needed at Tomball OPC 11 readers

d. Card readers needed at Galveston OPC 11 readers

e. Card readers needed at Texas City OPC 06 readers

f. Card readers needed at Richmond OPC 07 readers

g. Card readers needed at Katy OPC 13 readers

h. Card readers needed at Lake Jackson OPC 07 readers

i. Current readers at Conroe site will have PAM boards and Pam module replaced with DNA open option type readers.Two main controllers and 19 Sub-Controllers 2DR FIPS.

Open Architecture Platform

At each door of access control, the following equipment will be required; these Devices will be the framework at each door to attain keyless entry at each door.

A. Open Options PVC-FXRDR-FIPS 201.2 PIV-Class Care Reader Service (1 per card reader B.HID FIPS 201/ PIV Workstation Enrollment/Approved Card Reader H. HID PIV authentication card readers

HID FIPS 201.2/ PIV Workstation Enrollment/Desktop Card Reader

Electrified Hardware/Strikes Door Status Switch Egress Motion Detector Power Supply for electrified door hardware Door Contacts

PIV Enrollment Desktop Card Readers

Composite Cabling from door location to panel locations in IDF closet

Installation Labor

Programming/Training

c. Quality Assurance:

1. The Government will conduct inspections during the installation process to insure that the contractors are adhering to the referenced standards.

2. The Government will participate in the final test procedures. Any work deemed to be not compliant with the referenced standards and practices shall be re-worked at the contractor’s expense.

5. SIGN-IN PROCEDURES: All Contractor workers are required to sign in and out at the VA Police Dispatch at the corresponding locations as directed by the COR, or designee at each facility. A valid state driver’s license or state identification card is mandatory for all employees to have access to these facilities. All contractor employees are required to wear the assigned VA badge at all times. If after-hour key service is needed, contact VA Police Dispatch at 713-791-1414, extension 7106.

6. ESTIMATES: Vendors will submit one quotation and match the requirements outlined in this document. In the quotes, vendors will indicate whether their solution has MET, NOT MET or MET WITH QUALIFICATIONS for each line item in this document (MET WITH QUALIFICATIONS will require a detailed listing of non-compliance). Vendors are required to respond to each item individually. Include the specification/question number and text in your response document to facilitate review.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

E2-SSP-D2-RSC2-FIPS Main Controller with Exp FIPS

LOCAL STOCK NUMBER: E2-SSP-D2-RSC C2-FIPS

Part Number RSC-2-FIPS Description Sub Controller 2DR FIPS

LOCAL STOCK NUMBER: RSC-2-FIPS

DNA Fusion FIPS SC-10 Software License LOCAL STOCK NUMBER: DNA Fusion FIIPS SC-10

B923NPR-FIPS Code Bench PAM w/2 FIPS RDR

LOCAL STOCK NUMBER: B923NPR-FIPS

9600 Series Electric Strike Electric Door Strike LOCAL STOCK NUMBER: Electric door strike

Bosch Egress Motion LOCAL STOCK NUMBER: DS15Oi

Door Position Switch

LOCAL STOCK NUMBER: M2505A

Door Power Supply

LOCAL STOCK NUMBER: ALTV1224C

Cabling used for wiring Controllers LOCAL STOCK NUMBER: cabling

Installation Labor of all equipment of all nine CBOC's LOCAL STOCK NUMBER: Installation Labor

Programming Labor for all none CBOC's LOCAL STOCK NUMBER: Programming Labor

Total freight project management and lift rental for all nine CBOC'S LOCAL STOCK NUMBER: Freight PM Lift Rental

B.3 DELIVERY SCHEDULE

36C25620Q1144 Delivery required within 60 days after award.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized…