36C25218Q0783-000.docx

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* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 J Service Steam Sterilizers 53214-1476 36C25218Q0783 03-30-2018 N 811219 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 Lori Eastmead William S. Middleton Memorial Veterans Hospital 2500 Overlook Terrace Madison, WI 53705-2286 Lori.Eastmead@va.gov Government Email The Great Lakes Acquisition Center (GLAC) in Milwaukee, WI is searching for vendors with the capability to provide preventative maintenance and repair services for the sterilizer equipment listed in the statement of work located at the William S. Middleton Memorial Veterans Hospital, 2500 Overlook Terrace, Madison, WI. The vendor must be able to meet all of the minimum requirements stated in the statement of work listed below. All interested responsible sources must submit a brief summary of their capabilities to this office by 1000 CT on Friday, March 30, 2018 to include detailed description of the firm’s experience in maintaining equipment, DUNS number, name and phone number of a point of contact in case further information is needed. Summaries must be submitted via email to Lori.Eastmead@va.gov. This RFI is issued solely for information and planning purposes to determine availability of qualified vendors and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. The procurement will be completed under NACIS 811219. Please note that this is not a request for proposal and the Government is seeking information for market research purposes only. The Government may or may not issue solicitation documents. Look for any further information in FedBizOpps. Telephone inquiries will not be returned.

STEAM STERILIZER & SPS EQUIPMENT MAINTENANCE SERVICES

STATEMENT OF WORK

GENERAL

This contract is for the William S. Middleton Memorial Veterans Hospital, 2500 Overlook Terrace, Madison, Wisconsin, hereinafter referred to as the VA.

SCOPE

Sterile Processing Service (SPS) Equipment Covered:

1. Equipment: Steam Sterilizer #1 Manufacturer: Steris Model: Amsco 400 S/N: 0303213-04 VA Inventory # (EE): 40261

2. Equipment: Steam Sterilizer #2 Manufacturer: Steris Model: Amsco 400 S/N: 0303213-05 VA Inventory # (EE): 40260

3. Equipment: Steam Sterilizer #3 Manufacturer: Steris Model: Amsco 400 S/N: 0308712-08 VA Inventory # (EE): 37648

4. Equipment: Flash Sterilizer #1 Manufacturer: Steris Model: Amsco 400 Series 20 S/N: 0302714-17 VA Inventory # (EE): 42507

5. Equipment: Flash Sterilizer #2 Manufacturer: Steris Model: Amsco 400 Series 20 S/N: 0302714-18 VA Inventory # (EE): 42508

6. Equipment: Washer/Disinfector Manufacturer: Getinge Model: S-8666 S/N: W50045790 VA Inventory # (EE): 48178

7. Equipment: Ultrasonic Cleaner A Manufacturer: Steris Model: CaviwavePro - CRP117

S/N: 1112STO10-0110

VA Inventory # (EE): 40252

8. Equipment: Ultrasonic Cleaner B Manufacturer: Steris Model: CaviwavePro - CRP117

S/N: 0713ST010-0186

VA Inventory # (EE): 41593

9. Equipment: Ultrasonic Cleaner C Manufacturer: Steris Model: Caviwave W S/N: 0410C0811 VA Inventory # (EE): 31530

10. Equipment: TEE Disinfector Manufacturer: CS Medical Model: TDS 100 S/N: 1040802 VA Inventory # (EE): 41062

Preventative Maintenance: Complete PMs on all equipment in accordance with manufacturer recommendations for the time periods shown below. The vendor shall provide an annual PM schedule to the COR within 10 business days of contract award. The vendor shall provide all labor, materials, travel, supervision, tools, test equipment, cleaning materials and facilities required for complete preventative maintenance. PM reports shall be provided to COR after each maintenance is performed and the technician will physically check out the COR or SPS designee before leaving the VA. If the vendor utilizes electronic reporting, the vendor shall provide the COR with the website link, access code, and password needed to retrieve reports within 10 business days of contract award.

Repair Services: Complete repair services are included in this contract for the time periods shown below. The VA COR or designee will contact the service vendor to request repairs on equipment. The vendor shall provide all labor, materials, travel, supervision, tools, test equipment, cleaning materials and facilities required for complete repairs. The technician will certify the equipment as functional prior to leaving, provide a service report to the COR after the service, will physically check out the COR or SPS designee before leaving the VA. If the vendor utilizes electronic reporting, the vendor shall provide the COR with the website link, access code, and password needed to retrieve reports within 10 business days of contract award.

Response Time: Technicians are required to respond on-site for emergency repair services within four (4) hours of receiving the call. For non-emergency repair services, the response time is twenty-four (24) hours. An emergency repair service is defined as having two (2) or more pieces of the same equipment in need of repair simultaneously. All other repair services are considered non-emergency.

Technician Certifications: Technicians must be certified and have up-to-date certifications on all equipment they are working on. Proof of Technician Certification shall be provided to the COR.

Manufacturer Parts: Manufacturer parts or parts authorized by the manufacturer are the only parts to be used for PMs and repairs. If the part being used is not a manufacturer part, the technician shall provide manufacturer’s authorization to the COR with the service report. The vendor must also have full access to all manufacturer parts and able to obtain those parts with the same lead time as the manufacturer itself. The vendor shall provide documentation of a contract with the manufacturer for all potential parts needed for the covered equipment.

PAYMENTS

The Contractor shall be paid, upon submission of proper invoices or vouchers, the prices stipulated herein for services rendered and accepted, less deductions, if any, as herein provided. Payments will be made monthly in arrears. Invoices MUST INCLUDE, at a minimum, the following information: Contract Co., Purchase Order No., Item(s) covered (to include serial #’s as applicable) and covered period of service. Only one original invoice will be required for each request for payment.

Q. GRAY MARKET PARTS

1. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

2. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

3. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

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