36C25518Q9685-005.docx

36C25518Q9685

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25518Q9685 09-07-2018 Juszczak, Janie janie.juszczak@va.gov 913-946-1966 09-14-2018

4:00 PM CST

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 x x 811219 $20.5 Million X N/A X Departmemnt of Veterans Affairs Network Contracting Office (NCO) 15 3450 S. 4th Street Trafficway Leavenworth, KS 66048

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX 877-353-9791 512-460-5429 See CONTINUATION Page This request is provide all labor, supervision, materials, tools, OEM parts and any specialized test instruments to perform Semi-Annual Maintenance on the Medical Center's (3) Uninterruptible Power Supplies, 48 VDC Pwer System with 24 Cell Battery Plant and 1 Redundant 125 VDC Battery System.

This will include unlimited 24/7 emergency service for the Kansas City MO VAMC in accordance with Statement of Work

(SOW).

The government intends to award a firm fixed price contract as a result of this solicitation for one (1) base year and up to four (4) one year options that may be exercised at the governments discretion.

This solicitation is set aside 100% Small Business.

All questions will be sent via email to janie.juszczak@ va.gov and are due NLT September 12, 2018 at 12:00pm CST.

Respond to solicitation by NLT September 14, 2018 4:00PM CST See Price schedule and SOW for more details.

See CONTINUATION Page X Janie Juszczak Contracting Officer Table of Contents

B.2 SCHEDULE OF SERVICES AND PRICE…………………………………………………...4

B.3 STATEMENT OF WORK…………………………………………………………………...10

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer NCO 15 Janie Juszczak Department of veterans Affairs Network Contracting Office NCO 15 3450 S 4th Street Trafficway Leavenworth, KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Phone: 877-353-9791 Fax: 512-460-5429 Austin, TX 78714-997) ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 Schedule Services and Price Base Year Period of Performance 10/01/2018 to 09/30/2019

CLIN No.

SUB-CLIN

1ST SEMI-ANNUAL MAINTENANCE

HR/LT

HR/LT

Base Year for this one unit is Annual and Semi-Annual Maintenance only – No Battery and Capacitor Replacement

HR/LT

HR/LT

HR/LT

2ND SEMI-ANNUAL MAINTENANCE

HR/LT

HR/LT

HR/LT

HR/LT

CAPACITOR/BATTERY/FAN REPLACEMENT

HR/LT

HR/LT

ANNUAL REPAIR COSTS

HR/LT

HR/LT

SERVICE CALLS

Not to exceed $10,000

HR/LT

TOTAL CONTRACT COST OF BASE YEAR:

Option Year 1 Period of Performance 10/01/2019 to 09/30/2020

Cost

1ST SEMI-ANNUAL MAINTENANCE

HR/LT

HR/LT

HR/LT

HR/LT

HR/LT

2ND SEMI-ANNUAL MAINTENANCE

HR/LT

HR/LT

HR/LT

HR/LT

HR/LT

ANNUAL REPAIR COSTS

HR/LT

HR/LT

SERVICE CALLS

HR/LT

TOTAL CONTRACT COST OF OPTION YEAR I:

Option Year 2 Period of Performance 10/01/2020 to 09/30/2021

1ST SEMI-ANNUAL MAINTENANCE

HR/LT

HR/LT

HR/LT

HR/LT

HR/LT

2ND SEMI-ANNUAL MAINTENANCE

HR/LT

HR/LT

HR/LT

HR/LT

HR/LT

ANNUAL REPAIR COSTS

HR/LT

HR/LT

SERVICE CALLS

HR/LT

TOTAL CONTRACT COST OF OPTION YEAR II:

0ption Year 3 Period of Performance 10/01/2021 to 09/30/2022

1ST SEMI-ANNUAL MAINTENANCE

HR/LT

HR/LT

HR/LT

HR/LT

HR/LT

2ND SEMI-ANNUAL MAINTENANCE

HR/LT

HR/LT

HR/LT

HR/LT

HR/LT

ANNUAL REPAIR COSTS

HR/LT

HR/LT

SERVICE CALLS

HR/LT

TOTAL CONTRACT COST OF OPTION YEAR III:

Option Year 4 Period of Performance 10/01/2022 to 09/30/2023

1ST SEMI-ANNUAL MAINTENANCE

HR/LT

HR/LT

HR/LT

HR/LT

HR/LT

2ND SEMI-ANNUAL MAINTENANCE

HR/LT

HR/LT

HR/LT

HR/LT

HR/LT

ANNUAL REPAIR COSTS

HR/LT

HR/LT

SERVICE CALLS

HR/LT

TOTAL CONTRACT COST OF OPTION YEAR IV:

TOTAL OF BASE YEAR AND OPTION YEARS 1, 2, 3, and 4 = _________

B.3 STATEMENT OF WORK

PREVENTIVE MAINTENANCE

UNINTERRUPTIBLE POWER SUPPLY (UPS) AND

MAIN ELECTRICAL GEAR DC POWER SUPPLY

KANSAS CITY, VA MEDICAL CENTER

1.The contractor shall furnish all labor, supervision, materials, tools, OEM parts and any specialized test instruments to perform Semi-Annual Maintenance on the Medical Center’s 3-Uninterruptible Power Supplies (UPS’S), 48 VDC Power System w/24 Cell Battery Plant and 1, Redundant 125 VDC Battery System. This will include unlimited 24/7 emergency service.

Response time for Emergency Service:

Contractor will provide contact numbers for emergency and non-emergency contact. Contractor will respond to the emergency call within 15 minutes of initial telephone contact by the VA. The contractor will be on-site within 4 hours of the initial telephone contact by the VA.

Response time for Non-Emergency Service:

Contractor will respond to calls for non-emergency service, during regular business hours, within 1 hour of initial contact by the VA. If the initial telephone contact is made during non-business hours, the contractor will return the call within 1 hour of the start of the next business day.

Semi-Annual Preventive Maintenance:

Work on the UPS’S will not start until at least 5:00 PM and must be completed by 7:00 AM the following morning. Tasks that require a UPS being put into bypass will be done only when there are no storms in the area. Any work on the Redundant 125 VDC Battery System can be done during normal business hours.

Codes and Standards:

All preventive maintenance performed, will be done in accordance with the most recent edition of all applicable codes and Standards and manufacturers recommendations: NECA 411-2014 Annex B; NFPA 70; NFPA 70B; MTS-2015 7.18.1. In instances where maintenance recommendations differ between applicable standards and manufacturers recommendations; then, the most stringent requirement(s) will be followed.

This contract requires that the contractor provide a minimum of 2 copies (each) of the most recent edition of NECA 411-2014 and MTS-2015. The contractor will provide one copy of each Standard to the COR. The contractor will affix a copy of the respective Standard inside one of the UPS cabinets and inside the battery charger cabinet for the 125VDC Battery System. This copy will be available to technicians and electricians who will be maintaining the equipment. The UPS cabinet that has the NECA 411-2014 Standard will be identified and the other 5 UPS Cabinets will indicate where the copy of the NECA 411-2014 Standard is located. The battery charger cabinet will also be identified as having the copy of the MTS-2015 Standard inside. The means of identification will be approved by the COR for the contract and will be done using a labeling machine with a minimum of a ¾” high font.

Capacitor Replacement:

This contract requires all UPS capacitors to be replaced in the first quarter of the base contract year.

Battery Replacement:

This contract requires all UPS batteries to be replaced in the first quarter of the base contract year.

Cooling Fan Replacement:

This contract requires all UPS cooling fans to be replaced in the first quarter of the base contract year.

Firmware Upgrade:

This contract requires all UPS’s to have their firmware upgraded to the latest version, in the first quarter of the base contract year.

2.General:

When performing preventive maintenance, the contractor will remove all debris and used components daily. No debris or recyclable materials be left overnight.

Indicate all deficiencies on the Semi-Annual Preventive Maintenance Report. Notify the COR for the contract should issues be identified that require urgent attention.

There will be an estimated yearly cost of $10,000 in additional labor and materials that will be provided by the contractor in the execution of this contract. This $10,000 is for the cumulative repair and replacement of any components that are failing or have failed and were identified as being deficient. If costs exceed the $10,000, the contractor will submit a quote, along with a detailed Statement of Work to the contract COR.

Within 14 calendar days of contract award, the contractor will submit, to the COR for the contract, their proposed Semi-Annual Preventive Maintenance checklist format, as well as their format for submitting the Preventive Maintenance reports.

I. UPS SEMI-ANNUAL MAINTENANCE

Contact UPS and component manufacturers for information on equipment upgrades and recommended revisions.

A. MAINTENANCE TASKS:

1) Check the appearance and cleanliness of UPS equipment, the area immediately around the UPS, and the rest of the room. Check that UPS rooms are not used for storage. Check HVAC equipment for proper operation. Check temperature and humidity. Indicate deficiencies on the Semi-Annual Preventive Maintenance Report. Notify the COR for the contract should issues be identified that require urgent attention.

2) Inspect UPSs and components externally. Check the condition of UPS equipment air intakes and exhausts, including filters. Check ventilation fans for proper operation, and ensure that ventilation openings are clean and clear of obstructions. Check for evidence of problems by evaluating sounds, smells, and detrimental environmental conditions such as heat, moisture, and chemicals. Indicate deficiencies on the Semi-Annual Preventive Maintenance Report. Notify the COR for the contract should issues be identified that require urgent attention.

3) Check ventilation and the suitability and condition of any electrical equipment near the batteries. Evaluate battery proximity to combustibles and ignition sources. Indicate deficiencies on the Semi-Annual Preventive Maintenance Report. Notify the COR for the contract should issues be identified that require urgent attention.

4) Check for spilled electrolyte. Neutralize lead-acid battery spills using bicarbonate of soda solution. Use boric acid solution to neutralize Nickel-Cadmium battery spills.

5) Check that UPS control panels indicate NORMAL system operation. Consult the manufacturer for recommendations for system alarms and other abnormal operating conditions.

6) Check indicator lamps using the "lamp test" feature. Check all meters to ensure that they are operating properly. Check input, output, and bypass voltage and current. Record meter readings for input and output voltage, current, and frequency. Verify the operational status of the disturbance monitor, if so equipped.

7) Check UPS controls to verify that they are operating correctly.

8) Check batteries and charger/control equipment to verify that they are in a clean and satisfactory condition, and that no exceptional environmental or other conditions exist that could cause damage or affect performance.

9) Check battery containers, covers, and post seals for cracks, structural damage, electrolyte leaks, dirt, and corrosion. Remove all corrosion and dirt, clean battery cell tops, terminals, and intercell connectors, and check terminal connections, battery posts, and cable ends. Clean battery posts in accordance with manufacturer recommendations. Rinse flame arrester-type vent caps with clear water and air dry to clean. Replace damaged units and vent caps. Clean lead-acid battery surfaces with water and sodium bicarbonate to avoid leakage currents caused by electrolyte on the battery. Clean Nickel-Cadmium battery surfaces with a boric acid solution. Do not use cleaners, soaps, or solvents to clean battery containers and covers. Reapply non-oxidizing grease to battery terminals and intercell connectors, if necessary.

10) Check plates of clear containers for buckling, warping, scaling, swelling, or cracking, and for changes in color. Replace damaged cells. Check batteries for vibration. Excessive vibration can be detected by observing vibration of plates and sediment in the jar. Note the condition of plates and sediment of free-electrolyte, lead-acid batteries in transparent containers. Determine if electrolyte and cells are clear with minimal deposits, gassing, or rings, and that there is only minor sediment below the plates.

11) Check battery electrolyte levels, where applicable, and refill as necessary using manufacturer recommended materials and methods. Measure and record amounts of water added to cells as excessive water consumption can be a sign of overcharging.

12) Select approximately one in six battery cells as "pilot cells" to measure and record cell voltage, temperature, and specific gravity for lead-acid batteries. Select alternate pilot cells quarterly to minimize cell electrolyte loss and contamination during testing. Correct the specific gravity readings for temperature. Do not measure specific gravity within 72 hours after applying an equalizing charge or after adding water to the battery.

13) Measure and record UPS input and output voltage, current, and frequency, and battery float voltage and charging current. Check the load to ensure that it is within the UPS rating.

14) Clean the inside of all UPS equipment enclosures and the components within; including the battery cabinets and batteries.

15) Inspect all parts for evidence of overheating, and for physical and thermal damage, including worn insulation, and corrosion. Inspect terminals for loose or broken connections, and burned insulation.

16) Check inverters for signs of leaking fluid from the wave-forming capacitors. Check for evidence of liquid contamination, battery electrolyte, and oil from capacitors. Inspect all oil-filled AC capacitors for deformation, swelling or discoloration. Oil-filled AC capacitors have a life expectancy of 6 to 10 years of operation. Replace oil-filled capacitors within six months of the end of their service life.

17) Check intercell and terminal connection resistances in a sample of batteries in accordance with manufacturer recommendations. If the sample shows an increase in resistance, check the resistance of all connections. Check cell impedance, conductance, or resistance of valve-regulated lead-acid batteries.

18) Measure and record pilot cell temperature of vented lead-acid batteries. Measure and record the cell temperature at the negative terminal of each cell or module for valve-regulated lead-acid batteries. Measure and record the specific gravity of electrolyte in all cells. Correct specific gravity readings for temperature.

19) Measure and record individual cell voltages.

20) Check battery cable connections and UPS terminals. Examine interconnection cables, cell connectors, and other conductors for wear, contamination, corrosion, and discoloration. Check battery racks for corrosion, cleanliness, and structural integrity.

21) Operate the transfer switch test switch.

22) Check area HVAC systems, seismic supports, DC circuit overcurrent protection, distilled water supply, alarm circuits, grounding connections, cable clamps, and all other installed protective systems and devices.

23) Check electrical connections with a digital low-resistance ohmmeter. Measure voltage drop across all electrical connections. When load testing is possible, infrared scanning under full load can identify possible loose or corroded connections. Where loose connections are detected, torque intercell connectors or links to manufacturer recommended values.

24) Perform an infrared scan of batteries. Correct deficiencies in accordance with manufacturer recommendations.

25) Inspect battery racks and rack insulating covers for physical damage, loose connections, cracking, dielectric leaks, dirt, corrosion, seismic parts, and spacers. Re-torque battery rack connections.

26) Test alarm shutdown functions. Check alarm relays, lights, horns, buzzers, or other audible annunciation devices for proper operation. Check emergency lighting for proper operation.

27) Measure and record ripple current and voltage for valve-regulated lead-acid batteries.

28) Inspect power semiconductors for corrosion and for damage to the hermetic seal. Replace devices with corrosion or damaged seals.

29) Check UPS output voltage and frequency. If necessary, make adjustment settings per manufacturer's specifications.

30) Perform a transfer test. Test the static bypass switch to cycle the load to and from the UPS input source. Measure and record transients, maximum and minimum voltages, and transfer times, which should be within manufacturer's recommended limits.

31) Perform a synchronization test where synchronization with an alternate source is required. Measure the inverter output voltage and the rate of change of inverter frequency to the reference frequency as it is attenuated. The results should be within manufacturer's recommended limits.

32) Perform an output voltage balance test. Measure and record inverter phase-to-phase and phase-to-neutral voltage and phase angles while symmetrical and unbalanced loads are applied from no load to full load. Verify that voltages and phase angles remain within manufacturer's recommended limits.

33) Perform harmonic-components test. Measure and record the harmonic content in the output voltage for rated linear and non-linear load conditions. Verify that harmonic content remains within manufacturer's recommended limits.

B. BATTERY DISCHARGE TESTING

1) Batteries will be replaced during the base contract year and Option Year 3. On Option Year 1, Option Year 2 and Option Year 4, the contractor will perform a battery discharge test to the point that the UPS(s) shuts down due to low battery voltage. Replace batteries if capacity drops by 20 percent in extended operation.

C. POST-REPAIR TESTING

1) Check the battery and associated charger/control equipment immediately following any repair or battery replacement to verify that they are in a clean and satisfactory condition with no exceptional environmental or other conditions that could damage or affect performance.

2) When applicable, check electrolyte levels and add distilled water as necessary. Clean and re grease battery terminals and intercell connectors as necessary. Clean cell tops. Check and record individual cell voltages where practical. Check and record the specific gravity of pilot cells where applicable. Note the condition of the plates and sediment of free-electrolyte, lead acid batteries in transparent containers.

3) Perform an AC input failure test under connected load for a minimum of five minutes or as specified for the UPS class, whichever is less. Record the UPS output voltage, the battery voltage, and the duration of the test at the beginning and end of the test.

4) Check that all indicator lamps, meters, and controls are operating correctly. Check the load value to ensure that it is within the UPS rating.

II. 48 VOLT DIRECT CURRENT SYSTEM, RECTIFIER SEMI-ANNUAL MAINTENANCE

Contact manufacturer for information on equipment upgrades and recommended revisions.

1) All maintenance, testing and inspection will be done as per MTS-2015 Chapter 7

III. 125 VOLT DIRECT CURRENT SYSTEM

Contact manufacturer for information on equipment upgrades and recommended revisions.

A. VISUAL AND MECHANICAL INSPECTION:

1) Verify the battery ventilation system is operable.

2) Verify the existence of suitable eyewash equipment.

3) Inspect physical and mechanical condition.

4) Inspect battery support racks or cabinets, mounting, anchorage, clearances, alignment, and grounding.

5) Prior to cleaning, perform as-found tests.

6) Neutralize acid on exterior surfaces and rinse with water.

7) Clean corroded/oxidized terminals and apply an oxide inhibitor.

8) Inspect bolted electrical connections for high resistance using one or more of the following methods:

a. Use of a low-resistance ohmmeter in accordance with MTS-2015 Section 7.18.1.3.B.1.

b. Verify tightness of accessible bolted electrical connections by calibrated torque-wrench method in accordance with manufacturer's published data or MTS-2015 Table 100.12.

c. Perform a thermographic survey under load in accordance with MTS-2015 Section 9.

9) Perform as-left tests.

B. ELECTRICAL TESTS

1) Perform resistance measurements through all bolted connections with a low-resistance ohmmeter in accordance with MTS-2015 Section 7.18.1.3.A.8.1.

2) Measure negative post temperature.

3) Measure charger float and equalizing voltage levels.

4) Verify all charger functions and alarms.

5) Measure each monoblock/cell voltage and total battery voltage with charger energized and in float mode of operation.

6) Measure intercell connection resistances.

7) Perform internal ohmic measurement tests.

8) Perform an annual load test in accordance with manufacturer's specifications or IEEE 1188, Recommended Practice for Maintenance, Testing and Replacement of Valve-Regulated Lead-Acid (VRLA) Batteries for Stationary Applications.

C. TEST VALUES - VISUAL AND MECHANICAL

1) Compare bolted connection resistance values to values of similar connections. Investigate values which deviate from those of similar bolted connections by more than 50 percent of the lowest value.

2) Bolt-torque levels should be in accordance with manufacturer's published data. In the absence of manufacturer's published data, use MTS-2015 Table 100.12. (7.18.1.3.A.8.2)

3) Results of the thermographic survey shall be in accordance with MTS-2015 Section 9. (7.18.1.3.A.8.3)

D. TEST VALUES – ELECTRICAL

1) Compare bolted connection resistance values to values of similar connections. Investigate values that deviate from those of similar bolted connections by more than 50 percent of the lowest value.

2) Negative post temperature should be within manufacturer's published data or IEEE 1188.

3) Charger float and equalize voltage levels should be in accordance with the battery manufacturer's published data.

4) Results of charger functions and alarms should be in accordance with manufacturer's published data.

5) Monoblock/cell voltages should be in accordance with manufacturer's published data.

6) Compare bolted connection resistance values to values of similar connections. Investigate values which deviate from those of similar bolted connections by more than 50 percent of the lowest value.

7) Monoblock/cell internal ohmic values (resistance, impedance, or conductance) should not vary by more than 25 percent between identical monoblocks/cells that are in a fully charged state.

8) Results of load tests should be in accordance with manufacturer's published data or IEEE 1188.

III. DIRECT-CURRENT SYSTEMS, CHARGERS

A. VISUAL AND MECHANICAL INSPECTION

1) Inspect for physical and mechanical condition.

2) Inspect anchorage, alignment, and grounding.

3) Prior to cleaning the unit(s), perform as-found tests.

4) Clean the unit(s).

5) Inspect all bolted electrical connections for high resistance using one or more of the following methods:

a. Use of a low-resistance ohmmeter in accordance with MTS-2015 Section 7.18.2.B.1.

b. Verify tightness of accessible bolted electrical connections by calibrated torque-wrench method in accordance with manufacturer's published data or MTS-2015 Table 100.12.

c. Perform a thermographic survey under load in accordance with Section 9 of MTS-2015

6) Inspect filter and tank capacitors.

7) Verify operation of cooling fans. Clean filters if provided.

8) Perform as-left tests.

B. ELECTRICAL TESTS

1) Perform resistance measurements through all bolted connections with a low-resistance ohmmeter in accordance with MTS-2015 Section 7.18.2.A.5.1.

2) Verify float voltage, equalize voltage, and high-voltage shutdown settings.

3) Verify current limit.

4) Verify correct load sharing (parallel chargers).

5) Verify calibration of meters in accordance with MTS-2015 Section 7.11.

6) Verify operation of alarms.

7) Measure and record input and output voltage and current.

8) Measure and record ac ripple current and/or voltage imposed on battery.

9) Perform full load testing of charger.

C. TEST VALUES - VISUAL AND MECHANICAL

1) Compare bolted connection resistance values to values of similar connections. Investigate values which deviate from those of similar bolted connections by more than 50 percent of the lowest value. (MTS-2015 7.18.2.A.5.1)

2) Bolt-torque levels should be in accordance with manufacturer's published data. In the absence of manufacturer's published data, use Table 100.12. (MTS-2015 7.18.2.A.5.1)

3) Results of the thermographic survey shall be in accordance with Section 9. (MTS-2015 7.18.2.A.5.1)

D. TEST VALUES – ELECTRICAL

1) Compare bolted connection resistance values to values of similar connections. Investigate values that deviate from those of similar bolted connections by more than 50 percent of the lowest value.

2) Float and equalize voltage settings should be in accordance with the battery manufacturer's published data.

3) Current limit should be within manufacturer's recommended maximum.

4) Results of load sharing between parallel chargers should be in accordance with system design specifications.

5) Results of meter calibration should be in accordance with MTS-2015 Section 7.11.

6) Results of alarm operation should be in accordance with manufacturer's published data and system design.

7) Input and output voltage should be in accordance with manufacturer's published data.

8) AC ripple current and/or voltage imposed on the battery should be in accordance with manufacturer's published data.

9) Charger should be capable of manufacturer's specified full load.

3. Contract Administration Data All contract administration functions will be retained by the Department of Veterans Affairs. The Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer will be authorized to make commitments or issue changes that affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered unauthorized and no adjustment will be made in the contract price to cover any increase in costs incurred because of the change.

4. Acronyms and Definitions CDR: Contract Discrepancy Report. Report issued by the Government to the contractor to document a supply or service found to be unacceptable during contract performance.

CLIN: Contract Line Item Number. Unit of work (or service) to be performed (or delivered) by the contractor as a pay item.

CO: Contracting Officer. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

COR: Contracting Officer’s Representative. An individual, including a Contracting Officer’s Representative (COR), designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

QA: Quality Assurance. Actions taken by the government to assure contracted services meet SOW requirements.

QASP: Quality Assurance Surveillance Plan. A written document specifying the method used for surveillance of contractor performance.

5. Personnel

a. Non-Personal Services. This is a non-personal services contract. Personnel rendering services under this contract are not subject either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. The Government shall not exercise any supervision or control over the contract service providers performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

b. Contractor Compliance with the Immigration and Nationality Act of 1952. The Contractor shall comply with all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals.

6. Hours of Operations

a. Business hours: Monday through Friday, 8:00 a.m. - 4:30 p.m.

b. Off-duty hours: Friday through Monday, 4:30 pm—8:00am; Monday through Thursday, 4:30 pm—8:00am.

c. National Holidays: The 10 holidays observed by the Federal Government are:

· New Year’s Day;

· Martin Luther King’s Birthday;

· Presidents Day;

· Memorial Day;

· Independence Day;

· Labor Day;

· Columbus Day;

· Veterans Day;

· Thanksgiving;

· Christmas; and

· any other day specifically declared by the President of the United States to be a national holiday.

7. Quality Control

a. CONTRACT PERFORMANCE MONITORING. The COR may perform surveillance of services by any of the methods listed below:

1. Observing actual performance;

2. Inspecting the services to determine whether the performance meets the performance standards; and

3. Review of any other appropriate records.

b. When unacceptable performance occurs, the COR shall inform the Contractor and the Contracting Officer. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file. When the COR determines that formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor program manager. The Contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the Contractor is required to prepare a corrective action plan to document how the Contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the Contractor must present this corrective action plan to the COR. The Government shall review the Contractor corrective action plan to determine acceptability. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the Contracting Officer.

c. Pursuant to VAAR Provision 852.270-1, Representatives of Contracting Officer representative(s); The Government shall periodically evaluate the Contractor performance by appointing a Contracting Officers Representative (COR) to monitor performance to ensure services are received. The Government representative(s) shall evaluate the Contractor performance through inspections of observations, inspection of services or any other form of documentation and all complaints from VA personnel. The Government may inspect as each task is completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The Government Contracting Officer shall make final determination of the validity of customer complaint(s).

d. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements at no additional cost to the Government.

e. Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements at no additional cost to the Government.

8. Contract Security The C&A requirements do not apply and a Security Accreditation Package is not required.

Records Management Language for Contracts Required The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the…