36C25524Q0009.docx

36C25524Q0009

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Jon Lutmer 913-946-1144

11AM

CST

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

X

811210 $34 Million

N/A

Department of Veteran Affairs Kansas City VA Medical Center 4800 East Linwood Blvd

Kansas City MO 64128 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX 877-353-9791 512-460-5429

See CONTINUATION Page Uninterrupted Power Supply Semi-Annual Services See Statement of Work for further details.

Evaluation Criteria: Best Value w/ Trade-Off Evaluation Factors

1) Adherence to the Statement of Work to the details and specifications within it.

2) Past Performance of vendor

3) Price Factors 1 & 2 when combined are more important than price.

Period of Performance will start 11/1/2023 thru 10/31/2024 This is a Base Plus Four Option Periods

See CONTINUATION Page

Jon Lutmer Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

PROVIDE ALL LABOR, MATERIALS, TOOLS, SUPERVISION AND SPECIALIZED TEST EQUIPMENT TO PERFORM TWO (2) SEMI-ANNUAL PM'S ON THE MEDICAL CENTERS UNINTERRUPLABLE POWER SUPPLIES AND THE DC POWER SUPPLIES FOR THE PBX AND THE MAIN ELECTRICAL GEAR. EQUIPMENT DETAILS ARE LISTED IN THE SOW. Period of Performance: 11/1/2023 – 10/31/2024

EMERGENCY AND URGENT REPAIRS

B.3 DELIVERY SCHEDULE

Kansas City VA Medical Center 4801 East Linwood Blvd Kansas City, MO 64128

Statement Of Work Semi-Annual Preventive Maintenance Uninterruptible and DC Power Supplies Kansas City, VA Medical Center

The Kansas City, VA Medical Center requires Preventive Maintenance and Repairs for the Uninterruptible Power Supplies (UPS) at the Main Campus, located at 4801 East Linwood Blvd. Kansas City, MO 64128, and the Honor Annex Outpatient Clinic, located at 4256 Northern Ave, Kansas City MO, 64133. Included in the requirement is the DC Power Supplies for the Main-Tie-Main Electrical Gear and the Telephone PBX.

Statement of Work (SOW) The contractor shall furnish all labor, supervision, materials, tools, OEM parts and any specialized equipment needed, to perform the tasks listed further in this SOW. The maintenance of the equipment will be per OEM standards and in accordance with all applicable Codes, Standards and Performance Requirements.

Contractor Qualifications:

Contractor shall be an authorized service representative, for each type of equipment listed on the Equipment Inventory List, which is included below. Contractor will have permanently employed maintenance staff, properly trained and certified for the equipment listed. The staff will have extensive experience and a thorough knowledge of diagnostics and troubleshooting of the electrical problems associated with these pieces of equipment. A primary interest/specialty of the Contractor’s business will be installation, service, maintenance, and repair of similar equipment that is listed in this SOW. All Service Technicians shall be factory trained and/or factory qualified. Copies of the Technicians certifications may be requested by the VA.

Contractor will have a minimum of 5-years of recent experience, performing similar tasks as listed in this SOW. This experience will include facilities of similar size and magnitude, as the Kansas City VAMC. Contractor will include this documented experience with their submitted proposal.

The contractor shall:

· Use genuine OEM parts.

· Produce a computer-generated report within 7 calendar days of the completion of all scheduled, and unscheduled maintenance. See section titled “Reports”.

This contract includes:

· Semi-Annual maintenance, at 6-month intervals.

· Emergent Service Calls.

· Unscheduled repairs.

· Total equipment replacement if equipment is determined to be beyond economical repair. In this instance, the contractor will provide a cost proposal and a SOW to the COR. The COR will communicate this need with the Contracting Officer.

Maintenance Requirements:

The contractor shall furnish all labor, supervision, materials, tools, OEM parts and any specialized test equipment needed, to perform Semi-Annual Maintenance on the equipment listed in this SOW This will include 24/7 emergency service and repairs. Services will be performed at 6-month intervals. Each sequential service will be completed within a 14-day window (before or after) of the anniversary date of the previous 6-month service.

The equipment inventory list and their locations are included further in this SOW.

The contractor will remove all debris and used components daily. No debris or recyclable materials will be left overnight.

Response time for Emergency Service:

Contractor will provide contact numbers for emergency and non-emergency contact. Contractor will respond to the emergency call within 15 minutes of initial telephone contact by the VA. The contractor will be on-site within 4 hours of the initial telephone contact by the VA.

Response time for Non-Emergency Service:

Contractor will respond to calls for non-emergency service, during regular business hours, within 1 hour of initial contact by the VA. If the initial telephone contact is made during non-business hours, the contractor will return the call within 1 hour of the start of the next business day.

Preventive Maintenance Conditions Work on the UPS’s will not start until at least 5:00 PM and must be completed by 7:00 AM the following morning. Tasks that require a UPS being put into bypass will be done only when there are no storms in the area. Any work on the Redundant 125 VDC Battery System can be done during normal business hours.

Contractor will include, in their Cost Proposal, a copy of their recommended Preventive Maintenance (PM) procedures, along with their Preventive Maintenance Report format.

Contractor will affix a plastic laminated copy of the approved PM procedure, to each piece of equipment included in this contract. The location for the placement of the PM procedure copies will be coordinated with the COR.

Contractor will also provide a maintenance service sheet at each piece of equipment that is included in this contract. This sheet will be kept inside a durable transparent sleeve, or other protective means, and it will be affixed to the equipment. This sheet will be used as a “quick-look” of the service history for the equipment. The technician will fill in the information on the sheet, at the time each service is performed.

In instances where multiple pieces of equipment are in the same room, The contractor may use a 3-ring binder that has each piece of equipment within its’ own section.

The maintenance sheet will have provisions for:

Codes and Standards:

All preventive maintenance performed, will be done in accordance with the most recent edition of all applicable codes and Standards and manufacturers recommendations.

IEEE 450

Recommended Practice for Maintenance, Testing, and Replacement of Vented Lead-Acid Batteries for Stationary Applications

IEEE 1106

Recommended Practice for Installation, Maintenance, Testing, and Replacement of Vented Nickel-Cadmium Batteries for Stationary Applications

NECA NEIS 411

Uninterruptible Power Supplies (UPS)

ANSI / NETA MTS-2019

Standard for Maintenance Testing Specifications for Electrical Power Equipment and Systems

NFPA 70

National Electrical Code

NFPA 70B

Standard for Electrical Equipment Maintenance

Capacitor Replacement:

The contractor will replace capacitors at intervals recommended by the manufacturer, or at intervals required by the Codes and Standards indicated previously. In instances where maintenance recommendations differ between applicable standards and manufacturers recommendations, the most stringent requirement will be followed. The contractor will notify the COR when Capacitors are due to be replaced, and the notification shall include a cost proposal for the task.

Battery Replacement:

The contractor will replace batteries at intervals recommended by the manufacturer, or at intervals required by the Codes and Standards indicated previously. In instances where maintenance recommendations differ between applicable standards and manufacturers recommendations, the most stringent requirement will be followed. The contractor will notify the COR when Batteries are due to be replaced, and the notification shall include a cost proposal for the task.

Cooling Fan Replacement:

The contractor will replace cooling fans at intervals recommended by the manufacturer, or at intervals required by the Codes and Standards indicated previously. In instances where maintenance recommendations differ between applicable standards and manufacturers recommendations, the most stringent requirement will be followed. The contractor will notify the COR when Cooling Fans are due to be replaced, and the notification shall include a cost proposal for the task.

Firmware Upgrade:

This contract requires all UPS’s to have their firmware upgraded to the latest version. The contractor will verify the existing firmware version and compare it to the latest version available from the manufacturer. They will then each contact manufacturer for information on equipment upgrades and recommended revisions. If revision updates are needed, the contractor will notify the COR, and the notification will include a synopsis of the upgrade need, as well as a quote for the task.

Reports:

Contractor shall furnish a service report, in electronic format, for each scheduled and unscheduled service. All reports will be submitted to the COR, in an electronic format, within 7 calendar days of completion of maintenance and/or repairs. Scanned copies of hand-written field service work orders will not be acceptable. The service report shall be sent via email to robin.elliott2@va.gov. The service reports from the contractor must contain, at a minimum, the following information:

· Date and time of completed equipment repair

· Type, model, and serial number of the equipment on which maintenance was performed

· Name of servicing Technician

· Total time spent performing maintenance

· Description of the maintenance action performed.

· List of parts replaced

· Comments, as to the probable cause of the malfunction.

General:

Indicate all deficiencies on the Semi-Annual Preventive Maintenance Report. Notify the COR for any issues that require immediate attention.

Due to the critical nature of the equipment listed, this contract will have a Contract Line-Item Number (CLIN) designated for Urgent Repairs/Service Calls. The purpose of this CLIN, is for emergency service and for deficiencies found during regular maintenance service, which are urgent/emergency in nature, can quickly be corrected. This CLIN will be used, when invoicing, for emergency service and the urgent repairs to any component of this equipment. The initial funding amount for this CLIN shall be $30,000. This value shall not be exceeded until the COR contacts the Contracting Officer for approval. The contractor, and the COR, shall closely keep record of the charges applied to this CLIN. The contractor shall only invoice against this CLIN for completed repairs that were brought to the attention of and approved by the COR, before the work was done. Any remaining funds for this CLIN, during the contract period of performance, will be de-obligated and not invoiced.

Invoices All invoices will be sent to the COR, for review and concurrence, before they are submitted to Tungsten for payment.

All Invoices will include the Contract Line-Item Number (CLIN) for each invoiced item. The CLIN invoiced values will correspond with the CLIN contract values.

UPS Semi-Annual Maintenance Contact UPS and component manufacturers for information on equipment upgrades and recommended revisions.

Maintenance Tasks:

The tasks listed below will be documented on the Semi-Annual Preventive Maintenance Report.

1) Check the general appearance and cleanliness of UPS equipment, the area immediately around the UPS, and the rest of the room. Check that UPS rooms are not used for storage. Check HVAC equipment for proper operation. Check temperature and humidity. Indicate deficiencies on the Semi-Annual Preventive Maintenance Report. Notify the COR for the contract should issues be identified that require urgent attention.

2) Inspect UPSs and components externally. Check the condition of UPS equipment air intakes and exhausts, including filters. Check ventilation fans for proper operation and ensure that ventilation openings are clean and clear of obstructions. Check for evidence of problems by evaluating sounds, smells, and detrimental environmental conditions such as heat, moisture, and chemicals. Indicate deficiencies on the Semi-Annual Preventive Maintenance Report. Notify the COR for the contract should issues be identified that require urgent attention.

3) Check ventilation and the suitability and condition of any electrical equipment near the batteries. Evaluate battery proximity to combustibles and ignition sources. Indicate deficiencies on the Semi-Annual Preventive Maintenance Report. Notify the COR for the contract should issues be identified that require urgent attention.

4) Check for spilled electrolyte.

5) Check that UPS control panels indicate NORMAL system operation. Consult the manufacturer for recommendations for system alarms and other abnormal operating conditions.

6) Check indicator lamps using the "lamp test" feature. Check all meters to ensure that they are operating properly. Check input, output, and bypass voltage and current. Record meter readings for input and output voltage, current, and frequency. Verify the operational status of the disturbance monitor, if so equipped.

7) Check UPS controls to verify that they are operating correctly.

8) Check batteries and charger/control equipment to verify that they are in a clean and satisfactory condition, and that no exceptional environmental or other conditions exist that could cause damage or affect performance.

9) Check battery containers, covers, and post seals for cracks, structural damage, electrolyte leaks, dirt, and corrosion. Remove all corrosion and dirt, clean battery cell tops, terminals, and intercell connectors, and check terminal connections, battery posts, and cable ends. Clean battery posts in accordance with manufacturer recommendations. Rinse flame arrester-type vent caps with clear water and air dry to clean. Replace damaged units and vent caps. Clean lead-acid battery surfaces with water and sodium bicarbonate to avoid leakage currents caused by electrolyte on the battery. Clean Nickel-Cadmium battery surfaces with a boric acid solution. Do not use cleaners, soaps, or solvents to clean battery containers and covers. Reapply non-oxidizing grease to battery terminals and intercell connectors, if necessary.

10) Check plates of clear containers for buckling, warping, scaling, swelling, or cracking, and for changes in color. Replace damaged cells. Check batteries for vibration.

11) Check battery electrolyte levels, where applicable, and refill as necessary using manufacturer recommended materials and methods. Measure and record amounts of water added to cells.

12) Select approximately one in six battery cells as "pilot cells" to measure and record cell voltage, temperature, and specific gravity for lead-acid batteries. Select alternate pilot cells quarterly to minimize cell electrolyte loss and contamination during testing.

13) Measure and record UPS input and output voltage, current, and frequency, and battery float voltage and charging current. Check the load to ensure that it is within the UPS rating.

14) Clean the inside of all UPS equipment enclosures and the components within, including the battery cabinets and batteries.

15) Inspect all parts for evidence of overheating, and for physical and thermal damage, including worn insulation, and corrosion. Inspect terminals for loose or broken connections and burned insulation.

16) Check inverters for signs of leaking fluid from the wave-forming capacitors. Check for evidence of liquid contamination, battery electrolyte, and oil from capacitors. Inspect all oil-filled AC capacitors for deformation, swelling or discoloration. Oil-filled AC capacitors have a life expectancy of 6 to 10 years of operation. Replace oil-filled capacitors within six months of the end of their service life.

17) Check intercell and terminal connection resistances in a sample of batteries in accordance with manufacturer recommendations. If the sample shows an increase in resistance, check the resistance of all connections. Check cell impedance, conductance, or resistance of valve-regulated lead-acid batteries.

18) Measure and record pilot cell temperature of vented lead-acid batteries. Measure and record the cell temperature at the negative terminal of each cell or module for valve-regulated lead-acid batteries. Measure and record the specific gravity of electrolyte in all cells. Correct specific gravity readings for temperature.

19) Measure and record individual cell voltages.

20) Check battery cable connections and UPS terminals. Examine interconnection cables, cell connectors, and other conductors for wear, contamination, corrosion, and discoloration. Check battery racks for corrosion, cleanliness, and structural integrity.

21) Operate the transfer switch test switch.

22) Check area HVAC systems, seismic supports, DC circuit overcurrent protection, alarm circuits, grounding connections, cable clamps, and all other installed protective systems and devices.

23) Check all electrical connections. Where loose connections are detected, torque to manufacturer specifications.

24) Perform an infrared scan of batteries under load. Correct deficiencies in accordance with manufacturer recommendations.

25) Inspect battery racks and insulating covers for physical damage, loose connections, cracking, dielectric leaks, dirt, corrosion, seismic parts, and spacers. Verify proper torque for all battery connections.

26) Test alarm shutdown functions. Check alarm relays, lights, horns, buzzers, or other audible annunciation devices for proper operation.

27) Check emergency lighting in room for proper operation.

28) Measure and record ripple current and voltage for valve-regulated lead-acid batteries.

29) Inspect power semiconductors for corrosion and for damage to the hermetic seal. Replace devices with corrosion or damaged seals.

30) Check UPS output voltage and frequency. If necessary, make adjustment settings per manufacturer's specifications.

31) Perform a transfer test. Test the static bypass switch to cycle the load to and from the UPS input source. Measure and record transients, maximum and minimum voltages, and transfer times, are within manufacturer's specifications.

32) Perform a synchronization test where synchronization with an alternate source is required. Verify inverter output voltage and the rate of change of inverter frequency to the reference frequency as it is attenuated, are within manufacturer's recommended parameters.

33) Perform an output voltage balance test. Measure and record inverter phase-to-phase and phase-to-neutral voltage and phase angles while symmetrical and unbalanced loads are applied from no load to full load. Verify that voltages and phase angles remain within manufacturer's recommended parameters.

34) Perform harmonic-components test. Measure and record the harmonic content in the output voltage for rated linear and non-linear load conditions. Verify that harmonic content remains within manufacturer's recommended parameters.

Battery Discharge Testing The contractor will perform battery discharge test to the point that the UPS(s) shuts down due to low battery voltage. Replace batteries if capacity drops by 20 percent in extended operation.

Post-Repair Testing

1) Check the battery and associated charger/control equipment immediately following any repair or battery replacement to verify that they are in a clean and satisfactory condition with no exceptional environmental or other conditions that could damage or affect performance.

2) When applicable, check electrolyte levels and add distilled water as necessary. Clean and re grease battery terminals and intercell connectors as necessary. Clean cell tops. Check and record individual cell voltages where practical. Check and record the specific gravity of pilot cells where applicable. Note the condition of the plates and sediment of free-electrolyte, lead acid batteries in transparent containers.

3) Perform an AC input failure test under connected load for a minimum of five minutes or as specified for the UPS class, whichever is less. Record the UPS output voltage, the battery voltage, and the duration of the test at the beginning and end of the test.

4) Check that all indicator lamps, meters, and controls are operating correctly. Check the load value to ensure that it is within the UPS rating.

48 Volt Direct Current System, Rectifier Semi-Annual Maintenance. Telephone PBX Contact manufacturer for information on equipment upgrades and recommended revisions. If revision updates are needed, the contractor will notify the COR, in writing. The notification will include a synopsis of the need, as well as a quote for any costs associated with the revision.

Perform all recommended maintenance as per manufacturers recommendations and the Codes and Standards listed in this SOW.

125 Volt Direct Current System. Main-Tie-Main (M-T-M) Electrical Gear Perform all recommended maintenance as per manufacturers recommendations and the Codes and Standards listed in this SOW.

A. Mechanical Inspection M-T-M:

1) Verify the battery ventilation/exhaust system is operable.

2) Verify the existence of suitable eyewash equipment.

3) Inspect physical and mechanical condition.

4) Inspect battery support racks or cabinets, mounting, anchorage, clearances, alignment, and grounding.

5) Prior to cleaning, perform as-found tests.

6) Neutralize acid on exterior surfaces and rinse with water, if applicable.

7) Clean corroded/oxidized terminals and apply an oxide inhibitor.

8) Inspect bolted electrical connections for high resistance.

B. Electrical Inspection M-T-M:

1) Perform resistance measurements through all bolted connections with a low-resistance ohmmeter in accordance with MTS-2015 Section 7.18.1.3.A.8.1.

2) Measure negative post temperature.

3) Measure charger float and equalizing voltage levels.

4) Verify all charger functions and alarms.

5) Measure each monoblock/cell voltage and total battery voltage with charger energized and in float mode of operation.

6) Measure intercell connection resistances.

7) Perform internal ohmic measurement tests.

8) Perform an annual load test in accordance with manufacturer's specifications or IEEE 1188, Recommended Practice for Maintenance, Testing and Replacement of Valve-Regulated Lead-Acid (VRLA) Batteries for Stationary Applications.

C. Test Values - Visual and Mechanical M-T-M

1) Compare bolted connection resistance values to values of similar connections.

2) Bolt-torque levels should be in accordance with manufacturer's published data. In the absence of manufacturer's published data, use MTS-2015 Table 100.12. (7.18.1.3.A.8.2)

3) Results of the thermographic survey shall be in accordance with MTS-2015 Section 9. (7.18.1.3.A.8.3)

D. Test Values – Electrical M-T-M

1) Compare bolted connection resistance values to values of similar connections. Investigate values that deviate from those of similar bolted connections by more than 50 percent of the lowest value.

2) Negative post temperature should be within manufacturer's published data or IEEE 1188.

3) Charger float and equalize voltage levels should be in accordance with the battery manufacturer's published data.

4) Results of charger functions and alarms should be in accordance with manufacturer's published data.

5) Monoblock/cell voltages should be in accordance with manufacturer's published data.

6) Monoblock/cell internal ohmic values (resistance, impedance, or conductance) should not vary by more than 25 percent between identical Monoblock’s/cells that are in a fully charged state.

7) Results of load tests should be in accordance with manufacturer's published data or IEEE 1188.

Direct-Current Systems, Chargers M-T-M A. Visual And Mechanical Inspection

1) Inspect physical and mechanical condition.

2) Inspect anchorage, alignment, and grounding.

3) Prior to cleaning the unit(s), perform as-found tests.

4) Clean the unit(s).

5) Inspect all bolted electrical connections for high resistance.

6) Inspect filter and tank capacitors.

7) Verify operation of cooling fans. Clean filters if provided.

8) Perform as-left tests.

B. Electrical Tests

1) Perform resistance measurements through all bolted connections with a low-resistance ohmmeter in accordance with MTS-2015 Section 7.18.2.A.5.1.

2) Verify float voltage, equalize voltage, and high-voltage shutdown settings.

3) Verify current limit.

4) Verify correct load sharing (parallel chargers).

5) Verify calibration of meters in accordance with MTS-2015 Section 7.11.

6) Verify operation of alarms.

7) Measure and record input and output voltage and current.

8) Measure and record ac ripple current and/or voltage imposed on battery.

9) Perform full load testing of charger.

C. Test Values - Visual and Mechanical

1) Compare bolted connection resistance values to values of similar connections. Investigate values which deviate from those of similar bolted connections by more than 50 percent of the lowest value.

2) Bolt-torque levels should be in accordance with manufacturer's specifications.

3) Results of the thermographic survey shall be in accordance with manufacturer’s specifications.

D. Test Values – Electrical

1) Compare bolted connection resistance values to values of similar connections. Investigate values that deviate from those of similar bolted connections by more than 50 percent of the lowest value.

2) Float and equalize voltage settings should be as per battery manufacturer's specifications.

3) Current limit should be within manufacturer's recommended maximum.

4) Results of load sharing between parallel chargers should be in accordance with system design specifications.

5) Results of meter calibration should be in accordance with MTS-2015 Section 7.11.

6) Results of alarm operation should be in accordance with manufacturer's specifications.

7) Input and output voltage should be in accordance with manufacturer's published data.

8) AC ripple current and/or voltage imposed on the battery should be in accordance with manufacturer's specifications.

9) Charger should be capable of manufacturer's specified full load.

UPS and Conditioners:

48 Volt and 125 Volt DC Power Supply Systems

QASP for KCVA UPS and DC Power Supply Maintenance and Testing:

Contractor was escorted during services performed in the following areas and has completed all tasks listed in the Statement of Work, to the satisfaction of the VA.

36C25524Q0009 Comments: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this…