SSJ_Nurse Call_Redacted.pdf
PDF 2 MB Posted
- Attached to
- Nurse Call Maintenance Federal contract opportunity
- Solicitation number
- 36C25525P0183
About this file
This is a Sole Source Justification document under FAR 13.5 Simplified Acquisition Procedures for a nurse call system maintenance contract at the Kansas City VA Medical Center. The justification seeks approval for a sole source award to South Western Communications, Inc. (SWC) for maintenance and support of the Rauland-Borg Responder 5 Nurse Call system.
The requirement is for a firm-fixed-price contract with a 12-month base period and four 12-month option periods. Services include software licensing, maintenance, upgrades, bug fixes, equipment maintenance, annual testing, remote technical support, and system health monitoring. The justification cites that SWC is the only authorized distributor for Rauland-Ametek equipment and services in the region, and using unauthorized vendors would void warranties. A Sources Sought notice was published on SAM.gov (ID 36C25525Q0044) from 10/28/2024 to 11/04/2024 with zero responses. The existing Rauland system was installed in 2017 and has a 15-year lifespan. The acquisition was approved by various VA officials including the Network Contracting Office 15 leadership and VHA RPO HCA for acquisitions between $750K and $7.5 million.
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VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Request for Sole Source Justification >SAT-$7.5M under FAR13.5
Effective Date: 11/01/24 Page 1 of 4
REVISION: 01
Acquisition ID#: 36C255-24-AP-3952
DEPARTMENT OF VETERANS AFFAIRS
SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL
ITEMS IN ACCORDANCE WITH FAR 13.5
Acquisition Plan Action ID: 36C255-24-AP-3952
1. Contracting Activity:
Network Contracting Office (NCO) 15, 3450 S 4th Street Trafficway, Leavenworth, KS 66048, in support of the Veterans Integrated Service Networks (VISN) 15 Facility, Kansas City VA Medical Center (VAMC), 4801 East Linwood Boulevard, Kansas City, MO 64128-2226
Purchase Request Number: 589-5-1-1829-0007
2. Nature and/or Description of the Action Being Processed: This procurement is a Brand Name Sole Source justification for Rauland-Borg Responder 5 Nurse call system in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. The Rauland -Borg Responder 5 is a nurse call system with associated staff management applications, ensuring calls for assistance from patient rooms are immediately routed to the proper staff for response. This technology allows calls coming from a patient to be relayed directly to healthcare staff through the Rauland alert devices and integrated wireless communication devices. Kansas City VAMC has utilized this Rauland-Borg Responder 5 Nurse call system since 2017. Kansas City VAMC is requesting a Firm-Fixed-Price, 12-month, Base Period and four, 12-month, Option Periods contract to provide maintenance and support for this highly specialized proprietary equipment.
3. : The software services that are required, and will be provided, are software licensing and maintenance, software upgrades, service packs and bug fixes, and enhanced upgrade support. This equipment maintenance service will provide equipment coverage, annual testing and inspection, and online portal for system reports. The technical support service will provide remote technical support, labor, and systems health monitoring. Account management service will provide the management of administrative and database services.
4. Statutory Authority Permitting Restricted Competition:
FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented
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