36C25218Q9604-001.docx

36C25218Q9604

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

695-18-4-6093-0076 36C25218Q9604 6/21 /2018 Lori Eastmead 414-844-4840

0900 CT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 238220 $15 Million X N/A X 36C252 Zablocki VA Medical Center Department of Veterans Affairs 5000 W National Avenue Milwaukee WI 53295-0001 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 X See CONTINUATION Page Inspect and repair firewalls located at the Milwaukee VA Medical Center as outlined in the Statement of Work.

THIS SOLICITATION IS FOR SERVICE DISABLED VETERAN OWNED

SMALL BUSINESSES ONLY!

See CONTINUATION Page 695-3680162-6093-854100-2543 010050190 X X X one Lori Eastmead Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: ______________________________________ (Contractor’s Name) ______________________________________ (Address) ______________________________________ (City-State-Zip) ______________________________________ (Point of Contact/Title)

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

DUNS NUMBER NO. ______________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: LORI EASTMEAD, CONTRACTING OFFICER

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

52.232-33 -- Payment by Electronic Funds Transfer--System for Award Management.

3. INVOICES: Invoices shall be submitted in arrears in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

b. UPON COMPLETION AND ACCEPTANCE OF SERVICE

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://Tungsten-Network.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com <http://VA.Registration@Tungsten-Network.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

INVOICES:

Payments shall be made in arrears upon receipt of a properly prepared invoice.

In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov.

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Offers may be submitted by EMAIL ONLY to the address in block 9. A signed and dated 1449 must be included along with all other information requested herein by the due date and time. Offers must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation

AUTHORITY:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13 Simplified Procedures. FAR Part 14 and 15 will not be used.

SITE VISIT

Offerors shall inspect the site to fully inform themselves of the nature of the work and the conditions under which the work is to be performed. Failure to do so will in no way relieve the successful offeror from the necessity of furnishing any materials or performing any of the work that may be required to complete the work in strict accordance with the true intent and meaning of the specifications without additional cost to the VA. The site visit will be held on JUNE 25, 2018 From 0900-1000am CST. Please contact Mike Kraus at 414-384-2000 x41058 for directions to location.

SPECIAL NOTES:

Offers shall be submitted by e-mail to the Contract Officer, Lori Eastmead at Lori.Eastmead@va.gov. A signed and dated SF1449 must be included along with all information requested herein, including pricing information, by the due date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. Offers are subject to all terms and conditions of this solicitation.

To maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contract Officer, Lori Eastmead at Lori.Eastmead@va.gov no later than JUNE 27, 2018 AT 3:00PM CT, NO EXCEPTIONS! PHONE CALLS WILL NOT BE ACCEPTED. Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 2 business days to all parties. It is the responsibility of the offeror to monitor FBO until the closing date and time to ensure all amendments are acknowledged and submitted with the offer.

SECURITY & PRIVACY CONTROL:

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement; therefore, a Security Accreditation Package is not required. No C&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security Program.

B.1 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

FIRE BARRIER INSPECTION AND REPAIR

STATEMENT OF WORK

1.0 DESCRIPTION OF SERVICES

The Contractor shall provide all project coordination, labor, material, tools, management, travel, and equipment necessary to inspect and repair the firewalls located within the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work (SOW).

2.0 GENERAL REQUIREMENTS

The Contractor is responsible to perform inspection and repair of the firestop barriers and smoke barrier walls in Building 111 and 144 as shown on the multiple drawings supplied by the VAMC. The approximate square footage of the building is 902,605.

The Medical Center requires Hilti fire stopping product so no other manufacturer is acceptable. This is done for continuity of firestopping throughout the medical center for current and future firestopping deficiencies.

3.0 SCOPE OF WORK

3.1 Base Year:

1. Inspection of fire/smoke rated barrier walls as noted on the plans. Walls included: Rated barrier walls are located via facility provided Statement of Condition (also known as Life Safety) drawings only.

a. 2 Hour Fire Barriers, to include floors and walls

b. 1 Hour Fire Barriers, to include floors and walls

c. 2 Hour Fire/Smoke Barriers, to include floors and walls

d. 1 Hour Fire/Smoke Barriers, to include floors and walls

e. 30 Minute Smoke Barriers, to include floors and walls

f. Smoke Resistive Hazardous Areas, to include floors and walls

NOTE: Inspection and repairs may occur at the same time or separately, it is dependent on the contractor. If the contractor chooses to inspect and repair separately, the contractor has forty-eight (48) hours after the completion of the inspection to submit a repair schedule to the COR for approval. Additional information on the Hilti UL System and requirements for each type of barrier can be found at https://www.hilti.com/firestops.

Contractor must notify the COR immediately if unable to access an area to inspect/repair.

2. Hard lid gypsum ceiling investigation (81)

a. Inspect the rated barrier above the hard ceilings - up to 81 locations.

1) Contractor must provide the most minimally invasive option per location to gain access for inspection

2) Drill small holes 5/8” to use scope camera

b. Holes will be repaired post inspection

3. Wall Repairs, if required

a. Partial Wall Removal

1) Repair areas may require small partial wall removal as preparation

b. Metal Studs

1) Install metal stud, top and bottom track where appropriate in accordance with UL classified U300, U400 or V400 series 1hour or 2 hour Fire/Smoke rated barriers.

2) Penetrations will be framed out appropriately according to the specific UL Firestop System.

c. Gypsum Board

1) Install and fire tape type X 5/8” fire rated gypsum board in accordance with UL classified U300, U400 or V400 series 1 hour or 2- hour Fire/Smoke rated walls.

d. CMU/Concrete Masonry Unit Wall Repair

1) Install CMU block or other material compatible where appropriate with the wall type being repaired in accordance with UL classified lightweight or normal weight (100-150 pcf) concrete or concrete block.

e. Removal of Foreign Material

1) Installation of firestop systems may require removal of foreign material (including, but not limited to, drywall mud, mortar, spray foam, fireproofing and structolite) to create required annular space to accept the appropriate firestop system.

f. Installation

1) Sealing and correcting penetrations/joints. Ensure all products have good adhesion and penetrations and joints are sealed completely. Only penetrations within the large wall repair areas will be corrected

2) Repair of existing walls and partitions to include but not limited to caulking, taping and mudding of wall and ceiling repairs to ensure rated and non-rated enclosures conform to the required ratings as required by code.

4. Infection Control

a. Contractor is required to follow all infection control procedures for the area of the inspection to include using a portable containment and/or plastic barriers. The facility will provide the infection control levels of every area in the building. See Statement of Condition (also known as Life Safety) drawings.

1) Infectious Control Barriers are dependent on the work being performed and patient risk group. Corridors must remain a minimum 5 Ft. wide, shark tanks/HEPA carts/infection control carts are acceptable to allow for ceiling tile removal in corridors. An ICRA will be required for all work. (See Attachment A within “Memorandum FMD-058 Infection Control Risk Assessments (ICRA) for Work Orders, dated January 2017” for work conditions not requiring an Infection Control Permit or Review.)

5. Engineering Judgments

a. When field conditions are outside the parameters of an UL tested system, an engineering judgment will be obtained from the manufacturer (Hilti) and installed.

b. Non-standard methods will require an engineering judgement from Hilti and an explanation as to why this is required. This documentation will be reviewed by the Medical Center.

c. It is anticipated that 20% of the firestops will need engineering judgment from Hilti.

d. The Contractor must notify the COR immediately when Engineering Judgements have been requested from Hilti and must provide the COR with a copy of the documentation submitted to Hilti.

NOTE: Hilti does not charge for engineering judgement when using their products. There should be no additional charge to the contractor from the vendor and results can be expected within five (5) days of acknowledge submittal to Hilti.

6. Documentation During Inspection

a. All information will be recorded electronically using a computer program (Electronic Drawings-based tracking and verification program) that utilizes Statement of Condition (also known as Life Safety) drawings to denote all inspection points and deficiency locations. The VA will be provided access to the program and be able to download the drawings, notes, and inspection information. Opening any of the marks on the drawings will display a page detailing the deficiency type, U.L. System deployed, product used, wall type, and date/time of repair, as well as before and after pictures.

Contractor is required to identify, as part of the wall inspection, the Fire/Smoke walls that are not labeled and provide this information in the final report and in the computer program.

7. Additional Information:

a. Noise restrictions are dependent on the areas. On in-patient wards, loud noise between 9 pm and 6 am is not acceptable. Near the ORs (2nd floor) and procedure rooms (EP Lab/Cath Lab/Angio, etc.) loud drilling during the day when procedures are taking place is not approved.

b. The VA follows NFPA and other applicable national codes and standards. The VA is its own AHJ. Any specifics are found at www.cfm.va.gov/index.asp

c. Known existing ACM on ducts and pipes is marked. If discovered during work, contractor to notify the COR and the VA will examine and contain or remediate. The medical center has certified individuals who can remediate. If in good condition and not impacting work, the VA will direct this ACM to be left undisturbed.

3.2 Option Year One (1) if exercised

1. Inspection of fire/smoke rated barrier walls as noted on the plans. Walls included: Rated barrier walls are located via facility provided Statement of Condition (also known as Life Safety) drawings only.

a. 2 Hour Fire Barriers, to include floors and walls

b. 1 Hour Fire Barriers, to include floors and walls

c. 2 Hour Fire/Smoke Barriers, to include floors and walls

d. 1 Hour Fire/Smoke Barriers, to include floors and walls

e. 30 Minute Smoke Barriers, to include floors and walls

f. Smoke Resistive Hazardous Areas, to include floors and walls

NOTE: Inspection and repairs may occur at the same time or separately, it is dependent on the contractor. If the contractor chooses to inspect and repair separately, the contractor has forty-eight (48) hours after the completion of the inspection to submit a repair schedule to the COR for approval. Additional information on the Hilti UL System and requirements for each type of barrier can be found at https://www.hilti.com/firestops.

Contractor must notify the COR immediately if unable to access an area to inspect/repair.

2. Hard lid gypsum ceiling investigation (80)

a. Inspect the rated barrier above the hard ceilings - up to 80 locations.

1) Contractor must provide the most minimally invasive option per location to gain access for inspection

2) Drill small holes 5/8” to use scope camera

b. Holes will be repaired post inspection

3. Wall Repairs, if required

a. Partial Wall Removal

1) Repair areas may require small partial wall removal as preparation

b. Metal Studs

1) Install metal stud, top and bottom track where appropriate in accordance with UL classified U300, U400 or V400 series 1hour or 2- hour Fire/Smoke rated barriers.

2) Penetrations will be framed out appropriately according to the specific UL Firestop System.

c. Gypsum Board

1) Install and fire tape type X 5/8” fire rated gypsum board in accordance with UL classified U300, U400 or V400 series 1 hour or 2- hour Fire/Smoke rated walls.

d. CMU/Concrete Masonry Unit Wall Repair

1) Install CMU block or other material compatible where appropriate with the wall type being repaired in accordance with UL classified lightweight or normal weight (100-150 pcf) concrete or concrete block.

e. Removal of Foreign Material

1) Installation of firestop systems may require removal of foreign material (including, but not limited to, drywall mud, mortar, spray foam, fireproofing and structolite) to create required annular space to accept the appropriate firestop system.

f. Installation

1) Sealing and correcting penetrations/joints. Ensure all products have good adhesion and penetrations and joints are sealed completely. Only penetrations within the large wall repair areas will be corrected

2) Repair of existing walls and partitions to include but not limited to caulking, taping and mudding of wall and ceiling repairs to ensure rated and non-rated enclosures conform to the required ratings as required by code.

4. Infection Control

a. Contractor is required to follow all infection control procedures for the area of the inspection to include using a portable containment and/or plastic barriers. The facility will provide the infection control levels of every area in the building. See Statement of Condition (also known as Life Safety) drawings.

1) Infectious Control Barriers are dependent on the work being performed and patient risk group. Corridors must remain a minimum 5 Ft. wide, shark tanks/HEPA carts/infection control carts are acceptable to allow for ceiling tile removal in corridors. An ICRA will be required for all work. (See Attachment A within “Memorandum FMD-058 Infection Control Risk Assessments (ICRA) for Work Orders, dated January 2017” for work conditions not requiring an Infection Control Permit or Review.)

5. Engineering Judgments

a. When field conditions are outside the parameters of an UL tested system, an engineering judgment will be obtained from the manufacturer (Hilti) and installed.

b. Non-standard methods will require an engineering judgement from Hilti and an explanation as to why this is required. This documentation will be reviewed by the Medical Center.

c. It is anticipated that 20% of the firestops will need engineering judgment from Hilti.

d. The Contractor must notify the COR immediately when Engineering Judgements have been requested from Hilti and must provide the COR with a copy of the documentation submitted to Hilti.

NOTE: Hilti does not charge for engineering judgement when using their products. There should be no additional charge to the contractor from the vendor and results can be expected within five (5) days of acknowledge submittal to Hilti.

6. Documentation During Inspection

a. All information will be recorded electronically using a computer program (Electronic Drawings-based tracking and verification program) that utilizes Statement of Condition (also known as Life Safety) drawings to denote all inspection points and deficiency locations. The VA will be provided access to the program and be able to download the drawings, notes, and inspection information. Opening any of the marks on the drawings will display a page detailing the deficiency type, U.L. System deployed, product used, wall type, and date/time of repair, as well as before and after pictures.

Contractor is required to identify, as part of the wall inspection, the Fire/Smoke walls that are not labeled and provide this information in the final report and in the computer program.

7. Additional Information:

a. Noise restrictions are dependent on the areas. On in-patient wards, loud noise between 9 pm and 6 am is not acceptable. Near the ORs (2nd floor) and procedure rooms (EP Lab/Cath Lab/Angio, etc.) loud drilling during the day when procedures are taking place is not approved.

b. The VA follows NFPA and other applicable national codes and standards. The VA is its own AHJ. Any specifics are found at www.cfm.va.gov/index.asp

c. Known existing ACM on ducts and pipes is marked. If discovered during work, contractor to notify the COR and the VA will examine and contain or remediate. The medical center has certified individuals who can remediate. If in good condition and not impacting work, the VA will direct this ACM to be left undisturbed.

3.3 Option Year Two (2) Through Four (4), if exercised

1. Inspection of fire/smoke rated barrier walls as noted on the plans. Walls included: Rated barrier walls are located via facility provided Statement of Condition (also known as Life Safety) drawings only.

a. 2 Hour Fire Barriers, to include floors and walls

b. 1 Hour Fire Barriers, to include floors and walls

c. 2 Hour Fire/Smoke Barriers, to include floors and walls

d. 1 Hour Fire/Smoke Barriers, to include floors and walls

e. 30 Minute Smoke Barriers, to include floors and walls

f. Smoke Resistive Hazardous Areas, to include floors and walls

NOTE: Inspection and repairs may occur at the same time or separately, it is dependent on the contractor. If the contractor chooses to inspect and repair separately, the contractor has forty-eight (48) hours after the completion of the inspection to submit a repair schedule to the COR for approval. Additional information on the Hilti UL System and requirements for each type of barrier can be found at https://www.hilti.com/firestops.

Contractor must notify the COR immediately if unable to access an area to inspect/repair.

OPTIONAL CLINS

1. Larger than 12”X12” (no more than 10 annually)

a. Install HILTI firestop systems per the manufactures cut sheets for all penetrations and joints which are currently not sealed (or the post installed firestop product surface area) greater than 12” x 12” (or the aggregate square inch equivalent) and found to be deficient. Contractor to base quote on 10 penetrations with pipes or ductwork 12x12 or larger (horizontal or vertical) that will require fire stopping. If a penetration is found to be smaller than 12” X 12”, the contractor shall notify the COR immediately.

1) If an area is inaccessible, the contractor shall notify the COR immediately upon conclusion of the current days’ work. The COR will coordinate access to these rooms for the next work day.

b. Install UL firestop system identification labels to all repaired penetrations and or joints.

2. Hard lid gypsum ceiling investigation (no more than 10 annually)

a. Inspect the rated barrier above the hard ceilings - up to 10 locations.

1) Contractor must provide the most minimally invasive option per location to gain access for inspection

2) Drill small holes 5/8” to use scope camera

b. Holes will be repaired post inspection

3. Wall Repairs, if required

a. Partial Wall Removal

1) Repair areas may require small partial wall removal as preparation

b. Metal Studs

1) Install metal stud, top and bottom track where appropriate in accordance with UL classified U300, U400 or V400 series 1hour or 2- hour Fire/Smoke rated barriers.

2) Penetrations will be framed out appropriately according to the specific UL Firestop System.

c. Gypsum Board

1) Install and fire tape type X 5/8” fire rated gypsum board in accordance with UL classified U300, U400 or V400 series 1 hour or 2- hour Fire/Smoke rated walls.

d. CMU/Concrete Masonry Unit Wall Repair

1) Install CMU block or other material compatible where appropriate with the wall type being repaired in accordance with UL classified lightweight or normal weight (100-150 pcf) concrete or concrete block.

e. Removal of Foreign Material

1) Installation of firestop systems may require removal of foreign material (including, but not limited to, drywall mud, mortar, spray foam, fireproofing and structolite) to create required annular space to accept the appropriate firestop system.

f. Installation

1) Sealing and correcting penetrations/joints. Ensure all products have good adhesion and penetrations and joints are sealed completely. Only penetrations within the large wall repair areas will be corrected

2) Repair of existing walls and partitions to include but not limited to caulking, taping and mudding of wall and ceiling repairs to ensure rated and non-rated enclosures conform to the required ratings as required by code.

4. Infection Control

a. Contractor is required to follow all infection control procedures for the area of the inspection to include using a portable containment and/or plastic barriers. The facility will provide the infection control levels of every area in the building. See Statement of Condition (also known as Life Safety) drawings.

b. Infectious Control Barriers are dependent on the work being performed and patient risk group. Corridors must remain a minimum 5 Ft. wide, shark tanks/HEPA carts/infection control carts are acceptable to allow for ceiling tile removal in corridors. An ICRA will be required for all work. (See Attachment A within “Memorandum FMD-058 Infection Control Risk Assessments (ICRA) for Work Orders, dated January 2017” for work conditions not requiring an Infection Control Permit or Review.)

5. Engineering Judgments

a. When field conditions are outside the parameters of an UL tested system, an engineering judgment will be obtained from the manufacturer (Hilti) and installed.

b. Non-standard methods will require an engineering judgement from Hilti and an explanation as to why this is required. This documentation will be reviewed by the Medical Center.

c. It is anticipated that 20% of the firestops will need engineering judgment from Hilti.

d. The Contractor must notify the COR immediately when Engineering Judgements have been requested from Hilti and must provide the COR with a copy of the documentation submitted to Hilti.

NOTE: Hilti does not charge for engineering judgement when using their products. There should be no additional charge to the contractor from the vendor and results can be expected within five (5) days of acknowledge submittal to Hilti.

6. Documentation During Inspection

a. All information will be recorded electronically using a computer program (Electronic Drawings-based tracking and verification program) that utilizes Statement of Condition (also known as Life Safety) drawings to denote all inspection points and deficiency locations. The VA will be provided access to the program and be able to download the drawings, notes, and inspection information. Opening any of the marks on the drawings will display a page detailing the deficiency type, U.L. System deployed, product used, wall type, and date/time of repair, as well as before and after pictures.

Contractor is required to identify, as part of the wall inspection, the Fire/Smoke walls that are not labeled and provide this information in the final report and in the computer program.

7. Additional Information:

a. Noise restrictions are dependent on the areas. On in-patient wards, loud noise between 9 pm and 6 am is not acceptable. Near the ORs (2nd floor) and procedure rooms (EP Lab/Cath Lab/Angio, etc.) loud drilling during the day when procedures are taking place is not approved.

b. The VA follows NFPA and other applicable national codes and standards. The VA is its own AHJ. Any specifics are found at www.cfm.va.gov/index.asp

c. Known existing ACM on ducts and pipes is marked. If discovered during work, contractor to notify the COR and the VA will examine and contain or remediate. The medical center has certified individuals who can remediate. If in good condition and not impacting work, the VA will direct this ACM to be left undisturbed.

4.0 TECHNICAL REQUIREMENTS

The contractor must provide a list of previous experience as listed below to include the name of the facility, location, facility size, year completed inspection/repairs, and a Point of Contact:

1. Minimum of 3 years conducting fire wall inspections and maintenance, to include fire stopping.

1. At least two (2) years’ experience within the last three (3) years performing fire wall inspections and maintenance in a VA hospital or other type of medical center greater than 450,000 SQ. FT. and at least 6 stories high.

1. Contractor must also provide copies of the following for each employee performing the work:

a. Hilti Training Certificate

b. Contractor must provide proof of electronic computer program (Electronic Drawings-based tracking and verification program) that utilizes Statement of Condition (also known as Life Safety) drawings to denote all inspection points and deficiency locations.

5.0 SAFETY DATA SHEETS

Prior to commencement of services, the Contractor shall provide Safety Data Sheets to the COR in accordance with VA and OSHA regulations.

6.0 AUTHORIZED SERVICES

Only those services specified within the contract are authorized. Before performing any service or repair of a non-contract nature, the contractor must notify the Contracting Officer or COR of the nature and reasoning for additional work. If appropriate, the Contracting Officer may authorize the additional services or repairs under an amendment to the contract or a separate purchase authorization. No emergency type work is authorized.

7.0 TEST EQUIPMENT

The contractor shall provide all test equipment necessary for the execution of this service. The Government will not furnish parts and/or test equipment in the performance of this contract.

8.0 SAFETY STANDARDS

The contractor is required to adhere to all VA, OSHA and EPA safety related policies, procedures, standards and regulations. The contractor shall convey to its personnel and consultants the appropriate information regarding safety requirements, including the requirements of hazard communication.

Life Safety Measures (ILSMs) (Attachment A) and the infection control policy for the Medical Center (Attachment B) are attached.

If equipment needs to be lockout/tagout, the COR will coordinate this to be done.

The contractor shall provide protective equipment to its personnel as required to execute the requirements of this contract.

Contractor may use medical center power outlets after review of the capacity to prevent overloading of the circuit. Prior to connection, review with maintenance staff is required.

9.0 REPORTS

A written Employee Service Report (ESR) report and updated electronic files documenting all penetrations and corrections must be submitted at the completion of each visit. Report must be in format mutually acceptable to VA and Contractor. The report shall also include, but not limited to, manufacturer of products used, UL classification, and a copy of any Safety Data Sheets previously submitted as required by the specifications and OSHA. In addition, each ESR must, at a minimum, document the information listed below legibly and in complete detail. Failure to provide written reports could result in delay of payments.

1. Name of Contractor

2. Name of Field Service Employee (FSE) who performed services

3. Contractor service ESR number/log number

4. Date, time (starting and ending), of the inspection and repairs

5. VA purchase order number (Using the incorrect number could delay processing of invoices)

6. Identification of work completed: Floor and wing of the where the work too place.

7. Itemized description of services performed including location of access panels and documenting of discrepancies, system impairments, and recommendations

8. Signatures of the FSE performing the services and the VA employee who witnessed the services described. The VA will be available for spot inspections, so as not delay the contractor’s work.

The contractor shall maintain a complete orderly and chronological file including drawings, complete parts list, and copies of all reports as required by these specifications. A record of all callbacks and repairs shall be kept by the contractor indicating any difficulty experiences and the corrective measures taken to eliminate these difficulties.

9.1 Inspection Report

One copy of the following reports will be supplied in both electronic and hard-copy format:

1. A spreadsheet report documenting all penetrations inspected and repaired, as well as the deficiencies repaired, location, corrective action, product used, and UL System. UL cut sheet for each system used will also be supplied

2. Pictures of each deficiency (before and after repair) and UL system employed

3. An open item report listing areas that were not accessible.

4. List of all walls that are not labeled with “fire/smoke wall” stenciling.

10.0 HOURS OF OPERATION

1. Normal hours of operation for the Medical Center are Monday through Friday from 8:00 am to 4:30 pm, excluding National holidays. Based on the area the inspection will occur, work may be required after the normal business hours so as not to affect patient care and critical procedures.

2. Work cannot impact patient care and corridors must be maintained at 5 Ft. width. Off hours’ work is anticipated in procedure rooms, ORs and rooms that provide patient care services (CLINICAL AREAS) during the day. All Clinical Areas may require work outside normal business hours.

3. Federal and National Holidays observed by the VAMC are:

New Year's Day Labor Day Independence Day Memorial Day Thanksgiving Day Christmas Day M L King's Birthday Columbus Day President's Day Veterans Day Independence Day

Also, included would be any other day specifically declared by the President of the United States to be a National Holiday.

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

11.0 SECURITY REQUIREMENTS

1. All contractors working at Milwaukee VAMC shall be fingerprinted prior to being allowed to work on campus. Contractor ID badges can be obtained from PIV office typically 3-5 days after approved SAC form is received and finger prints clear. ID badges are required for contractor employees working at VAMC Milwaukee. Contractors who have been finger printed at other VAs and have contractor badges from other VAs can have their information transferred, thus reducing the time to get a Milwaukee VA badge. Individual’s names and the name of the VA where the finger printing occurred at should be forwarded to the VA COR after award to expedite the badging process.

2. Contractor

a. Furnish SAC form to each employee and subcontractor employee, regardless of how long they will be on site, and have them fill out the form. Blank SAC form is included as appendix to this specification.

b. When form is legibly completed by hand, scan each form with file name as above then dash then employee name (e.g., 08 SAC FORM – John Doe).

c. Email form to VA COR (a.k.a., COR)

3. VA and Requestor

a. VA COR signs form, then emails Fingerprinting Office (fingerprinting) and PIV Office (badging) of pending visit from person named, forwarding form as email attachment.

b. Contractor/Requestor visits Fingerprinting/PIV Office, building 70, E-wing south, ground floor.

c. VA Fingerprinting Office will check to ensure proper form was received.

4. VA Processing

a. Fingerprinting begins background check process. Fingerprinting must be done within 4 weeks after contract award. Contractor may be escorted by a VA employee while this process is being completed.

b. Assuming background check allows, then within 3 to 10 business days, VA should send to Contractor/Requestor notice that they may now obtain their Physical Access Control (PAC) badge.

c. VA PIV Office staff take photo and issue PAC badge.

5. Badge Usage

a. Wear badge, readily visible, above waist level, not on head or hard hat, when on grounds doing work.

b. Lanyards and clips are not included, but may be purchased at Canteen Store.

c. Superintendent shall inspect personnel badge (should be visible).

d. Badges allow keyless entry into restricted areas. Names, dates, and times of access are recorded by VA Police.

e. Badges will be valid for 90 days. The PM will notify PIV office to extend badge access for another 90 days if appropriate.

f. Badge wearer, not anyone else, must get badge issues taken care of. For example, it is not allowed to hand over badge to superintendent to walk them down to FM or PIV for entering code on back of badge, into SAM box system. Violations may result in suspension or revocation of construction access.

12.0 PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, ceiling tiles, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, ceiling tile replacement or replacement, if necessary, at no additional cost to the Government and to match the existing finish, paint or ceiling tile. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused because of the Contractors failure to adhere to these requirements.

Damage - Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense.

13.0 FACILTY CHECK-IN REQUIREMENTS

The Contractor shall be required to report to the Facilities Management Office, Bldg. 70, Wing E or the Graphics Center, Bldg. 113 to log in for services performed under this contract. This check in is mandatory.

Telephone Number & Extension:

414-384-2000 ext. 41058

14.0 DEFINITIONS/ACRONYMS

Acceptance Signature – VA employee who is authorized to sign-off on the ESR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

ACM – Asbestos Containing Material

AHJ – Authority Having Jurisdiction

CO – Contracting Officer

COR – Contracting Officer’s Representative

ESR – Employee/Vendor Service Report – A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

FSE – Field Service Employee - A person who is authorized by the Contractor to perform services on the VAMC premises.

VA – Veterans Affairs

VAMC – Department of Veterans Affairs Medical Center

15.0 ATTACHMENTS

A – Medical Center Memorandum 00S-214 Interim Life Safety measures (ILSM), dated July 2017

B – Memorandum FMD-2 Infection Control Policies and Procedures Facility Management Division, dated April 2015

C – Memorandum FMD-058 Infection Control Risk Assessments (PICRA) for Work Orders, dated January 2017

D – VA Milwaukee Statement of Condition Drawings (Life Safety Drawings) for Building 111 and 144, dated August 2017

FIRE BARRIER INSPECTION AND REPAIR

PRICE/COST SCHEDULE

a) CLINS 0001, 1001, 2001, 3001 and 4001 are firm fixed price definite CLINS and shall be invoiced in arrears upon completion of inspection.

b) CLINS 0002 and 1002 are firm fixed price definite CLINS and shall be invoiced monthly in arrears.

c) CLINS 0003, 1003, 2002, 2003, 3002, 3003, 4002 and 4003 are requirements CLINS. The annual ceiling price is $2,000.00. The contractor shall not perform work under these CLINS that exceeds this amount.

BASE YEAR: AUGUST 1, 2018 – JULY 31, 2019

UNIT TOTAL

CLIN DESCRIPTION QTY UNIT PRICE PRICE

TOTAL BASE YEAR $______________

OPTION YEAR ONE: AUGUST 1, 2019 – JULY 31, 2020

UNIT TOTAL

CLIN DESCRIPTION QTY UNIT PRICE PRICE

TOTAL OPTION YEAR ONE $______________

OPTION YEAR TWO: AUGUST 1, 2020 – JULY 31, 2021

UNIT TOTAL

CLIN DESCRIPTION QTY UNIT PRICE PRICE

TOTAL OPTION YEAR TWO $______________

OPTION YEAR THREE: AUGUST 1, 2021 – JULY 31, 2022

UNIT TOTAL

CLIN DESCRIPTION QTY UNIT PRICE PRICE

TOTAL OPTION YEAR THREE $______________

OPTION YEAR FOUR: AUGUST 1, 2022 – JULY 31, 2023

UNIT TOTAL

CLIN DESCRIPTION QTY UNIT PRICE PRICE

TOTAL OPTION YEAR FOUR: $______________________

GRAND TOTAL BASE PLUS ALL OPTION YEARS: $_____________________________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The…