36C25218Q9763-002.docx

Attachment 2: Combined Synopsis/Solicitation for Commercial Items

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Great Lakes Acquisition Center 1900 East Main Street Building 102 Rm 103J Danville Illinois 61832-5198 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99.

The associated North American Industrial Classification System (NAICS) code for this procurement is 238210, with a small business size standard of $15.0 million.

The VA Iliana Healthcare System, 1900 East Main Street, Danville Illinois, is seeking to purchase maintenance, inspection, and testing of the Electrical Power Distribution System.

All interested companies shall provide quotation for the following:

JB

Services Statement of Work

Inspect, Test and Adjust Electrical System

1. Introduction:

A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, and testing of the Electrical Power Distribution System for Buildings 14, 19, 22, 25, 49, 58, 60, 64, 69, 72, 93, 98, 99, 101, 102, 103, 104, 125, 128, 129, 130, 131, 211, 212, 214, & 216 at the VA Iliana Health Care System (VAIHCS), Danville, IL. These work items are referenced as “Maintenance and Testing” in this document, hereafter.

B. This SOW describes the requirements for the Qualified Electrical Contract Professionals – known as “Contractors” in this document, hereafter. Contractors who are contracted by VAIHCS to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 2 of this SOW.

C. This SOW describes the requirements to establish maintenance and testing reports.

2. Qualifications of Contractors:

A. Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

B. Technicians shall be certified in accordance with ANSI/NETA ETT-2000, Standard for Certification of Electrical Testing Technicians, with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.

C. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

D. Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’ Employer shall certify that he/she has met this requirement in writing, and submit it to the VA Contracting Officer prior to work.

E. Contractors shall have ready access to the latest versions of the following references:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

3) NFPA 70E, Standard for Electrical Safety for the Workplace.

4) NFPA 110, Standard for Emergency and Standby Power System.

5) OSHA Standard 29 CFR 1910, Subparts I & S.

6) InterNational Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

7) Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested.

8) VHA Directive 1028, Electrical Power Distribution System F. Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

A. System Function Tests. Proved function test for all equipment contained in the Scope of Work.

B. Infra-Red Scanning/Thermographic Survey shall be performed on the electrical equipment.

1) Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

2) Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

C. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer, Contracting Officer Representative, and Chief of Engineering Service for immediate actions.

D. Test Conditions.

1) VA Staff will de-energize/re-energize all Electrical Power Distribution Systems Equipment (EPDSE).

2) Most power outages shall be performed on weekends during the day, evenings and nights as required for safe and continuous operation of the medical center.

3) Contractor shall ensure adequate staff will be allocated to this contract in order to complete all work in a timely manner and conform to the approved schedule.

4) After completing maintenance, testing, and inspection of each device in the electrical distribution equipment, the contractor shall place an adhesive label on each device containing their company name, test results and date of the services performed.

E. Attachments. Government Furnished.

1) Inventory of Electrical Power Distribution equipment to be maintained, inspected, and tested under this Scope of Work.

2) One-line and other information drawings of the Electrical Power Distribution System. These drawings are not certified as-built drawings. The 6390 series of one-line drawings are from the last Test, Inspect and Adjust project completed in 2014.

F. The Contractor shall provide a proposed schedule with their bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the VAIHCS Facility Management Service; any requirements for adjusting the schedule (e.g. to minimize disruption to the VAIHCS) shall be incorporated by the Contractor.

4. Summary of Work:

A. A complete written report of the work performed shall be provided to the VA within 21 days of completion. Information shown in the report shall be as following:

1) Company’s name, addresses, telephone, & FAX numbers.

2) Name and signature of contractors who perform the maintenance and testing.

3) VA Work Contract Number, name and number of VA Contracting Officer.

4) Date and Time of work.

5) Copies of contractors’ valid licenses, professional and training certificates.

6) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

7) Location, Type, Name, and nameplate information of electrical equipment maintained and tested.

8) Descriptions of work items.

9) Test data.

10) Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

11) Remarks on conditions of electrical equipment. List all deficiencies, if any.

12) Recommended corrective actions, if any.

B. A complete set of updated 100% one-line drawings for the electrical power distribution system.

C. Submit three (3) sets of hard copies of the complete written report, AutoCAD and PDF version of updated final drawings, and two (2) CD-ROM or DVD of the electronic version of the report in Microsoft Word format to the Contracting Officer Representative within 21 calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

Attachment 1 - Inventory of Electrical Power Distribution Equipment and Cables to be Maintained, Inspected, and/or Tested Under This Scope of Work

1) Switchgear Assemblies, Low-Voltage.

2) Transformers, Liquid-Filled.

T/26 (old T/48)

3) Switches, Bolted-Pressure, Low-Voltage.

4) Switches, Air, Medium-Voltage, Metal-Enclosed.

5) Circuit Breakers, Air, Insulated-Case/ Molded-Case.

6) Circuit Breakers, Draw-Out Air, Low-Voltage Power.

7) Protective Relays, Electronic, Medium-Voltage.

8) Facility Grounding Systems.

Buildings 14, 19, 22/69, 25, 49, 58, 60, 64/72, 93, 98, 99, 101, 102, 103, 104, 125, 128, 129, 130, 131, 211, 212, 214, & 216.

9) Medium-Voltage Cables

* T/99 (69 kV / 4.16 kV) and cables to B99 Main Substation busway is owned by Ameren Illinois. Contractor shall coordinate with Ameren.

10) Panelboards & Disconnects (Inspection Only).

End of Attachment 1

The delivery/task order period of performance is 90 calendar days of notice to proceed.

Place of Performance

1900 East Main Street Danville IL

Award shall be made to the quoter whose quotation offers the lowest-priced offer meeting or exceeding the acceptability standards for non-cost factors. The government will evaluate information based on the following evaluation criteria:

DOCUMENTATION OF TECHNICAL ACCEPTABILITY

The following Evaluation Factors will be used as the basis for determining Technical Acceptability:

Factor 1: Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business. Provide supporting documentation to the VA with quotation.

Factor 2: Technicians shall be certified in accordance with ANSI/NETA ETT-2000, Standard for Certification of Electrical Testing Technicians, with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.

Provide supporting documentation to the VA with quotation.

Factor 3: Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances. Provide supporting documentation to the VA with quotation.

Factor 4: Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. If no training certifications are available, the contractor shall certify employees proposed for this contract met this requirement in writing. Provide supporting documentation to the VA with quotation.

Factor 5: Contractors shall have ready access to the latest versions of the following references:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

3) NFPA 70E, Standard for Electrical Safety for the Workplace.

4) NFPA 110, Standard for Emergency and Standby Power System.

5) OSHA Standard 29 CFR 1910, Subparts I & S.

6) InterNational Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

7) Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested.

8) VHA Directive 1028, Electrical Power Distribution System Provide supporting documentation to the VA with quotation indicating Contractor has ready access to these references.

FACTOR 6: PAST PERFORMANCE

To be Technically Acceptable, the information reviewed by the Government shall clearly indicate that the offeror possesses the ability to satisfactorily perform the contract. Past Performance evaluations will be conducted using information provided with the offer, information obtained from references, information obtained from the Past Performance Information Retrieval System (PPIRS), the Federal Awardee Performance & Integrity Information System (FAPIIS) and information from any other sources deemed appropriate. When evaluating past performance, the Government may consider the currency and relevancy of the information, the source of the information, the context of the data provided, and the general trends in the contractor’s performance. An offeror that has no available relevant past performance history will not be evaluated favorably or unfavorably. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement;

The Government reserves the right to obtain past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions.

The Offeror shall list a minimum of one (1) and a maximum of five (5) most recent completed projects of similar size and scope during the last three (3) calendar years along with Point of Contact (POC) information (Name, Address, Telephone Number, Email Address and Fax Number) of a POC of the owner of those projects or person who represented the owner and would have the most detailed information about the Offeror’s performance.

PRICE QUOTATION

The Price shall include all labor, materials, project management, supplies and supervision. Price will be evaluated by the Contracting Officer to determine reasonableness and may be evaluated to determine whether the price realistically supports the requirements of the solicitation. If more than one offer is received, the prices from the offers will be entered into an abstract or documented in the Contracting Officer’s Award Decision.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” [JAN 2017]

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” [NOV 2017]

3. VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

4. 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

1. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” [JAN 2017]

2. 52.228-5 INSURANCE -WORK ON A GOVERNMENT INSTALLATION [JAN 1997]

3. CL 120 SUPPLEMENTAL INSURANCE REQUIREMENTS

4. 52.224-1 RIGHTS IN DATA-GENERAL [MAY 2014]

5. 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS CONTRACTORS (DEC 2013)

6. VAAR 852.203-70, “Commercial Advertising” (Jan 2008)

7. VAAR 852.219-10, “VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside” (DEVIATION) (Jul 2016)

8. VAAR 852.219-74- LIMITATIONS ON SUBCONTRACTING- MONITORING AND COMPLIANCE (JUL2018)

9. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

10. VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR1984)

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” [JAN2018]

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraphs (b) (4), (8),(21), (22), (25), (26), (27), (28), (29),(30), (31), (33) (i), (42), (49), (55) Subparagraph (c)(2), (3), (5), (8), and (9)

All quoters shall submit the following: one (1) copy of the quote. The quote shall be submitted in two sections, the pricing quote and the technical and past performance Quote.

All quotations shall be sent to the Contracting Officer via U.S.P.S regular mail, commercial overnight delivery or hand-delivered. It may also be emailed to Kevin Adkins, Contracting Officer, at kevin.adkins@va.gov .

Quotations shall be submitted as described below:

If submitting via U.S.P.S. regular mail, commercial overnight delivery or hand-delivered, submit the proposal to the following address:

Kevin Adkins VA Iliana Healthcare System 1900 East Main Street Building 102 Room 103J Danville, Illinois 61832

This is an open-market combined synopsis/solicitation for the maintenance, inspection, and testing of the Electrical Power Distribution System for Buildings 14, 19, 22, 25, 49, 58, 60, 64, 69, 72, 93, 98, 99, 101, 102, 103, 104, 125, 128, 129, 130, 131, 211, 212, 214, & 216 at the VA Iliana Health Care System (VAIHCS), Danville, IL. as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

RFI questions shall be submitted by 12PM on Friday August 31, 2018. Responses will be posted by 4PM on Tuesday September 4,2018.

Submission shall be received not later than Monday September 10,2018 at 4PM. Emailed quotes are accepted and preferred.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer Kevin Adkins at kevin.adkins@va.gov.

Point of Contact Kevin Adkins Contracting Officer 217-554-4544 Office 217-554-3206 Fax kevin.adkins@va.gov