36C25619Q1395-0001000.docx

FedBizOpps Amendment to a Previous Combined Solicitation

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CONTRACTING OFFICE

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(POC Information Automatically Filled from User Profile Unless Entered)

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See Attachment

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* = Required Field FedBizOpps Amendment to a Previous Combined Solicitation Rev. March 2010 U Copy of 629-20-1-081-0003, Yoga/Tai Chi 70112 36C25619Q1395 08-30-2019 N 611699 Department of Veterans Affairs Southeast Louisiana Veterans HCS 1555 Poydras Street New Orleans LA 70112 Michelle.bocage@va.gov michelle.bocage@va.gov

1. Provide answers to questions in solicitation 36C25619Q1395

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B.

DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE

RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS

CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already sub mitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS S

UPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION

NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF

CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-27-2019 Department of Veterans Affairs Southeast Louisiana Veterans HCS 1555 Poydras Street New Orleans LA 70112 Department of Veterans Affairs Southeast Louisiana Veterans HCS 1555 Poydras Street New Orleans LA 70112 To all Offerors/Bidders

36C25619Q1395

X

The purpose of this amendment is to provide answers to questions of solicitation 36C25619Q1395 Yoga/Tai Chi Classes

1.) Article 1.1 says " Contractor will provide quality Yoga and Tai Chi therapy sessions in New Orleans, Hammond, Slidell, Baton Rouge, Houma, and St. John Parish for VA staff and veterans residing in or near those communities" I know that other VA contracts would like these classes to be preformed at the actual VA.

These locations are referring to the VA remote locations except New Orleans. It is expected that the vendor provide space for the New Orleans therapy classes.

Article 1.1.1 says, The contractor will be responsible for providing the facility in New Orleans for therapy sessions and coordination with clinic managers at each respective CBOC to schedule time and location for each class.

Please advise because this will greatly change the quote if we need to hire a facility for these classes.

1a) Will the classes be at the 6 locations or will I need to find a facility. Or is it mixed between having classes at the VA and facility that I provide? Also - if we need to provide the facility would it be in all 6 locations or in one central location? At the (5) remote community clinics, the space will be provided for therapy (yoga /tai chi) but in New Orleans it is expected that the vendor provide the space.

2.) Article 1.1 states ". This will consist of approximately 510 yoga classes, 54 tai chi classes, and 22 Therapeutic Workshops. A minimum of three classes per week will be offered at each location."

Is this just covering a partial year because the math doesn't work. If we were doing 3 classes per week at 6 locations the amount of classes over a 52 week period would be 936 classes. What we have listed above is 586 classes.

This has been changed to:

A minimum of 4 class per month will be offered at each location. All variations at any site will be determined by the Program Manager.

3.) When is the start date for the classes? The current contract ends 9/30/2019 but we are incorporating a monthly extension for transition and continuity of care.

4.) Is an online or paper survey good for the QCP or are you looking for something more robust? Yes, either will be sufficient...

5.) Article 1.6.2 states ." ... the contractor will be paid for only the actual number of patients receiving service up to the amount of contract funding. " I am quoting a flat rate per class, under what circumstance would this be for the actual number of patients? Never, flat rate only not pertain to number of patients Does this just mean if we don't have interest for the classes we will stop them? If no participates, there will not be a class but this is therapy based and we don’t foresee a lack of patients Are these classes group classes or are they private classes? Group classes

6.) Under the PRS #2 and #3 there is mention of therapy session. Is this the yoga and tai chi classes? Trauma informed yoga teachers are trained very differently than psychologist for trauma.

Yes this is referring to the yoga and tai chi sessions...

7) Article 5.1. States: BI-WEEKLY COLLABORATION: At a minimum, Bi-Weekly Collaboration with the VA program staff to provide feedback of therapy sessions progress, attendance trends as well as any events that would impact patient’s level of care. Is it possible to do this by phone call or Zoom or does this need to take place at the facility?

This can be done via phone with Program Manager to include in-person if needed.