36C25522Q0117.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

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AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

The Department of Veterans Affairs, Network Contracting Office (NCO) 15 is conducting market research to help determine the availability and technical capabilities of SDVOSB, VOSB, SB and Larges Business that can provide Fujifilm Endoscopes with components Equipment as below.

Sterile Processing Service (SPS), Saint Louis, MO. VAMC is requiring the purchase of Fujifilm Endoscopes with components as listed below which must be compatible with existing Fujifilm Endoscopes and video equipment for standardization and functionality. Vendors shall provide all equipment and accessories, installation, and shall provide all tools, equipment and labor necessary. Any information submitted by an offeror for consideration will not be returned and will remain the property of the VA. All costs associated with submitting the above are the responsibility of the Contractor and all information provided must be submitted to the Contracting Officer.

The contractor shall provide the following as minimum consisting of the following and as per below:

Equipment Specifications Requirements

• ITEM# SU-1 Platinum Endoscopic Ultrasound Processor (Quantity 1) o Includes Elastography and Trackball Keyboard o Various imaging modes available

▪ B-mode, M-Mode, Color Doppler, Power Doppler, Pulse Doppler, Tissue Harmonic and Compound Harmonic Imaging and Elastography imaging.

o Multiple Imaging Frequencies: 5MHz/7.5 MHz/10MHz/12MHz o Touchscreen Interface o Lightweight and Compact o USB Compatible

• ITEM# EG-580UR Fujifilm Endoscopic Ultrasonic Scope (Quantity 2) o 140˚ Field of View o 0˚ Viewing Angle o 3-100 mm Observation Range o 11.4 Distal End Diameter o 11.5 mm Flexible Diameter o 2.8 Channel Diameter o 1250 mm Working Length o Bending Capacity Up 190˚, Down 90˚, Left 100˚, and Right 100˚ o Electronic Radial Scanning Method o Acoustic Frequency of 5MHz/7.5 MHz/10MHz/12MHz

• ITEM# EG580UT Fujifilm Endoscopic Ultrasound Scope (Curved Linear Array Scan) (Quantity 2) o 140˚ Field of View o 40˚ Forward Oblique Viewing Angle o 3-100 mm Observation Range o 13.9 Distal End Diameter o 12.4 mm Flexible Diameter o 3.8 Channel Diameter o 1250 mm Working Length o Bending Capacity Up 150˚, Down 150˚, Left 120˚, and Right 120˚ o Electronic Curved Linear Array Scanning Method o 150˚ Scanning Angle with SU-1 o Acoustic Frequency of 5MHz/7.5 MHz/10MHz/12MHz

Software - Vendor shall ensure all software operating on the device provided is supported by the original manufacturer at time of delivery.

o For example, vendor shall not provide VA Saint Louis a device utilizing the Windows XP or Windows 7 operating system as they are no longer Microsoft supported.

o Proprietary software systems are acceptable so long as vendor supports the version provided to VA Saint Louis and it is the newest version at time of delivery.

- Access to all software shall be provided to VA Saint Louis in situations where re-installation is necessary.

- Software shall be provided to VA Saint Louis with unlimited perpetual licensing for the supported life of the device.

o In cases where vendor insists on utilizing a licensing fee model this should be noted in the quote provided for VA Saint Louis consideration.

Network Security- The vendor is required to complete all VA Security Forms if their equipment can be connected to the VA network.

Installation and Assembly - Vendor shall be responsible for assembly and installation of systems after notification from VA Saint Louis Biomedical Engineering that it has been delivered to station. - Installation shall include implementation and testing of all purchased interfaces to VA electronic systems in coordination with Clinical Staff, Biomedical Engineering staff, O&IT staff, and others identified as needed. - Vendor shall provide all necessary accessories, cables, adaptors, etc. to deliver a fully functional clinical device.

Warranty and Service - Service and Operator Manuals – The vendor shall provide the following documentation for the proposed system: - Two (2) copies of operator's instruction manuals per unit purchased - Two (2) copies of complete technical service manuals including detailed troubleshooting guides, necessary diagnostic software, service keys, schematic diagrams, parts lists, and any other resources available to the manufacturer’s service technicians. - Two (2) copies of a system manager’s manual outlining back-up procedures, managing privilege group limits, routine tasks, etc.

Warranty – The system, all accessories, and all software shall be covered under the manufacturer’s warranty and shall include all parts and labor for at least one year following acceptance by the VAMC.

o A manufacturer’s factory-trained Field Service Engineer shall perform installation and maintenance during the warranty period.

o The warranty period shall not begin until after the VA Saint Louis Biomedical Engineering POC has accepted the products delivery, installation, and functionality.

o The warranty shall include all manufacturer recommended Preventive Maintenance procedures for its duration.

o All available software updates and security patches will be made available to the VA Saint Louis during the warranty period.

o Vendor shall provide response to applications and technical calls within 8 hours. o Vendor shall ship replacement parts within 48 hours of identifying necessity by VA Saint Louis Biomedical Engineering staff.

** Vendor must reply with the following information**:

1) Company Name:

Address:

Point of Contact:

Phone, Fax, and Email:

DUNS number:

Cage Code:

Type of business, (e.g. Service Disabled Veteran Owned Small Business, Veteran Owned Small Business, 8(a), HUB Zone, Women Owned Small Business, Small Business or Large Business):

2) Statement of Capability:

3) Manufacturer: YES or NO Distributor: YES or NO If BAA has already been established, please let that be known.

Will items/equipment/services be obtained from a small business manufacturer? YES or NO Are the items/equipment/services on a FSS/GSA contract? YES or NO. If yes, please provide the contract number and list the items/equipment/services that are on the FSS/GSA contract.

Questions must be submitted via email/phone referencing this Sources Sought with name of Sources Sought # in the subject line to Donald.hannah@va.gov.

This notice is to assist the NCO 15 in determining sources only. This announcement is not a request for proposals or quotations. The Government is not committed to award a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement.

Questions and responses must be submitted no later than 3:00 p.m. (CST) on January 19, 2022 to donald.hannah@va.gov.

**NOTE THIS IS SOURCES SOUGHT ONLY AND NO AWARD WILL BE MADE FROM THIS POSTING**

Sources Sought Notice