36C25522Q0088.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

SOURCES SOUGHT NOTICE FOR:

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 15 has a requirement for “3M Sterilizer with components with Installation” which must be compatible with existing 3M Sterilizer and trade-in credit of existing 3M Sterilizer at the Saint Louis, MO. VAMC.

Equipment Specifications Requirements

· Ethylene oxide sterilization

· Two sterilization cycles

· 38 C

· 55 C

· Independent monitoring

· Touch screen interface

· Cartridge barcode scanner

· Automatic aeration post sterilization

· Sterilization cycle record keeping

· Elimination of ethylene oxide exhaust

· Pneumatic door lock

· Can be used for medical equipment, including endoscopic equipment.

System functionality

· System to be used by Sterile Processing Service to sterilize reusable medical equipment.

1 (EA) ITEM#GS8-1D GS8 SINGLE DOOR STERI-VAC TM STERILIZER

1 (EA) ITEM#1238X GS8 IN-WALL MOUNTING KIT

1 (EA) ITEM# 50AN MODEL 50AN ABATOR

1 (EA) ITEM#A-NAV NEGATIVE AIR MIXING VALVE

1 (EA) ITEM#8-170 8-170 GAS CARTRIDGES (12/BOX)

1 (EA) ITEM#1217 PRINTER PAPER

1 (EA) ITEM#INST-GS GS BASIC INSTALLATION

1 (EA) ITEM#INST-AB ABATOR BASIC INTALLATION

1 (EA) ITEM# GS8-PMA2 2 YEAR GS8 STERI-VAC PREVENTATIVE MAINTENANCE

1 (EA) ITEM#A-PMA2 2 YEAR ABATOR PROMO PREVENTATIVE MAINTENANCE

1 (EA) TRADE IN CREDIT FOR EXISTING 3M 8XL STERILIZER (S/N#350650)

Contractor shall furnish 3M Sterilizer with components with delivery, installation, additional 2 year preventative maintenance and trade in credit for existing 3M Sterilizer: VENDOR MUST MEET OR EXCEED SALIENT CHARACTERISTICS BELOW:

Installation and Assembly

- Only 3M Authorized personnel shall install this equipment.

· Vendor shall be responsible for assembly and installation of systems after notification from VA Saint Louis Biomedical Engineering that it has been delivered to station.

· Installation shall include implementation and testing of all purchased interfaces to VA electronic systems in coordination with Clinical Staff, Biomedical Engineering staff, O&IT staff, and others identified as needed.

· Vendor shall provide all necessary accessories, cables, adaptors, etc. to deliver a fully functional clinical device.

· Basic installation shall include final hookup of utilities to equipment and in-service operational training. (Utility hook-up= electrical, compressed air, and vent connections to existing customer supplied services within 3 feet of the sterilizer and electrical, communication cables services at the Abator.

Hours of Operation

· Normal hours of coverage are Monday through Friday, 7:00 AM to 3:30 PM Central Standard Time excluding national holidays.

· Vendor on-site visits will be coordinated with the VA Saint Louis Biomedical Engineering POC before being scheduled or conducted.

· Vendor representatives will check in with the VA Saint Louis Biomedical Engineering POC when they arrive on-site and check out upon completion of work each day.

· All services shall be performed during normal hours unless otherwise scheduled with the VA Saint Louis Biomedical Engineering POC.

· Vendor staff shall always be professional and shall take all necessary precautions to maintain a safe environment for the occupants. This includes, as necessary, coordinating access and closures for sensitive areas of the Medical Center.

· Vendor shall be responsible for cleaning all work areas after completion of tasks. This includes removal of packaging and a clean sweep/mop of the area as required by work type.

· Vendor staff shall minimize noise as much as possible while working in all buildings.

· Vendor is responsible for providing all PPE necessary for their work.

Note: Hardware/software update/upgrade installations, where applicable, may be scheduled and performed outside normal hours of coverage at no additional charge to the Government (unless it would be detrimental to equipment up-time; to be determined by the VA Saint Louis Biomedical Engineering POC).

Federal Holidays observed by VA Saint Louis are:

Delivery

· Vendor shall deliver purchased equipment within 45 business days of receiving completed Contracting package from the VISN 15 Contracting Officer. If delivery delays occur vendor shall notify the Contracting Officer and the VA Saint Louis Biomedical Engineering POC.

· Delivery will be coordinated with VA Saint Louis Biomedical Engineering POC.

· Vendor will ensure that equipment is sent to the Attention of Biomedical Engineering and will include the VA Saint Louis PO Number on the shipping label.

· Delivery of oversized, palletized orders or orders that contain a large number of components will be coordinated with VA Saint Louis Biomedical Engineering POC who will communicate internally with Warehouse Staff.

** Vendor must reply with the following information**:

1) Company Name:

Address:

Point of Contact:

Phone, Fax, and Email:

DUNS number:

Cage Code:

Type of business, (e.g. Service Disabled Veteran Owned Small Business, Veteran Owned Small Business, 8(a), HUB Zone, Women Owned Small Business, Small Business or Large Business):

2) Statement of Capability:

3) Manufacturer: YES or NO Distributor: YES or NO If BAA has already been established, please let that be known.

Will items/equipment/services be obtained from a small business manufacturer? YES or NO Are the items/equipment/services on a FSS/GSA contract? YES or NO. If yes, please provide the contract number and list the items/equipment/services that are on the FSS/GSA contract.

Questions must be submitted via email/phone referencing this Sources Sought with name of Sources Sought # in the subject line to Donald.hannah@va.gov.

Questions shall be emailed to donald.hannah@va.gov the Contract. In the subject line of any email sent, identify: “36C25522Q0088” 3M Sterilizer Requirement. Questions will not be responded after 20 Dec, 2021. Responses to this Sources Sought are due no later than 23 Dec, 2021 at 3:00 pm and responses will be sent to Donald Hannah, donald.hannah@va.gov. This is not a Request for Quote (RFQ). This is a Sources Sought Notice only. A Solicitation is not available at this time.

NOTE: This notice is to assist the NCO 15 in determining sources only. This announcement is not a request for proposals or quotations. The Government is not committed to award a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement.

Sources Sought Notice