36C25618Q9615-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE

(MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Lynx Key Pro System 39216 36C25618Q9615 06-27-2018 N 238210 Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC 1500 E.

Woodrow Wilson Dr.

Jackson MS 39216

DIYONNE WILLIAMS

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Network Contracting Office 16 715 S. Pear Orchard Rd., Plaza One Ridgeland, MS 39157 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures the Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation “RFI” are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99.

The associated North American Industrial Classification System (NAICS) code for this procurement is 332510, with a small business size standard of 750.

The purpose of this contract is to purchase additional Lynx, Standard Client Seats, Lynx, Keypro seats and Lynx, Messenger Pro Seats to increase the panic alarm/mass notification system for Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock, North Little Rock and all outlying CBOC’s.

The awarded contractor shall upgrade the Lynx Key Pro System using certified/trained personnel, materials, equipment and services including lodging, travel and meals necessary to complete a turn-key project. The awarded contractor shall provide and install the additional number of seats to increase the capabilities of CAVHS’s Lynx’s panic alarm/mass notifications (e.g. missing patients, active threats, etc.) to CAVHS police dispatch as well as send out a panic/duress announcement utilizing the F9/F11 keyboard function of their computer.

Supplies

Lynx, Standard Software

Item #2:

LYNX-KEYPRO

Lynx, Keypro, 25 CLIENT SEATS

Item #3:

LYNX-MSGPRO

Lynx, Messenger Pro 100 CLIENTS LICENSES

The requested software is for a fully functioning and OI&T approved system that is currently being utilized for CAVHS.

A. GOVERNMENT RESPONSIBILITIES

1. The government shall provide the contractor access to the appropriate server via the assistance of certified OI&T technician.

B. CONTRACTOR EXPERIENCE AND/OR REQUIREMENTS

1. Contract employees shall be factory trained and certified at installing and repairing Gigaman data circuits. The CO or COR may request proof of this certification prior to authorizing contract employees to service the equipment.

2. Contractor employees shall have safety training, either on-the-job or classroom type training, in the electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. The CO or COR may request training certificates to validate training completion. If no training certificates are available the Contractor shall certify, in writing, that contract employees have met the requirements upon request by the CO or COR.

3. Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

4. Contractor must furnish and maintain the most current and updated maintenance and/or repair manuals for the data circuit in question.

5. Contract employees shall be required to provide the COR with Material Safety Data Sheets (MSDS) prior to bringing any chemicals to the facility for use. The MSDS shall be reviewed and approved by the COR prior to the chemicals being used.

C. CONFIDENTIALITY AND NONDISCLOSURE

1. The Contractor understands and agrees that confidential information (patients, employee, or facility) must be secured and protected at all times. The Contractor and its personnel shall be held liable in the event a breech of confidentiality occurs as a result of the Contractor or its employees. Each contract employee will be required to read and sign the Contractor Rules of Behavior and provide the original signature page to the COR.

E. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

Base on the VHA Procurement and Logistics Standard Operating Procedures dated February 25, 2011 (Acquisition Security Requirements) under Procedures item c. (Special Agreement Check (SAC) Requirements and Exemptions) states the following:

If it is determined that an exemption to a background investigation applies, the CO and COR shall determine whether or not a SAC is required. All contract personnel who are exempt from a background investigation and who provide direct and/or ancillary health care services at VA facilities or have access to VA information systems or sensitive information must have a SAC competed unless an exemption applies. The Deputy Under Secretary for Health for Operations and Management (10N) Memorandum dated May 18, 2010, VAAR Security Clause in Contracts, specifies that the following low risk or non-sensitive contractor positions are exempt from the requirement to have a background screening (SAC):

1. Contract personnel not accessing VA information resources such as personnel hired to maintain medical facility grounds, construction contractors, utility system contractors, etc.

The C&A requirements do not apply, and that a Security Accreditation Package is not required. The mechanism/documentation used to ensure the VA sensitive information is protected is the specific key/mag-lock associated with each communication closet/room that will require an escort for each contractor personnel.

Information Systems Officer, Information Protection:

The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

Privacy Officer:

The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

Records Manager:

1. Records Manager:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

Award shall be made to the offeror whose quotation offers the best value to the government considering LPTA.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Jan 2017)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Nov 2017) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Jan 2017)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (JAN 2018) Gray Market Prevention Language

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

All quoters shall submit 1 copy

All quotes shall be sent to the

Network Contracting Office 16 715 S. Pear Orchard Rd., Plaza One Ridgeland, MS 39157

This is an open-market combined synopsis/solicitation for supplies (see page #2 for specific details of the supplies) as defined herein. The government intends to award a Firm Fixed Priced as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes, must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Submission shall be received not later than June 27, 2018 5 pm CT at diyonne.williams@va.gov. or at

Network Contracting Office 16 715 S. Pear Orchard Rd., Plaza One Ridgeland, MS 39157

FAX: 601-206-6951

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail see information below no later than June 25, 2018 at 5 PM.

Point of Contact Diyonne Williams contracting officer, 601-206-6959, and diyonne.williams@va.gov.

End of Document