36C25220Q0248-001.docx

36C25220Q0248

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9.

ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

695-20-3-6093-0026 36C25220Q0248 01-17-2020

PASHOLK,SUSAN

414-844-4846 01-31-2020

11:59PM LOCAL

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S. 84th Street Milwaukee WI 53214 X X 561790 $8 Million N/A X

CLEMENT J. ZABLOCKI VA MEDICAL CENTER

5000 W.

NATIONAL AVENUE

MILWAUKEE MI 53295-1000

36C252 Department of Veterans Affairs

GLAC

815 S 84TH STREET

MILWAUKEE WI 53214

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

DUCT CLEANING SERVICES PER STATEMENT OF WORK

AT THE MILWAUKEE VAMC

100% SB SET ASIDE

SERVICE CONTRACT LABOR STANDARDS APPLY

DOL WD 2015-4899 REV-10 12.23.19 APPLIES AND IS ATTACHED

CO: SUSAN PASHOLK 414-844-4846

VA POC: ADAM KREGER 414-384-2000 X44773

695-3600162-6093-854100-2543 010050190 X X X

SUSAN PASHOLK

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: ______________________________________ (Contractor’s Name) ______________________________________ (Address) ______________________________________ (City-State-Zip) ______________________________________ (Point of Contact/Title)

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

DUNS NUMBER NO. ______________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

52.232-34 -- Payment by Electronic Funds Transfer--Other Than System for Award Management.

3. INVOICES: Invoices shall be submitted in arrears in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Monthly in arrears.

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://ob10.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

INVOICES:

Payments shall be made monthly, in arrears, upon receipt of a properly prepared invoice.

In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@ob10.com or calling 1-877-752-0900 option 2 for Enrollment.

Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.ob10.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Offers may be submitted electronically to the following email address: susan.pasholk@va.gov. However, a signed, dated and scanned 1449 must be included along with all other information requested herein by the due date and time. Offers may also be submitted through the regular mail and must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

SPECIAL NOTES

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer susan.pasholk@va.gov no later than THURSDAY JANUARY 23, 2020 AT NOON LOCAL. Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 2 business days to all parties.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

REQUIRED DOCUMENTATION: Contractor shall e-mail complete quote package with pricing information completed to susan.pasholk@va.gov:

1. Solicitation document with:

a. Contractor shall fill in the SF 1449 blocks 17a, 30a, 30b, and 30c.

b. Contractor shall fill in Pg. 2, 1(a).

c. Contractor shall fill in all unit and total costs under the PRICE/COST SCHEDULE or submit separately the spreadsheet with line items costs filled in.

2. Insurance, certifications, and documentation in accordance with the requirements within the performance work statement.

3. Quote documentation in accordance with 52.212-1; Instruction to Offerors

A signed, dated and scanned 1449 must be included along with all other information requested herein by the due date and time. Offers may also be submitted through the regular mail and must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

*VA has a maximum allowable incoming email size limitation including attachments of seven megabytes. Offerors submitting responses via email which exceed seven megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation. The VA is not responsible for late responses due to undelivered e-mails that exceed seven megabytes.

SECURITY & PRIVACY CONTROL:

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No C&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

AUTHORITY

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used.

See 52.212-2 Evaluation – Commercial Items (Section E) for a description of the factors that the Government will use to evaluate offers. Prospective contractors must furnish the information listed herein with their quotations to ensure they receive full consideration.

SITE VISIT

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. SITE VISIT IS SCHEDULED FOR TUESDAY JANUARY 21, 2020 AT 9:00 AM CENTRAL. INTERESTED PARTIES ARE TO MEET COR ADAM KREGER (414-384-2000 X44773) AT GRAPHICS BUILDING.

DUCT CLEANING SERVICE

PRICE SCHEDULE

The Contractor shall provide all labor, material, tools, management, and equipment necessary to clean the central fan systems, associated ductwork systems, and other mechanical systems and equipment located at the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work.

BASE YEAR: APRIL 1, 2020 THROUGH MARCH 31, 2021

CLIN DESCRIPTION QTY UNIT PRICE

0001 Clean central fan systems, associated ductwork systems, and other mechanical systems and equipment per the Statement of Work. 1 JOB $___________

0002 Provide 120 hours of duct cleaning at facility in area to be determined by COR per the Statement of Work. 1 JOB $___________

0003 OPTIONAL CLIN

Hourly Rate for Emergency Work to be paid separate from this contract. 1 HR $_______

TOTAL BASE YEAR $_______________

OPTION YEAR 1: APRIL 1, 2021 THROUGH MARCH 31, 2022

CLIN DESCRIPTION QTY UNIT PRICE

1001 Clean central fan systems, associated ductwork systems, and other mechanical systems and equipment per the Statement of Work. 1 JOB $___________

1002 Provide 120 hours of duct cleaning at facility in area to be determined by COR per the Statement of Work. 1 JOB $___________

1003 OPTIONAL CLIN

Hourly Rate for Emergency Work to be paid separate from this

TOTAL OPTION YEAR 1 $_______________

OPTION YEAR 2: APRIL 1, 2022 THROUGH MARCH 31, 2023

CLIN DESCRIPTION QTY UNIT PRICE

2001 Clean central fan systems, associated ductwork systems, and other mechanical systems and equipment per the Statement of Work. 1 JOB $___________

2002 Provide 120 hours of duct cleaning at facility in area to be determined by COR per the Statement of Work. 1 JOB $___________

2003 OPTIONAL CLIN

Hourly Rate for Emergency Work to be paid separate from this

TOTAL OPTION YEAR 2 $_______________

OPTION YEAR 3: APRIL 1, 2023 THROUGH MARCH 31, 2024

CLIN DESCRIPTION QTY UNIT PRICE

3001 Clean central fan systems, associated ductwork systems, and other mechanical systems and equipment per the Statement of Work. 1 JOB $___________

3002 Provide 120 hours of duct cleaning at facility in area to be determined by COR per the Statement of Work. 1 JOB $___________

3003 OPTIONAL CLIN

Hourly Rate for Emergency Work to be paid separate from this

TOTAL OPTION YEAR 3 $_______________

OPTION YEAR 4: APRIL 1, 2024 THROUGH MARCH 31, 2025

CLIN DESCRIPTION QTY UNIT PRICE

4001 Clean central fan systems, associated ductwork systems, and other mechanical systems and equipment per the Statement of Work. 1 JOB $___________

4002 Provide 120 hours of duct cleaning at facility in area to be determined by COR per the Statement of Work. 1 JOB $___________

4003 OPTIONAL CLIN

Hourly Rate for Emergency Work to be paid separate from this

TOTAL OPTION YEAR 4 $_______________

TOTAL BASE AND ALL OPTION YEARS $___________________________

STATEMENT OF WORK

DUCT CLEANING SERVICE

The Contractor shall provide all labor, material, tools, management, and equipment necessary to clean the central fan systems, associated ductwork systems, and other mechanical systems and equipment located at the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work.

1. DESCRIPTION OF SERVICES

A. Each contract year, Contractor shall inspect, clean, scrape, degrease, wash down, and, as necessary, clean fire retardant in the ductwork areas specified herein (CLINs 0001, 1001, 2001, 3001, 4001). Services shall be performed in accordance with industry standards. Most work will be performed outside of normal facility business hours of 7:00 AM to 4:30 PM to avoid conflict with daily hospital operations to include weekends. Dates for services shall be coordinated within thirty (30) days of contract award and then annually in advance of service performance. work shall be performed in accordance with the Conformance Standards in Paragraph 7.

B. Each contract year, the contractor shall provide 120 hours of labor to clean a portion of the duct work system to be identified by the COR (CLINs 0002, 1002, 2002, 3002, 4002); each contract year a different area will be cleaned. Area will be identified at the beginning of the contract year and work shall be scheduled at a time mutually agreed upon by the COR and the contractor.

C. Emergency work (OPTIONAL CLINS 0003, 1003, 2003, 3003, 4003) or work not covered under this contract must be approved prior to commencement of work and will be paid separate from this contract at the rate specified in the price schedule. Any work performed without prior approval or separate purchase order will be performed at contractor’s expense.

2. SPECIFIC TASKS

Contractor shall provide one cleaning per calendar year (except as noted) of the complete supply, return, and exhaust air fan systems including all main trunk, vertical, and branch ductwork systems and all fans, vents, grills, and diffusers on the following:

A. Building 111:

1. Angio Suite – One Friday or Saturday night – 3,285 sq. ft

2. EP Lab – One Friday or Saturday night – 1,920 sq. ft

3. OR Recovery – One Friday or Saturday night – 2,910 sq. ft

4. Cardiac Cath – One Friday or Saturday night – 2,202 sq. ft

5. GI – One Friday or Saturday night –1,390 sq. ft

6. Dialysis – One Saturday night – 3,400 sq. ft

7. OR – Friday and Saturday nights (2 nights) – 30,045 sq. ft

8. ER/ED – Friday and Saturday nights (2 nights) – 9,480 sq. ft

9. ICU – 4 weekdays, performed 1 weekday per week for 4 weeks – 9,506 sq. ft

10. 2nd Floor Lab Area – 5 weekday nights and Saturday night for 1 week, every other year – 14,930 sq. ft

B. Building 102:

1. SPS – Friday and Saturday nights (2 nights) – 15,870 sq. ft

** The square footage above is the square footage of the building areas that receive duct cleaning; it is not the square footage of the ductwork.

C. Critical Care Areas:

Duct cleaning is provided for critical care areas, which have special scheduling requirements. The duct cleaning must be done when the critical care areas are not inhabited by patients or affecting critical processes, due to rapid changes in patient census, the duct cleaning must be scheduled and performed within a quick timeframe. In addition, in conjunction with the duct cleaning, the VA housekeeping staff must perform terminal cleaning of the critical care area immediately after the duct cleaning. The annual duct cleaning can span over a period of eight (8) weeks and may extend further depending upon VA housekeeping workload and schedules. SPS duct cleaning shall be scheduled in March and other areas shall follow in the months of April, May, and possibly June depending upon availability of VA housekeeping staff. The availability of housekeeping staff can cause the duct cleaning schedules to be changed often and rapidly, which may require duct cleaners to be called in on short notice to perform work. Schedules will be made on a weekly basis approximately a week before services.

3. INSPECTIONS AND TESTS

A. The Contractor and the Contracting Officer’s Representative (COR) shall review the current inspection and maintenance records available on the equipment. The Contractor shall be responsible to submit a planned work schedule and a Quality Control Program to the Contracting Officer (CO) and the COR for approval within thirty (30) days of award as outlined in Paragraph 6. Upon completion of each visit or service performed, the successful Contractor shall submit a document report to the COR on all services performed as further detailed in Paragraph 5 Documentation and document any discrepancies, system impairments, and recommendations.

B. The Contractor shall inspect each exhaust, and duct system in accordance with NFPA Standard 96, OSHA, ASTM publications, Conformance Standards, and the manufacturer’s instructions.

C. Contractor shall perform operational tests on grills, vents, diffuser, and duct systems in accordance with NFPA Standard 96 and manufacturer’s listed procedures.

D. Contractor shall perform all work in strict accordance with the applicable safety standards and codes in order to eliminate the possibility of damage to installed machinery, equipment, and building structures.

4. GENERAL REQUIREMENTS

A. The Contractor shall be responsible to remove all accumulations of dirt, soot, dust, lint, grease, oily residue, food substances, debris, and all other foreign matter from all specified systems and equipment.

B. The use of any Government property including, but not limited to, rags, towels, ladders, tools, plastic/paper bags, trash receptacles, trash dumpsters, etc., in the accomplishment of required cleaning is prohibited.

C. Vacuum cleaning and air agitation equipment used to accomplish required cleanings must be Underwriters Laboratories labeled and approved for hospital use. Equipment must operate at noise levels appropriate for a hospital environment.

D. The Contractor, at no additional cost to the Government, must cut access openings into ductwork systems as necessary for proper cleaning. Each such opening must be fitted with a hinged metal access door or a removable panel installed with metal screws and tightly gasketed to prevent air leakage from the duct. The Contractor shall be responsible to identify the location of all access panels in the written report as further outlined in Paragraph 5.

E. The Contractor must ensure that required cleanings are accomplished in such a manner, which prevents the infiltration of dust, dirt, and other foreign matter into occupied spaces. All dust, dirt, lint, soot, and other substances removed during the cleaning operations including that which may have been deposited on floors, walls, desks, chairs, tables, etc., as well as any trash and debris deposited at the job site by the Contractor’s employees must be placed in approved, sealed containers, and be removed from the job site by the Contractor daily for legal disposal off station.

F. When performing cleanings of ductwork systems serving food preparation/serving and similar sensitive areas, the Contractor must temporarily install appropriate relief valves and filters in spur ducts from the main trunks to prevent discharge of dirt, dust, suspended particulate matter, etc., into the areas upon restart of the air-handling units.

G. The Contractor shall inspect for and remove all accumulations of grease, oil, lint, and other materials resulting from leakage, seepage, or drippage from ducts, plenum chambers, fans, fan housings, air handling units, etc., from floors, walls, ceilings, and other surfaces where such deposits are observed.

H. When performing work in known or suspected explosion hazard areas, the Contractor muse use only Underwriters Laboratories approved explosion proof electrical equipment and appliances conforming to the application provisions of the National Electric Code. All tools, cutting devices, brushes, scrapers, and similar devices and equipment used in known or suspected explosion hazard areas must be constructed exclusively of non-ferrous materials.

I. Within five (5) business days of receipt of a Notice of Award, the Contractor must provide the COR with the Safety Data Sheet for each cleaning substance proposed to be used in the performances of required cleanings.

K. The Contractor must not under any circumstances bring or use on the station any detergent solvent, decarbonizer, or any other substance or agent that possesses flammable, combustible, toxic, and/or explosive properties.

5. DOCUMENTATION

A. Within 3 days of completion of cleaning in each area, Contractor shall submit via email a draft / initial service report to the COR. The draft/initial service will include the area and work performed and can be in the form of a job ticket.

B. A final ESR report, to include before and after photos, shall be provided to the COR within 14 days of annual work completion. The report shall include a detailed description of the process used including a complete list of acceptable cleaning agents (include manufacturer of products used, UL classification, and a copy of any Safety Data Sheets previously submitted as required by the specifications and OSHA). In addition, each ESR must include the information listed below. Failure to provide written reports could result in delay of payments

1. Name of Contractor

2. Name of FSE who performed services

3. Contractor service ESR number/log number

4. Date, time (starting and ending), equipment downtime, and hours on-site for service call

5. VA purchase order number (Using the incorrect number could delay processing of invoices)

6. Identification of equipment to be serviced: ID number, manufacturers name, model, and serial numbers, room location, and any other manufacturer’s identification numbers

7. Itemized description of services performed including location of access panels and documenting of discrepancies, system impairments, and recommendations

8. Signatures of the FSE performing the services and the VA employee who witnessed the services described.

6. QUALITY CONTROL PROGRAM

Contractor shall develop and maintain a quality program to ensure services are performed in accordance with the Conformance Standards in Paragraph 7 and other commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. These provisions shall be included in the Contractor’s Quality Control Program. Contractor shall clearly define procedures, which will be used to complete the work and confirm the above meets the requirements of these specifications. The Government evaluator must have a specific Quality Control Inspector to notify in case of customer complaints. Contractor shall submit the Quality Control Program to the COR within 30 days of contract award, electronically, prior to any work being performed.

7. CONFORMANCE STANDARDS

Vendor shall perform DUCT CLEANING and INSPECTION(s) in accordance with industry standards. The Contractor shall perform the services in such a manner that does not damage government property. In the event damage occurs to Government property, or any adjacent property because of services performed under this contract, the Contractor shall replace or repair the same to the satisfaction of the COR at no cost to the Government. If damage caused by the Contractor must be repaired or replaced by the Government, the cost of such work shall be deducted from the monies due the Contractor.

1. For any failures found during inspections/testing, the COR and Operations & Maintenance Manager must be emailed within 24 hours of failure at.

2. The Contractor shall secure all permits, licenses, and/or certificates, or any such approvals or plans or specifications as may be required by federal, state and local laws, ordinances, rules, or regulations, for the proper execution and completion of the work under this contract.

3. Chemicals used must not cause damage to government owned equipment, furniture, exterior building surfaces, etc. Any excess servicing chemicals spilled must be cleaned-up, the residue neutralized as required, and the surface washed and dried. Spilled clean water must be cleaned up and the surfaces dried. Contractor shall furnish a listing of proposed chemicals, along with Material Safety Data Sheets (MSDS), to be used for approval by the Government to the COR.

8. FACILITY CHECK IN/OUT REQUIREMENTS

Vendor shall check in with the COR or designated representative, prior to beginning any work. Due to the nature of working at a Government facility, the Contractor's staff shall be required to sign in and out each day at Bldg. 1 13, Graphics Center. This sign in is MANDATORY.

COR: Adam Kreger Location: Building 70, Room 70-E-1067 Telephone Number & Extension(s): 414-384-2000, ext. 44773

CONTRACTOR

Contractor -- Provide telephone number(s) to call for your Service Department:

Provide name(s) of authorized contact person(s):

9. COMPLIANCE WITH GENERAL SAFETY REGULATIONS

A. All Contractors and Subcontractors performing services for the Government are required and shall comply with all Occupational Safety and Health Administration (OSHA), State, County and Municipal Safety and Occupational Health Standards and any other applicable rules and regulations. All Contractors and Subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

B. The Contractor shall purchase and issue all chemicals in their original containers. Materials that require precautionary warnings shall have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies or this Contract. Any violation of OSHA may be subject to default action.

C. Contractor shall furnish to the COR two (2) copies of Material Safety Data Sheets (MSDS), for all products proposed for use, a minimum of seven (7) days prior to beginning service, for approval. Contractor must update copies of the MSDS on an annual basis. In addition, each time a new chemical or cleaning product is proposed to be introduced into the facility, a copy of that product's MSDS must be provided to the COR for approval, prior to the product being used at the facility.

10. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS

A. No contractor or sub-contractor employee shall be permitted to perform work or access nonpublic areas unescorted without an ID card obtained from the VA Police. Contractor's and any Subcontractor's employees will be required to provide 2 forms of ID and be accompanied by the COR to obtain ID.

B. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

C. Smoking is prohibited on the entire campus, both inside and outside at the Milwaukee VAMC.

D. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

11. COMPETENCIES AND QUALIFICATIONS OF CONTRACTOR PERSONNEL

A. Contractor must have an established business with an office and permanent staff; Staff shall include an FSE who will act as onsite supervisor and a second FSE who will serve as back-up.

B. Onsite Supervisor will be required to complete a SAC Level check and be badged C. FSE shall have a minimum of two (2) years of experience performing this service. The FSE(s) shall have completed a formalized training program.

D. The FSEs shall be authorized by the Contractor to perform the maintenance services. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing any VAMC equipment. The CO and/or COR specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment.

E. If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in Subcontractor(s) to the CO for approval/disapproval. The contractor shall be fully staffed on the first day of work under the contract. All personnel shall receive close and continuing first-line supervision by the contractor. Individuals who are performing the work must be experienced, fully trained and a regular employee of the contractor.

12. DEFINITIONS/ACRONYMS

A. ASTM – American Society for Testing and Materials B. Facility Management - Supervisor or designee.

C. CO - Contracting Officer D. COR - Contracting Officer's Technical Representative E. FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAMC premises.

F. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

G. Acceptance Signature - VA employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending as stated in ESR H. Authorization Signature COR's signature; indicates COR accepts work status as stated in ESR.

I. NFPA - National Fire Protection Association.

J. OSHA – Occupational Safety Health Administration K. VAMC - Department of Veterans Affairs Medical Center L. VAV – Variable Air Volume M. VHA - Department of Veterans Affairs Hospital

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

POSTCONSUMER FIBER CONTENT PAPER

SMALL BUSINESS SUBCONTRACTORS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days prior to the contract expiration.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to the contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract expiration. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

(End of Clause)

C.5 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEVIATION 2019-01)

(a) Definition. “Small business concern,” as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to-

(1) Contracts that have been totally set aside or reserved for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(d) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts.

(End of clause) C.6 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION 2019-01) (a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Applicability. This clause applies only to-

(1) Contracts that have been set aside or reserved for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) participants; and

(3) Orders set aside for small business or 8(a) participants under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for-

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(End of clause)

C.7 52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective --

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.9 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

(End of Clause)

C.10 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause) C.11 852.219-74 LIMITATIONS ON SUBCONTRACTING – MONITORING AND COMPLIANCE (JUL 2018)(DEVIATION) (a)This solicitation includes 852.219-6.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor’s offices where the Contractor’s business records or other proprietary data are retained and to review such business records regarding the Contractor’s compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.12 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A Contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI)

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of clause)

C.13 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation shall be furnished to the contractor.

(End of Clause)

(End of Addendum to 52.212-4)

C.14 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS

(OCT 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13) [Reserved] __ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov…