36C25523P0394 _ Award Notice and OFOC.pdf

Award Notice

*= Required Field Award Notice

SUBJECT* Echocardiogram Machines Award

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* N/A

BASE NOTICE TYPE

ARCHIVE 60 DAYS AFTER THE AWARD DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* 6525

NAICS CODE* 334517

SET-ASIDE SDVOSBC

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer

Courtney Chattman

Courtney.Chattman@va.gov

AWARD INFORMATION

AWARD NUMBER* 36C25523P0394

AWARD AMOUNT* $552,021.00

LINE ITEM NUMBER 14

AWARD DATE (MM-DD-YYYY)* 05-16-2023

AWARDEE NAME* TRILLAMED LLC

CONTRACTOR’S UEI GW9FLBWB5625

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 3* 30100 TELEGRAPH RD

AWARDEE ADDRESS LINE 4* STE 366

AWARDEE CITY BINGHAM FARMS

AWARDEE STATE MI

AWARDEE ZIP CODE 48025

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 01 Effective Date: 04/01/23

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C255-23-AP-2014

Contracting Activity: Department of Veterans Affairs, Network Contracting Office 15 (NCO 15), 3450 S. 4th Street Trafficway, Leavenworth, KS 66048.

Organizational Activity: Department of Veterans Affairs, VISN 15, Kansas City VA Medical Center, 4801 Linwood Blvd, Kansas City, MO 64128. Purchase Request Number:

Nature and/or Description of the Action Being Processed: The purpose of this J&A is to award a firm-fixed priced contract for three (3) General Elect ic (GE) Vivid E95 Cardiovascular 4D Ultrasound Systems and accessories for the Kansas City VA Medical Center.

Description of Supplies/Services Required to Meet the Agency’s Needs: The Kansas City VA Medical Center Cardiology Department requires additional cardiac ultrasound machines to accommodate the current and increasing demand for echocardiograms. The increased volume and lack of additional equipment is prolonging patient care. The estimated amount is

, and the estimated delivery date is 30 Days after receipt of order. Deliverables:

The following items are required to fulfill the system and clinical needs:

Quantity Unit Item Code Description 3 ea H8012EB Vivid E95 4D Ultra Edition v206 ALT 3 ea H44901AE M5Sc-D XDclear* Matrix Phased 3 ea H40482LS 4Vc-D probe 3 ea H4830JE P2D CW Pencil Probe 3 ea H8012EH Vivid E95 Ultra Edition SW Bundle v206 3 ea H8010EH Valve Quantification Bundle:The Valve Quantification bundle provides measurement tools featuring semi-automatic surface detecting algorithms, helping clinical users to get fast, reproducible and accurate 4D visualization and quantification of valves: This bundle includes:

-4D Auto AVQ -4D Auto MVQ -4D Auto TVQ

3 ea H45601TZ HDLive, HD Color and Flexilig: The HDlive™, HDcolor and FlexiLight option provides a type of visualization intended to enhance depth perception of 3D objects on a 2D monitor, by use of advanced shadowing, reflection and

VHAPG Part 806.3 OFOC Page 2 of 4

Effective Date: 04/01/23 shading algorithms in combination with depth rendering techniques

3 ea H45591AG Myocardial Work 3 ea H45521AL ECG Cable Set 3 ea H45601SB ECG cable, adult, AHA GE 3 ea H45601SC ECG LEADWIRE SET, 3-LD GROUPED, GRABBER, AHA, 74 CM/ 29 IN

3 ea H45591HS Wireless USB adapter; Wireless external G type USB adapter with extension cable and hardware for mounting on the rear panel

3 ea H45601TT AFI RV is a parametric tool giving quantitative data for right ventricular longitudinal Global Strain, Free Wall Strain and Segmental Strain derived from the apical 4-chamber RV focused view. In addition, the Tricuspid Annular Plane Systolic Excursion (TAPSE) is provided

3 ea H45591AE 4D Auto RVQ - The 4D Auto RVQ option provides a right ventricle quantification tool. The 4D Auto RVQ tool utilizes volume ultrasound data of the Vivid scanner, acquired with TTE or TEE probes for the Vivid E95 or TEE for the Vivid S70. The semi-automatic surface detecting algorithm helps clinical users get fast, reproducible and accurate 4D visualization and quantification of the rig

4. Statutory Authority Permitting Other than Full and Open Competition:

Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1.

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Kansas City VA Medical Center requires additional cardiac ultrasound systems that are compatible with their existing systems in order to accommodate the increasing demand for echocardiograms. An echocardiogram is a test that utilizes ultrasound to produce images of the heart, which can be used for the diagnosis and treatment of cardiovascular related illnesses. The Kansas City VA Medical Center currently utilizes General Electric (GE) Healthcare’s Vivid E95 ultrasound system and software to perform echocardiograms. The Medical Center’s Biomed Department is trained to troubleshoot and repair GE’s equipment.

Clinical staff are also currently trained to operate GE’s imaging platform. The GE Vivid E95 consists of highly specialized equipment and software, which is proprietary to GE. Only GE equipment and software is compatible with the Kansas City VA Medical Center’s existing GE Vivid E95 Cardiac Ultrasound System. No other equipment or software brand is compatible. Introducing an alternative cardiac ultra sound system would require a duplication of cost and time for training Biomed and clinical staff.

Accordingly, GE Healthcare is the only firm capable of providing the supplies described in Section III above without the Kansas City VA Medical Center experiencing substantial

VHAPG Part 806.3 OFOC Page 3 of 4

Effective Date: 04/01/23 duplication of cost that could not be expected to be recovered through competition and unacceptable delays in fulfilling its requirements.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

The VA Supply Chain Master Catalog (SCMC) and Strategic Acquisition Center (SAC) contract list was queried for GE Vivid E95 mandatory contracts. No results were found.

The National Acquisition Center (NAC) Contract Catalog Search Tool (CCST) was queried for the GE Vivid E95, and no results were found.

The GSA eLibrary and GSA Advantage were queried for the GE Vivid E95, and no results were found.

The NASA Solutions for Enterprise-Wide Procurement (SEWP) was queried for the GE Vivid E95, and no results were found.

The NIH Information Technology Acquisition and Assessment Center (NITAAC) was queried for the GE Vivid E95, and no results were found.

A Sources Sought was sent to GE Healthcare seeking information on any Service-Disabled Veteran-Owned Small Business (SDVOSB) Authorized Distributors. GE Healthcare informed the contracting office of only one (1) SDVOSB (i.e. TrillaMed, LLC) authorized to provide the required supplies.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Price fair and reasonableness will be determined by comparing the vendor’s offer to both the Independent Government Cost Estimate (IGCE) and historical pricing listed in Federal Procurement Data System (FPDS).

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: See Section 6 above for details.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Based on market research, there is only one (1) SDVOSB that is capable of providing the requirement. Therefore, in accordance with FAR 6.302-5 and VAAR 806.302-570, TrillaMed will be awarded a sole source contract if prices are determined to be fair and reasonable and in the best interest of the Government.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

TrillaMed, LLC, 30100 Telegraph Road, Suite 366, Bingham Farms, MI 48025

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: NCO 15 will continue to conduct market research before each award to ascertain if there are any changes in the marketplace that would enable competition for future actions.

VHAPG Part 806.3 OFOC Page 4 of 4

Effective Date: 04/01/23

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Kansas City VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contract Specialist

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

NCO 15 Supervisory Contract Specialist