36C25518Q9600-001.docx

36C25518Q9600

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25518Q9600 07-24-2018 Sierra, Alejandra 913-946-1958 08-10-2018 4:00pm 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 X X 238210 $15 Million X N/A X See Schedule for Details.

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin

TX

877-353-9791 512-460-5429 See CONTINUATION Page The scope of work Maintenance, Inspection, Testing and/or calibration of the Electrical Power Distribution distribution panels, motor control centers, and all other System and all of its components at the Marion VAMC.

Site Visit Scheduled for July 31, 2018.

Service-Disabled Veteran Owned Small Businesses and Veteran Small Businesses must be Registered & CVE Certified in vetBiz.gov.

This RFQ is 100% set aside for SDVOSB's See CONTINUATION Page X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

(a). CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.1 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

36C25518Q9600

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DEPARTMENT OF VETERANS AFFAIRS

MARION VA MEDICAL CENTER

STATEMENT OF WORK

FOR

Maintenance, Inspection, Adjustment, and Testing of the Electrical Power Distribution System

1. Introduction:

A. This Statement of Work (SOW) describes the scope of completing the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components at the Marion VA Medical Center. These work items are referenced as “Maintenance and Testing” in this document, hereafter.

B. This SOW describes the requirements for the Qualified Electrical Contract Professionals – known as “Contractors” in this document, here after. Contractors who are contracted by the VA to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 3 of this SOW.

C. This SOW describes the requirements for delivering maintenance and testing reports.

D. Throughout this SOW the General Engineer shall mean the facility point of contact. The VA Project Engineer are used interchangeable and are the same person.

E. This SOW shall satisfy the requirements of the current version of VHA Directive 1028, Electrical Power Distribution Systems; specifically meeting the requirements of subparagraph 4b(11)(e), 4b(12) and all subsections, and 4b(13) and all subsections. Testing, maintenance, and exercising of the EES, including all related components, must be executed to meet the requirements of NFPA 99 and NFPA 110, whichever is more stringent.

2. Content of Contractor Quotation. The following shall be provided by the contractor in their proposal:

A. Name and contact information (Address, Phone Number and E-Mail Address) of Contract Manager.

B. Name and contact information (Local Address, Phone Number and E-Mail Address) of On-Site Supervising Field Service Engineer.

C. Name and Certifications of the Site Safety and Health Officer and Competent Person.

D. Qualifications, Certifications and Past Experience of On-Site Supervising Field Service Engineer. (Evaluation Criteria)

E. Certifications of On-Site Technicians and their current level of skill; i.e., Master Electrician, Journeyman, Apprentice, etc. (Evaluation Criteria)

F. Quality Control Plan to Include Safety Procedures (Evaluation Criteria)

G. Proposed Schedule (Evaluation Criteria)

H. Three examples of work completed in the past 5 years showing Contractor’s experience in completing similar work as requested in this SOW. (Evaluation Criteria)

I. Sample Test Sheets for specific pieces of equipment and cable to be used for documenting completed tests for each type of component to be tested.

3. Qualifications of Contractors:

A. Contractors shall be experienced Electrical Contractors that regularly engages in the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems and electrical equipment devices. Contractors shall have permanent staff that shall be properly trained, certified and licensed to perform the proposed work.

B. Contractors shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. NETA certification level shall be at the appropriate level for accomplishing the varies maintenance, inspection and testing requirements identified in this SOW.

C. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

D. On site field work shall be supervised directly by a Supervising Field Service Engineer. The Supervising Field Engineer must be accredited as a Certified Electrical Testing Technologist by the National Institute for Certification of Engineering Technologists (NICET) or NETA and have a minimum of 5 years’ experience on similar testing projects of the scope identified in this SOW. Contractor to submit name of Supervising Field Engineer along with 3 examples of work completed within the last 5 years. Supervising Field Service Engineer that has a BS or higher degree in electrical engineering need not be accredited, or certified, provided that they can demonstrate the required specialized knowledge and at least 5 years of experience in testing, inspection and maintenance of electrical power distribution systems and components.

E. On site field technicians assigned to the project must be certified by NICET, NETA, or have equivalent qualification certification.

F. Contractors shall have safety training – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to award of the service contract.

G. All on-site field technicians and supervisors shall submit certification documentation to the Contracting Officer with their quotation, indicating compliance with all qualifications described here-in. Additional staff hired after award of contract shall submit certification documentation 14 calendar days prior to being permitted on site.

H. Contractors shall have ready access to the latest versions of the following references while conducting the testing and maintenance of the electrical distribution system:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

3) NFPA 70E, Standard for Electrical Safety for the Workplace.

4) NFPA 110, Standard for Emergency and Standby Power System.

5) OSHA Standard 29 CFR 1910, Subparts I & S.

6) InterNational Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

7) Operating/Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents are maintained by the VHA Health Care System, or by the equipment manufacturers.

8) VHA Directive 1028, Electrical Power Distribution System, dated July 25, 2014.

I. Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

J. The Contractor shall supply their own portable generators, lights, dewatering equipment, etc., as needed to accomplish work during power shutdowns. The VA will not furnish materials or equipment for the contractor’s use.

K. The contractor shall provide sample test sheets used to document testing of each component “type” with their proposal. The term “type” is defined as equipment identified in ANSI/NETA MTS-2015, Standards for Maintenance Testing Specifications, Chapter 7. INSPECTIONS AND TEST PROCEDURES.

4. Summary of Work (Field Work):

A. The Contractor shall provide a proposed schedule with their quotation. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the VA Engineering Service; any requirements for adjusting the schedule (e.g. to minimize disruption to the VAMC) shall be incorporated by the Contractor prior to award of the contract.

B. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Engineering Service for immediate actions. Contractor shall provide a rough cost estimate for correcting the deficiencies deemed critical or catastrophic.

C. Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System. Below is a list of electrical equipment types that shall be maintained, tested and repaired as necessary and approved by the Contracting Officer:

1. Switchgear and Switchboard Assemblies.

2. Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

3. Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

4. Transformers, Liquid-Filled. Aluminum and Copper Windings, Silicone

5. Metal–Enclosed Busways/Busduct.

6. Switches, Air, Low-Voltage.

7. Switches, Air, Medium-Voltage, Metal-Enclosed.

8. Switches, Oil, Medium-Voltage.

9. Switches, Vacuum, Medium-Voltage.

10. Switches, SF6, Medium-Voltage.

11. Circuit Breakers, Air, Insulated-Case/ Molded-Case.

12. Circuit Breakers, Air, Low-Voltage Power.

13. Circuit Breakers, Air, Medium-Voltage.

14. Circuit Breakers, Oil, Medium and High-Voltage.

15. Circuit Breakers, Vacuum, Medium-Voltage.

16. Circuit Breakers, SF6

17. Protective Relays, Mechanical, and Solid State.

18. Protective Relays, Microprocessor Based.

19. Grounding Systems.

20. Ground-fault Protection Systems.

21. Motor Control, Motor Starters, Low-Voltage.

22. Motor Control, Motor Starter, Medium-Voltage.

23. Emergency Systems, Engine Generators.

24. Emergency Systems, Automatic Transfer Switches.

D. Government Furnished Documents.

1) Inventory of Electrical Power Distribution System components to be maintained, inspected, and tested under this Scope of Work.

2) One-line and other informational drawings of the Electrical Power Distribution System. These drawings are not certified as-built drawings and the Contractor is required to validate the drawing and provide red-line updates where changes are found during testing and maintenance.

3) Available Electrical Power System study information relevant to the scope of this effort, such as coordination study data, short-circuit analysis, arc-flash hazard analysis and available protective device setting information.

4) Prior Triennial Electrical Survey

E. Infra-Red Scanning/Thermographic Survey:

1) Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

2) An infra-red photograph along with a written report of each piece of equipment shall be provided upon completion of this task. For equipment showing no problems, a digital photo is sufficient; no written report required.

3) Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

F. System Function Tests. Provide satisfactory function test for all equipment listed in this Scope of Work in the presence of a VA Representative, the Project Engineer and Maintenance and Operation Personnel.

G. Quality Control of Contractor and Sub-Contractor Employees. The Contractor shall provide a quality control plan for the work completed under this contract. At a minimum, the Contractor shall:

1) Photograph each component tested inspected and maintained prior to any work completed; upon completion of work on that specific component, a second photograph will be taken verifying the original position of any switch is the final position; the final photograph shall include a sticker indicating the date that the component was tested and/or maintained. The photographs shall include date and time stamps.

2) Randomly test (5%) of components that were removed for testing to ensure correct phasing upon re-insertion.

3) Randomly test (10%) of the components that were removed for testing to ensure proper reconnection of conductors/cables.

4) Provide digital files showing the results of any quality control testing/documentation.

H. 4-Hour Power Outage Test. The Contractor shall be present for and will participate in the VA 4-hour test of the Essential Electrical System (EES). This test shall fulfill the requirements of VHA Directive, Electrical Power Distribution System, NFPA 110 (e.g. Para. 8.4.9.) and The Joint Commission. This test will include opening of all utility service connections serving the VAMC for a minimum of 4-hours. During the test period, the Contractor shall verify operation of all EES components including the transfer to emergency power and return to normal service. The Contractor shall include in their quotation all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the Contractor’s involvement is between 8 – 12 hours. The Contractor shall assist the VA staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test. Contractor shall make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Statement of Work.

I. No work shall be permitted on energized circuits without the expressed written permission of the Marion VA Medical Center Director.

J. Adjustments and repairs shall be made to the electrical system based upon the submitted prior study Findings and Recommendations section (Government Furnished Document).

1) Identify and record Overhead Sprinkler locations that are not protected from physical damage. Provide protection; contractor shall verify quantity during pre-bid inspection.

2) Identify and record areas where electrical equipment is not protected from fire suppression system water and provide protective covering guidance with regard to location, size, mounting and materials.

3) Identify and document dedicated electrical space and working space that does not meet NEC requirements.

4) Provide Useful Life Analysis of Unit Substation PM-1 and PM-2 supporting B38 based on past exposure to moisture conditions and operating in elevated temperatures. Document the condition of the dry type transformers. Provide budgetary information on internal cooling fans, power, and thermostatic control for specific units.

5) Repair broken conduits as indicated in the prior report and current report field investigations.

6) Remove and replace fuses found in the prior study that are not matching within equipment. Do not replace fuses with the same performance specification. Provide and install new fuses that are not of the same performance specification.

7) Identify loose connections on the Thermographic report. Tighten loose connections. Clip on breakers that exhibit high heat shall be replaced. Exercise breakers described to have internal resistance the prescribed amount.

8) Clean exterior gear thoroughly (cubicles and work space) and seal penetrations.

K. Contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

L. Level of Expected Work is listed is listed in Table 1 below. The below numbers are estimates only, the Contractor is to verify the quantities prior to submitting their proposal.

Table 1, Estimated Quantities of Electrical Distribution System Components

1) The above listed equipment is only an estimate; the contractor is required to conduct a site survey to confirm all quantities. Note, not all types of electrical equipment are included in Table 1, the contractor is responsible for identifying all equipment requiring testing before submitting a quotation. Current year NETA-MTS are general guidelines enforced by VHA Directive 1028; the contractor may include equal or better testing methods that is subject to Project Engineer’s technical approval. The equipment is located in the following buildings follows: Buildings: 1, 2, 8,13,14, 15, 16, 42, 43, 47, 49, 52, 81, 82, 83, Engineering and Safety Pole Barns and Modular Buildings 1, 3, 4, 5, 6 and Exterior Distribution Gear and Cables.

i. Breakers 225A and larger shall be tested with primary current injection to test all applicable trip settings. Indicate tripping characteristics fall within manufacturer limits. Breakers less than 225A shall be operated at minimum; current injection is not required.

ii. EES systems that are critical to facility operations that require maintenance shall be inspected, cleaned, tested, and documented to the highest extent possible. Thorough coordination between the contractor and VA Medical Facility operations and Project Engineer is required to maintain the equipment effectively and adequately when an outage is required.

iii. Grounding Systems and Ground Fault Systems shall be documented and tested per the NETA MTS guidelines and additionally indicate on submitted documentation adherence to the latest version of the NEC for Grounding and Bonding at Services, Transformers, and other applicable areas identified in the site investigation. Fall of potential or approved equal validation is required.

iv. Inspect contact points in various equipment and remove surface deposits. Clean and lubricate per manufacturer recommendations. Clean Equipment Cubicles. Perform insulation resistance testing where applicable. Maintain operating mechanisms including mechanical linkage, tripping, charging units, and all other equipment contained within the system.

v. Operate all equipment as intended for a functional test.

1. Automatic Transfer Switches shall be tested and operated as required by NETA MTS guidelines and NFPA Hospital EES requirements, but not to adversely impact facility operations. Operations and Timing tests should be documented. Clean and lubricate switches per manufacturer recommendations.

vi. Medium voltage terminations shall be included in the thermographic study and assessment; including splices of any type.

vii. Medium voltage cable testing shall:

1. be nondestructive. The contractor shall submit the testing method to the Project Engineer for approval, meeting IEEE 400 Guide for Field Testing and Evaluation of the Insulation of Shielded Power Cable, and the subset for the test used. VLF Tan Delta Tests of Service Aged Cable is acceptable. Instrument resolution shall be able to obtain meaningful results on new and shorter length cable. Instrument shall have annual calibration certificates submitted to COR prior to testing. Do not Hi-Pot.

2. be witnessed by the Project Engineer. Cable testing includes removing the termination from the connected device, cleaning the point of connection, testing, and re-terminating. Insulators at the point of connection shall be cleaned with acceptable agents and inspected and documented for insulation break down or any other adverse effects.

viii. Inventory the electrical system in an excel, or equal, electronic table classified by equipment type and given rating such as voltage, current, kVA, AIC/Withstand, fuse size, and any other specific information listed on nameplate. Note Items such as TVSS, or recommended locations for surge suppressive equipment to be installed on existing gear at future locations.

ix. Validate trip settings and coordination of medium voltage gear and first low voltage device of the service/building entrance in SKM or equal modeling software. Provide preliminary TCCs to Project Engineer and include in final report.

x. Medium Voltage Dry Type Transformers shall be tested per NETA-MTS. Do not perform optional tests.

xi. Medium Voltage Liquid Type Transformers shall be tested per NETA-MTS. Include oil sampling and testing; provide results and correct.

xii. Low Voltage Transformers shall be tested per NETA-MTS and identify transformers that do not meet DOE energy efficient type, identify improperly mounted transformers for cooling impact, and provide a budgetary replacement assessment.

xiii. Metal Enclosed Bus Ways shall be inspected and tested per NETA-MTS.

xiv. Capacitors/TVSS/PF Correction equipment shall be maintained per NETA-MTS.

xv. Inspect equipment for corona and tracking damages. Correct critical issues found during investigation.

M. VA Staff will de-energize/re-energize all Electrical Power Distribution Systems Equipment.

5. Summary of Work (Reports):

A. A complete digital test and maintenance report of the work performed shall be provided to the VA within 7 days of completion of the testing and maintenance at each campus. Information shown in the reports shall be as following:

1) Equipment Report Sheets shall be specific to the piece of equipment and indicate Inspection and Test Procedures used and the results of the Visual, Mechanical, and Electrical Inspections and Test in accordance with NETA-MTS 2015. Optional tests performed shall be documented. Test Values shall be presented on the sheet. The sheet shall include a rating of good, fair, or poor based on NETA-MTS 2015 criteria and tables.

2) Company’s name, addresses, telephone, and FAX numbers.

3) Name and signature of contractors who perform the maintenance and testing.

4) VA Work Contract Number, name and number of VA Contracting Officer.

5) Date and Time of work. Provide, for the Contractor personnel each subcontractor’s personnel, certified payrolls showing specific time worked, normal hours worked, overtime hours worked, job classification and wages and benefits.

6) For each individual conducting testing and maintenance of equipment, provide copies of contractors’ valid licenses, professional and training certificates.

7) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

8) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested. Location shall include a) Station Name b) Building, c) Room Number or Corridor Designation and d) Equipment Name if Electrical Component has more than one item tested.

9) Descriptions of work items.

10) Test data and results. Provided in a format approved by The Joint Commission. Each electrical component tested shall have a digital photograph taken prior to removal for testing and a digital photo upon completion of testing. The photo taken after testing shall clearly show a label indicating successful completion of testing and maintenance.

11) Reference materials such as equipment manufacturer’s specifications, coordination study, etc. used in the testing and maintenance.

12) Remarks on conditions of electrical equipment. List all deficiencies, if any.

13) Recommended corrective actions along with projected costs, if any.

B. A complete digital infra-red report of each piece of equipment shall be provided to the VA within 7 days of completion of the infra-red testing at each campus. Information shown in the reports shall be as following:

1) Company’s name, addresses, telephone, & FAX numbers.

2) Name and signature of contractors who perform the maintenance and testing.

3) VA Work Contract Number, name and number of VA Contracting Officer.

4) Date and Time of work. Provide, for the Contractor personnel each subcontractor’s personnel, certified payrolls showing specific time worked, normal hours worked, overtime hours worked, job classification and wages and benefits.

5) For each individual conducting testing and maintenance of equipment, provide copies of contractors’ valid licenses, professional and training certificates.

6) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

7) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

8) Descriptions of work items.

9) Test data and results. Provided in a format approved by The Joint Commission. Each electrical component tested shall include a digital infra-red photograph. Electrical components showing deficiencies shall have a second digital infra-red photograph taken showing corrected deficiency.

C. Upon acceptance of the digital reports, submit four (4) hard copies of the complete reports to VA Contracting Officer within seven (7) calendar days of digital report acceptance.

D. Hard copies of worksheets or raw data collected during the testing and maintenance shall be provided after each work day and prior to the start of the next work day. Information shall at a minimum include the following:

1) Required Testing Form

2) Company’s name, addresses, telephone, & FAX numbers.

3) Name and signature of contractors who perform the maintenance and testing.

4) VA Work Contract Number, name and number of VA Contracting Officer.

5) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested. Location shall include a) Station Name b) Building, c) Room Number or Corridor Designation and d) Equipment Name if Electrical Component has more than one item tested.

6) Any deficiencies identified.

6. Scheduling and Power Outages

A. This contract is for the testing and maintenance of a critical electrical distribution system and will require __90__ total calendars days for completion.

B. The Contractor shall, within 30 calendar days after award, prepare and submit to the VA Project Engineer for acceptance a basic schedule showing the order in which the Contractor proposes to perform work, and proposed dates on which the Contractor contemplates, starting and completing work. The following are the basic elements of the schedule (the Contractor is not precluded from starting verification and validation and the Infra-Red Surveys prior to the schedule submission):

1) Kick-off Meeting

2) Verification and Validation of Electrical Components to be tested, inspected and maintained

3) Infra-Red Survey

4) Testing, Inspection and Maintenance of Electrical Components

5) Draft Report Submissions

6) Final Report Submissions

C. Upon Verification and Validation of the electrical components, the Contractor shall provide a proposed Detailed Outage schedule. Allow for 14 calendar days for scheduling of each outage after approval of detailed outage schedule. Due to the critical nature of the electrical distribution system, the VA may restrict the size and length of each outage.

D. The Detailed Outage Schedule shall include the following:

1) Location for Locking Out Electrical Components for Each Outage

2) Electrical Components to be Tested, Inspected and Maintained for Each Outage

3) Length of Time of the Each Outage

4) Proposed Date of Each Outage

5) Number of Contractor Employees on-site for Each Outage

E. Limitations on Each Outage:

1) Outages shall be completed during other than normal working hours (8:00AM to 4:30PM) unless specifically approved by the COR.

2) Outages may be limited to night and weekend hours

3) Outages shall not last longer than 8 hours in a 24 hour period without the specific approval of the COR.

7. Miscellaneous Requirements

A. The Project Engineer shall be contacted as to providing a working space for testing electrical components and an area for storage of materials. Medical Center material storage space is extremely limited. Therefore, material storage space shall be the responsibility of the Contractor and should be mobile in nature (CONEX, trailer, etc.)

B. Contractor parking will be coordinated with the Project Engineer.

C. VA shall provide space for testing equipment and electrical power to run the Contractor testing equipment. The location for the equipment shall be designated by the COR and the location will not be moved without approval of the COR. Submit the power requirements for Contractor testing equipment in the Contractor Proposal. Connection to the power source for Contractor equipment is the responsibility of the Contractor to include protective devices, cables, etc. The VA electrical staff will de-energize any lines for Contractor to connect to.

D. The contractor shall supply all labor, materials, supplies, equipment, vehicles, portable generators, lights, etc. necessary to accomplish work during power shutdowns. The VA will not furnish materials or equipment for the Contractor’s use. Contractor shall be responsible for the labor, materials, equipment, tools, etc., to remove covers, lids, bars, plates, or other removable impediments to electrical components for access to the equipment to be testing, inspected and/or maintained. The VA will not provide labor for any work except for de-energizing and energizing electrical components and providing access to secure areas.

E. Review of electrical distribution system prior to bidding is the responsibility of the Contractor. Documents/information provided in this solicitation is not sufficient to complete an accurate cost estimate/proposal. Failure to conduct a site visit will not be a reason for a Request for Equitable Adjustment after award of the contract.

8. General Contract Requirements

A. General Information.

1) Visits to the site by Vendors may be made only by appointment with the VA Project Engineer Mike Wright. 618-997-5311 x59047

2) The Medical Center’s normal working hours are from 8:00AM to 4:30PM. Monday through Friday. The contractor services shall be performed at various times including evenings, nights and weekends as necessary to facilitate power shutdowns.

3) Federal Holidays are as follows and include any other days specifically declared by the President of the United States to be a national holiday:

4) Service Contract Act of 1965: All service employees who will be employed in the performance of the contract awarded as a result of this solicitation shall be paid no less than the wages shown on the Wage Determination which is incorporated and made a part of this solicitation and resulting contract.

B. Security Requirements

1) Definitions

Access means routine, unescorted physical entry into, and to the extent authorized, mobility within a Government facility. Also, it means the ability to obtain, view, read, modify, delete, and/or otherwise make use of information technology.

Contractor employee means an employee of the prime contractor or of any subcontractor, affiliate, partner, joint venture, or team members with which the contractor is associated. It also includes consultants engaged by any of those entities.

Facility and Government facility mean buildings, including areas within buildings, owned, leased, shared, occupied, or otherwise controlled by the federal government.

Information technology means any equipment or interconnected system or subsystem of equipment, including telecommunications equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. This includes both major systems/applications and general support systems as defined by OMB Circular A-130, owned by VA or owned and operated on VA’s behalf by another party.

Sensitive Information means documents showing the location, capability, and/or capacities of the electrical distribution system’s electrical components.

2) The VA reserves the right to close down or shut down the project site and order Prime contractor’s employees off the premises in the event of a national emergency. The Prime contractor may return to the site only with the written approval of the Contracting Officer.

3) All employees of the Contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

4) Access to VA Facilities or Systems

i. General. The performance of this contract requires contractor employees to have routine, unescorted access to VA facilities. All such employees who do not already possess a current Security Badge or PIV Card acceptable to VA shall be required to provide personal information, undergo an FBI National Criminal History Fingerprint Check, and obtain a Security Badge prior to being permitted access to any such facility in performance of this contract. No contractor employee will be permitted routine, unescorted access to a VA facility without a proper Security Badge.

ii. Citizenship-related Requirements. If required by the contract, each affected contractor employee as described in paragraph i. shall be a United States (U.S.) citizen or an alien lawfully admitted into the United States for permanent residence as evidenced by an Alien Registration Receipt Card Form I–151.

iii. Background Check. After completion of the fingerprint check, the Contracting Officer will notify the contractor in writing if any Contractor employee is determined to be unsuitable to be given access to a government facility or VA system. If so notified, the contractor shall not allow such employees to perform work on this contract.

iv. Security Badge Issuance. The VA will issue a Security Badge to each Contractor employee who is to be given routine, unescorted access to VA facilities or access to VA systems and does not already possess a Security Badge or PIV Card. VA will not issue a Security Badge until the contractor employee has successfully cleared the FBI National Criminal History Fingerprint Check. The Security Badge shall identify individuals as Contractor employees. Contractor employees shall display their Security Badge on their persons at all times while working in a VA facility and shall present their cards for inspection upon request by VA officials or VA security personnel. The normal process for obtaining a Security Badge takes at least 1 week to include 3 days to complete the fingerprint background check and 2 days to create the Security Badge; Contractor should plan for this time in their proposal. Additionally, Personal Identification is required to obtain a Security Badge; two pieces of identification are required, both must be issued by a Government entity and one shall have a photograph of the individual applying for a Security Badge.

v. Security Badge Responsibility. The contractor shall be responsible for all Security Badges issued to the Contractor’s employees and/or subcontractor employees and shall immediately notify the Project Engineer if any Security Badges are lost or cannot be accounted for. The Contractor shall notify the Contracting Officer immediately whenever any contractor employee no longer has a need for his/her VA-issued Security Badge (e.g., employee terminates employment with the contractor, employee’s duties no longer require access to VA facilities).

vi. Security Badge Return. Upon expiration of this contract or when Contractor employee no longer requires a Security Badge, the Contractor will collect the VA-issued Security Badge(s) and return them to the Project Engineer. The Contractor shall not return Security Badges to any person other than the Project Engineer.

vii. Control of access. The VA shall have and exercise full and complete control over granting, denying, withholding, and terminating access of Contractor employees to VA facilities and systems. The Contracting Officer will notify the contractor immediately when VA has determined that an employee is unsuitable or unfit to be permitted access to a VA facility or system. The contractor shall immediately notify such an employee that he/she no longer has access to any VA facility or system, shall retrieve the employee’s Security Badge from the employee, and shall provide a suitable replacement employee in accordance with the requirements of this clause. The Government may not be able to give the Contractor the reason for requiring the removal of the unsuitable contractor employee. The Government shall not be responsible for any costs incurred by the contractor as a result of removing such employee from the subject contract.

viii. Termination. Failure on the part of the Contractor to comply with the terms of this clause may result in termination of this contract for default.

5) No photography of VA premises is allowed without written permission of the Contracting Officer. Infra-Red photograph of electrical distribution system components are excluded from the official policy as they are required inspection tasks; infra-red and quality assurance photography is hereby approved.

6) Document Control.

i. Before starting any work, the Contractor shall submit an electronic security memorandum describing the approach to maintaining confidentiality of “sensitive information.”

ii. The Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

iii. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA

iv. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

C. Operations

1) The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

2) Workmen are subject to rules of Medical Center applicable to their conduct.

3) Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

4) Contractor shall furnish the Project Engineer with a proposed schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site.

5) The Contractor is responsible for cleaning up each work site prior to departing. Cleaning shall include the removal of all equipment, tools, materials and debris and leaving the areas in a clean, neat condition.

D. Protection of Existing Vegetation, Structures, Equipment, Utilities and Improvements

1) The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work.

2) Any unreasonable damages caused by the Contractor, Contractor employees and subcontractors shall be remedied prior to final invoice submission. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

E. Temporary Use of Mechanical and Electrical Equipment

1) Use of electrical equipment to provide light and power will be permitted subject to compliance with the following provisions:

i. Permission to use each unit or system must be given by Project Engineer. If the equipment is not installed and maintained in accordance with the following provisions, the Project Engineer will withdraw permission for use of the equipment.

ii. Voltage supplied to each item of equipment shall be verified to be correct. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

2) Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

F. Temporary Use of Existing Elevators

1) Use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to following provisions:

i. Contractor covers and provides maximum protection of following elevator components: a) Entrance jambs, heads soffits and threshold plates; b) Entrance columns, canopy, return panels and inside surfaces of car enclosure walls; and c) Finish flooring.

ii. Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Contractor as approved by the Project Engineer.

G. Temporary Toilets. Contractor may have for use of Contractor's workmen, such toilet accommodations as may be assigned to Contractor by the Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workmen. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

H. Availability and Use of Utility Services

1) The Government shall make all reasonably required amounts of utilities available to the Contractor from…