36C25619Q1193-001.pdf

Request for Quote: 36C25619Q1193

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part

13.5, Simplified Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated under the lowest price technically acceptable evaluation methodology.

2. The Request for Quote number is 36C25619Q1193.

3. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02 (effective 05/06/2019).

4. This requirement is a total small business set-aside. The North American Industry Classification System number is 811310 with a size standard of $7,500,000.00.

5. Place of Performance:

Micheal E. DeBakey Veterans Affairs Medical Center

2002 Holcombe Blvd

Houston, Texas 77030-4298

6. Period of Performance:

The contractor shall provide the requested services within 60 days from the effective date of award.

7. The provision at FAR 52.212-1, Addendum to Instructions to Offerors-Commercial, applies to this acquisition.

8. The provision at FAR 52.212-2, Addendum Evaluation-Commercial Items applies to this acquisition. See FAR 52.212-2 Addendum for additional information. Please review the section entitled Teaming Agreements for additional information on required information for

Contractor Team Arrangements and Joint Ventures.

9. Questions regarding this solicitation shall be submitted via email to Contract Specialist, Orlando Whitaker at Orlando.whitaker@va.gov no later than 11:00A.M. Central Standard Time on September 19, 2019.

10. COMPLETING A QUOTE FOR SUBMITTAL

a. The Offeror shall provide the name, title, address, email address and telephone number of the company/division point of contact regarding business decisions made with respect to the quote and who can contractually obligate the company. The Offeror shall identify those individuals authorized to negotiate with the Government.

b. Pricing for each CLIN must be submitted in the proper format. The proper format consists of

QUANTITY *UNIT PRICE = AMOUNT/NET AMOUNT. In the event there is a discrepancy in the calculation, the UNIT PRICE will be held to the intended price multiplied by the

QUANTITY. If the offeror shows only the AMOUNT/NET AMOUNT, but fails to enter a UNIT

PRICE, the AMOUNT/NET AMOUNT divided by the QUANTITY will be held to be the intended price.

c. You must submit a technical approach with your quote to be considered for award. Your technical quote shall address whether you are subcontracting this effort or performing as the prime, your approach to how will you accomplish these services, technical capability/expertise, manpower, schedule, and resources available to provide these services. Failure to provide this information may render your quote unacceptable. Please review the section entitled Teaming

Agreements for additional information on required information for Contractor Team

Arrangements and Joint Ventures.

Subcontracting Limitations: In accordance with FAR 52.219-14, this requirement is subject to the limitation on subcontracting requirements in 13 CFR 125.6. This requirement is for services.

The small business Contractor shall not pay more than 50% of the amount paid by the

Government to its subcontractors that are not small business owned Contractors. Any work that a small business owned subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Evidence of the small business owned prime contractor’s 50% should be clearly stated in your technical approach.

11. All services shall be performed in accordance with the Performance Work Statement (PWS).

12. Offeror must submit both a Technical Approach and Price. See FAR Clause 52.212-2

Addendum for basis for award.

13. All offers shall remain valid for 120 calendar days.

14. Quotes are due no later than September 26, 2019 at 11:00A.M. Central Standard Time and shall be submitted electronically via e-mail to the Contract Specialist, Orlando Whitaker at

Orlando.whitaker@va.gov and the Contracting Officer, Mr. Anthony Marion at

Anthony.Marion2@va.gov.

mailto:Orlando.whitaker@va.gov

36C25619Q1193

SECTION B - CONTINUATION OF SF 1449 BLOCKS

CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs

Network Contracting Office 16

Michael E. DeBakey VA Medical Center

2002 Holcombe BLVD

Houston TX 77030 4298

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

Financial Service Center

PO Box 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

The Contractor shall provide all parts, labor, transportation, software updates, OEM trained personnel, supervision, materials, supplies, training and full service/maintenance to include preventative maintenance in accordance with the Performance Work Statement.

Contract Period: Base

POP Begin: 11-04-2019

POP End: 11-03-2020

1.00 LT __________________ __________________

All parts and software to provide on-site scheduled service for the Boiler

Plant and systems. Shall not exceed $25,000.00. The Contractor shall receive approval to purchase all parts and software from the Contracting

Officer Representative.

Contract Period: Base

POP Begin: 11-04-2019

POP End: 11-03-2020 updates, OEM trained personnel, supervision, materials, supplies, training and full service/maintenance to include preventative maintenance in accordance with the Performance Work Statement.

Contract Period: Option 1

POP Begin: 11-04-2020

POP End: 11-03-2021

Plant and systems. Shall not exceed $25,000.00. The Contractor shall receive approval to purchase all parts and software from the Contracting

Officer Representative.

Contract Period: Option 1

POP Begin: 11-04-2020

POP End: 11-03-2021 updates, OEM trained personnel, supervision, materials, supplies, training and full service/maintenance to include preventative maintenance in accordance with the Performance Work Statement.

Contract Period: Option 2

POP Begin: 11-04-2021

POP End: 11-03-2022

Plant and systems. Shall not exceed $25,000.00. The Contractor shall receive approval to purchase all parts and software from the Contracting

Officer Representative.

Contract Period: Option 2

POP Begin: 11-04-2021

POP End: 11-03-2022 updates, OEM trained personnel, supervision, materials, supplies, training and full service/maintenance to include preventative maintenance in accordance with the Performance Work Statement.

Contract Period: Option 3

POP Begin: 11-04-2022

POP End: 11-03-2023

Plant and systems. Shall not exceed $25,000.00. The Contractor shall receive approval to purchase all parts and software from the Contracting

Officer Representative.

Contract Period: Option 3

POP Begin: 11-04-2022

POP End: 11-03-2023 updates, OEM trained personnel, supervision, materials, supplies, training and full service/maintenance to include preventative maintenance in accordance with the Performance Work Statement.

Contract Period: Option 4

POP Begin: 11-04-2023

POP End: 11-03-2024

Plant and systems. Shall not exceed $25,000.00. The Contractor shall receive approval to purchase all parts and software from the Contracting

Officer Representative.

Contract Period: Option 4

POP Begin: 11-04-2023

POP End: 11-03-2024

GRAND TOTAL __________________

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend

Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price.

Evaluation of options will not obligate the Government to exercise the option(s).

B.2 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Boiler Plant Preventative Maintenance

1 DESCRIPTION OF SERVICES: The contractor shall provide all management, tools, supplies, equipment, capability, licenses, and personnel with original equipment manufacturer (OEM) training to provide complete Preventative Maintenance (PM service), routine and emergency repair service for

Government owned boilers and associated equipment in accordance with this Performance Work

Statement (PWS). PM service, routine and emergency repair includes provided a certified high-pressure welder(with an ® certification stamp). Boiler Plant Preventive Maintenance shall be in accordance with

Veterans Affairs (VA) Directive 1810 dated February 6, 2017, VHA Boiler Plant Safety Device Testing

Manual, NFPA 85A recommendations including on each boiler, and all the manufacturers requirements, industry standards and statutory requirements. These services shall be provided at the Michael E.

DeBakey VA Medical Center (MEDVAMC) in Houston, Texas.

1.1 PERIOD OF PERFORMANCE The period of performance is 12 months from the effective date of award, plus four twelve-month option periods.

1.2 SPECIFIC REQUIREMENTS

The contractor shall service the equipment listed below in accordance with the PWS:

1 Boiler No. 1 (Hurst Firetube) 6 Preferred Utilities Burner Management

2 Boiler No. 2 (Hurst Firetube), 7 Weishaupt Burners

3 Boiler No. 3 (Hurst Firetube) 8 Preferred Utilities Control System

4 Boiler No. 4 (Clever Brooks

Water Tube)

9 Preferred Utilities Devices.

5 Deaerator Tank and associated valves and piping (Advanced)

10 Condensate Tank and associated valves and piping

(Ace Buehler)

1.2.1 The contractor shall provide full service and maintenance to include PM service, routine and emergency repair service for Government owned Boilers number l (Hurst Firetube), number 2 (Hurst

Firetube), number 3 (Hurst Firetube) and number 4 (Clever Brooks Water Tube) located at the

MEDVAMC in Houston, Texas. Service shall include all parts, labor, transportation, software updates, OEM trained personnel, supervision, materials, supplies, training and all other associated costs. PM service shall be accomplished quarterly, on days coordinated with Contracting Officer Representative

(COR). The contractor shall inspect, test, calibrate and service the equipment, as required in accordance with VA Directive 1810 dated February 6, 2017, manufacturer, industry, and statutory requirements, in order to prevent premature equipment failures and to extend equipment life. Services may be performed separate from or in conjunction with other services. This contract will also contain a $25,000 per year parts rider to cover all parts, filters or items required to maintain boilers in operation to include labor for installation of parts.

1.2.2 The contractor shall possess the capability, OEM training, and personnel experience requirement of ten (10) years to perform services for all Government boilers, to include original equipment manufacturer on the Preferred Utilities Burner Management System, Preferred Utilities Control System, Weishaupt

Burners and Preferred Utilities Devices. Contractor shall submit resume and current training certificates with proposal.

1.2.3 The contractor shall provide full service/maintenance to include PM service, routine and emergency repair service for Government owned Deaerator Tank (Advanced Manufacturing) and associated valves and piping and Condensate Storage Tank (Ace Buehler) and associated valves and piping located at the

MEDVAMC in Houston, Texas. Service shall include all parts, labor, transportation, software updates, OEM trained personnel, supervision, materials, supplies, training and all other associated costs. PM's shall be accomplished Quarterly, on days coordinated with Contracting Officer Representative (COR).

Contractor shall inspect, test, calibrate and service the equipment, as required in accordance with VA

Directive 1810 dated February 6, 2017, manufacturer, industry, and statutory requirements, in order to prevent premature equipment failures and to extend equipment life. Services may be performed separate from or in conjunction with other services.

1.2.4 The contractor shall provide full service/maintenance to include preventative maintenance (hereafter called PM service), routine and emergency repair service for Government owned Fuel Oil pumping systems including all pumps and all associated piping and valves located at the Michael E DeBakey VA

Medical Center MEDVAMC in Houston, Texas. Service shall include all parts, labor, transportation, OEM trained personnel, supervision, materials, supplies, training and all other associated costs. PM's shall be accomplished quarterly, on days coordinated with the COR. Contractor shall inspect, test, calibrate and service the equipment, as required in accordance with VA Directive 1810 dated February 6, 2017, manufacturer, industry, and statutory requirements, in order to prevent premature equipment failures and to extend equipment life. Services may be performed separate from or in conjunction with other services.

1.2.5 The contractor shall provide a PM checklist and Quality Assurance Surveillance Plan (QASP). PM checklist shall clearly state the Contractor personnel for all PM visits. Upon award PM checklist shall be prepared and submitted to the COR for approval. Once approved the completed checklist will be submitted to the COR after each PM is completed by the contractor. This checklist will clearly indicate all

PM’s that were performed and note any deficiencies or discrepancies and what the contractor did to address each deficiency or discrepancy.

1.2.6 PM service shall be scheduled with the COR during normal business hours. Normal hours of operation at VA are Monday through Friday, 7:00 AM to 4:30 PM excluding federal holidays. Excluding

Government holidays, any scheduled work at the Government site shall not take place on federal holidays or weekends unless directed by the Contracting Officer (CO). VA follows all federal holidays that are set by law (USC Title 5 Section 6103).

1.2.7 The Contractor shall inform the COR and provide any original equipment manufacturer (OEM) updates and to incorporate updates which are required by the OEM to ensure performance to current product specifications. OEM updates shall be accomplished during PM visits. The contractor shall inform the COR of any optional updates provided by the OEM and offer to provide these to the Government. The price for the update will be negotiated at the time of offer by the CO.

1.2.8 The contractor shall provide a telephone number where they can be reached, or a message left for emergency repair requests 24 hours per day, seven days per week (notification time, as stated in this contract, shall be considered to have been given at the time a message is left, or a call received):

CONTACT PERSON (Required) ______________

TELEPHONE NUMBER: _____________

1.2.9 The contractor shall respond to all emergency repair service requests within 2 hours by telephone, from the time of the initial telephone call received by the COR or their designee. If the problem cannot be resolved by telephone the contractor shall make an on-site visit in person within 4 hours of the verbal request to do so.

1.2.10 Upon arrival at the medical center, the contractor shall check in with the COR or their designee.

The contractor shall wear their Identification Badge visibly upon their person, between the height of the waist and shoulders. The contractor shall return to the COR or their designee to check out at the completion of the service. Failure to wear the required badge may result in removal from the medical center.

1.2.11 Service calls shall be deemed to be ROUTINE by the Government, the service call will be scheduled by the COR, making every effort to arrange this repair service at a time convenient to both the contractor and the VA.

1.2.12 The contractor shall respond to all emergency repair service requests within 2 hours by telephone, from the time of the initial telephone call received by the COR or their designee. If the problem cannot be resolved by telephone the contractor shall make an on-site visit in person within 4 hours of the verbal request to do so. The contractor shall bring the proper tools, equipment, and parts as appropriate for the problem described. Should parts not be available immediately, the contractor shall notify the COR or designee, and obtain these unavailable parts in the most expeditious manner available.

1.2.13 Routine or PM visits shall not be canceled once scheduled without the prior coordination with the

COR.

1.2.14 Should the contractor determine that the damage or needed repair has been caused through the fault or negligence of the VA; the contractor shall receive the COR or designee concurrence before proceeding.

The contractor shall notify the COR who will notify the Contracting Officer in writing of the repair required and will request approval.

1.2.15 This contract will contain a $25,000.00 per year Other Direct Costs (ODC) Contract Line Item

Number (CLIN) to cover all parts, filters or items required to maintain boilers in operation to include labor for installation of parts. All work done under this CLIN must first be approved in writing by the

COR. The contractor will submit a proposal for all work done under this parts rider to the COR for approval prior to doing any of the work. When the work is approved and completed the contractor shall submit to the COR a report of all work including total cost and detailing the work that was performed.

Parts replaced under this contract shall be new OEM specifications and shall be warranted against defects in material and workmanship during the term of this contract or 90 days, whichever is longer. Parts replaced shall become the sole property of the Government.

1.2.16 The contractor shall provide a service report, which includes both the Contract Number and the

Purchase Order Number each time the Contractor accomplishes routine or emergency repairs. Contractor shall use the approved PM checklist for accomplished PM service reports for all required PMs. Failure to submit the service report shall result in a delay in payment.

1.2.17 The contractor shall submit a service log to the COR. The contractor shall maintain a service log for each piece of equipment listed for the facility boiler equipment list. Upon arriving at the equipment site, contractor personnel shall log in their name and the time of arrival. Prior to departure from the site for the day, contractor personnel shall log out by entering the time of departure and ensuring all required information is written in the log.

1.2.18 The Government shall not furnish any supplies, consumables, refinishing (painting) the equipment or furnishing materials, or electrical repairs external to the equipment.

1.2.19 The contractor shall provide personnel technicians that have successfully completed service and training from the original equipment manufacturer or a manufacturer accredited school and shall have a minimum of ten (5) years of experience on the equipment to be maintained. A list of contractor personnel with resumes and current Certificate of Training shall be shall be submitted with proposal. Any change in contractor personnel during the course of the awarded contract shall be approved by the Contracting

Officer. Documentation shall be provided and approved prior to the performance of any maintenance and/or repairs under this contract by contractor personnel. The contractor shall not allow any unqualified individual to perform maintenance and/or repair of any equipment under this contract.

2 GENERAL INFORMATION:

2.1 HOURS OF OPERATION:

Services shall be performed during the VA normal business hours, 8:00 a.m. through 4:30 p.m., Monday through Friday, excluding Federal holidays any scheduled work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). VA follows all Federal holidays that are set by law (USC Title 5 Section 6103).

The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1

Martin Luther King's Birthday Third Monday in January

President's Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas December 25

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order;

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by Federal Statute.

2.1.1 PLACE OF PERFORMANCE

Micheal E. DeBakey Veterans Affairs Medical Center

2002 Holcombe Blvd

Houston, Texas 77030-4298

2.2 SPECIAL CONTRACT REQUIREMENTS:

HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA

A. DEFINITION "Hazardous material is defined in Federal Standard No. 313B. (Federal Standards are sold to the public through: General Services Administration (3FFN), Room 6622, 7th & D Sts., S.W., Washington, D.C. 20407).

B. GENERAL

I. The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require Government activities to apprise their employees of:

a. All hazards to which they may be exposed;

b. Relative symptoms and appropriate emergency treatment; and

c. Proper conditions and precautions for safe use and exposure.

II. Contractors and their subcontractors of any tier are required to submit hazardous material data for all hazardous materials that they bring on site or have delivered to the medical center. Federal Standard No.

313B (Safety Data Sheets, Preparation and the Submission of) includes criteria for identification of hazardous materials. The Standard also prescribes Department of Labor Form OSHA-20 for use with

Government contracts.

III. Contractors shall submit hazardous material identification on the following:

a. All items in, or ordinarily catalogued under, the Federal Supply Classes listed in Table 1 of Appendix A of Federal Standard No. 313B.

b. Items having hazardous characteristics in the Federal Supply Classes listed in Table II of Appendix A of Federal Standard No. 313B.

c. Any other material designated by a Government technical representative as potentially hazardous and requiring safety controls.

IV. COMPLIANCE FAILURE

Failure to comply with the above requirements in this section, shall be cause for termination in accordance with Default clause listed within the contract.

V. PERSONAL PROTECTIVE EQUIPMENT (PPE)

Contractors, their employee's and subcontractors of any tier are required to wear personal protective equipment (PPE) in accordance with OSHA Act, 1971 and other Federal, State and Local regulations. Personnel observed in violation of these regulations may be subject to removal from the medical center. The Government assumes no responsibility for injury of contract personnel or subcontractors of any tier if the injury is a direct result of noncompliance or disregard for these regulations.

VI. The Contractor shall provide Required Inspections and Operational Tests. Tests shall be conducted quarterly in accordance with VHA Directive 1810 dated February 6, 2017.

2.3 FREQUENCY OF SERVICES:

Key to Frequency Abbreviations

(1) M = Monthly

(2) 6M = Once every 6 months

(3) Y = Once per year.

(4) 6Y = Once every 6 years.

Frequency Chart

Item Frequency

(1) High pressure boilers (above 15 psig): Inspect furnace and other internal surfaces, closures and accessories. Y

(2) High pressure boilers (above 15 psig): Inspect exterior of Unit, casing, Y supports, closures, accessories, valves, controls.

(3) Deaerator: Inspection and wet magnetic particle testing of welds of 6Y pressure vessel interior.

(4) All Boiler for fouling and combustion gas flow check. Y

(5) Tube leak check on all boiler types Y

NOTE: Items 1 through 5 in this table must be accomplished by a Documented Qualified

Professional Inspector. Items 6 through 12 must be accomplished by a qualified inspector as determined by local VA medical facility management staff. Such a determination must be carefully made for each item.

Item Frequency

(6) Deaerator: Interior cleaning and visual inspection. Y

(7) Adjust burner combustion settings and calibrate oxygen trim. 6M

(8) Check vibration of burner fans. 6M

(9) Calibrate instrumentation, monitoring, and control systems 6M

(10) Calibrate pressure gauges and thermometers Y

(11) Operational Testing of Boiler Safety Devices Y

(a) Low-water cutoff (slow drain) M

(b) Fire each boiler and the pilot on the alternate fuel for one-hour M

(c) Low-water cutoff shunt switch M

(d) Auxiliary low-water cut-off (slow drain) M

(e) Auxiliary low-water cut-off shunt switch M

(t) High-water alarm M

(g) Low-water alarm M

(h) High-steam pressure cut-out (recycle) 6M

(i) High-steam pressure cut-out (non-recycle) 6M

(j) Steam safety valves (raise boiler pressure until valve pops) 6M

(k) Steam safety valves (accumulation test at high fire) Y

(1) Flame scanner M

(m) Check gas vent for leaks 6M

(n) High-gas fuel pressure cut-off 6M

(o) Low-gas fuel pressure cut-off 6M

(p) Gas fuel safety shut off valves proof of closure 6M

(q) Leak test gas flue) safety shut off valves 6M

(r) High-fuel oil temperature cut-off (heated fuel) 6M

(s) Low-fuel oil temperature cut-off (heated fuel) 6M

(t) Low-atomizing pressure for fuel oil 6M

(u} High-fuel oil pressure cut-off 6M

(v) Low-fuel oil pressure cut-off 6M

(w) Fuel oil safety shut off valves proof of closure 6M

(x) Leak test fuel oil safety shut off valves 6M

(y) Check operation of Liquid Petroleum Gas pilot 6M

(z) Low-pilot gas pressure cut-out 6M

(aa) Forced draft fan motor interlock 6M

(bb) Forced draft fan damper wide open for purge 6M

(cc) Boiler outlet damper wide open for purge 6M

{dd) Purge air flow interlock 6M

(ee) Timing for pre-purge 6M

(ff) Timing for post-purge 6M

(gg) Igniter timing 6M

(hh) Low fire position interlock 6M

(ii) Combustion air interlock 6M

(jj) Main flame out; i.e., time to close valves 6M

(kk) Ignition flame out; i.e., it is time to close valves 6M

(11) Minimum igniter flame test 6M

(mm) Scanner not sensing ignition spark 6M

(nn) Low-oxygen alarm and/or cut-out 6M

(oo) Pre-purge setting of flue gas recirculation damper 6M

(pp) Interlock of building outside air damper with burner control 6M

(qq) Burner control 6M

NOTE: The preceding safety devices are essential for ensuring the safest possible operation. Any boilers not so equipped must be immediately programmed for retrofit, with priority given to providing two low water cutoffs per boiler and two fuel safety shut off valves per fuel per boiler.

(13) Boiler Plant Safety and Operational Duties

(a) Check furnace pressure 6M

(b) Check combustion gas leaks into boiler room 6M

(c) Clean waterside of boilers Y

(d) Clean fireside and repair refractory Y

(e) Operation of deaerator high and low water alarms M

(t) Operation of Deaerator steam pressure or temperature control M

(g) Operation of condensate storage tank high and low water alarms M

(h) Operation of all other alarm devices M

(14) The Contractor shall set up proper fuel/air ratio at minimum fire and at established increments from minimum fire, 50% and l00% firing rate and back to minimum. The Contractor shall fire to obtain smooth, efficient transition from one firing rate to another. Adjustment shall be made as required to obtain proper boiler output (steam production), desired excess air and acceptable flame patterns and confines.

(15) The Contractor shall test and calibrate all temperature indicators steam flow transmitters and recorders, feedwater flow, temperature and pressure transmitters and recorders, boiler temperature and pressure gauges, flue gas recorders, square root extractors, 02 analyzer and recorders, Boiler Master and submaster control and transmitters, boiler drum level controls and transmitters, gas pressure transmitter and receiver gauge, fuel oil pressure transmitter and receiver gauge and draft actuator and control, one steam flow transmitter and totalizer in Bldg. 100, and boiler, Deaerator tank, PRV safety valves semiannually, as scheduled by Boiler Plant Foreman. Calibration data sheets will be completed for each instrument and a copy of each will be provided with the service report.

2.4 INVOICING:

All invoices shall be submitted in arrears, properly prepared in accordance with FAR 52.212-4, and contain sufficient details, and match with the service tickets for the work rendered.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, Vendor Electronic Invoice Submission Methods. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

• VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungstennetwork.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

• A system that conforms to the X12 electronic data interchange (EDI) formats established by the

Accredited Standards Center (ASC) chartered by the American National Standards Institute

(ANSI). The X12 EDI Web site (http://www.x12.org).

These invoices shall be sent in arrears at the beginning of each month following the month in which the services were rendered and billed for. At a minimum all invoices shall include the following details:

Description of the services rendered

Billing period in which the services were rendered

Correct purchase order number which will be issued by the Contracting Officer after the contract is awarded. Invoices without correct purchase order number shall be rejected and returned to the

Contractor.

Invoice number and date.

Payments shall be made in accordance with the prompt payment act out of the Government annual appropriated funds obligated in a purchase order which will be issued after the contract is awarded.

All invoices shall include all applicable required Service reports.

PERFORMANCE REQUIREMENTS SUMMARY:

The following Performance Requirement Services Summary identifies the performance objective and performance thresholds for critical tasks associated with providing support services for this requirement.

The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. The Performance Requirements Summary shall not take the place of the PWS. These thresholds are critical to mission success.

Performance

Objective

Standard Performance

Threshold Maximum

Allowable Degree of deviation requirement

Method of Surveillance

1. Basic Services Maintenance of

Boilers and associated equipment as outlined in the

PWS

No deviations. All requirements mandated by law or regulation must be 100% compliant

100 % inspection to ensure that all

Government specific requirements are achieved

2. Reports

Weekly Reports 99% of the time 100% inspection to ensure all

Government specific requirements are achieved

3. Emergency /

Call back services

Response time within the time frame

100 % of the time. No discrepancies are allowed.

100% inspection to ensure that all Government specific requirements

END OF THE PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 Gray Market Requirements

Parts: The Contractor shall furnish all replacement parts needed to keep the system operational during the contract period within specifications. The contractor shall utilize only OEM parts to meet contract requirements.

1. Gray Market Prevention

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM equipment and/or services contracts for maintenance of equipment (i.e. replacement parts) for VA Medical Centers.

No remanufactured or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor, authorized reseller, or a Contractor with proof of OEM authorization for the proposed equipment and/or services contracts for maintenance of the requested equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All warranty and service associated with the requested supplies, requested equipment and/or services contracts for maintenance of the requested equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

APR 2014

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.227-14 RIGHTS IN DATA—GENERAL MAY 2014

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

52.237-3 CONTINUITY OF SERVICES JAN 1991

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable

Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least

$100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.4 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds

Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other

Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the

Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the

Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the

Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in

32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31

U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety

Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this…