36C25224Q0195.docx

36C25224Q0195

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 537-24-1-6114-0001 36C25224Q0195 01-26-2024 Ruffin,Richard 414-844-4800 X43257 02-12-2024 15:00

CST

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 541519 $34 Million N/A X Jesse Brown VA Medical Center Department of Veterans Affairs 820 S. Damen Avenue Chicago IL 60612-4223 Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Public Address System Replacement and Annual Support Wage Determination 2015-5017 Rev-25 dated 12/26/2023 applies See CONTINUATION Page 537-3640162-6114-855100-2520 010055500 X X X Ashley Johnson Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: Richard Ruffin, Contract Specialist

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

1. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR TUESDAY WEDNESDAY 31, 2024 AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO COORDINATE VISIT WITH FACILITY POC DEENA ELBOGHDADY (224-803-4685; Deena.elboghdady@va.gov).

A. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer richard.ruffin@va.gov no later than MONDAY, FEBRUARY 5, 2024 AT 15:00 LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

B. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

C. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Flash Badge:

Applies to common access to VA physical facilities only for a period of 180 consecutive or aggregate days or less in a 365-day period.

All contractor employees are subject to the same level of investigation as VA employees. The level of access needed to perform in accordance with the statement of work is: One ID compliant with PIV Guidelines. This requirement is applicable to all subcontractor personnel requiring the same access.

Flash Badges allow access to common VA physical facilities. Flash Badges do not allow access to VA information systems or restricted areas. Flash Badges may be issued to contractors who have a verified need to access common areas only. Flash Badges are issued following, at a minimum, the completion of an identity verification using one Form I-9 approved identity document with a photo. Flash Badges are valid for a period not to exceed one (1) year from the issuance date. Flash Badge must be visible at all times while on site.

If Contractor needs to work in sensitive/restricted areas (e.g. computer room/communications closets) appropriate VA staff must escort contractors while onsite.

B.2 STATEMENT OF OBJECTIVES

1. GENERAL

Contractor shall quote and provide all labor, travel, expenses, parts, materials, tools, equipment, supervision, and expertise necessary to provide a functional standalone IP Address network based, wired Public Address (PA) System for the Jesse Brown Veterans Affairs Medical Center (JBVAMC).

2. CONFORMANCE STANDARDS

Contract service shall ensure that the equipment functions in conformance with the latest published edition of applicable industry standards, including but not limited to the National Electric Code (NEC), National Fire Protection Association (NFPA-99), National Fire Protection Association (NFPA-72), National Fire Protection Association (NFPA-70), Underwriters Laboratories (UL), Occupational Safety and Health Administration (OSHA), Veterans Affairs (VA), Center for Devices and Radiological Health (CDRH), Federal, State, and local codes. Within the Veteran Affairs regulations, particular focus on conformance with relevant documents SECTION 27 51 16: PUBLIC ADDRESS AND MASS NOTIFICATION SYSTEMS, SECTION 27 52 23: NURSE CALL AND CODE BLUE SYSTEMS, and SECTION 26 20 00 INTERIOR DISTRIBUTION SYSTEM. Equipment defined herein shall be maintained in accordance with the manufacturer's standards/specifications. Preventative Maintenance (PM) inspection/repair procedures shall be in accordance with the manufacturer's specifications and schedule for PM's.

3. OBJECTIVES

The US Department of Veterans Affairs (VA) is seeking a single contractor to provide, install, and maintain a functional wired Public Address System for the Jesse Brown Veterans Affairs Medical Center (JBVAMC) to provide the best safety and care for our Veterans during their stay. The Public Address system will provide enhanced ability to provide alerts and information throughout the facility in a clear and targeted manner via the use of PA zoning capabilities.

The PA system installed shall be completely new. It shall not be used, refurbished, or in any other form, including substitutions. Contractor shall not add or substitute any component(s) without prior approval from the CO. The contractor shall be fully licensed to perform the work. The Contractor shall deinstall and remove the current systems. A formal on-site survey shall be conducted to finalize system requirements prior to beginning any installation activities.

A. The contractor shall provide a comprehensive turnkey solution that enables JBVAMC to provide public address access hospital wide, to all areas, buildings, floors, exterior courtyard, and temporary buildings [inclusive of areas not currently equipped].

B. SYSTEM DESCRIPTION

i. Design Requirements

Provide a Public Address System, capable of distributing the indicated audio signals from equipment including LAN controllers, communication links, cabling, battery backup, power line surge protection and all other necessary components to make a complete and operational system. Complete coverage will be provided for all interior main campus buildings and floors, and necessary exterior areas including the courtyard, temporary building, Switchgear Building 1C, Generator Building 21 (Polk Street), Electrical Out building 26, Electrical Out building 27, Temp Building 32, Generator Building (Taylor Dock Side) 42, and Police Building 5.

Provide a zoned system capable of evenly distributing live, and pre-recorded paging and music program sources. Provide balanced and highly intelligible distributed sound free of noise and distortion. Provide capability of both individual and simultaneous paging all separate paging zones. Intelligibility must meet the requirements of Modified Rhyme Test (MRT) of ASA S3.2

Provide all headend interface, amplification components, conditioners, and any other equipment necessary. Provide system capable of interfacing with the telephone system for zone paging.

Provide all materials and labor needed for a complete and operational system for the services in this specification plus the additional system capabilities as indicated. This includes but not limited to all necessary equipment, interfaces, wired speakers, jumpers, terminations, cabling, amplifiers, conditioners, power supplies, battery backup, software and all components required for system operation.

ii. Environmental Requirements

Provide equipment to be used indoors rated for continuous duty operation under ambient environmental conditions of 35 to 120 degrees F 1.7 to 49 degrees C dry bulb and 10 to 95 percent reflective humidity, noncondensing. Provide all other equipment rated for continuous operation under the ambient environmental temperature, pressure, humidity, outdoors, and vibration conditions specified or normally encountered for the installed location.

iii. System Performance

The system shall provide even sound distribution throughout the designated area, plus or minus 3 dB for the 1/1 octave band centered at 4000 Hz. The system shall provide uniform frequency response throughout the designated area, plus or minus 3 dB as measured with 1/3-octave bands of pink noise at locations across the designated area selected by the Contracting Officer. The system shall be capable of delivering 75 dB average program level with additional 10 dB peaking margin sound pressure level (SPL) in the area at an acoustic distortion level below 5 percent total harmonic distortion (THD). Unless otherwise specified the sound pressure reference level is 20 micro Pascal (0.00002 Newtons per square meter).

iv. Necessary System Capabilities

· Must be a standalone IP address networked system.

· Must be wired.

· Estimated replacement of 360 current speakers, with additions requested, approximately 400 wired speakers. Walk through/site visit for accurate quoting.

· RMF Accredited

· Provide a public address system with capabilities to support zone paging, background music, all-call, priority paging, pre-automated outputs, messaging processors, software, input modules, controllers, and interface modules.

· Paging priorities will be provided upon design/implementation in accordance with clinical input.

· Must have the capability to provide BACnet interface with the current building management system already installed at JBVAMC, a Tridium based system called Facility Explorer, and also interacts with the fire safety management company Johnson Controls.

· Must be capable of interfacing with all components of the Fire Safety system inclusive of:

· Simens System (Damen, Ogden, & Taylor)

· Simplex System (Bed Tower)

· Capable of interfacing with the new Nurse Call system: Jeron Electronic Systems

· Provide power supplies that provide sufficient power for worst-case conditions of system operation that could occur without signal loss or perceptible degradation.

· Provide power line surge protection for all equipment connected to AC power. Provide surge protection integral to the equipment or installed as an accessory item in accordance to manufacturer's recommendations. Do not use fuses for surge protection.

· Electrical Requirements:105 VAC to 130 VAC at 60 Hz operating voltage range, plus or minus 2 percent

· Must be capable of continuous zoned music output, such as for the main lobby of the facility, that shall be disrupted for Public Addresses and emergencies.

· System shall have warning capabilities for critical issues, such as a system failure, to decrease or eliminate asset loss.

· Zoning Capabilities throughout facility to ensure targeted messaging.

· Must adhere to requirements of SECTION 27 51 16: PUBLIC ADDRESS AND MASS NOTIFICATION SYSTEMS

· Install wiring in rigid steel conduit, intermediate metal conduit, cable trays, or electric metallic tubing as specified in Section 26 20 00 INTERIOR DISTRIBUTION SYSTEM.

· All grounding practices shall comply with NFPA 70

· Must provide two (2) days of on-site user training for staff during all shifts.

· Must provide two (2) days of on-site in-depth operator training for staff during all shifts.

· Must provide on-site and off-site training for Electronics Mechanics, and technicians.

· Complies with all VA security and information security requirements.

· JBVAMC needs a system that has a simple/basic user interface that can be used by someone with little knowledge of the system.

· 24/7/365 phone support.

· Install shall be completed to ensure minimal impact on the business operations of the facility. Installation shall be phased during normal hours of coverage, as well as after-hours as needed to minimize patient risk, disruption, and maintain facility operations.

· System is capable of the addition of future applications and the expansion to additional areas (e.g., additional devices and rooms, zones, floors, new buildings, etc.).

· Operating systems shall remain current with OEM (e.g., Microsoft, etc.) support life cycle and patching.

· Must be capable of providing public address access twenty-four (24) hours per day, three-hundred and sixty-five (365) days per year.

· Central station must be located within Police Service

· Biomedical Engineering must be able to dictate the programming and responsiveness of the system in each area.

· Biomedical Engineering must be able to adjust zoning setups as needed or requested by Hospital Leadership.

· Biomedical engineering must be able to customize and configure outgoing address settings by severity as needed in the system.

· After installation, must provide as built schematics.

· Must be designed for hospital use.

· Must be a complete and fully operational system at the conclusion of the hardware and software installation.

· Monitoring capability to alert Biomedical Engineer, Engineering and Police to errors/failures, so they may respond accordingly.

· Must be capable of expanding to future areas and receive notifications in those respective areas.

· Must install a system that is a supported Windows OS (Windows 10 and above, and Server 2019 and above).

· Existing system must be active until the new system passes testing and installation is complete for Go-live.

4. SCOPE OF WORK

The Contractor shall quote, design, and provide a fully operational Contractor-managed Public Address System. The Contractor shall deinstall and remove the current systems. All equipment becomes the property of the VA after installation and acceptance. A single contractor shall perform all tasks directly related to design, procurement, installation, and implementation. The Contractor shall provide System Utilization Reports, management, and maintenance of the wired and wireless access points, and the network required to support any wired and wireless access points.

Work shall include designing and providing a new, complete, public address system as required and as described for the JBVAMC. The Contractor shall provide a turnkey system capable of receiving, processing, and transmitting indicated input signals including the system wiring, raceways, pull boxes, terminal cabinets, outlet and mounting boxes, control equipment, amplifiers, microphones, wired speakers, mounting hardware and other accessories and miscellaneous items required for a complete operating system even though each item is not specifically mentioned or described. The contractor shall provide a system complete and ready for operation. The Contractor shall maintain a Help Desk through phone support (24x7) for User Support. Support includes monitoring, calibration, and maintenance of the installed wired and wireless networks and the performance of those networks at the medical center. The installed system shall perform according to the technical specifications and procedures as provided for within this SOW. The help desk maintenance, support, and managed services include all hardware, software, and infrastructure.

5. PERFORMANCE PERIOD

The anticipated Period of Performance for overall project is 270 days from award. The anticipated period of performance for support services from the warranty is at a minimum 1 year from acceptance. Support services begin when physical installation and final implementation of all buildings are complete. Option Year One (OY1) will be concurrent with the Warranty at a prorated amount for non-Warranty covered support.

The maintenance and support periods of performance shall be for twelve (12) month increments starting from date of final acceptance. The first 12-month period shall be included in the base quote and the vendor shall also include quotes for four (4) twelve (12) month option periods possible, if exercised by the Government. The first year and option periods will cover maintenance and support, software updates, upgrades, technical support call center (Help Desk), System Utilization reports, annual calibration, and maintenance and repair of the networks including replacing failed hardware or infrastructure.

6. PLACE OF PERFORMANCE

Tasks under this SOW shall be performed at the Jesse Brown VA Medical Center Campus. The Contractor shall be onsite at the JBVA Medical Center Campus for the minimum required time to complete the installation and implementation prior to acceptance. All work must meet infection control guidelines. Enhanced infection control guidelines may be needed based on location and must be adhered to per the Infection Control Officer.

Tasks requiring onsite presence must be coordinated with the VA Medical Center government Point of Contact (POC). Contractors and their staff who are working within the Medical Center facility shall be required to obtain a VA Contractor Badge and certification from VA Police. Contractors will not be able to work until the VA has received the certification. Contractor must perform due diligence in preparation and planning for all onsite activities to minimize the duration of the onsite work.

7. HOURS OF COVERAGE:

A. Normal hours of coverage are Monday through Friday from 7:00 am to 4:00 pm, local time, except National Holidays as listed below.

NOTE: Holidays that fall on Saturday are observed on the preceding Friday. Holidays that fall on Sunday are observed on the following Monday. In addition to the days designated as national holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by Executive Order

· Any other day designated by the President of the United States to be a national holiday

B. Service and repairs shall be performed during normal hours of coverage unless requested and approved by the Contracting Officer’s Representative (COR) or his/her designee. Service performed outside of the normal hours of operation at the request of the Field Service Engineer (FSE) shall be considered service during normal hours of coverage.

C. If such work falls on a National Holiday (Christmas, New Year’s Day, Memorial Day, Independence Day, Labor Day, or Thanksgiving), service will be paid separate from this contract. An obligation number shall be obtained from the VA prior to commencement of service. Billing shall include service time and exclude all parts, as they are included in the terms of the contract.

NOTE: All hardware and software updates and upgrade installations shall be scheduled and performed during normal hours of coverage, or outside the normal hours of coverage for no additional charge.

D. Contractor shall provide unlimited technical support via phone during twenty-four (24) hours per day, seven (7) days per week.

E. Install work shall be phased during normal hours of coverage, as well as after-hours as needed to minimize patient risk, disruption, and maintain facility operations.

8. DELIVERY, INSTALLATION, AND IMPLEMENTATION

A. The Contractor shall deliver all equipment to the Jesse Brown VA Medical Center, 820 South Damen Ave. Chicago, IL 60612. Hours for delivery are 8 A.M to 4 P.M. Materials shall be delivered to site in manufacturer's original sealed containers with brand name marked thereon. Package to prevent damage or deterioration during shipment, handling, storage, and installation. Maintain protective covering in place and in good repair until removal is necessary. Deliver specified items only when the site is ready for installation work to proceed. The products shall be stored in dry conditions inside enclosed facilities. Any government requested delayed delivery up to 120 days after initial award delivery date, shall be at no additional cost to the Government. A pre-delivery meeting will be conducted 30 days prior to initial delivery for verification of delivery and installation dates. Delivery and Installation will be coordinated through the COR.

B. The contractor shall provide installation and implementation project management to include site visits for each building to confirm physical installation of the system. Contractors shall provide a final project schedule within 10 days of award.

C. Installation shall be phased during normal hours of coverage, as well as after-hours as needed to minimize patient risk, disruption, and maintain facility operations.

D. Contractor shall be responsible for all equipment until installed and accepted by the Government. All required equipment shall be fully installed by the Contractor.

E. The Contractor shall remove all related shipping debris and cleanup, any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the JBVAMC premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.

F. The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the COR. Upon coordination with COR for installation, the contractor shall inform the Contracting Officer of any problems which may be anticipated about installation, or which will affect optimum performance once installation is completed.

9. INSPECTION AND ACCEPTANCE

A. The Contractor shall conduct a joint inspection with the COR once all equipment has been delivered and installed. The COR shall inspect all phases of delivery and installation and provide a punch list of all missing or damaged products.

B. Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s).

C. The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

10. DELIVERABLES

A. The contractor shall provide a proposed system design to be approved by the COR.

B. Contractor shall provide documentation of the network and include updated maps/drawing (as built) showing installed sensors.

C. The Contractor shall provide a Final Schedule that can be imported into Microsoft Project.

D. The Contractor shall provide, two (2) complete and unabridged printed copies and one (1) electronic version (CD) of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts lists for each model of equipment purchased to the Contracting Officer’s Representative (COR) with delivery of equipment. Additionally, the Contractor shall provide any upgrades to these documents. These manuals will include all components and subassemblies, including those not manufactured by the Contractor. These manuals and documentation shall contain the diagnostic codes, commands, and passwords utilized in maintenance, repair, and calibration of the equipment.

E. Testing Requirements

i. Operational Test: Perform tests that include originating program and page messages at microphone outlets, preamplifier program inputs, and other inputs. Verify proper routing and volume levels and that system is free of noise and distortion.

ii. Signal-to-Noise Ratio Test: Measure signal-to-noise ratio of complete system at normal gain settings as follows:

(1) Disconnect microphone at connector or jack closest to it and replace it in the circuit with a signal generator using a 1000-Hz signal. Replace all other microphones at corresponding connectors with dummy loads, each equal in impedance to microphone it replaces. Measure signal-to-noise ratio.

(2) Repeat test for each separately controlled zone of loud wired speakers.

(3) Minimum acceptance ratio is 50 dB

iii. Distortion Test: Measure distortion at normal gain settings and rated power. Feed signals at frequencies of 50, 200, 400, 1000, 3000, 8000,and 12,000 Hz into each preamplifier channel. For each frequency,measure distortion in the paging and all-call amplifier outputs.Maximum acceptable distortion at any frequency is 3 percent total harmonics.

iv. Acoustic Coverage Test: Feed pink noise into system using octavescentered at 500 and 4000 Hz. Use sound-level meter with octave-band filters to measure level at five locations in each zone. For spaces with seated audiences, maximum permissible variation in level is plus or minus 2 dB. In addition, the levels between locations in same zone and between locations in adjacent zones must not vary more than plus or minus 3 dB.

v. Power Output Test: Measure electrical power output of each power amplifier at normal gain settings of 50, 1000, and 12,000 Hz. Maximum variation in power output at these frequencies must not exceed plus or minus 1 dB.

Public address system will be considered defective if it does not pass any of the required individual tests and inspections listed above. Results must be administered to COR.

11. PROTECTION OF PROPERTY

A. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

B. The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To ensure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

C. The Contractor shall be responsible for security of their equipment, tools, etc in areas in which the work is being performed prior to completion.

D. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

12. PERFORMANCE REQUIREMENTS SUMMARY

The Contractor shall provide a proposed Performance Requirements Summary (PRS) for review and approval.

13. SECURITY REQUIREMENTS

A. Contractor is responsible for notifying COR for escorting duties prior to arriving at the facility. Contractor personnel shall check in with Biomed located in the 7th floor Damen Building upon arrival and departure each day. All contractor personnel must provide one form of valid picture identification at the time of check-in to receive a visitor’s badge. Badges must be always worn above the waist and visible while on the jobsite. Masks must be always worn due to COVID restrictions, unless alone in a private environment. All contractor personnel will be always accompanied by a cleared member of the contractor (PIV cardholder) or JBVAMC representative while on the jobsite. All contractor personnel must turn-in their badges at the end of each day.

B. Contractor is responsible for notifying COR for vehicle parking prior to arriving at the facility. The parking facility for JBVAMC is located behind the main hospital with entry points on Taylor Street and Ogden Avenue. Costs for contractors adhering to business is $5 per day with validation provided upon exit.

C. No data, on any type of storage device will be removed from this VA location.

D. Information technology security requirements: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. The contractor shall comply with all Federal laws and regulations the VA has developed when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor. The information made available to the contractor by VA for the performance of this contract will be used only for the purposes of performance under this contract. The certification and accreditation requirements do not apply to this requirement and a security accreditation package is not required.

E. Security Statement: Sensitive VA information is not contained within the systems covered by this contract.

· Biomedical Engineering shall perform virus scans on all removable media prior to use on VA medical equipment. This includes all types of removable media, including media (e.g., USB devices, CDs, dongles, etc.) that has been issued by VA, media not issued by VA, and media brought in by vendors or independent service organizations.

· The Vendor will not transfer any VA information to a location outside the VA and only to VA locations determined by the VA System Administrator. The information in these systems may be covered by the Privacy Act 1974 which contains criminal penalties of abuse of information.

· During onsite service, the Vendor shall be chaperoned by a cleared member of the contractor (PIV cardholder) or VA Personnel. However, the vendor shall not be issued a UserID/Password.

· Non-volatile memory devices, working or non-working, shall NOT be removed from the VA facility until the ISO has certified that the data has been destroyed. For magnetic devices and media, the data destruction will be by degaussing. Other forms of cleansing will be used for non-magnetic media.

14. RECORDS MANAGEMENT STATEMENT

A. All records (administrative and program specific) created during the period of the contract belong to JBVAMC and must be returned to JBVAMC at the end of the contract or destroyed in accordance with the VHA Record Control Schedule (RCS)10-1.

B. Citations to pertinent laws, codes, and regulations such as 44 U.S.C Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

C. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

D. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

E. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

F. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract or identified in the RCS 10-1.

G. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

H. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

I. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

J. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Purchase of new PA System Contract Period: Base POP Begin: 03-01-2024 POP End: 02-28-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: R499 - Support - Professional: Other

Installation of new PA System Contract Period: Base POP Begin: 03-01-2024 POP End: 11-30-2024

Maintenance and Support Prorated for services concurrent with warranty.

Contract Period: Base POP Begin: 12-01-2024 POP End: 02-28-2025

Base Year Total:

Maintenance and Support Prorated for services concurrent with warranty.

Contract Period: Option 1 POP Begin: 03-01-2025 POP End: 11-30-2025

Maintenance and Support Services post warranty.

Contract Period: Option 1 POP Begin: 12-01-2025 POP End: 02-28-2026

OY1 Total:

Maintenance and Support

Contract Period: Option 2 POP Begin: 03-01-2026 POP End: 02-28-2027

OY2 Total:

Maintenance and Support

Contract Period: Option 3 POP Begin: 03-01-2027 POP End: 02-29-2028

OY3 Total:

Maintenance and Support

Contract Period: Option 3 POP Begin: 03-01-2028 POP End: 02-28-2029

OY4 Total:

GRAND TOTAL

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS --COMMERCIAL ITEMS (NOV 2023) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS --COMMERCIAL ITEMS

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days before contract's performance period ends..

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days before contract's performance period ends.; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.8 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an…