36C25221Q0748_2.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9.

ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

695-21-4-6093-0065 36C25221Q0748 06-24-2021 Pasholk,Susan 414-844-4846 07-12-2021 10:00

CDT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 238220 $16.5 Million N/A X 36C252

CLEMENT J.

ZABLOCKI VA MEDICAL CENTER

Department of Veterans Affairs

5000 W. NATIONAL AVENUE

Milwaukee WI 53295-1000 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

MAINTENANCE OF VARIABLE FREQUENCY DRIVES PER STATEMENT OF

WORK AT MILWAUKEE VAMC.

100% SMALL BUSINESS SET-ASIDE

SERVICE CONTRACT LABOR STANDARDS APPLY.

DOL WD 15-4899 REV-13 DATED 5.26.21 APPLIES AND IS ATTACHED.

VA POC: ADAM KREGER 414-384-2000 X44773

CO: SUSAN PASHOLK 414-844-4846

BASE YEAR: AUGUST 1, 2021 - JULY 31, 2022

OPTION YEAR 1: AUGUST 1, 2022 - JULY 31, 2023

OPTION YEAR 2: AUGUST 1, 2023 - JULY 31, 2024

OPTION YEAR 3:

AUGUST 1, 2024 - JULY 31, 2025

OPTION YEAR 4: AUGUST 1, 2025 - JULY 31, 2026

See CONTINUATION Page 695-3610162-6093-854100-2543 010050190 X X X

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

DUNS NUMBER NO. ______________________________________

b. GOVERNMENT: Susan Pasholk, Contracting Officer

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

6. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR WEDNESDAY JUNE 30, 2021 AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET COR ADAM KREGER (414-384-2000 X44773) AT GRAPHICS BUILDING.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES FOR PURPOSES OF THE SITE VISIT.

7. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer SUSAN.PASHOLK@VA.GOV no later than THURSDAY JULY 1, 2021 AT 10:00 AM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://beta.sam.gov Contract Opportunities within 2 business days to all parties

8. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

9. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

b. All VA facilities are drug free.

c. All contractor personnel are required to adhere to all VA rules and regulations.

d. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

e. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

f. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

10. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Visitor Passes:

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

11. FACILITY CHECK IN/OUT REQUIREMENTS:

Upon arrival at the facility, the Contractor shall be required to report to The Graphics Center, Bldg. 113 to sign-in in the Logbook. This check-in is mandatory. The FSE shall be required to log-out at Graphics Center.

VA Contact Person(s): COR: Adam Kreger ALT COR: Scott Szemborski

Telephone Number & Extension: 414-384-2000 Ext #44773 and ALT COR Ext# 41063

Contractor – Provide telephone number(s) to call for your service: ____________

Provide name(s) of authorized contact person(s) _________________________

VARIABLE FREQUENCY DRIVE (VFD) SYSTEMS MAINTENANCE

PRICE/COST SCHEDULE

The Contractor shall provide all labor, material, tools, management, travel, and equipment necessary for the maintenance and testing of the of the Variable Frequency Drive systems (VFD) located at the Clement J. Zablocki Medical Center, Milwaukee, WI 53295, as defined in the Statement of Work (SOW).

BASE YEAR: AUGUST 1, 2021 THROUGH JULY 31, 2022

CLIN DESCRIPTION QTY UNIT TOTAL PRICE

equipment necessary for the maintenance and testing of 137 VFDs per Statement of Work. 1 JOB $_____________

EST

OPTIONAL LINE ITEM QTY UNIT PRICE

0002 Replacement fan to include installation. 1 EA $______

OPTION YEAR 1: AUGUST 1, 2022 THROUGH JULY 31, 2023

CLIN DESCRIPTION QTY UNIT TOTAL PRICE

equipment necessary for the maintenance and testing of 137 VFDs per Statement of Work. 1 JOB $_____________

EST

1002 Replacement fan to include installation. 1 EA $______

OPTION YEAR 2: AUGUST 1, 2023 THROUGH JULY 31, 2024

CLIN DESCRIPTION QTY UNIT TOTAL PRICE

equipment necessary for the maintenance and testing of 137 VFDs per Statement of Work. 1 JOB $_____________

EST

2002 Replacement fan to include installation. 1 EA $______

OPTION YEAR 3: AUGUST 1, 2024 THROUGH JULY 31, 2025

CLIN DESCRIPTION QTY UNIT TOTAL PRICE

equipment necessary for the maintenance and testing of 137 VFDs per Statement of Work. 1 JOB $_____________

EST

3002 Replacement fan to include installation. 1 EA $______

OPTION YEAR 4: AUGUST 1, 2025 THROUGH JULY 31, 2026

CLIN DESCRIPTION QTY UNIT TOTAL PRICE

equipment necessary for the maintenance and testing of 137 VFDs per Statement of Work. 1 JOB $_____________

EST

4002 Replacement fan to include installation. 1 EA $______

TAL OF BASE PLUS ALL OPTION YEARS $ ___________________

VFD MAINTENANCE

STATEMENT OF WORK

1.0 DESCRIPTION OF SERVICES

The Contractor shall provide all labor, material, tools, management, travel, and equipment necessary for the maintenance and testing of the of the VFD systems located at the Clement J. Zablocki Medical Center, Milwaukee, WI 53295, as defined in the Statement of Work.

2.0 GENERAL REQUIREMENTS

Contactor shall perform preventative maintenance and test the VFD systems to include all drives on provided equipment list. Work on ABB equipment shall be performed by Contractor provided ABB Inc. certified technician; as well as certified technicians on all other equipment. Technicians shall be able to inspect, maintain, upgrade, replace/repair (if necessary, under a separate Purchase Order Number) and to respond to any event of unit failure in a rapid manner per Section 6 Response Times.

3.0 PREVENTATIVE MAINTENANCE INSPECTION (PMI) PLAN

The contractor shall develop a PMI plan that includes all of the following items:

A. Visual Inspection & Cleaning Cooling

Technicians shall perform a complete visual inspection and cleaning. Broken or damaged parts shall be replaced as necessary. Drives shall be inspected for ambient temperature, dust, dirt, moisture, evidence of overheating, corrosion, integrity, etc. Capacitors shall be checked for leakage. Conductors and parts shall be checked for proper insulation. Drives shall be cleaned using vacuum or compressed air as required. Filters shall be cleaned or replaced. Power connections shall be re-torqued to manufacturer’s specifications. Contractor shall check circulating fans for signs of bearing failure or foreign objects internally. Fans shall be energized and tested for airflow. Heat sinks and air passages shall be inspected to detect blockage or broken/cracked components. Fans shall be replaced as necessary. Air conditioners shall be checked for proper cooling.

B. Line Reactors, DC Link Reactors, Isolation Transformers

Reactors and transformers shall be inspected for wear, insulation breakdown, connections, and proper conduction. Transformer voltages shall be checked for proper amplitude and balance. Contractor shall inspect DC bus capacitors for bulging and leakage.

C. Operator Interface

The keypad or other operator interface shall be checked for display, keypad, proper communication, and fault history log. Contractor shall take action, as indicated, for fault indications.

D. Power-On Test

With power applied to the drive, the dc bus shall be checked for correct voltages and currents. Incoming AC voltages shall be checked for proper amplitude and balance. The dc bus shall be checked for voltage and excessive ripple voltage. Output voltages shall be checked for amplitude and balance. All values shall be compared with previous results to assess the rate of deterioration. Contractor Technicians shall look for evidence of unusual vibration or noise.

E. Harmonic Filters

Components shall be inspected for integrity, insulation breakdown, and connections. Line voltages and currents shall be verified for proper balance. Load voltages and currents shall be verified for balance and amplitude. Currents and voltages at the capacitors shall also be checked for balance and integrity. Capacitors shall be inspected for bulging, leakage, loose connections, etc. Current harmonics shall be measured and verified.

F. Converter Section

Each diode shall be isolated and tested for proper conduction and reverse voltage blocking capability. Connections shall be inspected for tightness and corrosion.

G. Inverter Section

Each transistor, or other switching device, shall be isolated and tested for proper conduction, commutation, and reverse voltage blocking capability.

H. Capacitors

Excessive ripple on the dc bus can cause erroneous operation and drive failure. Capacitors shall be isolated and tested to assure that they meet the manufacturer’s specifications. Defective capacitors can shall be replaced individually, or at Contractor’s option, all capacitors shale be replaced for extended operating life. Bleed-off resistors are also checked for continuity and integrity.

I. Parameter Settings

Programming parameters shall be checked, as required, to assure correct settings. Alarm and fault logs shall be viewed to find evidence of previous faults. Change logs shall be viewed to indicate any parameters, which have been inadvertently changed since the last maintenance visit. All inputs and outputs, digital and analog I/O, shall be tested for calibration and correct operation.

J. Pre-Charge Circuit

The pre-charge circuit protects the capacitors and dc bus from damage. A faulty pre-charge circuit can lead to dc bus failure, and even explosions. The pre-charge resistor shall be tested for integrity and proper resistance. The bypass contactor (or solid-state bypass) shall be tested for correct operation and contact wear.

K. Firing Test

While the drive is running, an oscilloscope shall be used to verify correct wave form on each of the output phases. Control voltage shall be checked and verified.

L. Load Test

The drive shall be run under load (where practicable). Currents and Voltages shall be measured for proper balance and amplitude. Voltage and current readings shall be verified on the keypad.

M. Enclosures & Build-ups

Maintenance of enclosures and build-ups varies according to the application. Typical maintenance shall include visual inspection, cleaning, fan inspection and/or replacement, replacing failed pilot lights, rotation verification and contact inspection on bypass contactors, calibration of analog transducers, tightening of electrical connections, damaged terminal blocks, etc.

N. Infrared Scan

An infrared heat scan shall be done on the VFD’s and/or associated power equipment. The ThermaCAM report shall include an infrared image of the VFD and/or associated equipment along with digital hot-spot temperature, color image showing temperature profile within the cabinet, and a problem report describing any abnormalities found.

O. Test Report

A. Trained technicians shall provide a completed test report on each VFD.

B. The replacement of fans shall be done on an as needed basis, by separate purchase order, at the price indicated on the Price Schedule.

C. The completed PMI plan shall be submitted for approval within 15 days after contract award. Once approved, the contractor shall follow the schedule to facilitate the Government’s inspection process. Changes in the schedule must be approved by the COR.

D. NOTE: Work to be completed after hours shall be stated in the PMI and approved by the COR before work can be done.

4.0 PREVENTIVE MAINTENANCE

Contractor shall complete ATTACHMENT A – VFD Preventative Maintenance Checklist for each Variable Frequency Drive that preventative maintenance is performed on; Checklists shall be given to COR upon completion of service, prior to leaving facility for the day. Preventive maintenance includes adjustments, service, or repairs to VFDs to return to operational status. When possible, equipment and system deficiencies shall be corrected while performing preventive maintenance work.

5.0 EQUIPMENT LIST

The equipment below shall be covered under this contract. Location details will be provided to the contract awardee . Contractor will be asked to identify and record model numbers for drives that do not have model numbers listed.

Bldg. 111 /

Bldg. 111 /

Bldg. 111 / MER 6420

Bldg. 111 / MEZZ

Bldg. 111 /

Bldg. 111 /

Bldg. 111 / Media Room 6139

Bldg. 111 / 8th Floor Rm 8640

Bldg. 111 /

Bldg. 111 / Pharmacy

Bldg. 111 /

Bldg. 43

Bldg. 43

Bldg. 144

BOILER 4 CF

BOILER 1

BLDG.112

BOILER 2

BOILER 3

BLDG.112

5C NORTH

2122401820

6.0 RESPONSE TIME

All routine maintenance not initiated by a service call from the COR shall be scheduled 24 hours prior to the execution of the maintenance service.

A. Urgent Service Calls

Urgent service involves the correction of conditions that constitute an immediate danger to personnel, threaten property, or require action to restore essential service. The contractor shall be on the job site within eight (8) hours after receipt of an urgent service call and shall work continuously until the condition is corrected. A quote must be submitted to COR for approval prior to start of corrective service. Corrective service shall be paid separate from this contract.

B. Emergency Service Calls

Emergency service involves the correction of conditions that require action to restore essential service. The contractor shall be on the job site within four (4) hours after receipt of an emergency service call and shall work continuously until the condition is corrected. A quote must be submitted to COR for approval prior to start of corrective service. Corrective service shall be paid separate from this contract.

7.0 PARTS FOR REPLACEMENT

A. All parts, which are incidental to preventive maintenance shall be included in this contract.

B. Parts for repairs other than preventive maintenance, including fans, shall require a quote and COR approval before any work can be completed. If parts are damaged due to the Contractor’s failure to follow the PMI submitted to the COR, cost of parts shall be at no charge to the government.

The Contractor shall furnish and replace parts to meet uptime requirements of 90%. The Contractor shall have ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contractor shall use new. Rebuilt parts, used parts or those removed from another system shall not be installed without specific approval from the CO or COR. All parts shall be of current manufacturer and have compatibility with the presently installed equipment. All parts shall perform identically to the original equipment specifications. If Drive is outdated (to be determined by COR) and parts are not available, separate purchase order shall be used for replacement with approval from CO. Regarding fan replacement: if drive OEM parts are not available, it is acceptable to use parts from fan manufacturer and not drive manufacturer with COR approval.

NOTE: any charges claimed must be approved before service has begun. Any additional work performed, or parts replaced, if applicable, without the written approval of the CO and issuance of separate purchase order number shall be performed or furnished at the Contractor’s expense.

8.0 DOCUMENTATION/REPORTS

In addition to Preventative Maintenance Checklists, Contractor shall provide report of work performed under this contract, within three (3) days of completion of service provided. Reports shall document all corrective and preventive maintenance tasks accomplished and shall reflect the status of the VFD’s after work is complete.

A mutually agreed upon format for the report shall be used. All reports shall be provided in an electronic format (.pdf, Excel, or Word).

9.0 HOURS OF OPERATION

A. Normal hours of operation are Monday through Friday from 7:00 am to 3:30 pm, local time excluding National Holidays.

B. NOTE: Approximately 40% of drives listed will need to be serviced outside of normal hours of operation. There will be no overtime paid for services performed outside of normal operating hours. This will be coordinated with the COR and listed in the PMI.

C. National Holidays observed by the VA are:

10.0 PROTECTION OF GOVERNMENT PROPERTY

Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage shall be reported to the COR immediately for appropriate action. Any damage caused by the contractor shall be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

11.0 COMPETENCY OF PERSONNEL SERVICING EQUIPMENT

A. All work under this contract shall be performed by trained and experienced personnel directly employed by the Contractor. The Contractor shall assign a job superintendent who shall supervise and be directly responsible for the accomplishment of the work. The superintendent assigned shall physically remain at the job site at all times while all work is being performed.

B. If subcontractor(s) are used, they shall be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

12.0 PREWORK ORIENTATION

The Contractor employees shall attend a pre-work orientation meeting prior to the commencement of work on site. The COR will schedule this meeting and it will include discussions of the following topics: (The VA will provide information to the Contractor regarding these topics and will document the meeting.)

1. Fire and Safety

2. Infection Control

3. Disaster Procedures

4. Security

13.0 QUALITY CONTROL

Contractor shall develop and maintain a quality program to ensure services are performed in accordance with the Conformance Standards and other commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. These provisions shall be included in the Contractor’s Quality Control Program (QAP). Contractor shall clearly define procedures, which shall be used to complete the work and confirm the requirements of the contract are met. The Government will periodically evaluate the Contractor’s performances.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm The following clauses are incorporated by reference:

SMALL BUSINESS SUBCONTRACTORS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days before contract performance period ends. The “specified” rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to the contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days before contract performance period ends. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years and six (6) months.

(End of Clause)

C.5 52.219-14 LIMITATIONS ON SUBCONTRATING (DEVIATION 2019-01)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Applicability. This clause applies only to—

(1) Contracts that have been set aside for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) participants;

(3) Orders set aside for small business concerns or 8(a) participants under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F); and

(4) Orders issued directly to small business concerns or 8(a) participants under multiple-award contracts as described in 19.504(c)(1)(ii).

(c) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of the contract in the case of a contract for—

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(d) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraph (b)(1) and (2) of this clause— [Contracting Officer check as appropriate.] _ By the end of the base term of the contract and then by the end of each subsequent option period; or _ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (b)(3) and (4) of this clause, by the end of the performance period for the order.

(End of Clause)

C.6 52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective --

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) C.8 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

C.9 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITIONS OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

_X_ 852.203-70, Commercial Advertising.

___ 852.209-70, Organizational Conflicts of Interest.

_X_ 852.211-70, Equipment Operation and Maintenance Manuals.

___ 852.214-71, Restrictions on Alternate Item(s).

___ 852.214-72, Alternate Item(s). [Note: this is a fillable clause.] ___ 852.214-73, Alternate Packaging and Packing.

___ 852.214-74, Marking of Bid Samples.

_X_ 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

_X_ 852.215-71, Evaluation Factor Commitments.

___ 852.216-71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

___ 852.216-72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

___ 852.216-73, Economic Price Adjustment—State Nursing Home Care for Veterans.

___ 852.216-74, Economic Price Adjustment—Medicaid Labor Rates.

___ 852.216-75, Economic Price Adjustment—Fuel Surcharge.

___ 852.219-9, VA Small Business Subcontracting Plan Minimum Requirements.

__ 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. (JUL 2019 DEVIATION) ___ 852.219-11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

___ 852.222-70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

___ 852.228-70, Bond Premium Adjustment.

___ 852.228-71, Indemnification and Insurance.

___ 852.228-72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

_X_ 852.232-72, Electronic Submission of Payment Requests.

_X_ 852.233-70, Protest Content/Alternative Dispute Resolution.

_X_ 852.233-71, Alternate Protest Procedure.

___ 852.237-70, Indemnification and Medical Liability Insurance.

___ 852.246-71,Rejected Goods.

___ 852.246-72, Frozen Processed Foods.

___ 852.246-73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

_X_ 852.270-1, Representatives of Contracting Officers.

___ 852.271-72, Time Spent by Counselee in Counseling Process.

___ 852.271-73, Use and Publication of Counseling Results.

___ 852.271-74, Inspection.

___ 852.271-75, Extension of Contract Period.

___ 852.273-70, Late Offers.

___ 852.273-71, Alternative Negotiation Techniques.

___ 852.273-72, Alternative Evaluation.

___ 852.273-73, Evaluation—Health-Care Resources.

_X_ 852.273-74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

___ 852.237-74, Nondiscrimination in Service Delivery.

(End of clause)

C.10 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING – MONITORING AND COMPLIANCE (JUL 2018 DEVIATION)

(a) This solicitation includes 852.219-6 Notice of Total Small Business Set-Aside

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor’s offices where the Contractor’s business records or other proprietary data are retained and to review such business records regarding the Contractor’s compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.11 VAAR 852.242.71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation shall be furnished to the Contractor.

(End of clause) (End of Addendum to 52.212-4) C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUNE 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

__ (ii) Alternate I (MAR 2020) of 52.219-3.

__…