36C25220Q0330-001.docx

36C25220Q0330

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

676-20-3-559-0017 36C25220Q0330 03-03-2020

PASHOLK,SUSAN

414-844-4846 03-11-2020

11:59 PM

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S. 84th Street Milwaukee WI 53214 X 238290 $16.5 Million N/A X

TOMAH VA MEDICAL CENTER

500 EAST VETERANS STREET

TOMAH WI 54660-3105

36C252 Department of Veterans Affairs

GLAC

815 S 84TH STREET

MILWAUKEE WI 53214

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

ELEVATOR MAINTENANCE SERVICE PER STATEMENT OF WORK

AT THE TOMAH VAMC

SERVICE CONTRACT LABOR STANDARDS APPLY

DOL WD 2015-4929 REV-11 12.23.19 APPLIES AND IS ATTACHED

CO: SUSAN PASHOLK 414-844-4846

VA POC: RICHARD ICKLER 715-305-5905

676-3600162-559-854100-2543 010055590 X X X

SUSAN PASHOLK

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: ______________________________________ (Contractor’s Name) ______________________________________ (Address) ______________________________________ (City-State-Zip) ______________________________________ (Point of Contact/Title)

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

DUNS NUMBER NO. ______________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

52.232-34 -- Payment by Electronic Funds Transfer--Other Than System for Award Management.

3. INVOICES: Invoices shall be submitted in arrears in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Monthly in arrears.

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://ob10.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

INVOICES:

Payments shall be made monthly, in arrears, upon receipt of a properly prepared invoice.

In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@ob10.com or calling 1-877-752-0900 option 2 for Enrollment.

Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.ob10.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Offers may be submitted electronically to the following email address: susan.pasholk@va.gov. However, a signed, dated and scanned 1449 must be included along with all other information requested herein by the due date and time. Offers may also be submitted through the regular mail and must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

SPECIAL NOTES

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer susan.pasholk@va.gov no later than MONDAY FEBRUARY 9, 2020 AT NOON LOCAL. Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 2 business days to all parties.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

REQUIRED DOCUMENTATION: Contractor shall e-mail complete quote package with pricing information completed to susan.pasholk@va.gov:

1. Solicitation document with:

a. Contractor shall fill in the SF 1449 blocks 17a, 30a, 30b, and 30c.

b. Contractor shall fill in Pg. 2, 1(a).

c. Contractor shall fill in all unit and total costs under the PRICE/COST SCHEDULE or submit separately the spreadsheet with line items costs filled in.

2. Insurance, certifications, and documentation in accordance with the requirements within the performance work statement.

3. Quote documentation in accordance with 52.212-1; Instruction to Offerors

A signed, dated and scanned 1449 must be included along with all other information requested herein by the due date and time. Offers may also be submitted through the regular mail and must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

*VA has a maximum allowable incoming email size limitation including attachments of seven megabytes. Offerors submitting responses via email which exceed seven megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation. The VA is not responsible for late responses due to undelivered e-mails that exceed seven megabytes.

SECURITY & PRIVACY CONTROL:

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No C&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

AUTHORITY

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used.

See 52.212-2 Evaluation – Commercial Items (Section E) for a description of the factors that the Government will use to evaluate offers. Prospective contractors must furnish the information listed herein with their quotations to ensure they receive full consideration.

SITE VISIT

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. SITE VISITS SHALL TAKE PLACE PRIOR TO CLOSE OF BUSINESS ON FRIDAY MARCH 6, 2020. TO SCHEDULE A SITE VISIT, CONTACT COR PRESTON BAKER AT 608-372-3971 X66101.

ELEVATOR MAINTENANCE SERVICE

PRICE SCHEDULE

The Contractor shall furnish all material, parts, labor, lubricants, hydraulic fluids, disposal, supervision, tools, shipping, travel and equipment necessary to provide full maintenance services, including all adjustments, tests, parts replacement related to preventative maintenance and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity, safety and efficiency) as originally specified by the equipment manufacturer as modified thereafter per the Statement of Work at the Tomah VA Medical Center, 500 East Veterans Street, Tomah, WI 54660-3105

BASE YEAR – APRIL 1, 2020 THROUGH MARCH 31, 2021

UNIT TOTAL

CLIN DESCRIPTION QTY UNIT PRICE PRICE

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift transport systems per statement of work. 12 MO $___________ $___________

0004 OPTIONAL CLIN

TOTAL BASE YEAR $__________________

OPTION YEAR 1 - APRIL 1, 2021 THROUGH MARCH 31, 2022

CLIN DESCRIPTION QTY UNIT PRICE PRICE

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift transport systems per statement of work. 12 MO $___________ $___________

1004 OPTIONAL CLIN

TOTAL OPTION YEAR 1 $_______________________

OPTION YEAR 2 – APRIL 1, 2022 THROUGH MARCH 31, 2023

CLIN DESCRIPTION QTY UNIT PRICE PRICE

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift transport systems per statement of work. 12 MO $___________ $___________

2004 OPTIONAL CLIN

TOTAL OPTION YEAR 2 $______________________

OPTION YEAR 3 – APRIL 1, 2023 THROUGH MARCH 31, 2024

CLIN DESCRIPTION QTY UNIT PRICE PRICE

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift transport systems per statement of work. 12 MO $___________ $___________

3004 OPTIONAL CLIN

OPTION YEAR 3 TOTAL $_______________________

OPTION YEAR 4 – APRIL 1, 2024 THROUGH MARCH 31, 2025

CLIN DESCRIPTION QTY UNIT PRICE PRICE

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift transport systems per statement of work. 12 MO $___________ $___________

4004 OPTIONAL CLIN

OPTION YEAR 4 TOTAL $_______________________

TOTAL BASE AND ALL OPTION YEARS $______________________

STATEMENT OF WORK

ELEVATOR MAINTENANCE SERVICE

The Contractor shall provide all equipment, parts, material, labor, travel costs and supervision, to perform all preventative maintenance on elevators, as indicated below on Table 1 , “Schedule of Elevators”, for the Tomah VA Medical Campus, according to the following scope of work.

1. SCOPE

A. All maintenance and repair work shall comply with all Federal, State, Local and NFPA (National Fire Protection Association) codes and regulations that govern elevator maintenance and repairs.

B. Contractor FST’s (Field Service Technicians) must be OEM (Original Equipment Manufacturer) certified to perform preventative and corrective service and maintenance on Kone® manufactured traction elevators, Kone® diagnostic software and all related Kone® traction elevator systems and controls.

C. Contractor FST’s (Field Service Technicians) must be OEM (Original Equipment Manufacturer) certified to perform preventative and corrective service and maintenance on Schumacher and Dover manufactured hydraulic elevators and all related Schumacher and Dover hydraulic elevator systems and controls.

D. Elevators that will be taken out of service for scheduled maintenance shall be coordinated at least 24 hours in advance with COR (Contracting Officers Representative).

E. Within fourteen (14) days of the award of this contract, the Contractor and the Government shall agree upon a work schedule. All contract work shall be on a date and time mutually agreed upon between the Contractor and the COR.

F. Any changes to this SOW shall be authorized and approved only through written modification of this contract from the CO (Contracting Officer) in coordination with the COR (Contracting Officers Representative). Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

G. Notwithstanding, the Contractor shall perform no additional work without the prior written authorization of the Contracting Officer. Any additional work, which may be performed by the Contractor without this approval, will be performed by the Contractor at no additional cost to the Government.

2. SPECIFIC TASKS

A. PREVENTATIVE MAINTENANCE:

Contractor shall perform the following tasks:

1) Category 5 elevator testing (weight sled test) shall be performed as defined by all applicable governing codes and regulations.

2) Contractor to perform scheduled maintenance and safety checks and shall inspect, clean, lubricate and adjust all components on elevators, elevator equipment and systems, as required by all applicable governing codes and regulations.

3) Items Contractor shall repair or replace, necessitated by normal wear and tear, for all hydraulic elevators, per Table 1 below.

a) Relay logic control system and components.

b) Microprocessor control system and components. System performance examinations will be conducted to ensure that dispatching and motion control systems are operating properly.

c) Power unit to include pump, motor, valves and all related parts and assemblies.

d) Hydraulic system accessories to include exposed piping, fitting accessories between pumping unit and the jack, jack packing, hydraulic fluid and any heating or cooling elements installed by the OEM for controlling temperature.

e) Car equipment. All elevator control system components on the car.

f) All elevator control and power wiring from the elevator equipment input terminals to the motor.

g) Hoist way and pit equipment. All elevator control equipment and buffers contained therein.

h) Guide rails, guide shoe gibs and guide rollers.

i) Door equipment to include; automatic door operators, hoist way and car door hangers, hoist way and door contacts, door protective devices, hoist way door interlocks, door gibs, auxiliary door closing devices, switches, retiring cams, guide shoes, sheaves, rollers, chains, sprockets, tensioning devices, counter-balancing equipment, controller relays, contactors, rectifiers, timers, resistors, solid-state components, door motors, and tensioning devices.

j) Signal accessories to include; car operating panels, hall push button stations, hall lanterns, emergency lighting, car and hall position indicators, car operating panels, fireman’s service equipment and all other signals and accessories.

4) Items Contractor shall repair or replace, necessitated by normal wear and tear, for all traction elevators, per Table 1 below.

a) Relay logic control system and components.

b) Microprocessor control system and components. System performance examinations will be conducted to ensure that dispatching and motion control systems are operating properly.

c) Power unit to include motors, hard drives, computer programming, software updates and all related parts and accessories.

d) All geared and gearless machine components.

e) Car equipment. All elevator control system components on the car.

f) All elevator control and power wiring from the elevator equipment input terminals to the motor.

g) Hoist way and pit equipment. All elevator control equipment and buffers contained therein.

h) Guide rails, guide shoe gibs and guide rollers.

i) Hoist ropes, governor ropes and compensator ropes.

j) Door equipment to include; automatic door operators, hoist way and car door hangers, hoist way and door contacts, door protective devices, hoist way door interlocks, door gibs, auxiliary door closing devices, switches, retiring cams, guide shoes, sheaves, rollers, chains, sprockets, tensioning devices, counter-balancing equipment, controller relays, contactors, rectifiers, timers, resistors, solid-state components, door motors, and tensioning devices.

k) Signal accessories to include; car operating panels, hall push button stations, hall lanterns, emergency lighting, car and hall position indicators, car operating panels, fireman’s service equipment and all other signals and accessories.

B. CORRECTIVE MAINTENANCE:

1) Contractor shall coordinate any corrective maintenance outside of normal wear and tear, with the COR or CO, and shall be paid separate from this contract, on a separate Purchase Order, at the rate specified in the price schedule. Corrective maintenance shall not commence without issuance of purchase order.

C. EMERGENCY CALLS AND RELATED REPAIRS:

1) Arrival of Contractor Technician on-site at Tomah Medical Center shall be two (2) hours or less from notification by the Tomah VA Medical Center to Contractor.

2) Arrival of Contractor Technician on-site at the Tomah Medical Center shall be one (1) hour or less for a “Trapped Occupant” from call/notification to the Contractor from the Tomah VA Medical Center.

3) Any parts and repairs performed for the following, shall be coordinated with the COR or designated Tomah VA Medical center staff, and shall be paid separate from this contract, on a separate Purchase Order, at the rate specified in the price schedule. Repairs related to emergency calls shall not commence without issuance of purchase order.

a) Emergency call repairs.

b) Work performed outside normal working hours.

c) Parts and repairs for other than normal wear and tear.

D. TESTING & INSPECTIONS:

1) Contractor shall provide 2 certified mechanics, weights and any special equipment or provisions to complete all testing. Work shall be performed in accordance with the elevator inspector contractor’s schedule. The VAMC will provide notification no less than 2 weeks prior to the scheduled inspection.

2) Elevator Recall Testing - Contractor shall provide support for all Elevator(s) Annual fire recall testing. This testing shall be scheduled on off tour hours (after 5:30pm) to be arranged by Fire system Contractor and will require the dedicated support of one (1) Elevator Maintenance Contractor technician for the duration of the testing. Elevator deficiencies shall be noted and corrected by the Elevator Maintenance Contractor at no additional cost to the Medical Center.

3) All Safety tests, full load, no load, rupture valve and any other required testing shall be performed by the Elevator Maintenance Contractor, including providing and utilizing required weights. The required elevator/dumbwaiter testing(s) with the federal elevator inspector shall be supported by one (1) dedicated elevator service technician by the Elevator Maintenance Contractor for the Medical Center, two (2) Elevator Maintenance Contractor technicians shall be required for full load testing. Elevator Inspection Contractor shall provide, upon completion of all testing and/or inspections, a verbal notice to the COR on the day of the inspection of all deficiencies and recommended actions before checking out for the day, with a final electronic report is to be sent to the COR within two weeks after the test. The final report will clearly indicate what was tested, all findings and corrective actions with a final disclosure of all elements tested and whether they passed or failed the test. Any failed inspection will be re-tested after deficiencies are corrected by Elevator Maintenance Contractor and written passing results noted on submitted follow up report as having passed the inspection to COR for review.

4) Semi-annual and annual inspections - The elevator semi-annual and annual inspections with the federal elevator inspector shall require the support of one (1) dedicated Elevator Maintenance Contractor service technician for the duration of the inspection and any and all re-testing required by such inspection for the Medical Center. Elevator Maintenance Contractor shall supply two (2) technicians for all full load and rupture valve testing. Elevator Inspection Contractor shall provide, upon completion of all testing and/or inspections, a verbal notice to the COR on the day of the inspection of all deficiencies and recommended actions before checking out for the day, with a final written report sent to the COR within two weeks after the test. The final report will clearly indicate what was tested, all findings and corrective actions with final disclosure of all elements tested and whether they passed or failed the test.

5) Table 1: Schedule of Elevators.

3. SERVICE HOURS AND NATIONAL HOLIDAYS

A. Normal hours of coverage are Monday through Friday from 7:00 am to 4:30 pm, excluding National holidays. All work shall be performed during normal hours of coverage unless otherwise requested or approved by the COR or their designee.

National holidays are as listed below:

New Year's Day Labor Day Independence Day Memorial Day Thanksgiving Day Christmas Day

4. GENERAL INFORMATION

A. Compliance with General Safety Regulations:

1) All Contractors and Subcontractors performing services for the Government shall comply with all Occupational Safety and Health Administration (OSHA), State, County and Municipal Safety and Occupational Health Standards and any other applicable rules and regulations. All Contractors and Subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

2) All ladders, scaffolding, tools, equipment, personal protective equipment, etc. shall be OSHA approved for the work to be performed. Contractor shall use caution signs as required by OSHA Regulations. Caution signs shall be on-site on commencement of Contract.

3) The Contractor shall purchase and issue all chemicals in their original containers. Materials that require precautionary warnings shall have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies or this Contract. Any violation of OSHA may be subject to default action.

4) Contractor shall furnish to the COR two (2) copies of Material Safety Data Sheets (MSD Sheets), for all products proposed for use, a minimum of seven (7) days prior to beginning service, for approval. Contractor must update copies of the MSD Sheets on an annual basis. In addition, each time a new chemical product is proposed to be introduced into the facility, a copy of that product's MSD Sheet must be provided to the COR for approval, prior to the product being used at the facility.

5) The contractor’s FST (Field Service Technician) shall contact the COR/POC prior to performing service at this location and shall communicate to the COR of their presence on the Tomah VA Medical Center campus.

6) The contractor shall obtain all other necessary licenses and/or permits required to perform all work under this contract.

7) The Contractor shall provide all necessary documentation that demonstrates the Contractors ability to perform all work under this scope of work and on the specific elevators, as indicated on Table 1, “Schedule of Elevators” and related equipment, systems and assemblies, located at the Tomah VA Medical Center.

8) Contractor is responsible to replace any items damaged by the contractor, sub-contractor, their employees or equipment at no extra charge to the Government.

9) Contractor shall not interrupt any utility service while performing under this contract.

10) Contractor personnel must conduct their work in a manner that does not interfere with the normal functions of the facility and will stop work if asked by the CO/COR as required if interruptions do occur.

11) The Contractor is responsible for supplying, completing, and submitting all reports required or requested by any additional Federal, State, or local codes as they pertain to any work performed under this contract.

12) No hot electrical work shall be performed. Any electrical work that requires any interruption in electricity must be coordinated with the COR and the facility electricians. All OSHA and Facility lockout/tagout procedures shall be followed.

5. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

A. Scheduling of work shall be arranged with at least one, or all the Point of Contacts below and in the following order; contract COR (Contracting Officers Representative) or contract ACOR (Alternate Contracting Officers Representative).

1) See Table 2 below for Point of Contact information.

Table 2:

6. COMPETENCIES AND QUALIFICATIONS OF PERSONNEL SERVICING EQUIPMENT

A. Each respondent must have an established business, with an office and staff; The staff includes a Field Service Technician (FST) and a second Field Service Technician who will serve as the backup.

B. FST shall have a minimum of two (2) years of experience performing this service. The FST(s) shall have completed a formalized training program for the equipment identified in the Statement of Work. For field experience, the FST(s) shall have a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on the above kind of Midas physiological monitoring system.

C. The FSTs shall be authorized by the Contractor to perform the maintenance services. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSTs for each make and model the Contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment.

D. If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in Subcontractor(s) to the CO for approval/disapproval. The contractor shall be fully staffed on the first day of work under the contract. All personnel shall receive close and continuing first-line supervision by the contractor. Individuals who are performing the work must be experienced, fully trained and a regular employee of the contractor.

E. Contractor's personnel shall be regular employees of the Contractor, day laborers are not acceptable.

7. ORIENTATION FOR CONTRACTOR EMPLOYEES

A. Contractor will attend an orientation meeting as arranged by the Contracting Officer's Representative (COR). The VA will schedule this meeting and it will include discussion of the following topics: (VA will provide information to the contractor regarding these topics and will document the meeting)

· Fire and Safety

· Infection control

· Disaster procedures - Other B. The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above.

8. CONTRACT DELIVERABLES

Contractor shall provide, to the COR after completion of work, at the minimum, the following deliverables:

A. The Contractor shall provide an Inspection Log for each elevator. The inspection log shall contain records of all inspection activities and shall list all items inspected. Inspection log shall be signed by Contractor FST(s) for each inspection visit/performance. Inspection log shall be located in each elevator equipment room.

B. All Field Service Reports and completed inspection checklists as they apply.

1) Date and time of service.

2) Action(s) taken.

3) Parts replaced.

4) Labor hours expended.

5) Travel time expended.

6) Equipment serviced. (Description, PMI Number, Serial Number, etc.).

7) Total cost of repair with a breakdown of each part cost.

8) Government Purchase Order number.

9. SECURITY REQUIREMENTS

A. All Contractor FST’s (Field Service Technician(s)) shall obtain contractor ID badges from the COR. Identification shall be worn visible always by the Contractor and all FST’s while on premises. Contractor shall coordinate with COR to acquire said identification badges.

B. During normal working hours of operation, Monday through Friday, the contractor shall check in with the COR/Tomah VAMC (Veterans Affairs Medical Center) POC (Point of Contact) when arriving to perform work and check out with the COR/Tomah VAMC POC when work/work day is complete.

C. During other than normal hours of operation, the contractor shall sign in and out with the Fire Department located on the east end of B36.

D. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

E. Effective October 1, 2019, smoking is prohibited both inside and outside (entire campus) at the VAMC.

F. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

POSTCONSUMER FIBER CONTENT PAPER

SMALL BUSINESS SUBCONTRACTORS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days prior to the contract expiration.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to the contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract expiration. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

(End of Clause)

C.5 52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective --

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) C.7 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

(End of Clause)

C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

C.9 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: State of Wisconsin, OSHA, NFPA, Federal, State and Local Codes and regulations that govern elevator maintenance and repairs.

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: NFPA https://www.nfpa.org/

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of clause)

C.10 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (SEPT 2019)

(a) The offeror agrees, if awarded a contract, to use the service-disabled Veteran-owned small businesses (SDVOSBs) or Veteran-owned small businesses (VOSBs) proposed as subcontractors in accordance with 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more SDVOSBs or VOSBs for subcontract work of the same or similar value.

(b) Pursuant to 38 USC 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of clause)

C.11 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A Contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI)

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

C.12 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation shall be furnished to the contractor.

(End of Clause)

(End of Addendum to 52.212-4)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS

(JAN 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5)[Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

_X (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10)[Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13)[Reserved] __ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C.644).

__ (ii)…