36C25024Q0545_1.docx

36C25024Q0545

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

583-24-4-669-0025 36C25024Q0545 07-12-2024 Tracy L. Granger

(734) 222-4294 07-26-2024 13:00

EDT

Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 X X 238290 $22 Million N/A X Indiana Health Care System Richard L. Roudebush VA Medical Center Attn: Engineering 1481 West 10th Street Indianapolis IN 46202 Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 http://tungsten-network.com/customer Campaigns/veteransaffairs

See CONTINUATION Page See Price Schedule in Section B.

Indiana Health Care System, Richard L. Roudebush VA Medical Center, Elevator Maintenance Service.

A site visit will be held on July 18, 2024 at 10:00 am EDT.

All Contractors shall sign-in at Building #5 Conference Room for site visit. No questions will be addressed/answered at the Site Visit. Site Visit participation is highly encouraged.

All questions will be answered via Solicitation amendment.

All questions must be submitted in writing to the Contract Specialist at the following e-mail: Tracy.Granger@va.gov no later than July 20, 2024, by 13:00 pm EDT.

The Contractor shall sign the 852.219-75 certification for sub-contracting in order to be considered for award. Quotes that do not contain this certification will not be considered for award or evaluated.

See CONTINUATION Page 583-3640162-669-854100-2543 010055590 X X One(1) Kristina L. Peart Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

Other Than System for Award Management, or [N/A] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veteransaffairs

5. Late Quote Submission: Late submissions may not be considered.

6. SUBMISSION OF OFFER:

3.) The Price/Cost Schedule, Section B 4.) 52.209-7, Information Regarding Responsibility Matters 5.) 52.212-3, Representations and Certifications, or valid completion of SAM is acceptable.

6.) 852.219-75, VA Notice of Limitations on Sub-Contracting – Certificate of Compliance for Services and Construction (Jan 2023).

7.) Information shall be received by the date and time specified in Block 8 of SF 1449 in order to be considered for award.

b. Offerors shall be registered in the System for Award management (SAM) database at the time the quote is submitted and shall continue to be registered until time of award. Offerers who do not comply with this requirement will not be considered for award. Offerors can register in SAM at https://www.sam.gov.

c. Simplified Acquisition Procedures of FAR Part 12 and 13 are being used to conduct this procurement.

d. Offeror must be certified in the SAM representations and certifications in FAR 52.212-3 that the firm meets the small business size standard for the NAICS Code assigned to the procurement.

7. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 ELECTRONIC INVOICE SUBMISSION AND INVOICING

VENDOR ELECTRONIC INVOICE SUBMISSION REQUIREMENTS AND METHODS

E-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – the FSC uses a third-party contractor, Tungsten Network (referred to OB10), to transition vendors from paper to electronic invoice submission. Please go to website: https://www.tungsten-network.com/customer-campaigns/veteransaffairs to enroll in the program and begin submitting the electronic invoices, free of charge.

1. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI website is: http://www.x12.org

1. Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

2. Tungsten e-Invoice Setup Information: 1-877-489-6135

2. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

2. FSC e-Invoice Contact Information: 1-877-353-9791

2. FSC e-Invoice email: vafsccshd@va.gov

BILLING AND INVOICING

1. In accordance with this contract, all services shall be billed in arrears monthly.

2. Contractor shall only bill for services and for line-items delivered.

3. A proper invoice that is submitted for payment; shall be accepted and certified for payment if:

i. Monthly invoice is submitted in arrears, no later than the 20th business day of the following month that services were rendered.

ii. Invoice contains in addition to the information required for submission of a ‘proper’ invoice in accordance with FAR 52.212-4(g) the following information:

a. Name and Address of the Contractor

b. Invoice Date and Invoice Number

c. Contract Number

d. Contract Order Number

e. Purchase Order Number

f. Date Range of Services Provided

g. Description of Services Provided

h. Line/Sub-Line Item number(s) of services provided

i. Quantity of each Line/Sub-Line Item

j. Unit Rate for each Line/Sub-Line Item

k. Total Cost for each Line/Sub-Line Item

l. Total Invoice Cost

4. The Certifying Official will confirm the information in the submitted invoice to the contract and invoice to ensure it is correct and valid.

i. If the invoice submitted is not a proper invoice, the certifying official shall refuse the invoice with a detailed statement as to why the invoice was refused.

ii. Contractor shall make corrections and resubmit using a separate invoice number, notating the invoice number it is replacing.

B.3 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

1. As prescribed in FAR Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts and contracts that exceed $250,000.00 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, New Hampshire. CPARS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards. CPARS also includes access to Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

2. Each contractor whose contract award is estimated to exceed $250,000.00 requires a CPARs evaluation. A government Focal Point will register your contract within 30 days after award and, at that time, you will receive and email message with a User ID (to be used when reviewing evaluations). Additional information regarding the evaluation process can be found at www.cpars.gov or if you have any questions, you may contact the Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690.

3. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have 60 days to submit any comments and re-assign the report to the CO.

4. Failure for the contractor’s representative to respond to the evaluation within those 60 days will result in the governments evaluation being placed on file in the database with a statement that the contractor failed to respond. The Contractor’s representative will be locked out of the evaluation and may no longer send comments.

B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

Passenger Elevator Contract Period: Base POP Begin: 08-16-2024 POP End: 08-15-2025 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

Service Elevator

POP Begin: 08-16-2024 POP End: 08-15-2025

Parking Garage Elevator

POP Begin: 08-16-2024 POP End: 08-15-2025

Dumbwaiter

POP Begin: 08-16-2024 POP End: 08-15-2025

Veteran's House

POP Begin: 08-16-2024 POP End: 08-15-2025

Building 9 ADA Lift

POP Begin: 08-16-2024 POP End: 08-15-2025

Building 5

POP Begin: 08-16-2024 POP End: 08-15-2025

Annual Traction Elevator Load Testing

POP Begin: 08-16-2024 POP End: 08-15-2025

Annual Hydraulic Elevator Load Testing

POP Begin: 08-16-2024 POP End: 08-15-2025

Five (5) Year Load Testing

POP Begin: 08-16-2024 POP End: 08-15-2025

Passenger Elevator Contract Period: Option 1 POP Begin: 08-16-2025 POP End: 08-15-2026

Service Elevator

POP Begin: 08-16-2025 POP End: 08-15-2026

Parking Garage Elevator

POP Begin: 08-16-2025 POP End: 08-15-2026

Dumbwaiter

POP Begin: 08-16-2025 POP End: 08-15-2026

Veteran's House

POP Begin: 08-16-2025 POP End: 08-15-2026

Building 9 ADA Lift

POP Begin: 08-16-2025 POP End: 08-15-2026

Building 5

POP Begin: 08-16-2025 POP End: 08-15-2026

Annual Traction Elevator Load Testing

POP Begin: 08-16-2025 POP End: 08-15-2026

Annual Hydraulic Elevator Load Testing

POP Begin: 08-16-2025 POP End: 08-15-2026

Five (5) Year Load Testing

POP Begin: 08-16-2025 POP End: 08-15-2026

Passenger Elevator Contract Period: Option 2 POP Begin: 08-16-2026 POP End: 08-15-2027

Service Elevator

POP Begin: 08-16-2026 POP End: 08-15-2027

Parking Garage Elevator

POP Begin: 08-16-2026 POP End: 08-15-2027

Dumbwaiter

POP Begin: 08-16-2026 POP End: 08-15-2027

Veteran's House

POP Begin: 08-16-2026 POP End: 08-15-2027

Building 9 ADA Lift

POP Begin: 08-16-2026 POP End: 08-15-2027

Building 5

POP Begin: 08-16-2026 POP End: 08-15-2027

Annual Traction Elevator Load Testing

POP Begin: 08-16-2026 POP End: 08-15-2027

Annual Hydraulic Elevator Load Testing

POP Begin: 08-16-2026 POP End: 08-15-2027

Five (5) Year Load Testing

POP Begin: 08-16-2026 POP End: 08-15-2027

Passenger Elevator Contract Period: Option 3 POP Begin: 08-16-2027 POP End: 08-15-2028

Service Elevator

POP Begin: 08-16-2027 POP End: 08-15-2028

Parking Garage Elevator

POP Begin: 08-16-2027 POP End: 08-15-2028

Dumbwaiter

POP Begin: 08-16-2027 POP End: 08-15-2028

Veteran's House

POP Begin: 08-16-2027 POP End: 08-15-2028

Building 9 ADA Lift

POP Begin: 08-16-2027 POP End: 08-15-2028

Building 5

POP Begin: 08-16-2027 POP End: 08-15-2028

Annual Traction Elevator Load Testing

POP Begin: 08-16-2027 POP End: 08-15-2028

Annual Hydraulic Elevator Load Testing

POP Begin: 08-16-2027 POP End: 08-15-2028

Five (5) Year Load Testing

POP Begin: 08-16-2027 POP End: 08-15-2028

Passenger Elevator Contract Period: Option 4 POP Begin: 08-16-2028 POP End: 08-15-2029

Service Elevator

POP Begin: 08-16-2028 POP End: 08-15-2029

Parking Garage Elevator

POP Begin: 08-16-2028 POP End: 08-15-2029

Dumbwaiter

POP Begin: 08-16-2028 POP End: 08-15-2029

Veteran's House

POP Begin: 08-16-2028 POP End: 08-15-2029

Building 9 ADA Lift

POP Begin: 08-16-2028 POP End: 08-15-2029

Building 5

POP Begin: 08-16-2028 POP End: 08-15-2029

Annual Traction Elevator Load Testing

POP Begin: 08-16-2028 POP End: 08-15-2029

Annual Hydraulic Elevator Load Testing

POP Begin: 08-16-2028 POP End: 08-15-2029

Five (5) Year Load Testing

POP Begin: 08-16-2028 POP End: 08-15-2029

Base Year

Option Year One (1)

Option Year Two (2)

Option Year Three (3)

Option Year Four (4)

Aggregate Total (Base + Options, if exercised)

36C25024Q0545

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B.5 PERFORMANCE WORK STATEMENT (PWS)

PART I:

A) SCOPE OF WORK:

Contractor shall provide all labor, tools, materials, equipment, and supervision necessary to provide maintenance for the elevators / lifts / dumbwaiters at Indiana Health Care System, Richard L. Roudebush VA Medical Center (RLRVAMC), located at 1481 West 10th Street, Indianapolis, IN 48202. The period of service shall be from August 16, 2024, through August 15, 2025, with four (4) one (1) year option periods to be exercised at the discretion of the Government. The Contractor shall provide maintenance in a manner which ensures the safe and continuous operation of all equipment listed (in attachment A) in accordance with this document and commercial practices and / or manufacturer's specifications American National Standards Institute/American Society of Mechanical Engineers (ANSI / ASME A17). https://blog.ansi.org/asme-a17-3-2023-code-existing-elevators-escalators/

B) GENERAL INFORMATION / DEFINITIONS:

1) CO - Contracting Officer

2) COR - Contracting Officer's Representative

C) MAINTENANCE / INSPECTION SERVICES:

1) Regular routine maintenance examination shall be performed at a frequency of not less than weekly for all equipment listed in Attachment A. The Contractor shall be responsible for establishing an effective system for accomplishing scheduled and unscheduled maintenance, including a backlog listing of work to be accomplished. The scheduling system and backlog listing shall be available for inspection by the COR at any time. It shall be the responsibility of the Contractor to assign additional personnel as required to complete inspections, repairs and adjustments on time within the specified performance time limits.

2) The contractor shall provide preventive maintenance during each inspection to ensure reliable and continuous safe operation of all equipment in accordance with commercial practices or manufacturer's specifications. The contractor shall provide a minimum of one (1) hour / per elevator / per week for maintenance of elevators and associated facilities. This dedicated maintenance does not include, and is separate from, the time required for scheduled services, call-backs, service calls, testing and inspections.

3) The Contractor shall furnish all material, labor, supervision, tools, and equipment necessary to provide full maintenance services, including all inspections, adjustments, tests, parts replacement and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity, safety, and efficiency) as originally specified by the equipment manufacturer as modified thereafter. All adjustments, repairs and modifications, shall be in compliance with the current editions of ANSI / ASME A17 (A17.1, A17.2 and A17.3).

4) Contractor shall have in his possession throughout the term of the contract all diagnostic equipment necessary to fully maintain, test, repair, adjust or reprogram the systems.

5) Maintenance and inspections are to be performed during normal business hours as specified in Part II, B. of the PWS, General Information. All tests or inspections that will remove the elevator from normal operation shall be scheduled in advance with the COR. Five (5) Year load test(s) shall be performed after normal working hours and coordinated with the COR.

6) Any repairs or adjustments necessary to complete a test and return the elevator to service shall be performed by the Contractor at no additional expense to RLRVAMC.

7) The Contractor shall be required to attach tags after testing as specified by ASME A17.1 LATEST EDITION AND ANSI / ASME A17.2 LATEST EDITION. The Contractor shall perform all safety tests and other tests and inspections as recommended and required by ASME A17.1 LATEST EDITION AND ANSI / ASME A17.2 LATEST EDITION. A copy of the current standards shall be maintained on site.

8) The Contractor shall post a check chart for each elevator in each machine room in a conspicuous place. The Contractor shall have their check chart approved by the COR prior to the commencement of this contract. This check chart shall list each elevator component-showing schedule of manufacturer's recommended frequency of inspection of each component on a weekly, semi-annually, annually, or other frequency. Entries shall be to indicate the status of schedule items of maintenance work performed. The check chart shall be kept up to date at all times and shall be initialed and dated by the contractor's employee to indicate that the work has been accomplished. Check chart shall be available for review at the COR's request and the Contractor shall physically show the COR the completed work on request.

9) The contractor shall maintain a log in a designated RLRVAMC location. Log shall be annotated at the conclusion of each inspection. The log shall identify each elevator, date and time of inspection, maintenance performed (if any), repairs needed, name of inspector, and overall condition of the elevator. If repairs require work outside the scope of routine maintenance, the contractor shall notify the COR to obtain a separate purchase order, if work is to be done. The Contractor shall not perform any work that is outside of the scope of routine maintenance unless they have a properly executed purchase order to do so.

10) An adequate supply of spare parts shall be maintained at all times to ensure prompt preventive maintenance and repair services. (Stock is to be stored in appropriate elevator equipment rooms) This includes the following:

a) The Contractor shall stock onsite at least one (1) of each printed circuit board used on any of the existing elevator equipment.

b) The Contractor shall stock onsite at least two (2) of each type of spare car and counterweight roller guide rollers for all of the existing elevators.

c) The Contractor shall stock onsite at least two (2) of each type of interlock and pickup assembly for all of the existing elevators.

d) The Contractor shall stock onsite at least four (4) of each type of hanger roller for all of the existing elevators.

e) The Contractor shall stock onsite at least two (2) of each type of relay or replaceable relay coil for each type of relay for all of the existing elevators.

f) The Contractor shall stock onsite a supply of all fuses used on all of the existing elevators.

g) The Contractor shall stock onsite at least one (1) set of each type of V-belt used on any of the existing elevators.

h) The Contractor shall stock onsite at least two (2) sets of each type of brushes used on any of the existing elevators.

i) The Contractor shall stock onsite at least ten (10) of each type of light bulb used on all of the existing elevators.

j) The Contractor shall stock onsite at least one (1) of each type of push button used on the existing elevators.

k) The Contractor shall stock onsite at least one (1) Door Screen Unit to be used on any of the existing elevators.

l) The Contractor shall stock onsite an adequate supply of all lubricates used on any of the existing elevators.

11) The contractor shall have any part, not stocked onsite that is necessary to put an elevator back into operation, shipped overnight at no additional cost to RLRVAMC.

12) Prorated or obsolete parts and / or equipment shall not be a consideration under the terms of this Contract. The Contractor shall accept all equipment as currently exists. The Contractor shall be responsible for any and all elevator equipment, regardless of age or availability. Should identical replacement parts no longer be available, the Contractor shall be required to locate, furnish, and install similar equipment of equal or better quality than the original equipment. There shall be NO EXCEPTIONS to this condition.

13) If the Contractor becomes involved in a labor dispute, strike, or lockout, it shall be required to make whatever arrangements that may be necessary to ensure that the conditions of this Contract are met in their entirety. If the Contractor is unable to fulfill the Contract requirements, the RLRVAMC reserves the right to make alternative arrangements to ensure the satisfactory performance of the elevator equipment during such time that the Contractor is unable to perform the required duties. Any costs incurred by the RLRVAMC as a result of such job action shall be the responsibility of the Contractor.

14) The RLRVAMC reserves the rights to terminate any particular elevator(s) that may be removed from regular use for reasons of modernization, demolition, sale of a building, or lack of building occupancy.

15) Should it become necessary to add or remove elevators or modernize elevators already included in the Contract, a contract modification will be done to include such new, removed, or modernized installations, and shall coincide with the existing Contract terms.

16) The following performance levels shall be maintained at all times:

a) Contract speed and brake to brake flight time shall be maintained as originally installed and adjusted.

b) Leveling accuracy shall be maintained at all times.

c) Opening and closing times, door close torques of all cars shall at all times be maintained within the limits of ASME A17.1 Code with a minimum of stand open time consistent with traffic demands at each floor.

d) Door reversal on all elevators equipped with mechanical safety shoes shall always be initiated with the stroke of the shoe. Ensure all electric eyes or door detectors are working at all times.

e) Variable car and hall door open times shall be maintained in accordance with original field adjustments. Deviations from this shall not be permitted unless requested and / or approved by the COR.

f) Elevators operating under Group Supervisory Systems shall operate at all times in accordance with design specifications as originally installed. The Contractor shall be required to test these systems at not less than 24-month intervals as requested by the COR. Contractor shall submit to the COR test data including performance levels of system and proof that variable and fixed features are operating properly and all circuits and time settings are properly adjusted. All features that are pertinent to efficient handling of the building traffic patterns shall be put into operations and properly adjusted. This check and subsequent adjustment shall not interfere with normal operation. Written approval of the COR is required when work outside of normal working hours is requested by the Contractor at no additional charge to the Government.

17) The Contractor shall furnish all labor and supplies, parts, and materials necessary to regularly and systematically clean, examine, adjust, lubricate as required and if conditions warrant, repair, or replace, as follows:

a) Machine gears, thrust bearings, drive sheave, drive sheave shaft bearings, brake pulley, brake coil, brake contact, brake linings and component parts.

b) Machine motor, motor windings, rotating element, commutator, brushes, brush holders and bearings.

c) Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contacts, leads, dashpots, time devices, computer devices, CRT. devices, selector tape or wire and mechanical and electrical driving equipment.

d) Governor, governor ropes, governor sheave and shaft assembly, bearings, contacts, rope grippers and governor jaws.

e) Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly. counterweight guide shoes including rollers or gibs.

f) Hoist way door interlocks, hoistway door hangers, bottom door guides and auxiliary door closing devices.

g) Automatic power operated door operator, car door hanger, car door contact, door protective devices, load weighing equipment, car frame, car safety mechanism, platform, wood platform flooring, car guide shoes including gibs and rollers.

h) Car operating panel(s) and equipment, hall lanterns, hall buttons and signal devices.

i) Where applicable to hydraulic elevators include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fittings and flexible pipe connections, operating controls, check, relief and control valves, rupture valves, gages, fluids, and tanks.

18) The Contractor shall perform:

a) Emergency Generator Test: The contractor shall be present every other month (October, December, February, April, June, and August) to assist with the emergency power test on the elevators. RLRVAMC conducts testing of the facility’s emergency generators on the last Wednesday of each month, from 5:00 AM to 7:00 AM. Duties to be performed by contractor shall include the following:

1. Before 5:00 AM: Be present for duty to participate in the test.

2. Contractor shall check all elevator emergency power indicators on each elevator and group system.

3. Be available to troubleshoot any problems occurring with the elevators when operating on emergency power and when returning to normal power has been restored upon the conclusion of the test.

b) Examine periodically all safety devices and governors and conduct an annual no load safety test and each fifth year perform a full load, full speed test of safety mechanism, overhead speed governors, car and counterweight buffers. The car balance shall be checked and the governor set. If required, the governor shall be calibrated and sealed for proper tripping speed.

c) Furnish and install new wire ropes as often as it is necessary to maintain an adequate factor of safety, to equalize the tension on all hoisting ropes, repair and replace conductor cables and hoist way and machine room wiring.

d) Keep car emergency light units in an operable condition at all times, test special emergency (fireman's service) service and emergency power circuits, where provided in accordance with Code requirements.

e) Furnish lubricants specified to the various lubrication needs.

f) Maintain a supply of contacts, coils, leads, brushes, lubricants; wiping Cloths and other minor parts in each machine room for the performance of routine preventative maintenance.

g) Maintain a complete set of current, legible schematic wiring diagrams in each elevator machine room for each elevator contained therein. To the extent that any of the required schematic wiring diagrams are not available at the time of contract award, it shall be the responsibility of the Contractor to provide same at no cost to RLRVAMC.

h) Annually clean hoist way including all equipment located in or moving through the hoist way, car top, car sling, safeties, appliances, pits, sills, door tracks and hangers. Clean and paint machine room floors during the first year of this contract and then as needed during the remaining term of this contract.

i) Except for emergency service, the Contractor shall perform all work during regular working hours of regular working days 7:30 a.m. to 4:00 p.m. excluding Federal holidays, unless specifically instructed otherwise by the COR. The Contractor is required to sign in and out daily at the Electrical Shop (including leaving the VAMC for purposes such as going for parts or meetings). After normal working hours, Contractor shall sign in and out at the Chiller Plant Operations. The COR or designee shall be notified by phone or in person before removing an elevator from service. If work requires more than one (1) day, daily notification shall be made. Notify the COR when placing the elevator back in service. When planned work requires an elevator to be taken out of service, the contactor is requested, when possible, to use a Federal Holiday.

19) Work excluded: The following work is specifically excluded from this contract.

a) Repair or replacement made necessary due to negligence or misuse of the equipment by persons other than the Contractor, his representatives, or his employees.

b) Any extra charges for work attributed to vandalism or misuse shall be paid via a separate purchase card or purchase order. Any repairs due to misuse or negligence shall be billed according to the prevailing labor rate. Parts shall be billed at actual invoiced cost. No work shall be performed unless the Contractor has a separate purchase card or purchase order.

c) Installation of new attachments, which may be required or recommended by insurance agencies or Government Authorities.

d) Repairs or replacement of cab enclosure, hoist way enclosures, door frames and sills, machine room lighting, cab tile or carpet (Contractor may need to lock out elevators to ensure proper safety procedures are followed during repairs or replacement projects at the RLRVAMC).

e) Replacement of underground hydraulic piping or hydraulic cylinder.

f) For the purpose of clarification, any item not specifically excluded shall be considered the Contractor's responsibility.

D) EMERGENCY SERVICE CALLS:

1) Contractor shall provide unlimited 24-hour service at no additional cost to RLRVAMC. Service is defined as requests for each individual elevator, either during or after normal working hours, to correct any elevator problem or condition, which needs attention.

a) Emergency Service Calls: Contractor shall provide on-site response within one (1) hour of notification from the COR or designated V A official that there has been a shutdown elevator emergency with a passenger on board. Contractor shall check in and out with the Chiller Plant Operations if an emergency is after normal business hours. The Chiller Plant shall likewise be notified of the status of work / call prior to checking out. Contractor shall ensure that all elevators are functioning properly before departing the premises regardless of time.

b) Contractor shall report to work location, survey repair, provide projected downtime, estimated time to repair, and cost of any repairs not covered in the Schedule of Supplies / Services / Prices / Costs. All work shall be performed in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality. Callbacks are not to take time away from preventative maintenance and other requirements under this contract. Equipment malfunctions shall be corrected the same day that the service call was issued. If circumstances beyond the contractor's control preclude resolution of the problem that day, the COR shall be notified with an explanation of the delay.

E) REPORT OF SERVICES / DOCUMENTATION:

1) Upon completion of any maintenance and / or repair services, the contractor shall report to the COR and provide a written report detailing services performed and obtain acceptance signature.

2) Contractor shall provide the COR with instant access to open service calls, elevator performance data and service call logging from a smartphone.

3) Contractor shall prepare and submit a written report on or before the 3rd of each month detailing all services performed for each elevator during the previous month. This report is required prior to billing.

4) Contractor shall maintain a complete orderly and chronological file including drawings, complete parts list, and copies of all reports as required by these specifications: This file shall be made available for inspection upon request and a copy of this complete file shall be furnished to the government during the last month of the contract period.

F) SPECIAL REQUIREMENTS:

1) Periodic inspections of the elevators required by the National American Standard Safety Code for Elevators and Escalators (Latest Edition) will be performed under a separate contract in accordance with existing RLRVAMC Policy. Contractor shall accompany, providing labor, weights and other equipment necessary during annual and semi-annual elevator inspections conducted by the government contracted inspector. The contractor will be notified by the RLRVAMC approximately 48 hours in advance of inspection date. Upon completion of a routine inspection, the Contractor will be furnished with an inspection report listing deficiencies for which he is responsible to repair within 30 days. Items marked emergency shall be corrected immediately. The Contractor shall repair any reported deficiencies before the end of the contract period. If deficiencies are unable to be repaired by the end of the contract period, it remains the responsibility of the Contractor to make the required repairs at no additional cost to the Government.

2) Testing: The following services shall be performed at intervals specified in the American National Standard Safety Code for Elevators and Dumbwaiters. The maintenance Contractor shall furnish personnel to perform the one (1) year, and the five (5) year safety load test, (including weights), at no additional cost to the RLRVAMC. Scheduling of all tests shall be handled through the COR as part of the inspection process described above.

a) The yearly car safety devices, governor and oil buffer tests and inspections shall be complied with as per AI7.1 and this specification, in the presence of the COR and his / her representative.

b) The five-(5) year safety and buffer tests shall be performed after regular working hours of the hospital. The five-(5) year safety and buffer tests shall be performed as required by the American National Standard Safety Code for Elevators and Dumbwaiters, (A17.1 and A17 .2) are to be performed by the Contractor. Tests shall be completed on all applicable elevators within the contract period as scheduled by the COR.

c) Within six (6) months prior to the expiration of this contract, a representative of the COR shall make a thorough inspection of all equipment covered under this contract. The Contractor shall correct all defects found within thirty (30) calendar days. The Contractor shall notify the COR in writing that the deficiencies have been corrected and that re-inspection can be made.

3) Manuals: Provide current hardcopies of the following:

a. ASME A17.1 Safety Code for Elevators and Escalators

b. ASME A17.2 Inspectors Manual for Elevators and Escalators

c. ASME A17.3 Safety Code for Existing Elevators and Escalators

G) QUALITY CONTROL PROGRAM:

1) The Contractor shall establish a complete quality control program including a comprehensive service plan that shall assure the requirements of the contract are provided as specified. The Contractor shall submit a copy of their quality control program with their offer. The program shall include:

a) An inspection system covering all the services described in the contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections. The name(s) of the individual(s) who will perform the inspection.

b) The checklist shall include every area of the Contractor's operation as well as every task required to be performed.

c) A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and / or the RLRVAMC inspectors point out the deficiencies.

d) A file of all inspections conducted by the Contractor and the corrective action taken. This documentation shall be made available to the RLRVAMC upon request, at any time during the term of the contract.

2) Post Award Meeting: Contractor shall attend a post award meeting prior to the commencement of work on site. The RLRVAMC will schedule this meeting and include discussion of the following topics:

a) Fire and Safety

b) Infection Control

c) Disaster Procedures

d) Review paperwork and forms 'required by contract.

e) Review sign in and out procedures for proper payment.

3) Weekly Meetings with the COR and the contractors account representative for this contract.

H) UNIFORMS:

1) The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform on the first day of performance, or otherwise no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor's name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms.

I) EMERGENCY TELEPHONE NUMBERS:

1) The Contractor shall provide the COR with pertinent emergency telephone numbers in case an emergency develops. At least one (1) of the emergency telephone numbers shall be manned twenty-four (24) hours per day. This information shall be provided in writing to the COR, immediately after contract is awarded.

J) HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA:

1) "Hazardous material", as used in the clause, includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract).

2) The offeror shall list any hazardous material. as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Datasheet submitted under this contract.

PART II:

A. SECURITY:

a. ID Badges/Parking/Smoking

i. Badges: All Contractor personnel shall wear identification (ID) badges during the entire period while performing work at RLRVAMC. ID badges shall show identification picture, name of the individual and represented Contractor.

ii. Parking: It is the responsibility of Contractor personnel to park only in designated parking areas:

1. Parking information is available from the RLRVAMC Police Service. The RLRVAMC will not invalidate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

iii. Smoking: Smoking is not permitted on the ground of the RLRVAMC, except in designated areas.

b. Contractor Sign-In – Contractor personnel shall report to the COR or designee before beginning any work at the facility each day, to sign-in and receive a Contractor’s security badge and sign out at the end of the day to turn in Contractor’s security badge.

B. HOURS OF WORK: Normal business hours are 7:30 a.m. to 4:00 p.m., Monday through Friday excluding the following federal holidays: New Year's Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day specifically declared by the President of the United States to be a national holiday.

C. TRAVEL: None D. GOVERNMENT FURNISHED PROPERTY: None

E. EXPERIENCE REQUIREMENTS:

1) Supervision: The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor's supervisor shall be available at all times when work is in progress to receive notices, reports, or request from the CO or the COR.

2) Qualifications of the Supervisor: The supervisor responsible for the management and scheduling of work to be performed under this contract shall possess prior to employment as supervisor on this contract, at least 4 (four) years of recent (within the last 6 (six) years) experience in the supervision of elevator mechanics involved in the operation and maintenance of the type of elevators to be maintained under this contract.

3) Qualifications of Elevator Mechanics: All maintenance and repair personnel directly engaged in the work to be accomplished under the contract shall possess, prior to their employment in a journeyman mechanic's capacity on this contract, they shall have at least 5 (five) years of experience as a journeyman mechanic in the operations and maintenance of the kind of elevators to be maintained under this contract and they shall possess a State Elevator Mechanic license.

4) Prior to commencement of work under contract, detailed resumes containing sufficient information to demonstrate compliance with this requirement shall be submitted to the CO. In addition, detailed resumes shall also be submitted prior to the. assignment of any new or replacement personnel to the contract, for approval by the COR.

5) Each offeror shall include as part the offer, detailed resumes for all personnel that the offeror intends to utilize under any resultant contract. As a minimum, each resume shall contain the following:

a) The full name.

b) A detailed description of the previous five (5) years employment history.

c) The name(s) and addressees of the companies for whom each employee worked for during the past five (5) years, along with the name(s) and telephone number(s) of his/her immediate supervisor.

d) In addition to the above requirements, the Contractor shall have a minimum of five (5) years successful experience in maintaining equipment identical or similar to the equipment covered by this contract. Each offer or shall submit, as part of his offer, references for the previous five (5) years’ experience. The written references shall include, as a minimum, the name, address and telephone numbers of the specific companies and key personnel contacts.

PART III:

PERFORMAMNCE REQUIREMENTS SUMMARY MATRIX

Part I - Section C E. Maintenance/Inspection Services