S06 Amend A0001 36C25524R0127 rev1.docx

PRE-PROPOSAL CONFERENCE OUTLINE

PROJECT 36C25524R0127, 589A5-24-105 Replace Bldg 40 Blowdown, Veterans Administration Medical Center, Topeka 17 September 2024

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

09/17/2024

589A5-24-105 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048 To all Offerors/Bidders

36C25524R0127 09-17-2024

X

THIS AMENDMENT IS TO PROMULGATE THE FOLLOWING CHANGES.

1. Promulgate the publishing of the Pre-proposal Conference Agenda with attendance (See attached).

2. Hard copies of Proposals are due 24 September 2024 by 2:00pmCentral time at the NCO15 Office.

3. All other terms and conditions remain the same.

Timothy Parison Contracting Officer

Introduction

(a) Good morning, thank you for taking the time to attend this pre-bid conference.

(b) Today we will first discuss contractual issues, then we will discuss technical issues, entertain questions, and finally conduct a walk through of the areas.

(c) Before we cover the issues, let me first introduce myself and the Government staff.

CO – Tim Parison

COR –Rex Fleming

Alternate COR: Thomas Dow

I. Contractual Issues

1. General:

(a) Project Title: PROJECT 589A5-24-105 Replace Bldg 40 Blowdown,VAMC, Topeka (b)

(b) Magnitude of Project: Less Than $25,000

(c) Period of Performance: 30-days after receipt of notice to proceed.

(d) Site Visit Questions are due in writing to the Contracting Officer by 10:am central time on Thursday, 20 September 2024. The email address is listed in the solicitation and/or an amendment. Proposals are due, Tuesday 24 September 2024 at 2:00 PM at the NCO 15 office at 3450 S. 4th Street, Leavenworth, Kansas 66048-5014. If the proposal does not reach our office in time, it cannot be accepted for any reason. If the proposal is deliverd to the Leavenworth VA Medical Center, it cannot be accepted.

(e) Fax or electronically sent proposals are NOT acceptable.

(f) The project is 100% set aside for Service-Disabled Veteran Owned Small Business. The successful prime contractor will be required to perform no less than 15 percent of the construction labor.

(g) Award will be made using the LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) Source selection process outlined in FAR Part 15. Please pay attention to the proposal submittal instructions of the solicitation package. The Government plans to award without discussions.

(h) Offerors must provide a breakdown of labor and material costs by division for each bid item in the solicitation. Failure to provide a breakdown of labor and materials with the proposal will render the proposal technically unacceptable.

(i) Failure to acknowledge any, and all amendments issued to this solicitation shall be cause for rejection of the offer.

(j) Failure to provide information is the most common reason for a proposal to fail technically. Offerors are encouraged to read the Factors for technical acceptability carefully. For example: Under Factor 4, with regards to the Safety Officer, the minimum standard for a Safety Officer includes: Life Safety, Scaffold Safety, OSHA 30, Fall Protection Training, Crane/Rigging Safety and the individual must have a minimum of 5 years of experience as a Safety Officer. If Offerors fail to mention one of these standards (OSHA 30 as an example), the proposal will fail technically. Offerors are responsible for providing the information requested in the solicitation for both price and technical factors.

(k) Failure to provide an adequate Contractor Safety Plan which addresses the minimum standards for compliance under Factor 4 can be a technical failure.

(l) The calculation of Self-Performed and/or Subcontracted Work must be provided with the Contractor proposal (bid). Failure to provide this will be a technical failure.

(m) The pre-award Contractor Safety and Environmental Record Evaluation Form must be provided with the proposal (bid). Failure to provide this information will be a technical failure.

2. Disclaimer Statements:

(a) Remarks and explanations at the conference shall not qualify the terms of the solicitation.

(c) Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

3. Bonds:

(a) A bid Bond in the amount of 20% must accompany your proposal.

(b) After award of the contract a Payment Bond and a Performance Bond in the amount of 100% of the contract value are due prior to a Notice to Proceed Letter being issued.

4. Buy American Act: The solicitation is subject to the Buy American Act, and it generally requires the use of American made products. Please keep this in mind when you are providing product submittal data.

5. Davis-Bacon Act/ Service Contract Act: All labor performed under this contract is subject to the Davis-Bacon Act and related labor laws, to include the payment of at least the amounts shown in the wage determination in the solicitation.

6. Other Contracting Topics:

(a) The purchase of material for this project is exempt from state sales tax. A Missouri Tax exempt certificate will be issues after contract award.

(b) The contractor is expected to maintain insurance coverage during the contract period as directed in the specifications.

(c) Progress payments will be made no later than 14 days after receipt of an acceptable invoice.

(d) There are 2 important submittals that we need at contract start-up. They are the Schedule of Values, and a Construction Schedule.

6. Questions: Are there any questions involving the general provisions of the solicitation pages?

II. Technical Issues – The Project Engineer will provide an overview of the project. After this, a walk through of the site will be held.

Attachments:

S04 PRECON ATTENDANCE LIST 589A5-24-105.