36C25618Q0260-001.docx

36C25618Q0260 FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Vitreoretinal Surgical System 70112 36C25618Q0260 03-22-2018 N 339112 Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street Suite 1100 New Orleans LA 70112 Deborah Newman deborah.newman2@va.gov Southeast Louisiana Veterans Healthcare System 2400 Canal Street New Orleans, LA 70119 deborah.newman2@va.gov This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR 12.6) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 36C25618Q0260 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-84. Offers are due no later than March 22, 2018 by 4:00 p.m., Central Daylight Time (CDT), New Orleans, LA.

This solicitation is unrestricted and not set aside.

NOTE: All documentation submittal due times are Central time (New Orleans, Louisiana).

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street Suite 1100 New Orleans LA 70112

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714 9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-4 Notice of Price Evaluation Preference for HubZone Small Business Concerns. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

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B.4 STATEMENT OF WORK

Statement of Work Vitreoretinal Surgical System and Installation Southeast Louisiana Veterans Health Care System New Orleans, LA 07/28/2017

Suggested Brand name or equal/ Part No: Alcon Laboratories, Constellation LXT/8065751550 Specifications/Salient Characteristics:

· Must be able to be utilized on both that anterior and posterior segments of the eye

· Must be able to be utilized for Retinal photocoagulation, panretinal photocoagulation and intravitreal endophotocoagulation of vascular and structural abnormalities of the retina and choroid including: Proliferative and nonproliferative retinopathy (including diabetic retinopathy); choroidal neovascularization secondary to age-related macular degeneration; retinal tears and detachments; macular edema, retinopathy of prematurity; choroidal neovascularization; leaking microaneurysms.

· Must have capability to be used for trabeculoplasty for the treatment of both chronic and primary open angle glaucoma and refractory glaucoma

· Must have capability to be used for iridotomy/ iridectomy for the treatment of chronic/ primary open angle glaucoma, acute angle closure glaucoma, and refractory glaucoma

· Device shall be capable of being utilized for the treatment of internal sclerostomy, lattice degeneration, central and branch retinal vein occlusion, suturelysis, as well as vascular and pigment skin lesions that have an impact on the ocular system

· Must have a modifiable duty cycle that allows for independent control flow of the vacuum and cut rate

· Must have the following duty cycle options that can operate at any cut rate

· Port biased open

· 50/50

· Port biased closed

· System must have a high sped vitrectomy probe delivery system that can operate at 7,500 cpm with dual pneumatic drive technology in 20,23,25+, and 27+

· Must include an integrate pressurized infusion system that is capable of constantly monitoring infusion pressure

· System must have an illumination system that can deliver illumination for tissue visualization. The system must be able to incorporate the utilization of radio frequency identification device technology to aid in the recognition of probe gauge sizes so that the system can automatically adjust the light intensity for the specified probe size

· Must come with an ISPAN tank Stand

· Must come with an ISPAN tank regulator

· Must include a 532nm green laser

· Must have voice confirmation that provides notification of parameter settings and laser accessory insertions

· Must include a multifunction foot pedal

· Dual laser ports that allow for the utilization of multiple devices

2.5.2 3D Visualization System Suggested Brand name or equal/ Part No: Alcon Laboratories, Ngenuity System/8065830001 Specifications/Salient Characteristics:

· Utilized to assist in the performance of Digitally Assisted Vitreoretinal Surgery

· 3D high-dynamic range surgical camera or equivalent system

· HDR imaging 120 FPS

· 6 mega pixels

· 3840x1080 resolution

· Capable of providing 3D Full HD Progressive Scans as well as real-time video

· 24-bit color digital processing capabilities

· Compatible with Alcon, Leica, and Zeiss Surgical Microscopes

· Automatic exposure control

· Adjustable stereoscopic iris

· Digital white balance with memory

· 3D compact image processing unit or equivalent system

· Capable of real-time low latency image transmission

· Capable of streaming both 3D and 2D simultaneously

· Capable of supporting multiple digital inputs

· I7 6700 CPU processor

· 4GB VRAM, 1600+ Cores graphics chip

· Windows 7 Embedded, 64-bit operating system

· 3D imaging and Guidance OS imaging software

· Wired touchpad keyboard

· 16GB DDR3 RAM Memory

· 120GB SSD and 2TB storage HDD

· Capable of 100+ hours of 3D HD recording, 1080p 60 fps for both eyes

· Flat panel display or equivalent system

· 3d 4K Ultra HD 55” monitor

· 3840x2160 resolution

· Two channel speaker system

· Frame rate of 60fps for each eye simultaneously

· Passive polarized 3D

· Console or equivalent system

· Must include a medical grade isolation transformer

· Twelve circular polarized 3D glasses

· Must have 4 lockable casters

· Must include stainless steel push bar, component storage, medical grade ac extension cable

· Ngenuity TrueMedia or equivalent system

· 3D/2D HD video and file management software

· Capable of capturing snapshots in JPEG and PNG formats

· Capability to auto record

· Capacity of 100+ hours of 3D HD video recording

· OneTouch 3D HD video recording and snapshots

· Ngenuity TrueEdit or equivalent system

· 3D/2D HD video editing software

· Must support AVI, MOV, MP4, MPEG, WMV video input types

· Must support BMP, JPEG, PNG, and TIFF still image types

· Must support AVI, MOV, and MP4 video output types

· Must support the following resolutions 320 x 120 up to 3840 x 1080 Frame Size

· Must be capable of real-time and batch processing

· Must be capable of editing 3D and 2D files

· Multi-thread rendering mode

· Capable of fade, dissolve, and text overlays

· Export frame rate of 30fps

· Windows 7, 8, or 8.1 operating system and Mac OS with the Boot Camp partition

2.5.3 LIO Headset

Suggested Brand name or equal/ Part No: Alcon Laboratories, Keeler LIO Headset/8065752987 Specifications/Salient Characteristics:

· Must be a Laser Indirect Ophthalmoscope designed for utilization with the Vitreoretinal Surgical System

· Must have at a minimum 2 illumination spot sizes

· Must have at a minimum 2 treatment spot sizes

· Must include at a minimum a 20-foot cable

· Fixed passive laser filter designed for utilization with the purepoint laser system or equivalent system

2.5.5 Fragmentation Handpiece

Suggested Brand name or equal/ Part No: Alcon Laboratories, Constellation Fragmentation handpiece/8065750888 Specifications/Salient Characteristics:

· Handpiece that is designed for utilization with the vitreoretinal surgical system

· Must be autoclavable

· Must have an ergonomic design

2.5.6 ISPAN C3F8 Intraocular Gas 125GM

Suggested Brand name or equal/ Part No: Alcon Laboratories, Constellation ISPAN C3F8 Intraocular Gas 125GM/8065797105 Specifications/Salient Characteristics:

· ISPAN C3F8 Intraocular Gas 125GM

· compatible with the vitreoretinal surgical system

2.5.7 ISPAN SF6 Intraocular Gas 125GM

Suggested Brand name or equal/ Part No: Alcon Laboratories, Constellation ISPAN SF6 Intraocular Gas 125GM/8065797005 Specifications/Salient Characteristics:

· ISPAN SF6 Intraocular Gas 125GM

· compatible with the vitreoretinal surgical system

· 532nm Wavelength safety glasses

· Each pair of glasses must come with a case

· Vendor shall install/ assemble equipment in the GYN outpatient clinic

· Install/ Assembly will require vendor to move equipment from warehouse to clinic location

· Vendor will be responsible for providing required equipment such as fork lifts, pallet jacks, and manpower to move and assemble equipment

· After installation, the vendor shall remove all garbage and rubbish from facility

· Contractor shall provide On-site training of the equipment to the clinicians who will be utilizing the equipment

· Contract shall provide a plan of what will be covered and the number of personnel that they can training

· Number of hours of training must be indicated

· The contractor shall provide a training program to the Biomedical Engineering technicians and in-house clinical personnel. Technical training must provide Biomedical Engineering with the tools and knowledge to fully operate and maintain the system. A training schedule shall also be provided.

· Vendor must provide a schedule and plan for training prior to training detailing what the training will consist of and how many hours of training will be included.

· One (1) Preventative Maintenance Visits. The vendor will contact government to schedule a preventative maintenance visits on a mutually convenient weekday between the hours of 8:00 a.m. and 5:00 p.m. The preventative maintenance visit will include a system verification of the Equipment by a trained vendor representative. If the vendor representative determines that alignment(s), adjustment(s), and/or replacement of part(s) are necessary they will perform these services during the visit at no additional cost to the government.

· Parts and Labor. The vendor will provide parts and labor (during the hours specified above) necessary to service and maintain the Equipment per the vendors published operating specifications at no additional charge.

· Unscheduled Service. During the Term, the vendor will provide unscheduled service visits, at no additional cost, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. The vendor will provide an on-site technician within 48 hours. Any service visits that Customer authorizes outside of these hours or on weekends will be billed separately. The government acknowledges that the vendor cannot and does not absolutely guarantee response times to service calls.

· Modifications for Safety or Reliability. If the vendor determines that a modification to the Equipment (whether hardware or software) is necessary to address safety or reliability concerns identified by the vendor, then the vendor will install the modification in the Equipment as soon as practical at no additional cost to the government.

· Equipment Verification. The vendor reserves the right to verify the condition of the Equipment prior to becoming obligated hereunder if the Equipment has ever been serviced by someone other than a vendor authorized service representative, or if the Equipment has not been serviced by the vendor for more than 45 days prior to the Effective Date.

· Software Upgrades. During the term, if the vendor releases a system software upgrade, the vendor will complete the upgrade in the equipment at no additional cost to the customer. This does not include any hardware upgrades.

· Emergency Telephone Consultation. The vendor will provide emergency telephone consultation 24 hours a day, 7 days per week at no additional charge.

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COTR.

6. SECURITY INCIDENT INVESTIGATION

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

7. LIQUIDATED DAMAGES FOR DATA BREACH

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

b. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

c. Each risk analysis shall address all relevant information concerning the data breach, including the following:

(1) Nature of the event (loss, theft, unauthorized access);

(2) Description of the event, including:

(a) date of occurrence;

(b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;

(3) Number of individuals affected or potentially affected;

(4) Names of individuals or groups affected or potentially affected;

(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;

(6) Amount of time the data has been out of VA control;

(7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);

(8) Known misuses of data containing sensitive personal information, if any;

(9) Assessment of the potential harm to the affected individuals;

(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and

(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $ _______ per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

(1) Notification;

(2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;

(3) Data breach analysis;

(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;

(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and

(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.

8. SECURITY CONTROLS COMPLIANCE TESTING

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-day’s notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

9. TRAINING

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;

(2) Successfully complete the VA Cyber SecurityAwareness and Rules of Behavior training and annually complete required security training;

(3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and

(4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.]

b. The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

7. REFERENCE (S):

1. VA Affairs Handbook 6500, Risk Management Framework for VA Information Systems – Tier 3: VA Information Security Program, 10 Mar 2015.

2. Veterans Health Administration Procurement Manual (VHA PM) – 11/3/2014.

3. VA Handbook 1901.01, Health Information Management and Health Records – 19 Mar 15.

4. VHA Handbook 1605.5, Business Associate Agreements – 22 July 2014

5. Privacy Act of 1974 (5 U.S.C. 552a).

B.5 PRICE/COST SCHEDULE

ITEM INFORMATION

Contract Period: Base POP Begin: 05-31-2018 POP End: 05-30-2019

Contract Period: Base POP Begin: 05-31-2018 POP End: 05-30-2019

Contract Period: Base POP Begin: 05-31-2018 POP End: 05-30-2019

Contract Period: Base POP Begin: 05-31-2018 POP End: 05-30-2019

Contract Period: Base POP Begin: 05-31-2018 POP End: 05-30-2019

Contract Period: Base POP Begin: 05-31-2018 POP End: 05-30-2019

Contract Period: Base POP Begin: 05-31-2018 POP End: 05-30-2019

Contract Period: Base POP Begin: 05-31-2018 POP End: 05-30-2019

Contract Period: Base POP Begin: 05-31-2018 POP End: 05-30-2019

Contract Period: Base POP Begin: 05-31-2018 POP End: 05-30-2019

Contract Period: Base POP Begin: 05-31-2018 POP End: 05-30-2019

Contract Period: Option 1 POP Begin: 05-31-2019 POP End: 05-30-2020

Contract Period: Option 1 POP Begin: 05-31-2019 POP End: 05-30-2020

Contract Period: Option 2 POP Begin: 05-31-2020 POP End: 05-30-2021

Contract Period: Option 2 POP Begin: 05-31-2020 POP End: 05-30-2021

Contract Period: Option 3 POP Begin: 05-31-2021 POP End: 05-30-2022

Contract Period: Option 3 POP Begin: 05-31-2021 POP End: 05-30-2022

Contract Period: Option 4 POP Begin: 05-31-2022 POP End: 05-31-2023

Contract Period: Option 4 POP Begin: 05-31-2022 POP End: 05-30-2023

B.6 DELIVERY SCHEDULE

1.00

1.00

1.00

2.00

2.00

1.00

1.00

5.00

1.00

SECTION C - CONTRACT CLAUSES

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond May 30, 2019. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond May 30, 2019, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

C.4 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause) C5. VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE POSTER (DEC 1992)

(a) Except as provided in paragraph (c) below, the Contractor shall display prominently, in common work areas within business segments performing work under VA contracts, Department of Veterans Affairs Hotline posters prepared by the VA Office of Inspector General.

(b) Department of Veterans Affairs Hotline posters may be obtained from the VA Office of Inspector General (53E), P.O. Box 34647, Washington, DC 20043-4647.

(c) The Contractor need not comply with paragraph (a) above if the Contractor has established a mechanism, such as a hotline, by which employees may report suspected instances of improper conduct, and instructions that encourage employees to make such reports.

(End of Clause)

C.6 VAAR 852.211-73 BRAND NAME OR EQUAL (JAN 2008)

(Note: as used in this clause, the term "brand name" includes identification of products by make and model.)

(a) If items called for by this invitation for bids have been identified in the schedule by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering "equal" products (including products of the brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the bids and are determined by the Government to meet fully the salient characteristics requirements listed in the invitation.

(b) Unless the bidder clearly indicates in the bid that the bidder is offering an "equal" product, the bid shall be considered as offering a brand name product referenced in the invitation for bids.

(c)(1) If the bidder proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted in the space provided in the invitation for bids, or such product shall be otherwise clearly identified in the bid. The evaluation of bids and the determination as to equality of the product offered shall be the responsibility of the Government and will be based on information furnished by the bidder or identified in his/her bid as well as other information reasonably available to the purchasing activity. CAUTION TO BIDDERS. The purchasing activity is not responsible for locating or securing any information that is not identified in the bid and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the bidder must furnish as a part of his/her bid all descriptive material (such as cuts, illustrations, drawings or other information) necessary for the purchasing activity to:

(i) Determine whether the product offered meets the salient characteristics requirement of the Invitation for Bids, and

(ii) Establish exactly what the bidder proposes to furnish and what the Government would be binding itself to purchase by making an award. The information furnished may include specific references to information previously furnished or to information otherwise available to the purchasing activity.

(2) If the bidder proposes to modify a product so as to make it conform to the requirements of the Invitation for Bids, he/she shall:

(i) Include in his/her bid a clear description of such proposed modifications, and

(ii) Clearly mark any descriptive material to show the proposed modifications.

(3) Modifications proposed after bid opening to make a product conform to a brand name product referenced in the Invitation for Bids will not be considered.

The clause entitled "Brand name or equal" applies only to the following line items:

Constellation LXT Vitreoretinal Surgical System Ngenuity 3D Visualization System

(End of Clause)

C.7 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)

The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more service-disabled veteran-owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value.

(End of Clause)

C.8 VAAR…