36C25219Q0156_2.docx

OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SI

GN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGN

ATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR

LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

695-19-2-6093-0020 36C25219Q0156 01-03-2019

PASHOLK,SUSAN

414-844-4846 01-31-2019

NOON CENTRAL

Department of Veterans Affairs

GLAC (69D)

115 S 84TH STREET

Milwaukee WI 53214-1476 X X 238290 $15 Million X N/A X

TOMAH VA MEDICAL CENTER

500 E VETERANS STREET

TOMAH WI 54660

Department of Veterans Affairs

GLAC (69D)

115 S 84TH STREET

Milwaukee WI 53295-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page

PREVENTATIVE AND CORRECTIVE MAINTENANCE OF AUTOMATIC DOOR

SYSTEM AT TOMAH VAMC PER STATEMENT OF WORK

SERVICE CONTRACT LABOR STANDARDS APPLY

DOL WD 15-4929 REV-8 1.1.19 APPLIES AND IS ATTACHED

100% SMALL BUSINESS SET ASIDE

VA POC KENT DUBBERKE 608-315-0101

CO SUSAN PASHOLK 414-844-4846

676-3690162-559-854100-2543 010055590 X X x

SUSAN PASHOLK

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All task order administration matters will be handled by the following individuals:

a. CONTRACTOR: ______________________________________ (Contractor’s Name) ______________________________________ (Address) ______________________________________ (City-State-Zip) ______________________________________ (Point of Contact/Title)

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

DUNS NUMBER NO. ______________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

52.232-34 -- Payment by Electronic Funds Transfer--Other Than System for Award Management.

3. INVOICES: Invoices shall be submitted in arrears in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

b. Monthly in arrears.

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://ob10.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

INVOICES:

Payments shall be made monthly in arrears upon receipt of a properly prepared invoice.

In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@ob10.com or calling 1-877-752-0900 option 2 for Enrollment.

Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.ob10.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

All invoices shall reference the vendor name and address, customer name, task order number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Offers may be submitted electronically to the following email address: susan.pasholk@va.gov. However, a signed, dated and scanned 1449 must be included along with all other information requested herein by the due date and time. Offers may also be submitted through the regular mail and must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

SPECIAL NOTES

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer susan.pasholk@va.gov no later than WEDNESDAY JANUARY 16, 2019 AT 8:00 AM CENTRAL. Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 2 business days to all parties.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this task order. The Contractor shall communicate with the Contracting Officer on all matters pertaining to task order administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this task order. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the task order price to cover any increase in cost incurred thereof.

REQUIRED DOCUMENTATION: Contractor shall e-mail complete quote package with pricing information completed to susan.pasholk@va.gov:

1. Solicitation document with:

a. Contractor shall fill in the SF 1449 blocks 17a, 30a, 30b, and 30c.

b. Contractor shall fill in Pg. 2, 1(a).

c. Contractor shall fill in all unit and total costs under the PRICE/COST SCHEDULE or submit separately the spreadsheet with line items costs filled in.

2. Insurance, certifications, and documentation in accordance with the requirements within the performance work statement.

3. Quote documentation in accordance with 52.212-1; Instruction to Offerors

A signed, dated and scanned 1449 must be included along with all other information requested herein by the due date and time. Offers may also be submitted through the regular mail and must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

SECURITY & PRIVACY CONTROL:

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No C&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

AUTHORITY

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used.

The Lowest Price Technically Acceptable source selection process will be used for this FAR 13.5 procurement. This means award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. See 52.212-2 Evaluation – Commercial Items (Section E) for a description of the factors in addition to price that the Government will use to evaluate offers. Prospective contractors must furnish the information listed herein with their quotations to ensure they receive full consideration.

SITE VISIT

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed In no case shall failure to inspect the campus constitute grounds for a claim after task order award. SITE VISIT IS SCHEDULED FOR MONDAY JANUARY 14, 2019 AT 11:00 AM CENTRAL. INTERESTED PARTIES TO MEET COR KENT DUBBERKE (608-315-0101) AT B23, ROOM 12336 (See ATTACHMENT B – Facility Map).

AUTOMATIC DOOR MAINTENANCE

SERVICES PRICES/COSTS

The Contractor shall provide all parts, equipment, material, labor and supervision, including travel costs, necessary to perform testing, preventative and corrective maintenance and all other necessary resources to accomplish all scheduled preventative maintenance inspections and repairs for the equipment and automatic door(s) as listed in Attachment A, “Automatic Door Inventory Schedule”.

BASE YEAR: APRIL 1, 2019 THROUGH MARCH 31, 2020

DESCRIPTION QTY UNIT UNIT TOTAL

PRICE PRICE

CLIN 0001

Service and Preventative Maintenance of Automatic Door Systems at the Tomah VAMC per Statement of Work 12 MO $___________ $___________

OPTION YEAR 1: APRIL 1, 2020 THROUGH MARCH 31, 2021

DESCRIPTION QTY UNIT UNIT TOTAL

PRICE PRICE

CLIN 1001

Service and Preventative Maintenance of

VAMC per Statement of Work 12 MO $___________ $___________

OPTION YEAR 2: APRIL 1, 2021 THROUGH MARCH 31, 2022

DESCRIPTION QTY UNIT UNIT TOTAL

PRICE PRICE

CLIN 2001

Service and Preventative Maintenance of

VAMC per Statement of Work 12 MO $___________ $___________

OPTION YEAR 3: APRIL 1, 2022 THROUGH MARCH 31, 2023

DESCRIPTION QTY UNIT UNIT TOTAL

PRICE PRICE

CLIN 3001

Service and Preventative Maintenance of

VAMC per Statement of Work 12 MO $___________ $___________

OPTION YEAR 4: APRIL 1, 2023 THROUGH MARCH 31, 2024

DESCRIPTION QTY UNIT UNIT TOTAL

PRICE PRICE

CLIN 4001

Service and Preventative Maintenance of

VAMC per Statement of Work 12 MO $___________ $___________

TOTAL BASE PLUS ALL OPTION YEARS $____________________________

SCOPE OF WORK/SPECIFICATIONS

DESCRIPTION OF SERVICES

The Contractor shall provide all parts, equipment, material, labor and supervision, including travel costs, necessary to perform testing, preventative and corrective maintenance and all other necessary resources to accomplish all scheduled preventative maintenance inspections and repairs for the equipment and automatic door(s) as listed in Attachment A, “Automatic Door Inventory Schedule” per the Statement of Work at the Tomah VA Medical Center, Tomah, WI.

1. GENERAL REQUIREMENTS

1.1. Upon award of the contract, the Contractor shall coordinate with the COR and provide a written report of conditions of all automatic door systems listed in Attachment A “Automatic Door Inventory Schedule”. The report of conditions must be provided to the COR. A “Report of Conditions” meeting shall be coordinated by the COR and shall be attended by the COR, Contractor and all Contractor employees/sub-contractors

1.1.1. No work on any specified automatic door system shall be initiated prior to the Report of Conditions meeting.

1.1.2. The COR/CO shall have the final determination of work to be performed based on the report of conditions results.

1.2. A “Field Service Report” (FSR) must be generated and a copy given to the respective Contracting Officer’s Representative (COR) or designee after completion of each scheduled inspection, preventative maintenance/corrective maintenance and repair cycle. All FSR’s shall be provided both electronically and in hardcopy.

1.3. The contractor’s representative shall contact the COR/POC prior to performing service at this location and shall communicate to the COR of their presence on the Tomah VA Medical Center campus.

1.4. Inspections, testing, preventative maintenance and any required corrective maintenance must be completed by personnel who are qualified/certified to inspect and maintain each of the types of automatic door systems listed in Attachment A “Automatic Door Inventory Schedule” and shall have a minimum of three years’ experience in performing the required work under this contract.

1.5. Upon contract award, Contractor shall provide the COR with all necessary documentation that demonstrates all the required qualifications stated in Line Item 5.4.

1.6. The contractor shall obtain all other necessary licenses and/or permits required to perform all work under this contract.

1.7. Common parts should be available to the Contractor to allow contractor personnel to complete most required work without delays associated with waiting for parts or leaving campus to acquire any necessary or additional parts.

1.8. Contractor is responsible to replace any items damaged by the contractor, sub-contractor, their employees or equipment at no extra charge to the Government.

1.9. Contractor is responsible to clean up areas after each maintenance inspection/corrective action is complete and keep work areas clean always.

1.10. Contractor shall not interrupt any utility service while performing under this contract.

1.11. Contractor must notify COR in advance of any operation that requires cutting of or opening of ceiling assemblies or any work that creates excessive debris, dirt and dust. Any operation of this type will be subject to Infection Control Risk Assessment requirements, which shall be established at the kick-off meeting and clarified as necessary along the way.

1.12. Any part and/or service not covered by this service contract will not be installed without first procuring a formal purchase order from the local facility. The Contractor shall always consult with the COR if any additional service or parts, that are not part of this contract, are required for any automatic door system to function safely and correctly.

1.13. Contractor personnel must conduct their work in a manner that does not interfere with the normal functions of the facility and will stop work if asked by the CO/COR as required if interruptions do occur.

1.14. The Contractor is responsible for supplying, completing, and submitting all reports required or requested by any additional Federal, State, or local codes as they pertain to any work performed under this contract.

1.15. The Contractor will be required to furnish the medical center with all required SDS (safety data sheets) for all chemicals used during inspection, testing and maintenance of automatic door systems.

1.16. No hot electrical work shall be performed. Any electrical work that is necessary must be coordinated with the COR and the facility electricians. All OSHA and Facility lockout/tagout procedures shall be followed.

2. SCOPE

2.1. The Contractor shall provide all parts, equipment, material, labor and supervision, including travel costs, necessary to perform testing, preventative and corrective maintenance and all other necessary resources to accomplish all scheduled preventative maintenance inspections and repairs for the equipment and automatic door(s) as listed in Attachment A, “Automatic Door Inventory Schedule”.

2.2. Upon award of contract and prior to any scheduled service, the Contractor shall remove and dispose of all existing post Manufacturer and post installation door stickers which indicate door numbers, door maintenance Contractors, door maintenance Contractor services, etc.

2.2.1. Upon removal of existing stickers, Contractor shall install new stickers in place of old stickers and new stickers where none existed. New stickers shall be installed in a location on the automatic door system that is visible from a reasonable distance and shall have lettering that is easily legible by the naked eye.

2.2.2. Information on sticker shall be as follows and in the order as follows;

2.2.2.1. The Tomah VA Medical Centers assigned PMI number.

2.2.2.2. Automatic door system Manufacturer

2.2.2.3. Automatic door system model number

2.3. Contractor shall install and maintain an additional dynamic door sticker system that shall contain the following information on each door system;

2.3.1. Date of service

2.3.2. Name/Initials of FST (Field Service Technician) that performed service

2.3.3. Door sticker in line item 6.3.2 above shall be capable of recording all scheduled maintenance cycles for the life of this contract. Door sticker shall be able to be removed at the end of this contract, without damage, and replaced with a new identical sticker, when full, or at the beginning of a new service contract. Any removed stickers shall be turned over to COR and a record of removal shall be added to the FSR.

2.4. The Contractor shall ensure the proper functioning and safety of all automatic door systems at the completion of each inspection/repair cycle.

2.5. All automatic door system tests, scheduled and corrective maintenance, adjustment and repairs shall be in accordance with, but not limited to the following;

2.5.1. Each of the installed automatic door operator and automatic door systems preventative maintenance and service manuals, schedules and requirements.

2.5.2. ANSI/BHMA A156.10 – Power Operated Pedestrian Doors

2.5.3. ANSI/BHMA A156.19 – Power Assist and Low Energy Power Operated Doors

2.5.4. NFPA 101 – Life Safety Code

2.5.5. ADA – Americans with Disabilities Act

2.5.6. ABAAS – Architectural Barriers Act Accessibility Standard

2.5.7. VHA Barrier Free Design Standard – PG-18-13

2.5.8. All Federal, State, and Local governing rules and regulations.

2.5.9. If conflicts occur between any of the above maintenance and service requirements, regulations and guidelines, the most stringent requirement, regulation or guideline shall apply.

2.6. Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer in coordination with the Contracting Officers Representative. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

2.7. Notwithstanding, the Contractor shall perform no additional work without the prior written authorization of the Contracting Officer. Any additional work, which may be performed by the Contractor without this approval, will be performed by the Contractor at no additional cost to the Government.

2.8. Any additional repair work required to bring equipment up to manufacturer’s specifications, that is not covered under this agreement, which will require additional payment, must be communicated to the COR. A valid purchase order will be issued for additional work if necessary.

3. CONTRACT DELIVERABLES

Scope of the Work shall include, at the minimum, the following tasks/deliverables;

3.1. Documentation or FSR (Field Service Report) to include all the following;

3.1.1. The FSR shall be the record of all inspections, tests, all preventative maintenance performed and any required corrective maintenance performed.

3.1.2. The FSR must include the date of inspection, testing and PM (Preventative Maintenance)/CM (Corrective Maintenance) performed, the serial number and Facility PMI (Preventative Maintenance Inspection) number of the automatic entrance system being tested and name of FST (Field Service Technician) who performed all work.

3.1.3. If applicable, the completed manufacturer’s service/maintenance manual inspection checklist shall be provided as an attachment to the FSR.

3.1.4. If Applicable, a completed Installation checklist for any new automatic door system that is installed by the contractor as part of this contract, or in addition to this contract, and shall be provided as an attachment to the FSR.

3.1.5. Additionally, any observations of importance for the safety of the automatic door system, the room number/location of the automatic door system, and any corrective actions taken shall be notated.

3.2. Contractor must notify COR immediately, separately from standard FSA forms, of any damage that jeopardizes the safety of the automatic door system and any corrective action required to fix the automatic door system so it can be put it back into service.

3.3. All work will be insured, warranted and certified for 12 months following the completion of the testing and maintenance.

3.4. If the contractor requires a longer period to complete the field service report, a written justification shall be sent to the end user and the Contracting Officer for approval.

(1) Hardcopy

· Digital Copy to COR

· Standard Distribution*

7 Days After Service Completion

* Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer shall be Emailed.

4. PERFORMANCE MONITORING AND QUALITY ASSURANCE

4.1. The Tomah VA Medical Center Maintenance and Operations and Mechanical Dept. shall randomly inspect approx. 5% of serviced automatic door systems after each testing, maintenance and service cycle for this contract.

4.2. If said inspections yield results contrary to what was indicated on each corresponding FSR for that cycle, the COR shall do the following;

4.2.1. Contact the Contracting Officer and provide supporting documentation that indicates Contractor non-performance.

4.2.2. Consult and coordinate with Contracting Officer, COR, Contractor and subject matter experts (Maintenance and Operations Mechanics and Electricians) to oversee the implementation of a Contractor provided plan that will indicate how non-performance will be corrected and what time frame corrections will be completed in.

4.2.3. Coordinate an additional follow-up inspection with the subject matter experts (Maintenance and Operations Mechanics and Electricians) to verify that corrections have been completed successfully.

4.2.4. Coordinate with the subject matter experts (Maintenance and Operations Mechanics and Electricians) for an additional (3%) random inspections for each testing, maintenance and service cycle, in addition to the standard 5% inspections, until performance measures are met for two consecutive testing, maintenance and service cycles by the Contractor per contract requirements.

4.3. All the measures indicated in Line Item 8.2 and its sub-items will be addressed by the Contractor at no additional cost to the Government.

4.4. The Government may require re-performance of nonconforming services at no increase in contract price; the Government must exercise post-acceptance rights within a reasonable time after the nonconformity was discovered.

5. SECURITY REQUIREMENTS

5.1. All Service technicians shall obtain contractor ID badges from the COR. Identification shall be worn visible always by the Contractor and all Service technicians while on premises.

5.2. During normal working hours of operation, Monday through Friday, the contractor shall sign in with the work order Clerk located in B40 when arriving on campus to perform work, communicate with the COR regarding presence on the facility and sign out with the work order Clerk when work is complete.

5.3. During other than normal hours of operation, the contractor shall sign in and out with the Fire Department located on the east end of B36.

6. HOURS OF COVERAGE

6.1. Normal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm, excluding holidays. All service/repairs will be performed during normal hours of coverage unless requested and approved by the COR or their designee.

6.2. All PM services shall be on a date and time mutually agreed upon between the Contractor and the COR.

6.3. Federal Holidays observed by the VAMC are:

7. RISK CONTROL

7.1. The Contractor shall take all necessary precautions to protect government property and shall repair any damage caused by their efforts.

7.2. All work affecting patients shall be coordinated in advance by the Government and with the Contractor and shall have minimal impact on the patients.

8. PLACE OF PERFORMANCE

8.1. Tomah VA Medical Center, 500 E. Veterans St., Tomah, WI. 54660.

8.1.1. Campus Wide

9. PERIOD OF PERFORMANCE

9.1. Within thirty (30) days of the award of this contract, the Contractor and the Government shall agree upon a date for inspections, testing, preventative and corrective maintenance and related repairs to start.

9.2. All work is to take place during the normal hours of operation defined herein, unless agreed upon by the COR in advance, and at no additional cost to the Government.

9.3. Support is to occur as coordinated above and shall take place on a quarterly basis or per automatic door systems service schedule, whichever is more stringent, and shall start as requested by the government and as required during the period of performance.

9.4. Work shall be completed in a timely manner and a performance schedule shall be coordinated with the Government upon contract award.

9.5. The performance schedule shall be reviewed at the end of each option year by the COR and Contractor and revised as needed.

10. SMOKING, WEAPONS, AND VA REGULATIONS

Smoking is prohibited inside any building at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of the VA regulations may result in citation answerable to the United States (Federal) District Court, not a local district, State, or Municipal court.

The Contractor agrees that none of its officers or employees shall use any research, statistical, medical, patient specific, or security information obtained in the performance of the work without written consent of the government.

Contractor employees performing service under this contract shall be subject to SAC background investigations.

11. PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

Damage

Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense.

12. DEFINITIONS/ACRONYMS

Acceptance Signature – VA employee who is authorized to sign-off on the FSR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

Authorization Signature – the COR’s signature; indicates that the COR accepts work status as stated on the FSR.

CM – Corrective Maintenance CO – Contracting Officer COR – Contracting Officer’s Representative FSR – Field Service Report – A documentation of the services rendered for each incidence of work performance under the terms and conditions of the task order.

FST – Field Service Technician - A person who is authorized by the Contractor to perform services on the VAMC premises.

PM – Preventative Maintenance POC – Point of Contact VAMC – Department of Veterans Affairs Medical Center

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This task order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm C.2 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (MAY 2015) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.3 The following clauses are incorporated by reference:

POSTCONSUMER FIBER CONTENT PAPER

52.232-40 PROVIDING ACCELERATED PAYMENT TO DEC 2013

SMALL BUSINESS SUBCONTRACTORS

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days prior to the contract expiration.

(End of Clause)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to the contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract expiration. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

(End of Clause)

C.6 52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective --

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.8 52.236-9 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

(End of Clause)

C.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause) C.10 852.219-74 LIMITATIONS ON SUBCONTRACTING – MONITORING AND COMPLIANCE (JUL 2018) (a)This solicitation includes 852.219-14.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor’s offices where the Contractor’s business records or other proprietary data are retained and to review such business records regarding the Contractor’s compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.11 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.12 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of WISCONSIN. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

(End of Addendum to 52.212-4)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS

(OCT 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] _X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved] _X_ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

X_ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Aug 2018) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

_X (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

_X (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

_X (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_(28)(i) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(ii) Alternate I (FEB 1999) of 52.222-26.

_X_(29)(i) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

(ii) Alternate I (JULY 2014) of 52.222-35.

_X_(30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

(ii) Alternate I (JULY 2014) of 52.222-36.

_X (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

_X (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

_X (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

__ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513).

__ (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

__ (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

__ (45)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

__ (ii) Alternate I (JAN 2017) of 52.224-3.

__ (46) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

_X (47)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act…