36C25523Q0680_JB.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

589-23-3-4747-0518

08-11-2023 36C25523Q0680 08-11-2023

Barton, Jessica jessica.barton1@va.gov 913-946-1987 08-23-2023 4:00pm CDT

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

X 100

X

Y

561710

$17.5 milliom

N/A

X

Department of Veterans Affairs Robert J. Dole VA Medical Center

5500 E. Kellogg Wichita KS 67218-1607

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX

877-353-9791 512-460-5429

Pest Control Services - to include preventative Pest Control, Weed Control, Termite Stations, and Chemical Bed Bug Treatment at the Wichita VA Medical Center, per the attached SOW and price/cost schedule.

This will be a firm fixed price contract, with a base-year Period of Performance (PoP) and (4) Option Years, to be exercised at the discretion of the government.

This is a total SDVOSB set-aside.

Evaluation Criteria: Best Value, Technical Acceptability and Past Performance when combined are more inportant than cost.

X X

Jessica D. Barton Contracting Officer

36C25523Q0680

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK (SOW)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 23

C.5 52.237-3 CONTINUITY OF SERVICES (JAN 1991)

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN OWNED SMALL BUSINESSES (NOV 2022)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 28

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020) . 41

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK (SOW)

Integrated Pest Management

1. Introduction

The Robert J. Dole VA Medical Center, located in Wichita, KS is seeking a Pest Manager (PM) Vendor that can maintain an Integrated Pest Management (IPM) Program.

2. Scope of Work

2.1 The IPM shall promote safe, efficient, and environmentally preferred strategies that prevent or control pests that may adversely affect health, impede operations, or damage property throughout the facility campus. The IPM plan will utilize all methods of pest control, which will include recommendations for structural maintenance, sanitation, monitoring for pest populations, mechanical, cultural, biological control, and the judicious use of pesticides. These methods will help to eliminate food, moisture, and harborage for pests, making their survival more difficult. Pesticides will not be applied on a routine basis; however, they may be used as a tool to maintain pest populations at or below an acceptable level. The selection of pesticides that may be used will utilize the least toxic products as first choice. Proper implementation of this program will reduce the volume, toxicity, and frequency of application of pesticides, thereby reducing the risk of potential exposure to building occupants who may be sensitive to their use.

2.2 The PM Contractor shall provide all supplies, materials, equipment, labor, supervision, management, and transportation to perform all tasks. All work is to be performed in accordance with the guidelines established by Federal, State, and local ordinances as well as with the PM’s Procedures Manual & Quality Control Manual.

2.3 Schedule – This requirement shall be awarded as a Base year + (4) Option Years to be exercised at the discretion of the Contracting Officer (CO), with the following Periods of Performance (PoP):

Base Year: 09/30/2023 – 09/29/2024 Option Year 1: 09/30/2024 – 09/29/2025 Option Year 2: 09/30/2025 – 09/29/2026 Option Year 3: 09/30/2026 – 09/29/2027 Option Year 4: 09/30/2027 – 09/29/2028

2.4 Location: All work shall be performed at the Robert J. Dole VA Medical center main campus, located at 5500 East Kellogg, Wichita, KS 67218; and Emergency call out services to VA Community Based Outpatient Clinics (CBOCs) listed below:

1. Dodge City VA Clinic 2201 Summerlon Circle Dodge City, KS 67801

2. Hays VA Clinic

207B East 7th Street Hays, KS 67601

3. Hutchinson VA Clinic 1625 East 30th Street Hutchinson, KS 67502

4. Parsons VA Clinic 1907 Harding Drive Parsons, KS 67357

5. Salina VA Clinic 1410 East Iron Avenue, Suite 1 Salina, KS 67401

6. Sedgwick County VA Clinic 949 South Parklane, Parklane Shopping Center Wichita, KS 67218

7. Wichita Vet Center 393 N McLean Blvd Wichita, KS 67203

2.5 Pest Control Service:

The PM contractor shall provide a written schedule of when services will be performed and submit it to the Contract Representative Officer (COR) for approval no later than start of the contract period.

A Minimum of one visit per month by an assigned permanent PM Contractor will be required to perform routine inspections and treatments of all buildings / grounds located on the Department of Veterans Affairs property at the Robert J.

Dole VA Medical Center, 5500 E. Kellogg Avenue, Wichita, KS 67218.

PM Contractor tasks shall be scheduled on a definite appointed day and in no event shall the PM Contractor carry on work outside of the regularly agreed upon working hours without prior approval of the COR.

In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, the entire work shall be rescheduled to a date and time satisfactory to the PM Contractor and the COR. Postponement will not reflect any additional costs to the PM Contractor or the Government

Unoccupied areas of the buildings listed below to be inspected include:

o Utility Rooms.

o Crawl spaces under structures (buildings 1, 5, 7, 12, and 16) o Water Valve Pits o Mechanical Areas

2.6 Recommendations

Any recommendation for correctional measures to eliminate pests will be submitted to the Chief of Environmental Management Services (EMS) through the Contracting Officer’s Representative (COR) and will submit a monthly report.

The (COR) is responsible for scheduling and coordinating structural maintenance of the facility.

o PM contractor Inspections performed to determine which pest management measures are appropriate and needed.

o Recommendations in writing for environmental sanitation practices that restrict or eliminate food, water, or harborage for pests.

o Recommendations in writing to provide physical barriers (i.e., caulking, cracks, crevices, etc. to prevent pest entry and breeding areas.).

o Selection and utilization of non-chemical control methods which eliminate, exclude or repel pests (i.e. traps, air screens, etc.).

o Selection and use of the most environmentally sound pesticides to effectively control pests when chemical control methods are needed.

o Evaluation of control measures through follow-up inspections.

The PM Contractor and Contracting Officer's Representative (COR) shall meet during the monthly pest control visits to discuss areas that have been problematic or sensitive. Once these areas have been identified, the COR and the PM Contractor will discuss various pest control options and determine the control needed as well as threshold/action levels based on pest population and species.

2.7 Tasks: (All work pertains to the interior and exterior of designated buildings / grounds on the Robert J. Dole VA Medical Center Grounds) and call outs to Community Based Outpatient Clinics (CBOCs). Each pest management activity will be properly documented to include, but not limited to:

Specific locations of reported activity; Maps of PM equipment placed Inspection reports Specific identification of pest, if applicable Analysis of pest activity and potential causes, when applicable Actions taken without the use of chemicals, when applicable Listing of chemicals used by name, Environmental Protection Agency (EPA) registration number, percentage of active ingredient applied, and amount of chemical applied, when applicable

Method of application, when applicable (Where treatment applied needed) Square footage of applications larger in size than spot application (defined as a surface treatment to an area of no more than two square feet)

Wind direction and speed and temperature, if outside (when applicable)

2.8 Pests to be Controlled:

Control of general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.)

Control of flying insect pests (i.e., house flies, blow flies, gnats, etc.)

Control of parasitic and predatory pests (i.e., bed bugs, lice, fleas, mites, ticks, etc.)

Control of nuisance or occasional invader pests (i.e., bees, wasps, scorpions, pill bugs, crickets, ground beetles, etc.)

Control of rodents (i.e., house mice, field mice, roof rat, Norway rat, etc.)

Control of stored product pests (i.e., sawtooth grain beetle, red/confused flour beetle, warehouse beetle, grain moth, etc.)

Control of and identifying problems with wood destroying organisms (i.e., subterranean termites, fungi, wood boring beetle, etc.). Termite treatment (other than in the areas already identified in Section 7 below) will be handled on an as needed basis requiring individual quotations.

Control of other vertebra pests (i.e., squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.). These measures are outside the scope of the Contract.

However, the COR can request the PM to submit an estimate to address a vertebra pest problem on facility grounds.

Control of birds or bats will be priced out on case-by-case basis. These measures are outside the scope of the Contract. However, the COR can request the PM to submit an estimate to address a bird or bat problem on facility grounds.

Vegetation management (i.e., grasses, broadleaf, and woody weeds etc.) along fence lines, asphalt cracks and crevices, construction areas, parking lots, sidewalks, etc.

Insects of ornamental plants and shade trees (i.e., powdery mildew, leaf spot, aphids, leafhoppers, scales, etc.)

2.9 Pest Monitoring: Glue boards will be used for the duration of the IPM program to monitor pest populations and activity. They will be placed in areas where pest activity has been identified or is likely to occur. The dates of installation and servicing will be indicated on each monitor. Visual inspections of the glue boards will help the PM to identify specific areas of infestation, if any, and assess the need for further action. The glue boards will be placed as follows;

List specific areas - (i.e.; Canteen - 10 traps, Canteen - 1 trap (Under the vending machine) Food Storage - 8 traps, etc.

2.10 Termite Control Service: PM Contractor shall provide termite control services by quarterly termite inspections and using a bait system on existing holes. Billing for this service will be quarterly. PM Contractor will provide a map identifying the location of termite bait stations.

2.11 Ant Control Service: PM Contractor shall provide exterior and interior ant control inspections and services for all buildings on VA grounds. Any recurrent issues with ants within 30 days following the initial service shall be addressed and re-treated at no additional cost to the government.

2.12 Bed Bug Control Service: PM Contractor shall provide on-call bed bug control services for bed bug infestations on an as-needed treatment of areas within the facilities.

2.13 Rodent Control Service:

Glue boards will be used to monitor rodent populations and activity. They will be placed in areas where rodent activity has been identified or is likely to occur. The dates of installation and servicing will be indicated on each glue board. Visual inspections of the glue boards will help the PM to identify specific areas of rodent activity, if any, and assess the need for further action. The glue boards will be placed as follows;

List specific areas - (i.e.; Canteen - 10 traps, Canteen - 1 trap (Under the vending machine) Food Storage - 8 traps, etc.

All rodenticides and/or traps shall be placed only at times and in areas approved by the COR and unused portions shall be recovered at the latest by a time limit approved by the COR. The PM Contractor will provide COR with a map identifying the location of baits and traps. The use of rodenticides shall be restricted to locations approved by the COR. All traps/bait stations shall be dated.

The baits must be placed in locked or tamper-proof bait boxes and fastened to a stationary object (wall, pole, etc.). These bait boxes and surrounding areas should be inspected at frequent intervals to insure replenishment of the bait and removal of any dead rodents. Snap traps may be used in certain areas inaccessible to patients and visitors.

The PM Contractor shall remove and dispose of all trapped, dead, or dying rodents within a reasonable time limit as established by the COR.

2.14 Cockroaches: PM Contractor shall during regularly scheduled services apply by crack and crevice treatments pastes, gels, dusts, powders, and liquid spray methods for control of roaches, during the contract period to kitchens, food storage areas, other areas as needed etc. Treatment shall not be performed during times of any food preparation or made to any room when personnel or patients are present without prior approval from the COR.

2.15 Vegetation Management:

Mechanical removal of unwanted vegetation utilizing hand pulling, hoeing, pruning, mowers, weed eaters, or other methods is preferred method.

Cultural Control utilizing specific plants, mulches, gravel, rocks, to control vegetation growth.

Herbicides are judiciously applied in a focused, selective manner Weeds and plants (i.e., dandelion, plantain, industrial weeds, aquatic plants, algae, etc.)

Insects of ornamental plants and shade trees (i.e., powdery mildew, leaf spot, aphids, leafhoppers, scales, etc.)

2.16 Restriction of Pest Control Materials: The PM Contractor will supply a list of pesticides for use at the Robert J. Dole VA Medical Center and Community Based Outpatient Clinics (CBOCs). Labels and Safety Data Sheets (SDS)) are submitted for COR approval prior to service. The PM contractor will have available prior to initial application of pesticides and rodent control chemicals, the trade names, if any, and chemical names of the chemicals used and a label showing the contents, the concentration of chemicals as applied, and (SDS) for each chemical used. The PM Contractor will furnish the same information when he/she changes chemicals or products used in the performance of the contract. The current pesticide labels and SDS sheets shall be maintained in the Pest Management Binder located in EMS office. This information is needed for emergency treatment in the event of ingestion and/or contact with the material by humans.

No pesticide will be disposed of on VA Medical Center property.

The following are examples of pesticides NOT to be used at this station:

o Herbicide 2,4 Dichlorophenoxyacetic Acid o Thallium Sulfate o Parathion o Sodium Fluoride o Dindane in Vaporizers o DDT o Products containing binyl chloride o Phosphorus Paste

Residual pesticides will be used per label instructions in food preparation and food distributing.

areas.

The PM Contractor will not prepare chemicals within the Medical Center buildings.

The PM Contractor's trucks will be kept locked.

Pest management operations and use and types of pesticides will meet all federal, state, and local regulations.

2.17 Coverage: The PM contractor shall provide complete PM services for buildings and grounds as stated in the written schedule provided by PM Contractor.

2.18 Special Provisions: The following provisions shall be adhered to by PM Contractor personnel when performing pesticide applications of the areas specified below:

Food handling areas: treatment of these areas is limited to only times when food is not being processed, prepared, and/or served.

Elevators: PM Contractor personnel should not enter facility elevator which are occupied while having in their possession pesticides and/or application equipment.

Patient-occupied areas: PM Contractor personnel shall utilize pesticides that are as odor free as possible to keep odor levels from affecting patients in these areas.

Critical areas: PM Contractor shall submit a list of pesticides, formulations/synergistic effects and SDS for those pesticides intended for use in areas listed below, for approval by the COR, prior to any application. The planned use of pesticides in these areas requires recognition of the potential hazards to occupants, supplies, equipment, and surfaces. No substitution can be made at any time without prior approval from COR. Critical areas are determined by local Medical Center and VA/VHA guidelines/Directives.

o Pharmacy o Surgical suites (e.g., operating rooms, recovery rooms, other procedure rooms, etc.)

o Inpatient care areas (e.g., Intensive Care Unit, Medical Surgery, Emergency Department, etc.)

o Respiratory treatment areas o Laboratory o SPS o Oncology

2.19 Quality Assurance Inspections: At least annually the PMO (or designee) reviews all IPM actions and documents to ensure proper completion of requirements and IPM practices as described below:

Ensure all pest problems are addressed using a consistent process that includes, in order:

o Inspection, Pest Identification, Sanitation, Exclusion and/or Pest Isolation.

o Habitat and Harborage Modification o Physical Removal or Mechanical Controls o Chemical Application

Ensure that all procedures regarding application of chemicals are followed including, but not limited to:

o No applications will be made in any interior area without prior authorization from the PMO, or the appointed designee. PMP should have the latitude and flexibility to perform specific application or task. The PMO discusses and document all areas of unique significances with the PMP within first few days of the contract or the in-house PMP start date.

o Exterior applications should be scheduled for a time when staff, patients, or visitors will not be present in the treatment area.

o All staff working in the area(s) to be treated will be pre-notified of the application when in the interior, including the date, time, pest problem, and material to be applied.

o No treatment will be made to any room when patients are present unless approved by the PMO.

o Extra care should be made where pesticides are applied to special areas of concern and environmentally sensitive areas. IPM practices are particularly important in these areas and should be adhered to as much as possible.

2.20 Interference to normal function of the facility: PM Contractor personnel are to interrupt their work at any time to not interfere with the normal functioning of the VA facility, including utility services, fire protection systems, and passage of facility patients, staff personnel, visitors, equipment, and/or carts.

2.21 Conformity to Regulations and Standards:

The PM Contractor shall conform to all regulations, Federal, State, and local, governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, which may be in effect in the area in which the work under the PM Contractor should be performed. All applicable licenses, registrations, trainings, or certification documents shall be current and maintained in EMS IPM Log Book by the PM Contractor.

The PM Contractor shall conform to the Robert J. Dole Medical Center Employee Attire Policy MCP HR-10. Attire Policy will be provided.

2.22 Contractor Reporting:

The PM contractor personnel will check in with COR, EMS Supervisors, EMS Work Lead at the beginning of their scheduled service and check out at the end of each service. PM Contractor personnel will sign into IPM Logbook at the beginning of their scheduled service and sign out of the IPM Logbook at the end of each service. This will be done at the EMS office during normal working hours between 8:00 AM to 4:30 PM. If not during normal working hours the PM Contractor will upon arrival, check in by having the Administrative Officer of the Day (AOD) page the EMS Supervisor or EMS Work Leader. PM Contractor will review IPM Logbook Pest sighting report logs. The IPM Logbook will be maintained in EMS office and will serve as a tool to facilitate communication between all personnel and the PM Contractor. All pest sightings should be reported in the IPM logs and should include specific information as to the location and type of pest, if known. Whenever possible, a sample of the insect will be provided to the PM Contractor for identification purposes.

The PM Contractor personnel will register with O.R. Trax Vendor Management Systems and scan into O.R. Trax Vendor Management Systems at beginning and scan out at end of each service.

PM service calls will be scheduled on day of week & approx. time and will include a visual inspection of potential problem areas and monitoring devices, application of pesticides where pest populations are observed. PM Contractor records will be completed at the conclusion of each PM Contractor service and will include written recommendations of corrective measures that need to be made.

PM Contractor will indicate pest problem areas and provide legible written recommendations for structural, sanitary, or procedural modifications on "Pest Control Service Record and Pest Inspection Reports or substantially similar substitute. These legible reports will be kept in a file that will be maintained in the EMS office. The COR will act as a liaison between the PM Contractor and will be responsible for notifying the appropriate personnel of corrective actions that are needed (i.e., sanitation).

PM Contractor is responsible for supplying, completing, and submitting all legible reports required by VA Central Office (VACO), Federal, State, or local ordinances, which pertain to any duties contained in the contract.

2.23 Disposal of Hazardous Wastes: PM Contractor shall not dispose of any excess pesticides, pesticide containers, or any other materials contaminated by pesticides at any location of the VA Medical Center grounds except when specified by the COR.

2.24 STORAGE OF PEST CONTROL MATERIAL: No pest control material or equipment shall be stored on VA Medical Center grounds which the operator is not working with, without the express approval of the COR.

2.25 Safety Considerations:

The PM Contractor must use all safety equipment listed by the pesticide label and SDS sheets for the product being applied.

A pesticide spill cleanup kit, appropriate to the type and amount of pesticide used must be maintained where pesticides are applied. In addition, absorptive material to contain minor amounts of spilled liquid must be kept.

The PM contractor is required to NEVER leave pesticides or pesticide application equipment unattended on VA Medical Center grounds.

Outdoor pesticide applications (liquids, dusts, granular) should be conducted when wind speed is safe to apply to prevent drift.

Exterior applications should be scheduled for a time when staff, patients, or visitors will not be present in the treatment area.

2.26 Hours of Operation:

Normal business hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays. A list of Federal holidays is available at www.opm.gov.

Some contract tasks may require work to be performed after normal business hours.

2.27 Call Back Requirements:

Routine. PM Contractor shall, within twelve (24) hours after receipt of notification from the Contractor Officer or his/her COR, and at no additional cost to the Government, re-treat previously treated areas when inadequate control (as per specifications) was obtained.

Emergency. PM Contractor shall, within two (2) hours after receipt of notification by the Contract Officer or his/her COR, perform PM services to correct emergent conditions.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

Pest Control Services Contract Period: Base POP Begin: 09-30-2023 POP End: 09-29-2024

0001AA

12.00 EA __________________ __________________

Preventative Pest Control Services (4Hours)

0001AB

2.00 EA __________________ __________________

Weed Control - April and August (6 hours per treatment)

0001AC

4.00 EA __________________ __________________

Termite Stations - monitored with cellulose blocks

0001AD

Chemical Bed Bug Treatment - estimated 2 beds per month

Contract Period: Option 1 POP Begin: 09-30-2024 POP End: 09-29-2025

0002AA

0002AB

0002AC

0002AD

Contract Period: Option 2

POP Begin: 09-30-2025 POP End: 09-29-2026

0003AA

0003AB

0003AC

0003AD

Contract Period: Option 3 POP Begin: 09-30-2026 POP End: 09-29-2027

0004AA

0004AB

0004AC

0004AD

Contract Period: Option 4 POP Begin: 09-30-2027 POP End: 09-29-2028

0005AA

0005AB

0005AC

0005AD

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

ALL SHIP TO: Robert J. Dole VA Medical Center 5500 East Kellogg Wichita, KS 67218 1607

USA

ALL

MARK

FOR:

Travis Helmstetler (316)685-2221 ext 58140 travis.helmstetler@va.gov

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within .

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed .

(End of Clause)

C.5 52.237-3 CONTINUITY OF SERVICES (JAN 1991)

(a) The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them. The Contractor agrees to (1) furnish phase-in training and (2) exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

(b) The Contractor shall, upon the Contracting Officer's written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

(c) The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract.

The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

(d) The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

(End of Clause)

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC

2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED

SERVICE-DISABLED VETERAN OWNED SMALL BUSINESSES (NOV 2022)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a servicedisabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System…