P03 -SIGNED- 578-M24148 Justification and Approval_Redacted.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 03 Effective Date: 04/15/24

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C252-24-AP-4498

1. Contracting Activity:

Department of Veterans Affairs, VISN 12, Edward Hines Jr. VA Medical Center 2237: 578-24-4-6134-1817 Project: 578-M24148 Emergency AC Repairs Contracting Agency: Great Lakes Acquisition Center (GLAC) NCO-12 Construction Team 2

2. Nature and/or Description of the Action Being Processed:

This project includes labor and material for emergent repair and replacement of the HVAC system carrier compressors for rooftop AC units on buildings 113 and 128.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The contractor will provide twelve (12) new compressors with four (4) being installed as soon as possible. This project includes labor and material for the emergent repair and all work/services shall be performed in accordance with the Occupational Safety and Health Administration (OSHA) Conformance Standards, federal/state/county building codes.

The period of performance shall not exceed one hundred (100) days after contract award.

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

(X) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2

Building 128 has suffered complete AC failure and is currently running on a towable, temporary, AC unit. Hines currently has 37 beds ridden, spinal patients, with no access to

VHAPG Part 806.3 OFOC Page 2 of 3 Revision: 03 Effective Date: 04/15/24 cool, clean, circulated air from broken systems. These repairs need to be completed quickly so it doesn’t hinder patient care.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

No additional offers were solicited. The hospital and contracting are utilizing a SDVOSB, that can mobilize quickly and complete the work within 30 days or less.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

In accordance with FAR 15.404-1(b)(2)(iii)(v) Comparison of proposed prices with independent Government cost estimates. The subject matter experts verified pricing based off previous HVAC procurements and RS Means estimating. The Hines Engineering Subject Matter Experts were and

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The critical failures of AC units during warm weather did not allow additional time for prepare of a new HVAC package, competitive solictation, and award for a HVAC. Hines quickly solicited one (1) SDVOSB that can mobilize quickly and complete the work within 30 days or less at a fair & reasonable price.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: NONE

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: NONE

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Hines Engineering is pre-planning and is generating a plan for an acquisition to replace the additional AC units for FY25. These actions will be competitively solicited and awarded at the lowest price technically acceptable.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Jason Sareny Project Manager Hines VA Hospital

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

JASON SARENY Digitally signed by JASON SARENY Date: 2024.09.23 11:34:10 -05'00'

VHAPG Part 806.3 OFOC Page 3 of 3 Revision: 03 Effective Date: 04/15/24

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Roniece Ambrose Date Contracting Officer Great Lakes Acquisition Center (GLAC)

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

James (Rich) Hedman Date NCO 12 Division Chief Great Lakes Acquisition Center (GLAC)

RONIECE

AMBROSE

Digitally signed by

RONIECE AMBROSE

Date: 2024.09.23 10:20:01 -05'00'

RICH HEDMAN Digitally signed by RICH HEDMAN Date: 2024.09.24 11:01:48 -05'00'