36C25221Q0664.docx

Contract Opportunity Sources Sought Notice

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Required Field Contract Opportunity Sources Sought Notice J066 Maintenance of Liquid Scintillation Counters 60064 36C25221Q0664 05-13-2021

10:00AM

CENTRAL TIME, CHICAGO, USA

N 811219 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road North Chicago IL 60064 Donald St. Onge donald.st.onge@va.gov Jesse Brown VA Medical Center 820 S. Damen Ave.

Chicago IL 60612-3728

USA

The Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) in Milwaukee, WI intends to negotiate a sole source contract with PerkinElmer Health Sciences, Inc. to provide semi-annual preventive maintenance and repairs to the PerkinElmer TRI-CARB 3110TR and TRI-CARB 2910TR Liquid Scintillation Counters at Jesse Brown VA Medical Center in Chicago, IL.

This contract will be for a one year period, with three one year options to extend services. This procurement is being conducted in accordance with FAR 6.302-1, Only One Responsible Source and no other supplies or services will satisfy the agency requirements. The contract will be firm fixed price and the NAICS code is 811219.

This Notice of Intent is not a request for competitive proposals. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products, services and capabilities as well as references from other customers who are using these products and services to maintain a PerkinElmer TRI-CARB 3110TR and TRI-CARB 2910TR Liquid Scintillation Counters, to the contracting officer NLT 10:00AM Central, 13 May 2021. Supporting evidence must be submitted in sufficient detail to demonstrate the ability to comply with the above requirements and attached Statement of Work, to include access to OEM parts for repairs. Information must be sent to Donald St. Onge via email response to Donald.st.onge@va.gov. Responses received will be evaluated; however a determination by the Government to not compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the GLAC will proceed with the sole source negotiation with PerkinElmer Health Sciences, Inc.

STATEMENT OF WORK

1. Scope of Work: Semi-Annual Maintenance for Liquid Scintillation Counters: Contractor shall provide all labor, travel, materials, equipment and parts to provide semi-annual preventive maintenance and repairs on the TRI-CARB 3110TR Liquid Scintillation Counter (Research and Development) and the TRI-CARB 2910TR Liquid Scintillation Counter (Radiation Safety Office). Preventive Maintenance visit will also check the accuracy of the unit's operation, and to recalibrate as required.

2. Specific Tasks and Deliverables: Contractor shall perform semi-annual preventive maintenance and repair services on Perkin Elmer TRI-CARB 3110TR Liquid Scintillation Counter (SN: SGTC33140389) and TRI-CARB 2910TR Liquid Scintillation Counter (SN: SGTC36130071). Services include, but are not limited to:

a. The technician consults with lab personnel to determine whether there have been reported malfunctions, then performs required set of tests to verify that each unit is reading and reporting results accurately.

b. Perform manufacturer recommended preventive maintenance.

c. Recalibrate system, as required.

d. Provide telephonic support, as required.

3. Hours of Operation:

Normal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm CST, excluding holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by COR or designee.

Holidays include:

And any other day specifically designated as a national holiday by the President of the United States.

4. Place of Performance:

Jesse Brown VA Medical Center 820 S. Damen Ave Chicago, IL 60612-3728

5. Period of Performance:

Base Year: August 1, 2021 through July 31, 2022 Option Year 1: August 1, 2022 through July 31, 2023 Option Year 2: August 1, 2023 through July 31, 2024 Option Year 3: August 1, 2024 through July 31, 2025

6. General:

a. All work shall be performed by manufacturer trained technicians.

b. All repair parts used shall be new and designed specifically for use on this equipment. No substitution parts or rebuilt/refurbished parts shall be used.

c. Contractor shall schedule preventive maintenance services with the Contracting Officer Representative (COR).

d. All parts, labor, travel costs and telephonic support are included in the contract price and shall not be billed separately.

e. Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

7. Security:

a. Vendor will not have access to VA Sensitive Information, patient records, or data.

b. For repairs or services performed during normal work hours, 7:00 a.m. to 4:40 p.m. at the Jesse Brown VA Medical Center, contractor’s repairman shall sign-in and obtain a badge and return the badge at the end of the day. Repairmen will then report to the Contracting Officer Representative (COR) at the Research Department, Room 6215. Contractor personnel will be escorted while in the research department. After all work is complete, the contractor’s repairman shall submit a written service report outlining the services performed and completed to include parts used.