36C25221Q0811_2.docx

36C25221Q0811

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

578-21-3-6121-0068 36C25221Q0811 07-15-2021

GREENFIELD,NAQIKAH

224-610-3283 07-29-2021

10:00AM

CDT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road Building 1, Room 326 North Chicago, IL 60064-3048 X 811310 $8 Million N/A X Department of Veterans Affairs Edward Hines, Jr. VA Hospital 5000 S. 5th Avenue Hines, IL 60141 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road Building 1, Room 326 North Chicago, IL 60064-3048

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

CONTRACTOR SHALL PROVIDE ALL LABOR, SUPPLIES AND EQUIPMENT

TO PERFORM GENERATOR LOAD BANK MAINTENANCE AT THE EDWARD

HINES, JR VA HOSPITAL LOCATED IN HINES, ILLINOIS. ALL WORK

SHALL BE PERFORMED IN ACCORDANCE WITH THE STATEMENT OF WORK

AND DELIVERY SCHEDULE.

SERVICE CONTRACT LABOR STANDARDS APPLY - DEPARTMENT OF LABOR

(DOL) WAGE DETERMINATION (WD) 15-5017 (REVISION 17), DATED

05/12/2021.

See CONTINUATION Page 578-3610162-6121-854100-2543 010050190 X X Naqikah Greenfield Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

DUNS NUMBER NO. ______________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: NAQIKAH GREENFIELD, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

BUILDING 1, ROOM 326

NORTH CHICAGO, IL 60064-3048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted monthly in arrears upon inspection and acceptance in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

Offerors shall refer to Section E.1. 52.212-1 Instructions to Offerors – Commercial Items (OCT 2018) and Section E.2. General Instructions to Offerors, for a description of the factors in addition to the price that the Government will evaluate to decide whom to award a contract. Offerors must furnish the information listed therein with their quotations to be given full consideration for award.

6. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. Participation in the site visit is not required to submit a quote.

SITE VISIT IS SCHEDULED FOR WEDNESDAY, JULY 21, 2021 AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES SHALL:

· Meet Jesse Lara, Sam Librizzi, and team at Building 1 (D) lobby on the HINES VA Campus - 5th Street & Roosevelt Avenue

· Look for a sign that shows Engineering Services.

· Get screened at Hospital entrance for COVID

- Jesse Cell Number 312-493-5200

- Sam Librizzi Cell Number: 708-473-1711

DEPARTMENT OF VETERANS AFFAIRS

EDWARD HINES, JR VA HOSPITAL

5000 S 5TH AVENUE

HINES, IL 60141

PLEASE RSVP TO THE CONTRACTING OFFICER AT NAQIKAH.GREENFIELD@VA.GOV NO LATER THAN TUESDAY, JULY 20, 2021 AT 2:00 PM LOCAL TIME.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES FOR PURPOSES OF THE SITE VISIT.

7. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer Naqikah.Greenfield@va.gov no later than FRIDAY, JULY 23, 2021 AT 5:00PM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties.

8. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

9. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. All VA property is considered Federal property and all Federal laws are applicable.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

d. All contractor personnel are required to adhere to all VA rules and regulations.

e. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

g. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

10. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

11. BACKGROUND INVESTIGATIONS:

a. Flash Badge: Applies to common access to VA physical facilities only for a period of 180 consecutive or aggregate days or less in a 365-day period.

All contractor employees are subject to the same level of investigation as VA employees. The level of access needed to perform in accordance with the statement of work is: One ID compliant with PIV Guidelines. This requirement is applicable to all subcontractor personnel requiring the same access.

Flash Badges allow access to common VA physical facilities. Flash Badges do not allow access to VA information systems or restricted areas. Flash Badges may be issued to contractors who have a verified need to access common areas only. Flash Badges are issued following, at a minimum, the completion of an identity verification using one Form I-9 approved identity document with a photo. Flash Badges are valid for a period not to exceed one (1) year from the issuance date. Flash Badge must be visible at all times while on site.

If Contractor needs to work in sensitive/restricted areas (e.g. computer room/communications closets) appropriate VA staff must escort contractors while onsite.

b. Background Investigations: Failure to comply with the contractor personnel security requirements may result in termination of the contract for default.

All contractor employees who require access to the Department of Veterans Affairs' computer systems or have access to sensitive information shall be the subject of a background investigation.

The VA obtains the Background Investigation through the Electronic Questionnaires for Investigations Process (e-QIP). Upon receiving a request for the investigation from the Contracting Officer, the contractor’s employee will be initiated into e-QIP for the Background Investigation followed by an e-mail with instructions to log into e-QIP. A contractor’s employee shall not commence working at VA under contract until the Contracting Officer receives notification from the VA Office of Security and Law Enforcement that the contract employee’s application was received complete. A favorable adjudication from the VA Office of Security and Law Enforcement must be received in order for a contractor employee to continue contract performance. This requirement is applicable to all subcontractor personnel.

Upon award, the Contracting Officer shall provide the contractor with a “Notice of Award” letter, which includes the Contractor Security Procedure Flowchart and Guide 6500.6 Appendix. The “Notice of Award” letter instructs the contractor to go to the VHA Service Center website to obtain the VHA Service Center (VSC) Security Request Packet, which contains all the forms that the contractor must fill out.

After award, contractors can contact the Contracting Officer’s Representative for assistance in scheduling an appointment for fingerprinting to start the process.

1. Position Sensitivity - The position sensitivity has been designated as Low Risk.

2. Background Investigation - The level of background investigation commensurate with the required level of access is Special Agreement Check (SAC) & National Agency Check with Inquiries (NACI).

3. Contractor Responsibilities

a. The contractor shall bear the expense of obtaining background investigations. If the Office of Personnel Management (OPM) conducts the investigation, the contractor shall reimburse VA within 30 days. If timely payment is not made within 30 days from date of bill for collection, then VA shall deduct the cost incurred from the contractors 1st month’s invoice(s) for services rendered.

b. It is imperative for the contractor to provide, at the request of VA, a listing of contractor personnel performing services under the contract in order for the background investigation process to commence. This list will include name (first, middle, last) social security number; date of birth; city, state, and country of birth.

c. The contractor or their employees shall submit a complete background investigation packet through the Electronic Questionnaires for Investigations Process (e-QIP). Additional guidance and information will be provided through e-mail from the VA Office of Security and Law Enforcement.

The following required forms must be submitted through the e-QIP system to the VA Office of Security and Law Enforcement before contract performance begins:

(i) e-QIP Signature Pages (two) (print, sign and submit)

(ii) Optional Form 306, Declaration for Federal Employment

(iii) Electronic Fingerprint Form (FD 258) or electronic fingerprints

Fingerprinting is required with the background investigation. Fingerprinting can be done at the local VA Facility. The Electronic Fingerprint Verification Form must be submitted with the above required forms.

d. The Contractor shall inform the contract employee that when filling out the application, that there should be no gaps in employment history. Any gaps in employment history may result in OPM rejecting the documentation for investigation and delay contract performance.

e. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract, and at the request of the VA, submit another employee for consideration.

f. The contractor may utilize a private investigating agency if such agency possesses an OPM and Defense Security Service certification. A Cage Code number must be provided to the VA Office of Security and Law Enforcement. VA Office of Security and Law Enforcement will verify the information and advise the contracting officer whether contractor’s access to the computer systems can be authorized.

g. All contractor employees and subcontractors are required to complete VA’s Privacy training annually. All Contractor employees and subcontractors requiring access to VA computer network are required to complete Cyber Security training courses annually either on-line or hard copy. Documented proof must be provided to the Contracting Officer.

h. The contractor will notify the COR immediately when their employee(s) no longer require access to VA computer systems.

4. Government Responsibilities

a. The contracting officer will request the contractor employee’s background investigation by the Office of Security and Law Enforcement.

b. The Office of Security and Law Enforcement will notify the contractor with instructions for the contractor's employees, coordinate the background investigations, and notify the contracting officer and contractor of the results of the investigations.

c. The VA facility will pay for requested investigations in advance. A bill for collection will be sent to the contractor to reimburse the VA facility. The contractor will reimburse the VA facility within 30 days. If timely payment is not made within 30 days from date of bill for collection, then VA shall deduct the cost incurred from the contractors 1st month’s invoice(s) for services rendered.

5. FY 2021 Investigation Base Rates Fees

The current FY21 fees associated with background investigations are as follows:

The SAC is $20. This fee is the responsibility of the Contractor and will be billed accordingly.

B.2 STATEMENT OF WORK

Project Title: Generator Load Bank Maintenance Executive Summary-Scope of Work Edward J. Hines Jr. VA hospital requires the services of a contractor to perform load bank testing on (12) essential generators (Attachment A) that have a direct impact to patient health and well-being throughout the Hines VA Campus.

*Table 1 Overview of Scope Load Bank Testing and Preventive Maintenance is outlined as:

· Load Bank Testing - Annually

(12) Essential Generators

· Preventive Maintenance Level 1 - Annually

(12) Essential Generators Filter Change

· Preventive Maintenance Level 2 - Annually

(12) Essential Generators Oil & Filter Change

The Contractor shall perform the testing to NFPA 99 and NFPA 110 standards.

The Contractor shall perform the testing to Joint Commission EC.02.05.07.EP 5 standards.

The Contractor shall perform the testing to local, state, and federal regulations.

The Contractor shall provide Vendor Engineering Service Report (ESR) reports to standard of Joint commission.

The Contractor shall not use portable load cells during load tests.

The Contractor shall coordinate and schedule tests with the Hines VA Engineering Department.

The Contractor shall check operation of day tank.

The Contractor shall check overall general condition of Emergency Power supply system (EPSS) and report any unusual condition or vibration, leakage, noise, temperature or system deterioration, while doing all test.

The Contractor shall restore system(s) to automatic operation upon completion of testing, when testing systems.

Inspection-On site Time Frame and Delivery Load Bank Testing shall be performed annually during the month of September for Essential Generators only.

Level 1 PM - Preventative Maintenance shall be completed annually during the month of January for Essential Generators only.

Level 2 PM - Preventative Maintenance shall be completed annually during the month of July or every two-hundred fifty (250) hours for Essential Generators only.

Scope of Work-Defined The Contractor shall contact Hines VA Engineering to request onsite Inspection. The Contractor shall coordinate and schedule all test(s) with Hines VA Engineering Department (1) week Prior to onsite visit. The Contractor is required to perform test during normal work hours.

Testing shall be conducted Monday through Friday during normal business hours: 7:00 AM – 4:00 PM CST.

Load Bank Testing Specifics:

Load Bank Testing shall be performed annually during the month of September for Essential Generators only.

Results of each load bank testing shall be provided to the Hines VA Engineering

· This report shall be presented to standards and requirements to The Joint commission-(TJC)

· This report shall be presented within 30 days upon completion of testing.

No portable load cells shall be used during any of these tests. Cables will have to be pulled from a trailer mounted load cell.

The Contractor shall test system and restore system to automatic operation upon completion of testing.

The Contractor shall check overall general condition of Emergency Power supply system (EPSS) and report any unusual condition or vibration, leakage, noise, temperature or system deterioration, during load bank testing.

The Contractor shall check overall general condition of Emergency Power supply system (EPSS) and note any unusual condition or vibration, leakage, noise, temperature or deterioration of system.

The Contractor may design/develop an ESR Vendor Engineering Service Report (ESR) form. The Form must be approved by VA Engineering Service, CO, and the COR prior to use and implementation.

· This formal (ESR) Vendor Engineering Service Report shall include results, details and data for all services mentioned in the SOW, Loads on Load Bank Testing shall be as follows:

· Idle Info (No Loads)

· 30% of Generator Load Rating for 30 minutes

· 50% of Generator Load Rating for next 30 minutes

· 75% of Generator Load Rating for 60 minutes/2 hour

· 100% of Generator Load Rating for 60 minutes/2 hour

The following standard information shall be recorded during the load bank testing ESR:

· Building Number

· Date

· Start Time

· Stop Time

· Hour meter Start Time

· Hour meter Finish time

· Oil Pressure

· Water Temperature

· Exhaust Gas Temperature (infrared reading prior to turbocharger)

· Cycles

· Voltmeter readings

· Engine Loading (AMP Meter)

· Signature of Technician performing testing

The Load Bank ESR reports shall include:

· The Contractor shall identify deficiencies discovered during inspection.

· The Contractor shall provide quantifiable data results prior to and after fix action.

· The Contractor shall provide repair recommendations.

· The Contractor shall provide list of required repair(s).

· The Contractor shall provide a cost estimate of identified required items.

Preventive Maintenance-Level 1

PM Level 1 Testing Specifics:

Level 1 Preventive Maintenance-(PM) Testing shall be performed annually during the month of January for Essential Generators only.

Results of the PM Level 1 testing shall be provided to the Hine VA Engineering

· This report shall be presented to standards and requirements to The Joint commission-(TJC).

· This report shall be presented within thirty (30) days upon completion of testing.

Testing shall be performed annually using tests approved by ASTM standards for: Accelerated Aging

· Suspended Particulates

· NACE Corrosion

· Organic Materials

· Water (suspended)

The Contractor shall notify the VA of the results of these tests and shall indicate whether the results of the tests were within the acceptable limits as identified in the NFPA standards.

The Contractor shall conduct fuel testing of main tank in accordance with NFPA 110 requirements.

The Contractor shall check operation of day tank.

· This Check to include:

· Operational test of day tank float switch

· Transfer pump operation

· Solenoid valve operation (if equipped)

· Inspection of fuel lines

· Connectors for indicators of wear or leaks

The contractor shall check overall general condition of Emergency Power supply system (EPSS) and report any unusual condition or vibration, leakage, noise, temperature or system deterioration, during PM-1.

The Contractor may design/develop an (ESR) Vendor Engineering Service Report form. The Form must be approved by VA Engineering Service, CO, and the COR prior to use and implementation.

This formal (ESR) Vendor Engineering Service Report shall include results, details and data for all services mentioned in the SOW.

The PM-1 Bank ESR reports shall include:

· The Contractor shall identify deficiencies discovered during inspection.

· The Contractor shall provide quantifiable data or photo prior to and after fix action.

· The Contractor shall provide repair recommendations.

· The Contractor shall provide a list of required repair(s).

· The Contractor shall provide a cost estimate of identified required items.

Preventive Maintenance-Level 1 Checks shall be as follows:

Fuel System Inspection

· Fuel Tank - Visually Inspect fuel tank system for leaks and fuel level. Test day tank pump for operation. Inspect fuel condition for contaminants.

· Water Trap / Separator – Drain water from fuel tank or water separator.

· Fuel line and connections – Inspect for leaks and tight connections. Check line brackets.

· Governor and Controls – Inspect governor oil level. Inspect controls and linage for proper operation. Add oil as necessary.

· Fuel filters – Primary / Secondary – Inspect for damage, leaks, and proper operation. Clean primary filter.

· Fuel Pressure – Operational check of gauge for correct pressure.

Cooling System Inspection

· Radiator/Heat Exchanger – Conduct a visual inspection for leaks, damage and debris; Louvers operate correctly.

· Coolant – Conduct a visual inspection for correct levels and condition of coolant (rust, oil, contaminants). Check coolant conditioner concentration and temperature protection. Check filler cap gasket and sealing surfaces.

· Hoses and Connections – Conduct a visual inspection of all hoses for deterioration. Check tightness of connections.

· Fan Drive Pulley and Fan – Check for loose or worn pulleys and lube fan drive bearing. Check fan operation and clearance.

· Fan Belts – Inspect for wear and deterioration. Check tension and adjust as necessary.

· Jacket Water Heater - Inspect for proper operation. Check thermostat setting for proper coolant temperature.

· Water pump – Visual and operation inspection for leaks or unusual noises.

Air Induction and Exhaust System

· Primary/Secondary Air Filters ––Inspect for proper operation. Reset indicator.

· Primary/Secondary Air Filters – Inspect and Clean as necessary.

· Air Inlet System – Inspect piping and air filter housing for damaged, loose connections, and evidence of leaks. Clean air filter housing and replace air filter if necessary. Check housing seals and gaskets.

· Turbocharger – Inspect for oil leakage or exhaust leakage. Check for unusual noises and proper operation.

· Exhaust Manifold – Inspect for damage, loose or missing hardware, evidence of exhaust leakage. Inspect for oil slobbering.

· Exhaust System – Inspect silencer and piping for damage, corrosion or leakage.

Lube Oil System

· Oil Level – Inspect for correct oil level and contamination. Visually inspect unit for leaks.

· Oil Pressure – Operational check for gauge for correct pressure. Operational and visual inspection of pre lube pump.

· Crankcase Breather – Inspect for proper operation. Check for connection and inspect hose for deterioration. Note excessive blow by.

· Engine oil analysis - provide laboratory analysis of a lubricant's properties, suspended contaminants, and wear debris. The Contractor shall notify the VA of the results of these tests and shall indicate whether or not the results of the tests were within the acceptable limits as identified in the NFPA standards.

Preventive Maintenance-Level 1 Checks shall be as follows:

Starting System

· Batteries – Inspect for damage or leakage. Clean and tighten all battery connections.

· Batteries – Check electrolyte level and specific gravity (If Applicable).

· Battery Charger – Inspect for proper operation, loose terminals, and deteriorated wiring.

· Starting Motor – Inspect electrical connection and wiring. Perform operational check for abnormal engagement and cranking noises.

· Alternator – Inspect for proper operation, loose connections, and mounting hardware. Check belts, pulleys and voltage output.

Engine Monitors and Safety Controls

· Safety Controls – Inspect for proper operation, loose connections, and wiring deterioration, check all safety controls for proper operation.

· Remote Annunciators and Alarms – Inspect and test all panels and system alarms for proper operation.

Power Generator

· Slip Ring and Brushes – Remove and inspect brushes and clean slip rings. Adjust as necessary.

· Space Heaters – Inspect for proper operation.

Control Panel

· Start Controls – Manual / Auto – Operational check for proper operation. Check automatic start.

· Voltmeter – Operational check for correct readings. Check voltage level, voltage gain, and voltage drop adjustment.

· Ammeter – Operational check for correct readings. Load and no load readings, if possible.

Operational Test

· Cold Start engine: check for abnormal noises, leaks and vibrations; run 30 minutes.

· Check all safety devices operation including water temperature, oil pressure, over speed, over crank, etc.

· Check and record amps, volts, oil pressure, water temperature, fuel pressure, frequency, and kilowatt-output.

· Check and record time for startup for signal delay, engine start, load pick-up automatic load transfer, load re-transfer.

Preventive Maintenance-Level 2

Level 2 PM-Preventative Maintenance shall be completed annually during the month of July or every two-hundred fifty (250) hours for Essential Generators only.

· Results of the PM Level 2 testing shall be provided to the Hine VA Engineering.

· This report shall be presented to standards and requirements to The Joint commission-(TJC).

· This report shall be presented within 30 days upon completion of testing.

The contractor shall check overall general condition of Emergency Power supply system (EPSS) and report any unusual condition or vibration, leakage, noise, temperature or system deterioration, during PM-2.

The Contractor may design/develop an (ESR) Vendor Engineering Service Report form. The Form must be approved by VA Engineering Service, CO, and the COR prior to use and implementation.

· This formal (ESR) Vendor Engineering Service Report shall include results, details and data for all services mentioned in statement of work

The PM-2 ESR reports shall include:

· The Contractor shall identify deficiencies discovered during inspection.

· The Contractor shall provide quantifiable data or photo prior to and after fix action.

· The Contractor shall provide repair recommendations.

· The Contractor shall provide list of required repair(s).

· The Contractor shall provide a cost estimate of identified required items.

Preventive Maintenance-Level 2 Checks shall be as follows:

Fuel System Inspection

· Fuel Tank - Visually Inspect fuel tank system for leaks and fuel level. Test day tank pump for operation. Inspect fuel condition for contaminants.

· Water Trap / Separator – Drain water from fuel tank or water separator.

· Fuel line and connections – Inspect for leaks and tight connections. Check line brackets.

· Governor and Controls – Inspect governor oil level. Inspect controls and linage for proper operation. Add oil as necessary.

· Fuel filters – Primary / Secondary – Inspect for damage, leaks, and proper operation. Clean primary filter.

· Fuel Pressure – Operational check of gauge for correct pressure.

Cooling System Inspection

· Radiator/Heat Exchanger – Conduct a visual inspection for leaks, damage and debris; Louvers operate correctly.

· Coolant – Conduct a visual inspection for correct levels and condition of coolant (rust, oil, contaminants). Check coolant conditioner concentration and temperature protection. Check filler cap gasket and sealing surfaces.

· Hoses and Connections – Conduct a visual inspection of all hoses for deterioration. Check tightness of connections.

· Fan Drive Pulley and Fan – Check for loose or worn pulleys and lube fan drive bearing. Check fan operation and clearance.

· Fan Belts – Inspect for wear and deterioration. Check tension and adjust as necessary.

· Jacket Water Heater - Inspect for proper operation. Check thermostat setting for proper coolant temperature.

· Water pump – Visual and operation inspection for leaks or unusual noises.

Preventive Maintenance-Level 2 Checks shall be as follows:

Air Induction and Exhaust System

· Primary/Secondary Air Filters ––Inspect for proper operation. Reset indicator.

· Primary/Secondary Air Filters – Inspect and Clean as necessary.

· Air Inlet System – Inspect piping and air filter housing for damaged, loose connections, and evidence of leaks. Clean air filter housing and replace air filter if necessary. Check housing seals and gaskets.

· Turbocharger – Inspect for oil leakage or exhaust leakage. Check for unusual noises and proper operation.

· Exhaust Manifold – Inspect for damage, loose or missing hardware, evidence of exhaust leakage. Inspect for oil slobbering.

· Exhaust System – Inspect silencer and piping for damage, corrosion or leakage.

Lube Oil System

· Oil and Filter-Change oil and filter in Generator system

· Oil Level – Inspect for correct oil level and contamination. Visually inspect unit for leaks.

· Oil Pressure – Operational check for gauge for correct pressure. Operational and visual inspection of pre lube pump.

· Inspect all gaskets and seals

· Crankcase Breather – Inspect for proper operation. Check for connection and inspect hose for deterioration. Note excessive blow by.

· Engine oil analysis - provide laboratory analysis of a lubricant's properties, suspended contaminants, and wear debris. The Contractor shall notify the VA of the results of these tests and shall indicate whether or not the results of the tests were within the acceptable limits as identified in the NFPA standards.

Starting System

· Batteries – Inspect for damage or leakage. Clean and tighten all battery connections.

· Batteries – Check electrolyte level and specific gravity (If Applicable).

· Battery Charger – Inspect for proper operation, loose terminals, and deteriorated wiring.

· Starting Motor – Inspect electrical connection and wiring. Perform operational check for abnormal engagement and cranking noises.

· Alternator – Inspect for proper operation, loose connections, and mounting hardware. Check belts, pulleys and voltage output.

Engine Monitors and Safety Controls

· Safety Controls – Inspect for proper operation, loose connections, and wiring deterioration, check all safety controls for proper operation.

· Remote Annunciators and Alarms – Inspect and test all panels and system alarms for proper operation.

· Gauge Accuracy – Check oil pressure, water temperature alternator gauges for accuracy. Replace when indicated if owner authorized.

Power Generator

· Slip Ring and Brushes – Remove and inspect brushes and clean slip rings. Adjust as necessary.

· Generator Rear Bearing – Lubricate

· Vibration Isolators – Check for proper adjustment and condition

Preventive Maintenance-Level 2 Checks shall be as follows:

Control Panel

· Start Controls – Manual / Auto – Operational check for proper operation. Check automatic start.

· Voltmeter – Operational check for correct readings. Check voltage level, voltage gain, and voltage drop adjustment.

· Circuit Breakers – Inspect for free movement and tight connections.

· Automatic Transfer Switch

· Ammeter – Operational check for correct readings. Take initial Baseline Load reading and follow with no-load readings.

Operational Test

· Cold Start engine: check for abnormal noises, leaks and vibrations; run 30 minutes.

· Check all safety devices operation including water temperature, oil pressure, over speed, over crank, etc.

· Check and record amps, volts, oil pressure, water temperature, fuel pressure, frequency, and kilowatt-output.

· Check and record time for startup for signal delay, engine start, load pick-up automatic load transfer, load re-transfer.

Equipment Identification

Hines VA Generator Inventory

*Table 2

Reporting and Sign Off Requirements

· Upon arrival at the Edward Hines Jr VA Hospital, the contractor shall be required to report when on-site and when services are completed with assigned shop.

· The contractor shall document the services rendered on a legible, contractor service report and submit to the COR for certification (signature)

· A copy of the signed service report must be provided to the Edward Hines Jr VA Hospital Work Order Clerk, Facility Management Service by the contractor at the time the service is provided.

· All ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature".

· If the COR is unavailable, a signed, authorized copy of the ESR will be sent to the Contractor after the work can be reviewed (if requested or noted on the ESR).

Place of Performance.

Department of Veterans Affairs Edward Hines, Jr. VA Hospital 5000 S 5th Avenue Hines, IL 60141

Period of Performance:

Base Year: Date of Award through July 31, 2022 Option Year 1: August 1, 2022 through July 31, 2023 Option Year 2: August 1, 2023 through July 31, 2024 Option Year 3: August 1, 2024 through July 31, 2025 Option Year 4: August 1, 2025 through July 31, 2026

B.3 PRICE/COST SCHEDULE

BASE YEAR: DATE OF AWARD – JULY 31, 2022

(Firm Fixed Price Items)

BASE YEAR TOTAL: $_______________

OPTION YEAR 1: AUGUST 1, 2022 – JULY 31, 2023

(Firm Fixed Price Items)

OPTION YEAR 1 TOTAL: $_______________

OPTION YEAR 2: AUGUST 1, 2023 – JULY 31, 2024

(Firm Fixed Price Items)

OPTION YEAR 2 TOTAL: $_______________

OPTION YEAR 3: AUGUST 1, 2024 – JULY 31, 2025

(Firm Fixed Price Items)

OPTION YEAR 3 TOTAL: $_______________

OPTION YEAR 4: AUGUST 1, 2025 – JULY 31, 2026

(Firm Fixed Price Items)

OPTION YEAR 4 PRICE TOTAL: $_______________

BASE AND ALL OPTION YEARS TOTAL: $ ______________________

36C25221Q0811

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address…