36C25618Q0684-001.docx

Attachment B – Building Turn Over and Testing Schedule (Estimated) Attachment C – Testing Schedule and Estimate Device Count

Department of Veterans Affairs

Performance Work Statement

Fire Alarm and Fire Suppression Maintenance, Monitoring and Testing Southeast Louisiana Veterans Health Care System

(SLVHCS)

Department of Veterans Affairs

Last Updated: – 5-10-2018

Table of Contents

20. Invoice and Payment………………………………………………………………….…

1. General Information

1.1. The purpose of this Performance Work Statement/Statement of Work will be for the Contractor to provide Fire Alarm and Fire Suppression monitoring, detection, testing, maintenance and repair services for the newly constructed Southeast Louisiana Veterans Health Care System (SLVHCS) medical campus in New Orleans, LA. There will be a total of 13 buildings plus a concourse requiring coverage and protection as each new building exits its original manufacturer’s warranty. The Administration Building, Central Energy Plant, Patient Parking Garage, Inpatient Building, Staff Parking Garage, Transitional Living & Rehabilitation, Diagnostic & Testing, and Outpatient Building have already been turned over to the Government with the remaining buildings scheduled for turnover in 2018.

1.2. Project Title: Fire Suppression and Fire Alarm/Detection Maintenance, Testing and Monitoring Task Order 1: Project Legacy

1.3. Project Background

The U.S. Department of Veterans Affairs (VA) is currently constructing a multimillion dollar medical facility in New Orleans. As construction and building turnover progresses, the establishment of maintenance and monitoring services for building critical/life safety systems will become critical as many of these systems, specifically the Fire Protection and Fire Suppression systems will be coming out of their warranty periods.

1.4. Scope of Work

1.4.1. The Contractor shall provide all parts, travel, labor and materials necessary to provide annual, semi-annual, and quarterly preventative maintenance (PM), testing, inspections, monitoring, repairs, and unlimited emergency services (24 hours, 7 days) herein on the fire alarm and fire suppression systems commencing with the turned over facilities on June 8, 2018 and subsequently with the other buildings on the Veterans Administration hospital campus located at 2400 Canal St., New Orleans, LA. Buildings will be phased in as they become available after their original manufacturer warranty expires. The fire detection and suppression system is comprised of: Sprinklers (Fire Suppression); Smoke Detectors (Fire Detection); Fire/Smoke Dampers; Pull Stations; Tamper Switches; Water Flow Switches; Duct Detectors; Heat Detectors, Fire Door Release, Fire Pump, Main Fire Alarm Panel; Remote Fire Alarm Panels; Annunciator Panels; Speakers; Strobes; Horn Strobes; Wiring, and Kitchen Hood Suppression Systems (Ansul), FM 200 and Other Related Equipment.

1.4.2. The Contractor will be responsible for providing all background paperwork certifying part installation and/or repairs, calibration, testing of the systems, and certifications of annual, semi-annual, and quarterly inspections. All preventative maintenance work shall be in strict adherence to the recommended manufacturer’s specifications and standard operating procedures for equipment maintenance.

1.4.3. The total service space includes 14 buildings (roughly 65 floors of coverage in total)

1.4.3.1. Total number of fire alarm devices to be serviced under this task order are estimated at 6749 +/- 20%.

1.4.3.2. Total number of sprinkler system devices (sprinkler heads, fire pumps, jockey pumps, tamper switches, etc.) to be serviced are estimated at 4,000 +/- 20%

1.4.4. All work shall be performed by personnel specifically qualified and trained to work on the fire alarm and fire suppression systems (wet and dry) and equipment described herein. Evidence of all required licenses, as well as documentation of qualifications of personnel, shall be provided to the Contracting Officer Representative (COR) prior to award of the contract.

1.4.5. If during the inspection and service it is found that any parts of equipment require replacement the Contractor shall advise the COR, of the materials needed together with his quotation of cost for furnishing and installing the items. Additional work shall not be accomplished without prior consent of the Contracting Officer and issuance of a funding document.

1.5. Performance Objectives

1.5.1. Contracted fire alarm contractors shall perform all inspections, testing, repairs and preventive maintenance of the facility fire alarm necessary to keep the New Orleans VA fire alarm system in compliance with the most current edition of NFPA National Fire Alarm Code, Life Safety Code and other Federal Regulations pertaining to Fire Safety in Medical and Federal facilities.

1.6. Deliverables Schedule

1.6. Period of Performance

1.6.1. The period of performance for this PWS/SOW shall run as follows:

1.6.1.1. June 20, 2018, through June 19, 2019 (Base)

1.6.1.2. June 20, 2019, through June 19, 2020 (Option 1)

1.6.1.3. June 20, 2020, through June 19, 2021 (Option 2)

1.6.1.4. June 20, 2021, through June 19, 2022 (Option 3)

1.6.1.5. June 20, 2022, through June 19, 2023 (Option 4)

1.6.2. Should these dates change, the Contracting Officer will issue a modification to the contract reflecting the corrected date. The Contractor is required to proceed as originally scheduled until such modification is issued. The Contracting Officer is the only official authorized to make changes to the contract.

1.7. Key Personnel

1.7.1. Fire Alarm Systems

1.7.1.1. The Contractor shall submit a list of the points of contact pertaining to maintenance, testing, service calls and monitoring. Submission shall include the person’s name, phone number, email and address for correspondence. For all work completed, the Contractor shall submit proof of NICET level III fire alarm certification for the technician completing the work as well as certification from the control unit manufacturer that the proposed performer of contract maintenance is an authorized representative of the major equipment manufacturer. Included in the certification shall be the names and addresses of the proposed supervisor of installation and the proposed performer of contract maintenance as well as provide the name and title of the manufacturer’s representative who makes the certification.

1.7.2. Fire Suppression Systems

1.7.2.1.1. The Contractor shall submit a list of the points of contact pertaining to maintenance, testing, service calls and monitoring. Submission shall include the person’s name, phone number, email and address for correspondence. For all work completed, the Contractor shall submit proof of fire suppression certifications for the technician completing the work as well as certification from the control unit manufacturer that the proposed performer of contract maintenance is an authorized representative of the major equipment manufacturer. Included in the certification shall be the names and addresses of the proposed supervisor of installation and the proposed performer of contract maintenance as well as provide the name and title of the manufacturer’s representative who makes the certification.

1.7.2.2. Reporting Procedures

1.7.2.2.1. Contractors will need to report to the Safety Management Office, Room 1E112, in the Diagnostic & Testing Building each working prior to beginning any work within the facility. Available Safety Management Staff will escort the contractors to Police Service’s security check-in station to receive temporary visitor badges. The contractor will need to provide a debrief at the end of work day to the Safety Management Office, Room 1E112.

1.8. Place of Performance

1.8.1. The work shall be performed at the New Orleans VA Medical Center located at 2400 Canal St. New Orleans LA.

1.8.2. Building A – Concourse includes Staff Gym – (5 Floors)

1.8.3. Building B/C – Inpatient (6 Floors)

1.8.4. Building D/E/F/G – Diagnostic & Testing Building (6 Floors)

1.8.5. Building H/J – Outpatient Tower (9 Floors)

1.8.6. Building K – Staff Parking Garage (8 Floor)

1.8.7. Building L – Patient/Visitor Parking Garage (8 floors)

1.8.8. Building M – Transition Living & Rehabilitation includes Gym and 4 Shotgun House (5 Floors)

1.8.9. Building N – Central Energy Plant (6 floors; there is a level 3.5 and 4.5 in this building)

1.8.10. Building P – Research (5 Floors)

1.8.11. Building Q – Administration (7 floors, one of the floors is considered “ground level”)

1.9. Contracting Officer Representative (COR) Authority

1.9.1. In no event is the COR empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed.

2. Post Award Meeting

2.1. The Contractor shall not commence performance on this contract until the Government has conducted a contract kickoff meeting/post-award conference or the COR has advised the Contractor that a kickoff meeting is waived and the Contracting Officer has issued a notice to proceed.

2.2. The Quality Assurance Surveillance Plan (QASP) shall be delivered as part of the initial contract kickoff and submitted either at the kickoff meeting (one electronic and one hard copy) or emailed to the COR should the meeting be waived.

3. General Requirements

3.1. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

3.2. The Government shall complete their review of draft deliverables within 5 business days from date of receipt. The Contractor shall have 5 business days to deliver the final deliverable from date of receipt of the Government’s comments.

3.3. The Contractor shall prepare a detailed Preventative Maintenance Plan (PMP). For every task, the Contractor shall identify in writing all necessary subtasks (if any), associated costs by tasks (if applicable), and associated dates.

3.4. All system maintenance and repair will be in strict adherence with the manufacturer’s recommendations and shall adhere to all National Fire Protection Association (NFPA) current standards and compliance as it pertains to fire safety and life safety systems.

3.5. All service work on the fire alarm system supplementary parts must be scheduled with Contracting Officer’s Representative (COR) and members of the VA Electrical Shop and VA Mechanical/Plumbing Shop prior to work being completed.

3.6. Work shall include operation of sprinkler system alarm and supervisory devices as well as all reused existing equipment connected to the fire alarm system. It shall include all interfaced equipment including, but not limited to: elevators, HVAC shutdown, extinguishing systems, and monitoring company (signal verification).

3.7. Certifications.

3.7.1. Fire Alarm System.

3.7.1.1. For all work completed on the fire alarm system, the Contractor shall submit the technician’s NICET level III fire alarm certification as well as certification from the control unit manufacturer that the proposed performer of contract maintenance is an authorized representative of the major equipment manufacturer this includes but is not limited to the equipment manufacturer themselves or designated strategic partners. The Contractor shall include in the certification the names and addresses of the proposed supervisor of installation and the proposed performer of contract maintenance as well as the name and title of the manufacturer’s representative who makes the certification.

3.7.2. Fire Suppression System

3.7.2.1. For all work completed on the fire suppression system, the Contractor shall submit the technician’s sprinkler testing and maintenance certification (electronically) to the COR. The Contractor shall include in the certification the names and addresses of the proposed supervisor and the proposed performer of contract testing and maintenance.

3.7.3. Complete inspection, testing, maintenance and repair service for the fire alarm and fire suppression system shall be provided by a factory trained authorized representative of the manufacturer of the major equipment.

3.8. Contractor shall provide all necessary test equipment, parts and labor to perform required inspection, testing, maintenance and repair.

3.9. The contractor shall provide new parts and components when providing the services described herein. All replacement units, parts, components and materials to be used shall be compatible with the existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as National Board of Underwriters or Underwriters’ Laboratories, Inc., National Board of Fire Underwriters, National Fire Protection Association, National Electrical Manufacturer’s Association, American Society of Mechanical Engineers, etc.; and used in accordance to the original design and manufacturer intent. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. The Contractor shall retain the parts replaced for at least 30 working days after completion of the job and make these parts readily available for inspection by the COR or designated Government representative upon request. When disputes arise concerning material, equipment, and components selected work items already accomplished, the Contractor shall, at no cost to the Government, remove, replace, and/or rework material, equipment, and components so that compliance with the Government’s requirements are satisfied.

3.10. All workmanship shall meet the standards specified and shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufacturers; all applicable activity; local, state, and federal standards; and all applicable building and safety codes, including the National Fire Protection Association, National Electric Code, Standard Plumbing Code, etc.

3.10.1. During and at completion of work, debris shall not be allowed to spread unnecessarily in adjacent areas and shall not accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress.

3.11. All inspection, testing, maintenance and permanent records required by NFPA 13, 25, NEC 70, 72, 80, 80A, 86, 88A, 90A, 90B, 92, 96, 99, 101, 105, 110, 204, 221, 252, 257, 262, 288 and recommended by the equipment manufacturer shall be provided by the Contractor to the Government. Maintenance and testing shall be performed in accordance with NFPA 13, 25, 72, 80, 80A, 86, 88A, 90A, 90B, 92, 96, 99, 101, 105, 110, 204, 221, 252, 257, 262, and 288. A computerized preventive maintenance schedule shall be provided and shall describe the protocol for preventive maintenance of equipment. The schedule shall include a systematic examination, adjustment and cleaning of all equipment.

3.12. General Services provided shall be done in the following ways:

3.12.1. Preventative Maintenance and Repairs

3.12.1.1. Maintenance shall be completed in such a way to maintain operational integrity of the fire alarm system. Replacement parts (batteries inclusive) or any items deemed needing repair shall be included as part of this contract. All costs associated with troubleshooting and mitigating the system in the event of system failure, which shall include, but is not limited to: identifying the problem (s), repair or replacement of the defective component(s) and associated labor for providing the aforementioned, shall be included in the cost of this contract.

3.12.1.2. All work shall adhere to manufacturer’s standards as well as follow NFPA 13, 25, NEC 70, 72, 80, 80A, 86, 88A, 90A, 90B, 92, 96, 99, 101, 105, 110, 204, 221, 252, 257, 262, and 288 standards.

3.12.1.3. Repair service shall not include the performance of any work due to improper use, accidents, or negligence for which the contractor is not responsible or has been shown to be the result of negligence on behalf of the Government. In such an instance, costs associated with such items shall not be considered part of this contract.

3.12.1.4. A report outlining all maintenance completed as part of the Preventative Maintenance Plan shall be furnished to the VA no later than ten (10) days after work has been completed. Should a part or portion of the system be found to be inadequate, impairs the system or creates a life safety hazard, this item shall be reported to VA Engineering staff, Safety or VA Police (in this order) prior to leaving the VA facility.

3.12.1.5. For all parts and equipment replaced under PM or that is covered under the preventative maintenance agreement shall carry a minimum one-year warranty or shall adhere to the manufacturer’s warranty, whichever is greater.

3.12.2. System Testing and Reporting

3.12.2.1. Fire Alarm Systems: Device Information

3.12.2.1.1. Testing and inspections shall include all components of the fire alarm system (panels, annunciators, initiating devices, notification devices, batteries, all interfaces, etc.), smoke detectors (Fire Detection); fire/smoke dampers; pull stations; tamper switches; water flow switches; duct detectors; heat detectors, fire door Release, fire pump, main fire alarm panel; remote fire alarm panels; annunciator panels; speakers; strobes; horn strobes; FMS 200, kitchen hood suppression, and wiring and other related equipment.

3.12.2.2. Fire Suppression Systems: Device Information

3.12.2.2.1. Testing and inspections shall include all components of the fire suppression system including but not limited to the follow device types:

3.12.2.2.1.1. Pipe and fittings.

3.12.2.2.1.2. Procedures and testing as outlined per table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.3. Valves

3.12.2.2.1.4. Procedures and testing as outlined per table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.5. Procedures and testing as outlined per table 13.1.1.2 Summary of Valves, Valve Components, and Trim Inspection, Testing, and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.6. Drips

3.12.2.2.1.7. Fire Department Siamese Connection

3.12.2.2.1.8. Procedures and testing as outlined per table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.9. Procedures and testing as outlined per table 5.5.1 Summary of Component Replacement Action Requirements found in the 2017 NFPA 25 edition.

3.12.2.2.1.10. Procedures and testing as outlined per table 13.1.1.2 Summary of Valves, Valve Components, and Trim Inspection, Testing, and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.11. Sprinklers-each type, temperature and model

3.12.2.2.1.12. Procedures and testing as outlined per table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.13. Air Compressors

3.12.2.2.1.14. Procedures and testing as outlined per table 5.5.1 Summary of Component Replacement Action Requirements found in the 2014 NFPA 25 edition.

3.12.2.2.1.15. Inspectors Test Alarm Modules

3.12.2.2.1.16. Procedures and testing as outlined per table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.17. Sprinkler Cabinets

3.12.2.2.1.18. Sprinkler Plugs

3.12.2.2.1.19. Procedures and testing as outlined per table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.20. Pressure Gauges

3.12.2.2.1.21. Procedures and testing as outlined per table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.22. Procedures and testing as outlined per table 5.5.1 Summary of Component Replacement Action Requirements found in the 2017 NFPA 25 edition.

3.12.2.2.1.23. Procedures and testing as outlined per table 13.1.1.2 Summary of Valves, Valve Components, and Trim Inspection, Testing, and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.24. Pressure Switches

3.12.2.2.1.25. Procedures and testing as outlined per table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.26. Procedures and testing as outlined per table 5.5.1 Summary of Component Replacement Action Requirements found in the 2017 NFPA 25 edition.

3.12.2.2.1.27. Pipe Hangers and Supports

3.12.2.2.1.28. Procedures and testing as outlined per table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.29. Procedures and testing as outlined per table 5.5.1 Summary of Component Replacement Action Requirements found in the 2017 NFPA 25 edition.

3.12.2.2.1.30. Water Flow Switches

3.12.2.2.1.31. Procedures and testing as outlined per table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.32. Valve Tamper Switches

3.12.2.2.1.33. Procedures and testing as outlined per table 5.5.1 Summary of Component Replacement Action Requirements found in the 2017 NFPA 25 edition.

3.12.2.2.1.34. Water Motor Alarm

3.12.2.2.1.35. Double Detector Check Valve Assembly

3.12.2.2.1.36. Water Measuring Device

3.12.2.2.1.37. Procedures and testing as outlined per table 5.5.1 Summary of Component Replacement Action Requirements found in the 2017 NFPA 25 edition.

3.12.2.2.1.38. Fire Pump

3.12.2.2.1.39. Procedures and testing outline per table 8.1.1.2 Summary of Fire Pump Inspection, Testing and Maintenance found in the 2017 NFPA 25 edition.

3.12.2.2.1.40. Procedures and testing as outlined in table 8.1.2 Alternative Fire Pump Inspection, Testing, and Maintenance Procedures found in the 2017 NFPA 25 edition.

3.12.2.2.1.41. Jockey Pump

3.12.2.2.1.42. Test Header

3.12.2.2.1.43. Valve Cabinet

3.12.2.2.1.44. Fire Pump Controller and Transfer Switch

3.12.2.2.1.45. Procedures and testing as outlined per table 8.6.1 Summary of Component Replacement Testing Requirements found in the 2017 NFPA 25 edition.

3.12.2.3. For any deficiencies to equipment noted during testing and inspections, the Contractor shall record individual costs to correct the deficiency. Costs shall be itemized by parts and labor.

3.12.3. Testing Schedule

3.12.3.1. Quarterly Testing

3.12.3.1.1. To occur during the months of March, June, September, and December. All work shall be completed by the end of the third month of each quarter

3.12.3.1.2. Notification shall be given to /scheduled with VA no later than ten (10) calendar days in advance.

3.12.3.1.3. Reports shall be submitted electronically and physical copy within ten (10) calendar days after testing has been conducted.

3.12.3.1.4. Testing must be completed within ten (10) calendar days.

3.12.3.2. Semiannual Testing

3.12.3.2.1. To occur during the months of June and December. All Inspections shall be completed plus or minus 20 days for Semi-Annual Inspections from previous inspection completion dates

3.12.3.2.2. Notification shall be given/scheduled with VA no later than ten (10) calendar days in advance

3.12.3.2.3. Testing must be completed within ten (10) calendar days.

3.12.3.2.4. Reports shall be submitted electronically and physical copy within ten (10) calendar days after testing has been conducted.

3.12.3.3. Annual Testing

3.12.3.3.1. To occur during the month of June

3.12.3.3.2. Notification shall be given to/scheduled with VA no later than fourteen (14) calendar days in advance.

3.12.3.3.3. Testing must be completed within twenty (20) calendar days.

3.12.3.3.4. The Annual Testing shall count as both one of the quarterly scheduled testing as well as the Annual Testing. Annual Testing shall also count as both the second semiannual Test as well as the Annual Test.

3.12.3.3.5. Reporting for the Annual Test shall be provided to the VA no later than twenty (20) calendar days after completion of the testing.

3.12.3.3.5.1. Annual Testing shall be provided during the month of June. Subsequent testing shall follow at any time during the month of June within a +/- twenty (30) calendar days from calendar date of the previous testing (i.e. 2017 testing occurs June 2 through the June 10. The testing for the following year must begin no later than June 30). All testing shall adhere to the standards pre-established for NFPA 13, 25, NEC 70, 72, 80, 80A, 86, 88A, 90A, 90B, 92, 96, 99, 101, 105, 110, 204, 221, 252, 257, 262, and 288 or as stated herein.

3.12.3.4. The contractor shall be responsible for providing all parts, labor, material and coordination with existing VA elevator contractors for all testing covered under this contract at no cost to the Government.

3.12.3.5. All scheduled testing, unless stated otherwise, must be scheduled with VA Engineering staff no later than 48 hours prior to commencing with work. Emergency testing must be approved by VA Engineering staff prior to beginning work.

3.12.3.6.

3.13. Reports

3.13.1. The following information, at a minimum, must be included for all written test reports:

3.13.1.1. System information (make, model, all device types)

3.13.1.2. Device Address in fire alarm system

3.13.1.3. Descriptive summary of device based on location and function

3.13.1.4. Pass/Fail for each feature and type of component tested. If a device fails, note device type, address and location within the facility

3.13.1.5. Documentation of maintenance, testing, and inspection activities for Standard EC.02.03.05, EPs 1–20, 25 (including fire alarm and fire protection systems), LS.03.01.20, LS.03.01.30, LS.03.01.34, LS.03.01.35, LS.03.01.40, LS.03.01.50, and LS.03.01.70 includes the following:

3.13.1.5.1. Name of the activity

3.13.1.5.2. Date of the activity

3.13.1.5.3. Inventory of devices, equipment, or other items

3.13.1.5.4. Required frequency of the activity

3.13.1.5.5. Name and contact information, including affiliation, of the person who performed the activity

3.13.1.5.6. NFPA standard(s) referenced for the activity

3.13.1.5.7. Results of the activity

3.13.1.6. Any comments on system (or device) condition as pertains to service life and dependability. Comments shall include but are not limited to: suggested corrective actions for all deficiencies, information on whether the deficiency is covered by the maintenance agreement and estimated cost to correct the deficiencies.

3.13.1.7. Updates on the facility fire alarm and fire suppression drawings (electronic and paper copy to be supplied to the VA).

3.13.1.8. Fire Pump reports must include fire pump curve report.

3.13.1.9. Devices

3.13.2. Upon completion, the Government shall be furnished with a hard copy and an electronic NFPA report listing tested device, device address information, signal reports/results to monitoring company, and the results of all testing.

3.13.3. All reports shall be signed and certified by the technician, inspector and/or tester for all associated systems.

3.14. Service Calls (Emergency Call-back service)

3.14.1. Service other than the preventative maintenance, inspection, and testing required by NFPA 13, 25, 72, NEC 70, 72, 80, 80A, 86, 88A, 90A, 90B, 92, 96, 99, 101, 105, 110, 204, 221, 252, 257, 262, and 288 shall be considered emergency call-back service and covered under this contract unless the required service is a result of abuse or misuse by the Government. Written notification shall not be required for emergency service and the Contractor shall respond as outlined in the following sections on Normal and Overtime Emergency Call-Back Service. Services can be required during normal or overtime emergency call-back service time periods at the discretion of the Contracting Officer or the CO’s designated representative.

3.14.2. Normal and overtime emergency call-back service shall be provided twenty-four (24) hours per day, seven (7) days per week. It shall consist of an on-site response within two (2) hours of notification of a system trouble.

3.14.2.1. Normal emergency call back service

3.14.2.1.1. Normal emergency call-back service times are between the hours of 7:30 a.m. and 4:30 p.m., Monday through Friday, exclusive of Federal Holidays. Services performed during all other times shall be considered to be overtime emergency call-back service. If regular time work must be carried over and contractor wishes to continue to work beyond the facilities normal hours of operation, authorization for overtime work must be obtained from the COR or designated representative before proceeding

3.14.2.1.2. The cost of all normal emergency call-back service for the base year and subsequent option years shall be included in the cost of this contract.

3.14.2.2. Overtime Emergency Call Back

3.14.2.2.1. Overtime emergency call-back service shall be provided for the system when requested by the Government. The cost of the overtime call-back service during the base year and subsequent option years of this contract shall be provided under this contract. Overtime shall not exceed 80 hours per month and/or 960 hours per contract year (e.g. April 2018 – April 2019). Also, the contractor shall not exceed 2 technicians per overtime emergency call-in back service.

3.14.2.2.2. The VA shall not be responsible for incidental charges, including, but not limited to, parking, tolls, mileage, phone, etc., on straight time or for overtime work.

3.15. Logs

3.15.1. The contractor shall maintain a log at each fire alarm control unit. The log shall list the date and time of all examinations and trouble calls, condition of the system, and name of the technician. Each trouble call shall be fully described, including the nature of the trouble, necessary correction performed, and parts replaced.

3.15.2. Each log shall be completed immediately after services have been rendered.

3.15.3. A report detailing all work completed and/or components that have been replaced shall be furnished by the contractor to the Government within ten (10) calendar days after services have been rendered.

3.15.4. Service and emergency personnel shall report to the Engineering Office or their authorized representative upon arrival at the hospital and again upon the completion of the required work. A copy of the work ticket containing a complete description of the work performed and parts replaced shall be provided to the VA Contracting Officer or his authorized representative.

3.16. Monitoring Services (Fire Alarm System)

3.16.1. The Contractor shall provide monitoring services for all equipment listed within. Monitoring services shall abide by standards established by NFPA 72 and shall be provided 24 hours a day, 7 days a week (telephone services mandatory, email notification optional). Monitoring services shall include, but are not limited to:

3.16.2. Immediate Trouble, Supervisory Trouble and Alarm reporting and transmission to the VA and the designated Fire Department for the area via telephone.

3.16.3. VA must be notified within two minutes of a trouble, supervisory trouble or alarm via telephone

3.16.4. Adequate staffing to allow the system to be placed into test mode while repairs or testing is occurring.

3.16.5. Reestablishment of monitoring when coming out of test mode must be scheduled and established at the point of initial test mode request. Return from test mode should occur automatically or unless a call is received by designated VA representatives requesting an early return to normal services.

3.16.6. Reporting

3.16.6.1. Readily available reports indicating a minimum of date, time, request mode, initiator of request, duration, devices/area affected

3.16.6.2. To be submitted at a minimum quarterly (March, June, September, December by the last day of the month) and as requested.

3.16.6.3. One electronic and one hard copy shall be furnished to VA.

3.17. Modifications.

3.17.1. If VA modifies the fire alarm system or fire suppression system during the maintenance contract period, Contractor shall be required to verify that the system, as newly modified or added, is consistent with the manufacturer’s requirements; any verification performed will be equitably adjusted under the Changes clause. The post contract modification or addition to the fire alarm system shall not void the continuing requirements under this contract. The contract will be equitably adjusted under the Changes clause for such additional performance.

3.18. The contractor shall conduct all research and provide all resources required ensuring a smooth transition from the incumbent maintenance and monitoring contractor, in accordance with the contract requirements should this occur.

4. Specific Mandatory Tasks and Associated Deliverables

4.1. Description of Tasks and Associated Deliverables:

4.1.1. All Inspections shall be completed plus or minus 20 days for Semi-Annual Inspections and plus or minus 30 days for Annual Inspections from previous inspection completion dates. Quarterly: all work shall be completed by the end of the third month of each quarter.

4.1.2. The Quarterly inspections shall be completed no later than December, March, June, and September respectively. See section 6 for Documentation for test and reporting requirements.

4.2. Test and inspect fire protection equipment to include the following:

4.3. Document all items.

4.4. Verify that all alarm devices are properly received at the alarm panels.

4.5. Verify that all trouble signals are properly received at the alarm panels.

4.6. Check that all fire alarm panels are not obstructed and show no signs of damage.

4.7. Check fire alarm panel batteries for proper operation and capacity. Perform visual inspection for corrosion or leakage. Check and ensure tightness of connections. Clean and coat battery terminals and connections.

4.8. Test off-premises emergency services notification transmission equipment and document.

4.9. Test Fire Alarm supervisory circuits including the fire pump supervisory signals; pump run, power off, and phase reversal. The test will include separately introducing a break in the line and a ground fault condition in each supervisory circuit. Documentation of all tests and results shall be submitted no later than two weeks after inspections.

4.10. Test Low Air Pressure Alarms on ALL Dry Pipe Sprinkler Systems and document findings.

4.11. Semi-Annually: All work shall be completed on the first and third quarterly inspections. See Section 6 for Documentation for Test and Inspection requirements.

4.12. Test all valve tamper switches and water flow devices.

4.13. Test all water storage tank high- and low- water alarms.

4.14. Inspect maintain all Kitchen and Hazardous Waste and Chemical Storage Automatic Fire Extinguishing Systems per NFPA Standards and Codes.

4.15. Test Fire Alarm System batteries as follows:

4.16. Battery Replacement - replace batteries in accordance with the recommendations of the alarm equipment manufacturer or when recharged battery voltage or current (Amp Hour(AH) capacity) falls below the manufacturer’s recommendations.

4.17. Charger test – with the batteries fully charged and connected to the charger, place an ampere meter in series with the battery under charge. The charging current shall be in accordance with the manufacturers recommendations for the battery being used, in the absence of specific information, 1/30 – 1/25 of the battery rating shall be used.

4.18. Discharge test – with the battery charger disconnected, load test the batteries with a calibrated Voltage/AH meter and following the manufacture’s recommendations. The voltage level and AH rating shall not fall below the levels specified by battery manufacturer.

4.19. Load Voltage Test – with the battery charger disconnected, measure the terminal voltage with Battery Load Test Meter while supplying the maximum load required by application. Under load, the float voltage for the entire battery shall be 1.42 volts per cell, nominal. Cells shall be measured individually.

4.20. Test Elevator Recall Function for ALL elevators. Facility has a total of 45 elevator units including dumbwaiters.

4.21. Annually: All work shall be completed on the third quarter inspection.

4.22. Annual inspections shall be accomplished by inspecting one quarter of the devices. See Section 6 for Documentation for test and inspection reporting requirements

4.23. Test all duct detectors, electro-mechanical releasing devices, electronic magnetic locks, heat detectors, manual pull stations, and smoke detectors.

4.24. Conduct biennial (two year) sensitivity testing of all building smoke alarms.

4.25. Test occupant alarm notification devices, including all audible devices, speakers, strobe lights, and speaker/strobe combinations.

4.26. Test ALL Automatic Smoke Detection shut-down devices for Air Handling Unit (AHU) equipment.

4.27. Inspect and test fire and smoke door assemblies and document all test results.

4.28. Each Test shall be performed as follows:

4.28.1. Conduct a visual inspection from both side of the door assemblies to identify any damaged of missing parts that can create a hazard during testing or affect operation or resetting.

4.29. The following items shall be verified:

4.29.1. No open holes or breaks exist in surfaces of either the door or frame.

4.30. Glazing, vision light frames, and glazing beads are intact and securely fastened in place, if so equipped.

4.31. The door, frame, hinges, hardware, and non-combustible threshold are secured aligned, and in working order with no visible signs of damage.

4.32. No parts are missing or broken.

4.33. Door Clearances do not exceed allowed clearances.

4.34. The self-closing devices are operational; and the active door closes when operated from the full open position.

4.35. If a coordinator is installed, the inactive leaf closes before the active leaf.

4.36. Latching hardware operates and secures the door when in the closed position

4.37. Auxiliary hardware items that interfere or prohibit operation are not installed on the door or frame.

4.38. No field modifications to the door assembly have been performed that void the label

4.39. Gaskets and edge seals, are inspected to verify their presence and integrity

4.40. Conduct an operational test to verify that the assembly will close under fire conditions and reset the assembly. Send alarm signal to ensure doors close properly with proper clearances and latching.

4.41. Test all emergency exit doors and Electronic Mag Locks to ensure Locks release on Fire Alarm and Emergency Egress condition. Any issues with emergency exit doors will be reported immediately to the COR.

4.42. Test FM 200 Gas Systems for proper operation.

4.43. Conduct Main Drain test at all system Risers. Record the static water supply water pressure as indicated on the lower pressure gauge. Open the Main Drain and allow water flow to stabilize. Record the residual water supply pressure while water is flowing from the main drain as indicated on the lower pressure gauge. Close the main drain (slowly).

4.44. Test fire pump under flow per NFPA 25, Chapter 8. Provide results in tabular and graphical forms and compare collected fire pump test information to manufacture’s specifications. Recommend corrective actions for any deviations greater than 5%.

4.45. Test Elevator Recall functions on ALL elevators on the SLVHCS Campus.

4.46. Fire Hydrants – Maintain and test all fire hydrants. Lubricate operating nut, lubricate packing, lubricate thrust collar, and operate the fire hydrant with water discharging for not less than one minute to verify adequate pressure and capacity.

4.47. Sprinklers - Inspect all sprinklers. Visually inspect sprinkler, sprinkler piping, pipe, hangers and seismic braces to make sure they are in good condition. Verify supply of spare sprinklers.

4.48. Dry Pipe Systems - Inspect and test dry pipe systems. Trip test the dry pipe valve. Record the time from opening the inspector’s test valve until the dry pipe valve trips. Internally inspect dry pipe valve. Test air pressure maintenance device.

4.49. Pre-action Systems - Inspect and test pre-action systems. Test fire detection system for proper operation. Trip test the pre-action system. Internally inspect pre-action valve. Test automatic air pressure maintenance device (if provided) at time of trip test.

4.50. Maintenance and Parts Rider – This contract shall include $10,000.00 maintenance and parts rider per year to provide for emergency repairs of fire alarm and suppression systems deficiencies discovered during the execution of this contract.

Section 1.7 Key Personnel; Contractor Personnel Requirements

Section Post Award Meeting; Section 11. Quality Control; Section 12.Quality Assurance; Section 13. Performance Evaluation Meetings

See the following section(s):

Section 0; Section 3.12.1 Preventative Maintenance and Repairs; Section 3.12.2 System Testing and Reporting

See the following section(s):

Section 3.12.1 Preventative Maintenance and Repairs; Section 3.13.2 System Testing and Reporting

Section Preventative Maintenance and Repairs; Section 3.12.3 Testing Schedule; System Testing and Reporting

Section 3.12.2 System Testing and Reporting; Section 3.15.3 Service Calls; Section 3.16.6 Reporting

Section 3.12.2 System Testing and Reporting; Section 3.13 Reports

Section 3.15 Logs

Section 3.14 Service Calls (Emergency Call-back service)

Section 3.14 Service Calls (Emergency Call-back service)

Section 3.16 Monitoring Services; Section 3.14 Service Calls (Emergency Call-back service)

Section 3.16 Monitoring Services

Section 3.16.6 Reporting

Section Key Personnel; Section 0 Certifications

Section 5 Travel; Section 9.2.4 Parking

5. Documentation

5.1. ALL inspections, if applicable, shall be documented and be available in hard and electronic copies. All inspection and testing reports should be available to the CO and the COR within two weeks from the final date of the quarterly tests and inspections.

5.2. ALL Installation, Inspection, Deficiency, and Repair Tags shall be installed on systems.

5.3. All reports shall include device lists, testing results, recommended repair procedures, ALL testing procedures, and locations of all devices and equipment and date testing was completed.

5.4. Quarterly: ALL Inspections shall be completed by the 3rd month of each Quarter. e.g. 1st quarter ends on March 31; 2nd Quarter ends on June 30; 3rd Quarter ends on September 30; and 4th Quarter ends on December 31.

5.5. Semi-Annual Inspections shall to be completed in the 1st and 3rd Quarters.

5.6. Annual Inspections shall be completed in the 2nd Quarter.

5.7. Inspection Tags, Installation Tags, Calculation Plates, Inspection Reports, Fire Pump Tabular and Graphical dynamic test reports, The Joint Commission Report Format (when required), ALL Alarms and Trouble Alarms when conducting testing shall be recorded and documented.

5.8. Infection Control Risk Assessment (ICRA) permits shall be obtained from the SLVHCS Safety Office and provisions adhered to before working in ALL areas of the SLVHCS Campus.

5.9. FA AHU Shutdown Inspection shall be verified that ALL associated AHUs shut down when Duct Detectors are tripped.

5.10. FA System Trouble Repair/troubleshooting; all troubles and failures shall be reported and repaired.

5.11. FS Hydrant Testing and Maintenance, repair all hydrants, flow testing, weep hole drainage, water flow and pressure results shall be reported and ALL discrepancies corrected.

5.12. FA Annunciator Testing shall be performed on ALL buildings and floors.

5.13. FS Install Backflow Preventer Assembly with isolation valves in Building 102A with approval of assembly design from Resident Engineer (RE) and COR in Building 102A.

5.14. FA Overhead Door Drop Test – test operation Semi-Annual and repair any discrepancies or replace defective hardware.

5.15. FS Dry System Full trip; FS Dry System internal cleaning and maintenance, piping pitch, drains, piping hanging and mounting hardware are ALL intact.

5.16. FS Dry Systems (3 each) Partial Trip, Full Trip, and Low Air Pressure test.

5.17. FS 5 Year Hydro test to be performed on three each Dry Sprinkler Systems.

5.18. FS Wet Pipe Inspection; Tamper and Flow Switches, Main Drain

5.19. Fire Alarm Speaker Testing – All speakers on every floor and building shall be tested.

5.20. FA Strobe Testing and Repair: ALL strobes shall be tested, scanned for inventory and reports. All open circuits shall be repaired and documented.

5.21. Contractor shall replace/install new existing Off Premises Communication equipment including Primary Phone Line and Cellular Back-up.

5.22. Fire Alarm System Maintenance and Repair shall use current model year or later parts, equipment, and devices.

5.23. Fire Alarm Panel Replacement, Display Replacement, Digital Voice Control Panels (DVC), DVC Amps, Network Communication Boards, Network Communication Repeaters, Field Charger Power Supply Panels and Circuit Boards, Smoke Detectors, Heat detectors, Duct Detectors, Carbon Monoxide Detectors, Flow Switches, Tamper Switches, and ALL existing and remaining devices shall be repaired or replaced if necessary.

5.24. FA Strobes and circuits shall be maintained and ALL open/short circuits repaired to keep FA Trouble Alarms cleared on FA panels.