36C25223Q0206.docx

36C25223Q0206

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25223Q0206 12-08-2022 Eastmead, Lori 414-844-4840 12-16-2022 9:00

CST

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X 922160 N/A X 36C252 Edward Hines Jr. VA Hospital Department of Veterans Affairs 5000 South 5th Avenue Hines IL 60141-5000 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 X See CONTINUATION Page Firefighting/fire suppression services for the Edward Hines Jr. VA Hospital, Hines, IL.

See CONTINUATION Page 578-3630162-6072-850300-2580 0100501X1 X X X Lori Eastmead Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: LORI EASTMEAD, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted monthly in arrears in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

6. SITE VISIT: It is strongly suggested and expected that the offeror inspects the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR MONDAY DECEMBER 12, 2022, AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET COR, J. BLUNK (708-202-8387 X25613) BUILDING 2, (CLOCK TOWER BUILDING), LOBBY.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES FOR PURPOSES OF THE SITE VISIT.

7. RFQ QUESTIONS:

To maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer Lori.Eastmead@va.gov no later than WEDNESDAY DECEMBER 14, AT 9:00 LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

8. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

9. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. All VA property is considered Federal property and all Federal laws are applicable.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

d. All contractor personnel are required to adhere to all VA rules and regulations.

e. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

g. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

10. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR COMBATTING COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

11. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

36C25223Q0206

EDWARD HINES, JR. VA HOSPITAL

FIRE SUPPRESSION SERVICE CONTRACT

STATEMENT OF WORK

Furnish all labor, supervision, apparatus, materials, equipment and supplies necessary or incidental to respond to all HazMat, confined space rescue, fire alarms, fire suppression and fire emergency calls initiated by the Department of Veterans Affairs, Edward Hines, Jr. Hospital. Services shall be provided twenty-four (24) hours a day, seven (7) days a week, 365 days a year in accordance with the following specifications.

Section 1: Fire Suppression Services (unless otherwise indicated).

Section 2: HazMat/Confined Space Rescue.

Section 3: Communications.

Section 4: General Requirements applicable to both Section 1 and Section 2.

SPECIFICATIONS

SECTION 1. FIRE SUPPRESSION

1.1 SCOPE OF WORK: The Contractor shall provide and maintain Contractor Owned/Contractor Operated (COCO) fire suppression services for the entire Department of Veterans Affairs, Edward Hines, Jr. Hospital in accordance with the following specifications. No facilities or equipment will be provided for the use of the Contractor by the Government. This section of the contract is for fire suppression services. Fire prevention services including building inspections of fire department connections, inspections and testing of fire alarm systems and components, testing of fire hydrants, testing of fire pumps, inspection and testing of automatic fire sprinkler systems, placement and inspection of portable fire extinguishers, fire safety training, fire drills, etc., will continue to be the responsibility of the Government.

1.2. DESCRIPTION OF FACILITIES: The Edward Hines, Jr. VA Hospital is a 3,000,000 enclosed square foot, fifty-seven building complex on a 170 acre federal reservation. Building occupancies include but are not limited to a tertiary care hospital, a psychiatric treatment facility, a long term care facility, a spinal cord injury residential care facility, a blind rehabilitation center, outpatient clinics, medical research facilities, a warehouse, engineering shops, a supply depot, a motor vehicle maintenance facility, a bulk fuel distribution point, a Veterans Canteen Service retail store and food court, a U.S. Post Office, a hospital laundry, a veterans benefits delivery center, a boiler plant, apartments, residential area, and administrative offices. Hazardous materials in limited quantities, including hazardous chemicals, toxic gases and radioactive materials are used and stored at multiple locations throughout the facility. The Government will provide a station plot plan showing the location, type, and quantity of hazardous materials, as well as the occupancy of each building to the successful officer at the time of contract award. The plot plan will be available for review by the Officer’s upon request to the Contracting Officer (CO) or Contracting Officer’s Technical Representative (COR). This paragraph applies to all sections of the specifications.

1.3. STAFFING REQUIREMENTS: The Contractor shall provide a minimum of four (4) trained, full time and certified professional firefighters available to respond to fire alarms/fire emergency calls at the Edward Hines, Jr. VA Hospital twenty-four (24) hours a day, seven (7) days a week regardless of ambulance calls, hazardous materials responses, illness, vacations, or any other reason. In the event of concurrent or extra alarm fires within the Contractor's jurisdiction, such coverage may be provided under a mutual aid agreement as specified under the heading Mutual Aid below (it is understood that the intent of Mutual Aid is not to supplement the contractor’s workforce, or a satisfactory solution to meet the minimum staffing requirements of the resulting contract). If the minimum staffing level will always be exceeded, the Officer must state the staffing level that will be provided. Training and certification of fire officers, engineers and firefighters shall be as required by the State of Illinois and applicable NFPA Standards for municipal fire departments. The Contractor shall maintain appropriate documentation, e.g. logs, duty rosters, sign in sheets, to demonstrate that the minimum staffing requirement is being met and must make that documentation available for review upon request by the Contracting Officer (CO) or Contracting Officer’s Representative (COR). Engineers (Driver/Operators) shall be licensed to drive motorized firefighting equipment and operate specialized firefighting pumping equipment and mounted pressurized systems and dispensing devices. Notwithstanding, it shall be the responsibility of the Contractor to ensure that the minimum requirements of all applicable standards are met.

1.4. APPARATUS AND RESERVE APPARATUS: The Contractor shall have a minimum of two (2) fire pumper apparatus each with a minimum pumping capacity of 1000 gallons per minute and both meeting the requirements of NFPA 1901, Standard for Fire Pumper Apparatus. At least one such fire pumper apparatus shall be available to respond to fire alarms/fire emergency calls at the Edward Hines, Jr. VA Hospital twenty-four (24) hours a day, seven (7) days a week. The Contractor shall maintain documentation to demonstrate required availability of apparatus and make that documentation available for review upon request by the CO OR COR. If the minimum apparatus availability requirement will always be exceeded, the Offeror shall state the level of apparatus availability that will be provided. In the case of concurrent or extra alarm fires within the Contractor's jurisdiction, the apparatus availability requirement can be met by responses from other stations the contractor may operate or through mutual aid support from other municipal fire departments as specified below.

1.5. RESPONSE TIME: The Contractor shall have the physical capability to respond with the minimum specified number of firefighting personnel and type of apparatus to a fire alarm and/or fire emergency call at any location on the grounds of the Edward Hines, Jr., VA Hospital within a maximum of eight (8) minutes. The response time will be calculated as being from the moment of receipt of the alarm and/or emergency call until the first responding engine company arrives and comes to a full stop at the site of the fire suppression incident. If a shorter response time than eight (8) minutes can always be assured, the Officer shall state the response time that will be provided. Notwithstanding, the Contractor’s primary response station shall be located within 3.5 miles or less from the hospital. If requested by the CO or COR, the Contractor may be required to conduct an apparatus drill to demonstrate that the maximum eight (8) minute response time can be met.

1.6. MUTUAL AID: The Contractor shall be a full participant in an established mutual aid agreement with at least two (2) other municipal fire departments. That agreement must specifically provide for mutual aid responses to fire emergencies immediately upon request by the Contractor's Officer-In-Charge. A mutual aid response (or call for backup from a second station) shall be initiated by the Contractor, whenever responding to an interior structural fire beyond the incipient stage at a Hines site with less than four (4) qualified (paid) firefighters and as otherwise required by Occupational Safety and Health Administration requirements. A copy of the pertinent mutual aid agreement including all its provisions and requirements shall be submitted to the Contracting Officer with the signed agreement in accordance with Section 52.212-2 of this contract. Notwithstanding, under no circumstances shall there be less than four (4) qualified fire fighters responding to any service under this agreement.

1.7. PRE-FIRE PLANS: Immediately upon receipt of notice of award, the Contractor shall conduct an initial inspection of the complete Hines VA Hospital complex, prepare a detailed pre-fire plan for the facility in accordance with accepted national standards and subsequently update the plan as necessary. Cost for the above is included in the contract price. Date for inspection shall be mutually agreed upon between the Contractor and the COR. The Pre-Fire Plan shall be located on the responding apparatus for quick reference during emergency calls initiated from the VA Hospital (VAH). A copy of the initial pre-fire plan (developed by the Contractor) shall be submitted to the Contracting Officer within seven (7) calendar days of the date of inspection. Updates, shall be made available for review upon request by the CO or COR.

1.8. FIRE ALARM MONITORING: The Government will provide a central monitoring station contract for the Hines fire alarm system. This work shall be accomplished within 14 days of notice to proceed and shall be coordinated between the Contractor and the COR to ensure proper operation.

1.9. FIRE SUPPRESSION:

a. The Contractor shall commit and use all available resources necessary to suppress all fires at the Edward Hines, Jr. VA Hospital as quickly as possible.

b. Fire suppression operations shall be conducted by the Contractor in accordance with all pertinent standards and codes, particularly including all applicable NFPA and OSHA standards, and in a manner, which safeguards life and property.

c. The Contractor shall maintain a fire watch at all fire sites after extinguishment until there is no possibility that a rekindle will occur.

d. The Contractor shall perform salvage and overhaul operations during and after fires in accordance with the Conformance Standards.

e. Until arrival of Hines Police Service Officers at the scene, the Contractor shall implement measures to deny entry of unauthorized personnel into fire-damaged buildings.

f. The Contractor shall respond to all alarms within the time frames specified. At the onset of an alarm, the VA Police will respond to each fire alarm generated on the Hines complex. VA Police Dept. (VAPD) will meet responding fire units at the Main Gate as previously indicated and escort them to the fire scene/building. A second VA Police Officer will respond directly to the fire scene and provide updated information. The successful Offeror will provide required frequency numbers and will meet with the COR to finalize procedures. Procedure may be modified as necessary to ensure the safety of the facility and its occupants.

g. Contractor shall perform work in accordance with the Conformance Standards listed in Paragraph 4.4.

1.10. INSURANCE SERVICES ORGANIZATION RATING: Offerors must state their most recent Insurance Services Organization rating and the date that rating was received. Contractor shall provide copy as required in Section 52.212-2.

1.11. TRAINING: The contractor shall demonstrate the implementation of a comprehensive ongoing training program for all Fire Department personnel and shall insure that all personnel meet Illinois state requirements for the positions they hold.

SECTION 2. HAZARDOUS MATERIALS RESPONSE

2.1. SCOPE OF WORK: The Contractor shall provide apparatus and properly trained and equipped personnel as necessary to respond on a twenty-four (24) hours a day, seven (7) days a week emergency basis to all releases of hazardous substances occurring at any location on the grounds of the Edward Hines, Jr. VA Hospital. All elements of each response shall be conducted in accordance with the requirements of 29 CFR 1910.120, Occupational Safety and Health Standards, Hazardous Materials, Hazardous Waste Operations and Emergency Response and NFPA 471, Recommended Practice for Responding to Hazardous Materials Incidents. The Contractor shall bring each response to the full conclusion of the incident mitigation stage described in Chapter 6 of the referenced NFPA Standard. The Contractor shall also perform all required decontamination of personnel and their own equipment as required by Chapter 7 of the referenced NFPA Standard. Decontamination of Government property including installed equipment, recovery, and treatment of released hazardous materials required beyond the incident mitigation stage and the disposal of recovered hazardous materials will be accomplished by the Government.

2.2. EMERGENCY RESPONSE PLAN: The Contractor shall develop and implement an emergency response plan meeting the requirements of subsection q (2) of the referenced OSHA Standard to handle anticipated emergencies at the Edward Hines, Jr. VA Hospital prior to the commencement of emergency response operations. The plan shall be in writing and shall be available for review by interested parties upon request. The Government will provide the Contractor with the identity, quantity, and location by building and room number of and the Material Safety Data Sheets for all hazardous substances listed in the station's existing hazardous materials inventory. The Government will also provide knowledgeable personnel to serve as members of the Hines specific incident response planning team established by the Contractor.

2.3. NOTIFICATION AND RESPONSE TIME: The Government will notify the Contractor by telephone that a hazardous substance release has occurred and will provide the exact location of that release. The Contractor's hazardous materials response team shall arrive at the incident site within fifteen (15) minutes of receipt of notification of the release.

2.4. PERSONAL PROTECTIVE EQUIPMENT: All members of the Contractor's hazardous materials response team shall have available, be trained in the use of and be certified as being qualified to use all personal protective equipment for responding to hazards of the types found at VAH Hines in compliance with OSHA regulations.

2.5 TRAINING: The members of the Contractor's hazardous materials response team shall be trained as specified below. The Contractor shall maintain records to document successful completion of all required training and shall make records available for review upon request by the CO or COR during the contract period. Contractor shall provide copies of the training certificates for levels and/or proof that the personnel have met all applicable OSHA Standards at the request of the CO or COR.

a. All members of the response team shall be trained to at least the hazardous materials technician level as described at subsection q (6)(F)(iii) of the OSHA Standard.

b. A minimum of one member of the responding team shall be trained at the hazardous materials specialist level as described at subsection q (6)(F)(iv) of the OSHA Standard.

c. One member of the responding team shall be trained to the on-scene incident commander level as described at subsection q (6)(F)(v) of the OSHA Standard.

2.6. CONFINED SPACE RESCUE. In addition to the above services listed in Section 1 and 2, the Contractor shall provide Confined Space rescue services if required. The successful Contractor shall provide a copy of their existing plan used to conduct Confined Space Rescues.

2.7. MUTUAL AID: The Contractor's on-scene incident commander will initiate a request for a mutual aid response as necessary to properly remediate the hazardous materials incident encountered. A copy of pertinent Mutual Aid agreement relating to this Section of the specifications will be made available at the request of the CO or COR.

SECTION 3: COMMUNICATIONS

THE FEDERAL GOVERNMENT HAS MANDATED, NARROW BAND COMMUNICATIONS, TO BE USED THROUGHOUT FEDERAL GOVERNMENT FACILITIES.

SECTION 4: GENERAL REQUIREMENTS:

4.1. DEFINITIONS/ACRONYMS:

A. VAPD - VA Police Department. Main contact for all responses at the VA Hospital (VAH) and COR on project.

B. CO - Contracting Officer. The person with the authority to enter, administer, and/or terminate contracts and make related determinations and findings

C. COR - Contracting Officer's Representative. Any person or persons designated by the Contracting Officer to act for the CO within the limits of the delegated authority. This person would also be the Quality Assurance Engineer (QAE).

D. NFPA - National Fire Protection Association.

E. VAH - Department of Veterans Affairs Hospital (VA Hospital)

F. IFSTA – International Fire Service Training Assoc.

G. OSHA – Occupational Safety & Health Administration

H. JCAHO – Joint Commission on Accreditation of Healthcare Organizations

I. CDR – Contract Discrepancy Report. A report prepared and issued by the QAE through the CO when the Contractor has caused damage or loss of Government property and/or when performance is determined unsatisfactory.

J. CM – Contract Manager. The individual designated by the Contractor to carry on the day-to-day operations of the contract and to act as the central contact point between the Contractor and the Government (i.e., Fire Chief)

K. Contractor: The term Contractor as used herein refers to both the prime Contractor and any sub-contractors. The Contractor will be responsible for ensuring that his sub-contractors comply with the provisions of this contract.

L. Contractor-Owned, Contractor-Operated (COCO): A method of contracting for services in which the Contractor supplies all equipment, labor, material, and facilities which he needs to operate under the terms of the contract.

M. Fire Chief: The person designated in writing by the Contractor to be responsible for the overall management and coordination of the contract. The Fire Chief serves as the central point of contact with the Government on matters dealing with the complete supervision of all Fire Department activities, including but not limited to fire prevention, personnel training, education, structural firefighting operations, and rescue.

4.2. DOCUMENTATION/REPORTS:

Contractor shall forward a written report to the COR after each incident for which the Contractor has responded to under this agreement. Report shall be submitted no later than forty-eight (48) hours after the report of incident. All reports shall include but not be limited to the following information.

A. NAME OF CONTRACTOR AND CONTRACT NUMBER.

B. NAME(S) OF THE FIREFIGHTERS WHO RESPONDED TO THE CALL.

C. CONTRACTOR SERVICE CALL NUMBER.

D. DATE AND TIME CALL WAS RECEIVED. TIME ARRIVED ON SITE AND TIME LEFT.

E. DESCRIPTION OF PROBLEM REPORTED BY COR OR VA AUTHORIZED REPRESENTATIVE.

F. IDENTIFICATION OF EQUIPMENT USED IN THE RESPONSE

G. ITEMIZED DESCRIPTION OF SERVICES PERFORMED:

H. SIGNATURES:

1. Employee responsible submitting report.

2. VA Employee who witnessed service described. (e.g., Hines police officer, COR)

FOOTNOTE: THE CONTRACTOR MAY DESIGN/DEVELOP ITS OWN REPORT FORM THAT INCORPORATES THE ABOVE MINIMUM CRITERIA. THE FORM SHOULD BE ON STANDARD 8 1/2 X 11 PAPER AND MUST BE APPROVED BY THE CO OR COR PRIOR TO USE AND IMPLEMENTATION.

4.3. REPORTING REQUIREMENTS/SUPERVISION:

a). The VA Police will meet the Fire Department at the Main Gate of the Hospital for each call to ensure that the Contractor will have full access to the areas affected. This procedure may be modified if it is in the best interest of the VA and will assist in expediting a response as recommended by the Contractor. Any modification to the above MUST be obtained in writing by the CO. A list of VA Contact Person(s) will be provided to the successful Contractor at time of award. Prior to award, Contractor shall contact the CO.

b). The Contractor shall provide supervision at all times. The Contractor shall designate as indicated below a Contract Manager (Fire Chief or designee) who shall be responsible for the overall management and coordination of the Contractor’s work force and shall act as the central point of contact with the Government.

Contractor’s Central Point of Contact: (Provide main telephone number(s) and contact person.)

c). The Fire Chief (Contract Manager) or alternate shall have full authority to act for the Contractor on all contractual matters relating to daily operations of this contract.

d). Contractor’s employees shall become acquainted with and obey all Government regulations as posted and as requested by the CO/COR when on VA property.

e) The Contractor shall use all available resources to safeguard human life and property, control and suppress all fires at the VA Hines.

4.4. CONFORMANCE STANDARDS: Services shall be performed in accordance with all city, state, local, federal, municipal, JCAHO, OSHA, and VA Standards. Copies of applicable VA standards are available upon request from the COR. The NFPA Standards noted in the specifications are incorporated by reference only and are supplemental to this specification. It shall be the responsibility of the Contractor to adhere to all applicable NFPA Standards throughout the duration of the contract. The Contractor shall maintain on file at his own expense the current and latest edition of each applicable publication (i.e., NFPA, OSHA).

4.5 DRAWINGS/PLOT PLAN: Any drawings or blueprints furnished are for informational purposes only. Such references do not necessarily indicate that these locations or function designations will remain stable; they may be changed by the Hines Director or COR. Changes will be coordinated with the Contractor by the COR prior to the initiation of such changes to assure adequate contractual coverage.

4.6 GENERAL:

In accordance with 52.212-2, the Contractor shall certify in writing to the Contracting Officer that all employees meet the mandatory minimum requirements as noted herein and as required by the State of IL. In addition, the Contractor shall ensure that proper staffing levels are always maintained as stated in Section 1 and Section 2 of the specifications.

a. The Government reserves the following rights: To hold the Contractor liable for property losses sustained by the Government as the direct consequence of a failure to furnish the required level of fire protection.

b. The parties to this contract hereto agree that the Contractor, because of his contractual obligation to supervise the personnel furnished and oversee the quality of their performance, is responsible for all performance or lack of performance of work required by this contract.

c) All Contractor employees shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place to an outer garment.

d) The Contractor shall develop a phase-in plan, which will cover the period between contract award and contract start. The plan shall include: (1) Training and orientation of contract employees to the various aspects of providing fire protection service specific to Hines (2) Development of the pre-fire plan. This phase-in plan is due within ten (10) calendar days of award.

4.6.1. QUALITY CONTROL/QUALITY ASSURANCE (QA):

The Contractor shall establish a complete quality control program to ensure that all requirements are provided for, as specified in all sections of this contract. One copy of the Contractor’s Basic Quality Control Program shall be provided to the Contracting Officer upon request. The Contractor’s Basic Quality Control Program and Quality Control Plan will include but not be limited to the following:

a. A statement describing how the Contractor will meet the basic requirements of this contract (i.e., staffing levels, time to respond to an incident, equipment requirements).

b. A method for identifying deficiencies in the quality of services performed before the performance becomes unacceptable.

c. A method of recording or logging the daily activities of the Contractor, which would demonstrate the Contractor's ability to maintain the minimum requirements of this contract.

The Government will monitor the Contractor's performance under this contract using the quality assurance procedures. A record of all QA inspections conducted by the Government will be provided to the Contractor during the term of this contract.

4.7 DAMAGE AND EQUIPMENT LOSS:

4.7.1. All tasks accomplished by Contractor personnel shall be performed to minimize damage or disfigurement of Government-owned furnishings, fixtures, equipment, and architectural or building structures. The Contractor shall be responsible for all damages to real and/or personal property or injuries to persons that occur because of his/her negligence.

4.7.2. When the Contractor has caused damage or loss of Government equipment and/or when performance is determined unsatisfactory, the COR will prepare and issue a Contract Discrepancy Report (CDR) through the CO. The Government retains all rights under this contract.

4.8. APPLICABLE REGULATIONS, MANUALS, SPECIFICATIONS: The following apply, as specified, to the requirements of the contract:

a. Federal Occupational Safety and Health Association (OSHA)

b. National Fire Codes (NFPA)

c. IFSTA Manuals (if indicated and applicable)

d. VA Fire Safety Guidebook

4.9. PAYMENT:

Invoices will be paid in arrears monthly. Invoices, SHALL INCLUDE, at a minimum, the following information: Contract no., Purchase Order No., and covered period of service. Only one original invoice will be required for each request for payment.

4.10. CONDITION OF FACILITIES:

The Contractor accepts responsibility for the facility in "as is" condition. Failure to inspect the facilities prior to contract award will not relieve the Contractor from performance of the requirements of this contract.

4.11. PRE-WORK ORIENTATION

Contractor shall attend a pre-work orientation meeting prior to the commencement of work on site. The VA will schedule this meeting and it will include discussion of the following topics: (VA will provide information to the Contractor regarding these topics and will document the meeting)

a. Fire and Safety

b. Infection control

c. Disaster procedures

d. Other

2. The Contractor shall ensure that Contractor employees coming to the work site shall receive the information required above.

3. The Contractor shall ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Fire Suppression and associated fire suppression services.

Contract Period: Base POP Begin: 01-17-2023 POP End: 01-16-2024 PRINCIPAL NAICS CODE: 922160 - Fire Protection PRODUCT/SERVICE CODE: S202 - Housekeeping - Fire Protection

Catastrophic Event Pricing-Additional Needs

HAZMAT RESPONSE

Contract Period: Base POP Begin: 01-17-2023 POP End: 01-16-2024

Catastrophic Event Pricing-Additional Needs

HAZMAT REPLACEMENT SUIT

Contract Period: Base POP Begin: 01-17-2023 POP End: 01-16-2024

Catastrophic Event Pricing-Additional Needs

CONFINED SPACE RESCUE

Contract Period: Base POP Begin: 01-17-2023 POP End: 01-16-2024

Catastrophic Event Pricing-Additional Needs

ENGINER (PUMPER)

Contract Period: Base POP Begin: 01-17-2023 POP End: 01-16-2024

Catastrophic Event Pricing-Additional Needs

TRUCK (TOWER)

Contract Period: Base POP Begin: 01-17-2023 POP End: 01-16-2024

Catastrophic Event Pricing-Additional Needs

HEAVY RESCUE

Contract Period: Base POP Begin: 01-17-2023 POP End: 01-16-2024

Catastrophic Event Pricing-Additional Needs

COMMAND VEHICLE

Contract Period: Base POP Begin: 01-17-2023 POP End: 01-16-2024

Catastrophic Event Pricing-Additional Needs

VEHICLE SUV-OTHER

Contract Period: Base POP Begin: 01-17-2023 POP End: 01-16-2024

Fire Suppression and associated fire suppression

Contract Period: Option 1 POP Begin: 01-17-2024 POP End: 01-16-2025

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 1 POP Begin: 01-17-2024 POP End: 01-16-2025

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 1 POP Begin: 01-17-2024 POP End: 01-16-2025

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 1 POP Begin: 01-17-2024 POP End: 01-16-2025

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 1 POP Begin: 01-17-2024 POP End: 01-16-2025

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 1 POP Begin: 01-17-2024 POP End: 01-16-2025

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 1 POP Begin: 01-17-2024 POP End: 01-16-2025

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 1 POP Begin: 01-17-2024 POP End: 01-16-2025

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 1 POP Begin: 01-17-2024 POP End: 01-16-2025

Fire Suppression and associated fire suppression

Contract Period: Option 2 POP Begin: 01-17-2025 POP End: 01-16-2026

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 2 POP Begin: 01-17-2025 POP End: 01-16-2026

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 2 POP Begin: 01-17-2025 POP End: 01-16-2026

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 2 POP Begin: 01-17-2025 POP End: 01-16-2026

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 2 POP Begin: 01-17-2025 POP End: 01-16-2026

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 2 POP Begin: 01-17-2025 POP End: 01-16-2026

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 2 POP Begin: 01-17-2025 POP End: 01-16-2026

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 2 POP Begin: 01-17-2025 POP End: 01-16-2026

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 2 POP Begin: 01-17-2025 POP End: 01-16-2026

Fire Suppression and associated fire suppression

Contract Period: Option 3 POP Begin: 01-17-2026 POP End: 01-16-2027

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 3 POP Begin: 01-17-2026 POP End: 01-16-2027

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 3 POP Begin: 01-17-2026 POP End: 01-16-2027

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 3 POP Begin: 01-17-2026 POP End: 01-16-2027

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 3 POP Begin: 01-17-2026 POP End: 01-16-2027

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 3 POP Begin: 01-17-2026 POP End: 01-16-2027

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 3 POP Begin: 01-17-2026 POP End: 01-16-2027

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 3 POP Begin: 01-17-2026 POP End: 01-16-2027

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 3 POP Begin: 01-17-2026 POP End: 01-16-2027

Fire Suppression and associated fire suppression

Contract Period: Option 4 POP Begin: 01-17-2027 POP End: 01-16-2028

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 4 POP Begin: 01-17-2027 POP End: 01-16-2028

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 4 POP Begin: 01-17-2027 POP End: 01-16-2028

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 4 POP Begin: 01-17-2027 POP End: 01-16-2028

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 4 POP Begin: 01-17-2027 POP End: 01-16-2028

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 4 POP Begin: 01-17-2027 POP End: 01-16-2028

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 4 POP Begin: 01-17-2027 POP End: 01-16-2028

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 4 POP Begin: 01-17-2027 POP End: 01-16-2028

Catastrophic Event Pricing-Additional Needs

Contract Period: Option 4 POP Begin: 01-17-2027 POP End: 01-16-2028

The parameters of catastrophic events are defined as those incidents that may occur requiring additional fire/rescue assets that are above and beyond the parameters of the contractual expectation of our fire suppression service contract. All cost associated with catastrophic events, will be negotiated via purchase order, between the contractor and VA. If, in the opinion of the COR and the fire department on scene Incident Commander, additional fire, rescue, or hazardous material resources are required to safely mitigate an incident, the schedule of supplies/services and prices will be applied. All purchase orders related to catastrophic event shall not be finalized without the authority of a warranted contracting officer. The COR shall immediately contact the contracting office in the event of a catastrophic event with confirmation of the availability of funding for a not to exceed amount and a brief description of the situation.

Fees include vehicle and responding personnel. Rates will be applied from time of dispatch until release by the incident commander. Catastrophic Events shall be invoiced separately per via purchase order. It shall be the contractor’s responsibility to provide the CO or duly designated representative of Hines VA with a detailed invoice for such events and any supporting documentation.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price.