36C25219Q0610-001.docx

36C25219Q0610

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

556-19-3-5020-0688 36C25219Q0610 05-22-2019

GREENFIELD,NAQIKAH

224-610-3283 06-06-2019

1:00PM CST

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road Building 1, Room 326 North Chicago, IL 60064-3048 X X 325998 500 Employees X N/A X 36C252 Department of Veterans Affairs Captain James A. Lovell Federal Heal t h Care Center (FHCC) 3001 Green Bay Road North Chicago, IL 60064-3048 36C252 Same as Block 9

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

MAINTENANCE OF NON-POTABLE WATER SYSTEM AT THE CAPTAIN JAMES

A. LOVELL FEDERAL HEALTH CARE CENTER (FHCC) IN ACCORDANCE

WITH THE STATEMENT OF WORK AND DELIVERY SCHEDULE.

SERVICE CONTRACT LABOR STANDARDS APPLY

DOL WD 15-4935 (REVISION 10), DATED 05/07/2019

100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE

See CONTINUATION Page 556-3690169-5020-754200-3220 070054100 X X X

NAQIKAH C. GREENFIELD

CONTRACTING OFFICER

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul. 2013)

3. INVOICES: Invoices shall be submitted monthly in arrears upon inspection and acceptance of services in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

b. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.ob10.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

c. The invoice sent to Tungsten Network shall reference the vendor name and address, customer name, task order number, appropriate obligation/funding order number, description of services provided, unit price, the extended price, and the total invoice cost. Invoices shall also include any payment discount terms.

d. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov. Payments shall be made in arrears upon inspection and acceptance of services and upon receipt of a properly prepared invoice.

4. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the solicitation numbered and dated as follows:

AMENDMENT DATE

Offers shall be submitted via e-mail to Naqikah.Greenfield@va.gov. A signed and dated 1449 must be included along with all other information requested herein by the due date and time. Offers must be received by the date and time specified in Block 8. CAUTION – Late submissions, Modifications and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process.

TYPE OF CONTRACT:

VA anticipates award of a negotiated Firm Fixed Price contract based on the contents of this solicitation. This contract is subject to availability of VA funds. The successful contractor shall be responsible for requirements in accordance with the terms, conditions, provision and specifications of this contract for the period specified in the schedule.

SPECIAL NOTE:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any questions must be submitted in written form via e-mail to Naqikah.Greenfield@va.gov to the Contracting Officer no later than THURSDAY, MAY 30, 2019 AT 2:00 PM CST. Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 2 business days to all parties.

SITE VISIT:

It is strongly suggested that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. Participation in the site visit is not required to submit an offer. SITE VISIT IS SCHEDULED FOR TUESDAY, MAY 28, 2019 AT 1:00 PM CST, RSVP VIA EMAIL TO THE CONTRACTING OFFICER BY 9:30AM CST ON TUESDAY, MAY 28, 2019. THE SITE VISIT WILL BE HELD AT THE FOLLOWING ADDRESS:

Captain James A. Lovell Federal Health Care Center (FHCC) 3001 Green Bay Road, Building 188 Lobby North Chicago, Illinois 60064

Point of Contact: Naqikah Greenfield, Contracting Officer Naqikah.Greenfield@va.gov

(224) 610-3283

BASIS OF AWARD:

The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered pursuant to FAR 13.106. CONTRACTORS SHALL SUBMIT ADDITIONAL INFORMATION AS REQUIRED IN ADDENDUM TO FAR 52.212-1 PAGES 47-49 INTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS AND GENERAL INSTRUCTIONS TO OFFERORS AT PAGES 44-49 IN ORDER TO BE GIVEN FULL CONSIDERATION FOR AWARD.

CONTRACT ADMINISTRATION:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this order. The Contractor shall communicate with the Contracting Officer on all matters pertaining to task order administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this order. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the order price to cover any increase in cost incurred thereof.

SECURITY & PRIVACY CONTROL:

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

B.2 STATEMENT OF WORK

MAINTAIN AND FURNISH WATER TREATMENT CHEMICALS ON

CHILLER PLANT WATER SYSTEM

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment and qualified personnel necessary to operate, maintain, and repair water systems, to include high temp condensers and applicable auxiliary equipment at the Captain James A. Lovell, Federal Health Care Center (FHCC), 3001 North Green Bay Road, North Chicago, IL 60064. The contractor shall provide a low to no phosphate chemical program with chemical procured from a source with a ISO 9000 quality control program that is available upon request. The contractor shall operate and maintain water systems and other designated equipment in accordance with the contract and the appropriate manufacturer’s recommendations and commercial practices.

OPERATING PARAMETERS ESTIMATES ARE AS FOLLOWS:

1. Annual Tower make-up 10.5 million gallons

2. Total tower volume 100,000 gallons

3. Chilled loop volume 150,000 gallons

4. Hot loops in Buildings 7,131, 133, 133CA are unknown sq. ft. available for building size.

5. Estimated 1000 lbs. chlorine are used in pool each year

6. Estimated 1000 lbs. of Bisulfate are used in pool per year

7. Show LSI calculations using 220 Deg. F.

8. Provide estimated cycles of concentrations for cooling tower water using above calculations

PROVIDE MONTHLY SERVICE ON THE HOT WATER SYSTEM AS FOLLOWS:

1. Check, add, and supply hot loop molybdate based inhibitor

2. Change and supply hot loop side stream filters as needed (1.0 micron)

3. Provide all necessary molybdate based chemicals and service for the Hot Water heating system.

4. Test monthly the Swimming Pool located in Bldg. 132 to assure proper chemical balance.

PROVIDE WEEKLY SERVICE ON THE CHILLED WATER SYSTEM & COOLING TOWER SYSTEM AS FOLLOWS:

1. Make all necessary adjustments to pumps and controllers

2. Complete cooling and chilled water analysis including weekly biological counts to include the following tests Hardness, Conductivity, Biocide, PH & Alkalinity.

3. Add molybdate based inhibitor’s and biocide as necessary to cooling tower and chilled loop and check inventory and replace as required

4. Two samples shall be taken on the cooling tower per year one at mid- point in cooling season and close to end of season and tested for legionella by a CDC Certified Lab. A plan of action should be provided in the event of Negative results from these samples and any subsequent testing needed will be at contractors cost.

OTHER REQUIREMENTS

1. Service reports should be submitted digitally to maintenance engineer’s immediately after the testing is complete.

2. Feed and control equipment inspection and repair/replacement if necessary to cooling tower and pump locations (pumps and controllers)

3. Deliver all central cooling tower treatments in a liquid form and transfer to diked storage tanks as agreed.

4. Coordinate with chiller maintenance contractors and inspect all chiller equipment annually and bore scope and videotape main chiller condenser tubes.

5. Schedule with maintenance engineer supervisor on services and testing dates along with signing in and out of contractor log.

6. Provide annual estimate of chemical quantities needed to maintain above parameters prior to start of cooling season.

7. All chemical treatment hoses shall be inspected prior to the start of season and intermittently throughout use to ensure suitable for safe operations.

PRE-WORK ORIENTATION

1. Contractor will attend a pre-work orientation meeting prior to the commencement of work on site. The VA will schedule this meeting and it will include discussion of the following topics: (VA will provide information to the contractor regarding these topics and will document the meeting)

a. Fire and Safety

b. Infection control

c. Disaster procedures

d. Other

2. The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above.

3. The Contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained, capable of meeting badging requirements and completely competent to perform the required work. Contractor should provide Semi-annual training to Chiller plant employees. (Training should be documented to assure comprehension of Heating and Cooling System Chemical Program.)

1.1. CONFORMANCE STANDARDS. The contractor shall ensure water quality continues to meet or exceed the appropriate Federal, state, local, Environmental Protection Agency (EPA) Clean Water Act, American Water Works Association (AWWA), and American National Standards Institute (ANSI) standards. The contractor shall conduct preventive maintenance/inspections (PMI) and related services to sustain the proper operation of water systems and minimize breakdowns and service interruptions. Corrective maintenance shall be performed to correct unscheduled breakdowns and deficiencies noted on systems. The contractor shall also perform appropriate sampling and laboratory analysis to ensure compliance with all regulatory requirements. The contractor shall advise the COR of a planned water system shut down and any water system conditions that will adversely affect customer service. The contractor shall establish and maintain a contact point where all service requests can be received.

1.1.1. EQUIPMENT IDENTIFICATION.

WATER SYSTEM EQUIPMENT AND ESTIMATED WORKLOAD DATA INFORMATION

(LIST APPLICABLE SYSTEM, SERVICE, AND EQUIPMENT.)

ITEM

NAME

ESTIMATED QUANTITY

Chilled water loop

Heating water loops

Varies by building

Gallons

Therapy swimming pool

Condenser tower

1.2. OPERATIONAL UPTIME REQUIREMENTS. The equipment listed in Part 1.1.1. EQUIPMENT IDENTIFICATION shall be operable and available for use 95% of the normal operating hours of the equipment as detailed in Part 1.3, HOURS OF OPERATION. Downtime will be computed from notification of problem during normal work hours.

Scheduled maintenance will be excluded from downtime. Normal work hours are from 8:00am to 4:30pm, Monday thru Friday, excluding federal holidays. Operational Uptime will be computed during a month-long time period. Repeated failure to meet this requirement can subject the contractor to DEFAULT action.

1.3. HOURS OF OPERATION.

A. Normal hours of coverage are Monday through Friday: LOVELL, FHCC: 8:00 am to 4:30 PM excluding national holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by COR or designee.

B. Preventive maintenance will be performed weekly during cooling season, monthly during heating season.

C. Work performed outside the normal hours of coverage at the request of COR will be billed at the price listed in the Price Schedule. Billing will include service time plus one (1) hour for travel time, and exclude parts, as they are included in the Price Schedule. Work performed outside the normal hours of coverage at the request of FSE will be considered service during normal hours of coverage.

NOTE: Hardware/software update/upgrade installations will be scheduled and performed outside normal hours of coverage at no additional charge to the Government (unless it would be detrimental to equipment up-time; to be determined by the COR). Government provides software/hardware upgrade/update.

D. Federal Holidays observed by the Lovell, FHCC are:

1.4. UNSCHEDULED MAINTENANCE (Emergency Repair Service).

A. Contractor shall maintain the equipment in accordance with Section 1.1. Conformance Standards and the manufacturer's specifications. The Contractor will provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. All required parts shall be furnished but not including normal operating supplies. Emergency service involves the correction of conditions that constitute an immediate danger to personnel, threaten property, or required action to restore essential service and shall work continuously until the condition is arrested.

B. The CO, COR or designated alternate has the authority to approve/request a service call from the Contractor.

1. Response Time: Contractor's FSE must respond with a phone call to the COR or his/her designee within one (1) hour after receipt of telephoned notification. If the problem cannot be corrected by phone, the FSE will commence work (on-site physical response) within 4 (four) hours after receipt of this second notification, and will proceed progressively to completion without undue delay. For example, if hours of coverage are 8:00am to 5:00pm, Mon. thru Fri., a 4-hour response means, if a call is placed at 4:45pm, Monday, August 10th, the FSE must start on-site service before 11:45am, Tuesday, August 11th. Emergency repairs performed outside the normal hours of coverage, at the request of the COR, will be billed at the price listed in the Price Schedule.

1. Urgent service calls are used when a reported condition will not immediately endanger personnel or threatened property but, if not corrected soon, could affect the health or the wellbeing of personnel. Urgent service calls shall be accomplished during normal working hours, or on the second or split shifts within the capability of the contractor. The contractor shall respond to the work site within 24 hours and the service shall be completed within five days after receipt of the service call.

1. The contractor will be held responsible for cost of all repairs to equipment and property if malfunction of treatment system is deemed to be at fault of contractor actions.

1.5. SCHEDULED MAINTENANCE.

A. The Contractor shall perform PM service to ensure that equipment listed in the schedule performs in accordance with Section 1.1, Conformance Standards, and the manufacturer's specifications. The Contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable) provided to the COR at the completion of the PM. The contractor shall provide written description of Preventive Maintenance Inspections (PMI) and shall develop a PMI plan that includes all of the necessary inspections, tests, services, lubrication, and repair of systems addressed in the contract. The completed PMI plan shall be submitted for approval within 30 days after contract award. The plan shall include a weekly schedule of all work for each system to be performed during the first year of the contract. Once approved the contractor shall follow the schedule as close as possible to facilitate the Government’s inspection process. This description shall include an itemized list of the procedures performed, including electrical safety. PM services shall include, but need not be limited to, the following:

1. Cleaning of equipment.

2. Reviewing operating system software diagnostics to ensure that the system is operating to the manufacturer's specifications.

3. Calibrating and lubricating the equipment.

4. Performing remedial maintenance of non-emergent nature.

5. Testing and replacing faulty and worn parts and/or parts likely to become faulty, fail or become worn.

6. Inspecting and replacing where indicated, electrical wiring and cables for wear and fraying.

7. Inspecting, and replacing where indicated, all mechanical components which may include, but is not limited to: support devices, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, keyboards. Returning the equipment to the operating condition defined in Section 1.1. Conformance Standards and the manufacturer's specifications.

8. Providing documentation of services performed.

PM services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PM schedule shall be arranged and approved in advance with the COR.

Any charges for parts, services, manuals, tools, or software required to successfully complete scheduled PM are included within this contract, and it’s agreed upon price, unless specifically stated in writing otherwise.

1.6. CORRECTIVE MAINTENANCE. Corrective maintenance includes adjustments, service or repair required to return systems and equipment to proper operation. When possible, equipment and system deficiencies shall be corrected along with preventive maintenance work. Records or reports shall be maintained that document all corrective and preventive maintenance tasks accomplished and shall reflect the status of each system after work is completed. Cross connections to systems used for irrigation, cooling, or other purposes shall not be allowed. All maintenance, repairs, alterations, and modifications to water treatment systems shall be designed to avoid cross connections. The contractor shall make every effort to prevent water contamination from infiltration, flooding, and back flowing of pipe systems.

1.7. PARTS. The Contractor shall furnish and replace parts to meet uptime requirements. The Contractor has ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall include all parts, but excluding operating supplies. The contractor shall use new parts. All parts shall be of current manufacture and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications. Rebuilt parts, used parts or those removed from another types or similar water treatment equipment, shall not be installed.

1.8. SERVICE MANUALS/TOOLS/EQUIPMENT. The Lovell, FHCC shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation (such as; operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name and/or the manuals themselves, shall be provided to the CO upon request.

1.9. DOCUMENTATION/REPORTS. The documentation will include detailed descriptions of the scheduled and unscheduled maintenance (i.e., emergency repairs) procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with Conformance Standards or the manufacturer's specifications. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. In addition, each ESR must, at a minimum, document the following data legibly and in complete detail:

A. Name of contractor;

B. Name of FSE who performed services;

C. Contractor service ESR number/Log number;

D. Date, time (starting and ending), equipment downtime and hours onsite for service call;

E. VA purchase order number(s) covering the call (if outside normal working hours);

F. Description of problem reported by COR/user (if applicable);

G. Identification of equipment to be serviced (invoice ID number, manufacturer's name, device name, model number, serial number, and any other manufacturer's identification numbers);

H. Itemized description of service performed, (including costs associated with after normal working hour services) including:

Labor and Travel, Parts (with part numbers) and Materials, and Circuit location of problem/corrective action.

I. Total Cost to be billed (if applicable, i.e., parts not covered or service rendered after normal hours of coverage).

J. Signatures:

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE COR BEFORE SERVICE IS COMPLETED!

1.10. BASIC SERVICES. Basic service calls are for work that is not classified as emergency or urgent. Routine work requests shall be responded to within five days of the service request and shall be completed within 30 days. The contractor shall maintain and repair water treatment equipment in accordance with manufacturer’s recommendations and standard commercial practices. Upon notification by the contracting officer, the contractor shall perform emergency maintenance services as required. The contractor shall respond in within normal hours of coverage.

1.11. PARTS REIMBURSEMENT. The contractor shall be reimbursed at invoice cost for replacement parts as approved by the government. The contractor shall ensure the cost of parts are reasonable by obtaining prices from at least 2 parts suppliers. The contractor shall submit appropriate invoices showing actual cost to validate the request for reimbursement, as well as the price quote from the competing supplier.

1.12. ON-SITE MICROBIOLOGICAL TESTING. We are very concerned with microbiological control in our cooling systems. Therefore, we require the vendor to have the capability of determining organism levels within 24 hours of taking a water sample. This test will be used by our personnel to adjust biocide feed so that system cleanliness is maintained without having to over feed biocide. A laboratory analysis and sampling function shall be developed and operated to support specific Government and regulatory agency requirements. Tests shall be accomplished in accordance with applicable conditions, procedures, and commercial practices. Records of all laboratory tests shall be maintained which include, the name and type of test, date and time, and final test results.

1.13. NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES). The contractor shall be responsible for compliance with all requirements of the NPDES Permit program. The Contractor shall ensure strict compliance with restrictions on effluent quality and wastewater treatment.

1.14. OPERATION REPORTS. In addition to the daily service logs, the contractor shall prepare and submit to the Government all required operating records and reports containing control analysis, flow readings, and pressures as described in the NPDES permit process.

2. SERVICE DELIVERY SUMMARY.

All water treatment and designated equipment is maintained and repaired.

The contractor shall maintain and repair Water Treatment equipment in accordance with manufacturer’s recommendations and standard commercial practices. The contractor shall perform timely emergency service repair when requested. Cost for parts are reasonable and timely obtained.

Operate Water Systems.

Ensure water quality continues meets or exceeds the appropriate Federal, state, local, and Environmental Protection Agency (EPA) Clean Water Act, American Water Works Association (AWWA), and American National Standards Institute (ANSI) standards.

Perform Scheduled Preventive Maintenance.

Minimum amount of system downtime.

Performs Required Analysis and Laboratory Tests.

Accurate test results.

Make Service Calls and Perform Corrective Maintenance.

Response time is timely. Work is completed timely.

Maintains Applicable Records and Logs.

Timely, accurate completion of records and logs.

Planned Water Outage Notification.

Adequate notification.

3. GENERAL INFORMATION.

3.1. REPORTING REQUIREMENTS. The Contractor shall be required to report to Chiller Plant to log in. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to log out with Chiller Plant Supervisor or On Duty Engineer and submit the ESR(s) to the COR or designee. ALL ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature". If the COR is unavailable, a signed, authorized copy of the ESR will be sent to the Contractor after the work can be reviewed (if requested or noted on the ESR).

PRIOR TO STARTING CONTRACT SERVICE, THE SERVICE REPRESENTATIVE SHALL REPORT TO Human Resources Building 135 Rm. 142 for a SECURITY BADGE AND REGISTRATION. Upon termination of contracted services Service Representative will return badge to Human Resources.

VA Facilities Management Contact Person(s): To be Announced upon award COR Facilities Management Location: Building 188 , Room 107

Telephone Number & Extension(s): 847-688-1900 Ext. 3121 for George Walsh

Contractor Provide telephone number(s) to call for your Service Department:

Provide name(s) of authorized contact person(s): ________________________

3.2. PAYMENT. Invoices will be paid in arrears on a monthly basis. Invoices MUST INCLUDE, at a minimum, the following information: Contract no., Purchase Order No., Item(s) covered (to include serial #'s) by the PMI and covered period of service.

3.3. ADDITIONAL CHARGES. There will be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts.

3.4. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE. The Contractor shall immediately, but no later than 24 (twenty-four) consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

3.5. CONDITION OF EQUIPMENT. The Contractor accepts responsibility for the equipment described in Description of Services in 1.1.1. “Equipment Description”, "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract.

3.6. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT.

A. Each respondent must have an established business, with an office and full time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.

B. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment identified in the Section B schedule. For field experience, the FSE(s) has a minimum of ten years of experience (except for equipment newly on the market) with respect to scheduled and unscheduled preventive and remedial maintenance, on the equipment covered by this contract.

C. The FSEs shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at FHCC. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any FHCC equipment. The CO and/or COR specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the FHCC equipment.

D. If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

3.7. TEST EQUIPMENT. Prior to commencement of work on this contract, the Contractor shall provide the VAH with a copy of the current calibration certification of all test equipment which is to be used by the Contractor on VAH's equipment. This certification shall also be provided on a periodic basis when requested by the VAH. Test equipment calibration shall be traceable to a national standard.

3.8. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS. The Contractor's FSEs shall wear visible identification at all times while on the premises of the VAH. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAH will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAH. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

3.9. QUALITY CONTROL. The contractor shall develop and maintain a quality program that ensures proper water quality. The program shall also ensure that equipment and systems are maintained in accordance with the manufacturer’s product literature, federal and commercial standards, and the contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services, and shall ensure that water utility service functions meet Federal, state, local, American Water Works Association/American National Standards Institute standards, and the Environmental Protection Agency Clean Water Act. The Quality Control Program shall address the service requirements in paragraph 2, Statement of Work, Service Delivery Summary as a minimum. The government evaluator must have a specific quality control inspector to notify in case of customer complaints. All vendor-manufacturing facilities and Labs must be ISO 9000 certified.

3.10. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

3.11. EFFICIENCY MONOTORING. Since one of the major goals of any water treatment program is improved heat transfer efficiency through clean heat transfer surfaces, FHCC requires that water treatment vendors have the capability of on-site computer analysis of energy efficiency. Chiller efficiency, condenser efficiency, and evaporator efficiency must be performed on a regular basis.

3.12. PROGRAM ADMINISTRATION. In order to have quick access to all technical and safety information regarding the water treatment program, we require that the vendor provide an Administration Notebook. At the very least, this notebook must contain an outline of the chemical program, all chemical control test procedures, Log Sheets, Product Bulletins, Material Safety Data Sheets, Feed and Control Equipment Specifications and Service Reports.

3.13. CHEMICAL STORAGE REQUIREMENTS. FHCC is concerned with chemical storage, drum handling, and disposal at our site. To reduce risks associated with drum handling, all product deliveries must be made to the point of feed. To eliminate chemical handling by site personnel, all products must capable of being fed neat (without dilution or contact) by our operators. In order to minimize our liability in this regard, FHCC requires the following regarding chemical delivery and storage.

Chemical Storage requirements:

a) Storage container material of construction must be approved industry standards. It must have an appropriate lining if storing corrosive chemical material.

b) Secondary containment volume must be at least 150% of the delivered chemical storage container volume.

c) Storage tanks must have bottom drain capabilities to insure positive, flooded suction for chemical pumping and injection and to allow complete emptying of the vessel.

d) Storage containers must have a clear sight glass or visible level indicator with inventory and draw down capabilities for monitoring and control of the chemical program.

e) Pumps must be located inside the containment.

Chemical Delivery Requirement:

a) Chemical transport equipment must comply with DOT requirements for transporting hazardous material.

b) Chemical transport equipment brought on-site must be approved DOT/Industry standards exterior for strength.

c) No empty or full chemical transport equipment is to be stored on-site.

d) Deliveries must be made by chemical handlers who are:

i. Certified in HAZMAT compliance

ii. Equipped with PPE on-site for delivery and transfer of chemical.

iii. Equipped with items required to handle spills and any unexpected incidents.

e) Chemicals must be transportable up steps if needed.

3.14. DEFINITIONS/ACRONYMS:

A. Chiller Plant Engineer - Supervisor or designee.

B. CO - Contracting Officer

C. COR - Contracting Officer's Representative

D. Lovell, FHCC – CAPT James A. Lovell, Federal Health Care Center (FHCC)

E. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

F. FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAH premises.

G. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

H. Acceptance Signature - VA employee who is authorized to sign-off on the ESR which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

I. Authorization Signature - COR's signature; indicates COR accepts work status as stated in ESR.

B.3 PRICE/COST SCHEDULE

BASE YEAR: JULY 1, 2019 THROUGH JUNE 30, 2020

BASE YEAR TOTAL $ ____________

OPTION YEAR ONE: JULY 1, 2020 THROUGH JUNE 30, 2021

OPTION YEAR ONE TOTAL $ _____________

OPTION YEAR TWO: JULY 1, 2021 THROUGH JUNE 30, 2022

OPTION YEAR TWO TOTAL $ _____________

OPTION YEAR THREE: JULY 1, 2022 THROUGH JUNE 30, 2023

OPTION YEAR THREE TOTAL $ _____________

OPTION YEAR FOUR: JULY 1, 2023 THROUGH JUNE 30, 2024

OPTION YEAR FOUR TOTAL $ ______________

TOTAL BASE YEAR AND ALL OPTIONS PRICE $ ______________

36C25219Q0610

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C.