36C25024Q0232.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240

POINT OF CONTACT*

Contract Specialist Christopher Powell Christopher.Powell@va.gov

PLACE OF PERFORMANCE

10701 East Blvd

Cleveland OH

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This Sources Sought/Market Survey Notice is being conducted by the Louis Stokes Cleveland VA Medical Center 10701 East Blvd, Cleveland, OH 44106-1702 to identify all sources that are capable of providing customized, patient-specific TPN (Total Parenteral Nutrition) with same day delivery for the inpatient pharmacy. The inpatient pharmacy is located at the Louis Stokes Cleveland VA Medical Center 10701 East Blvd, Cleveland, OH 44106-1702. This service is needed for the period of February 1, 2024 – January 31, 2025 with four option years exercisable solely at the discretion of the Government in strict accordance with all schedules, specifications, terms, conditions and provisions of this contract.

Total Parenteral Nutrition (TPN) The contractor shall provide customized, patient-specific TPNs with same day delivery.

VA Northeast Ohio Healthcare System Expectations of Vendor:

a) Daily Schedule

i) Vendor Hours of Operation

1) Vendor hours of operation will cover 7 days per week including holidays. Assistance after hours is available by phone at no additional charge.

ii) Order Transmission Times

1) Parenteral Nutrition may be ordered seven days per week.

2) Vendor will receive orders throughout the day with the cutoff time being 2pm Eastern Standard Time.

iii) Delivery time

1) Parenteral Nutrition ordered by 2pm Eastern Standard Time will be delivered by 5:30pm Eastern Standard Time.

iv) Nonstandard/Late Deliveries

1) Vendor will make every effort to accommodate late or early orders. Delivery or pick up will be arranged on a case-by-case basis.

b) Ordering

i) Online portal will be used to electronically transmit parenteral nutrition orders.

ii) Vendor will provide technical support for online portal.

iii) In the event of computer downtime or inability to access online portal, paper orders will be faxed to the Vendor.

iv) All orders will be screened using the Vendor’s standard minimum/maximum values.

v) Vendor will provide VA Northeast Ohio Healthcare System with inventory information if the change in inventory prohibits parenteral nutrition from being compounded as ordered.

c) Delivery

i) Location of Delivery

1) Vendor will deliver all products to a pharmacist in the Inpatient Pharmacy at the Louis Stokes Cleveland VA Medical Center, 10701 East Blvd, Cleveland, OH, 44106

ii) Receipt of Delivery

1) Upon receipt of the vendor shipment, the receiving VA Northeast Ohio Healthcare System employee will verify the count of parenteral nutrition bags and sign the Vendor packing list as confirmation of receipt.

2) VA Northeast Ohio Healthcare System will retain one copy of the packing list.

d) Discontinued Orders

i) If parenteral nutrition is discontinued and Vendor is notified 30 minutes before the delivery leaves the Vendor, VA Northeast Ohio Healthcare System will not be charged for the dose.

e) Labeling

i) Vendor will label all parenteral nutrition bags in compliance with USP General Chapter <797> and applicable laws and regulations.

ii) Labels are to include at a minimum:

1) Patient Name

2) Assigned internal identification number

3) Active ingredient(s) and their amount(s), activity(ies), concentration(s)

4) Administration instructions

5) Storage conditions if other than controlled room temperature

6) Beyond Use Date

7) Dosage form

8) Total amount or volume

9) Route(s) of administration

10) Indicate the preparation is compounded

iii) Labels are to include when applicable

1) Route(s) of administration

2) Special handling instructions

3) Warning statements

4) Compounding facility name and contact information

f) Product Recall

i) Vendor shall notify the Contracting Officer administering the contract within three (3) business days of any recall, removal, modification, or defect of items supplied under contract for appropriate action.

ii) Resolution in such circumstances may be made by replacement of item at no cost to VA Northeast Ohio Healthcare System, full credit of item toward future purchase, or any other method agreeable to both parties. Any freight costs incurred as a result shall be borne by the Vendor or credited to VA Northeast Ohio Healthcare System as appropriate.

g) Returns

i) Any item found to be defective or technically unacceptable, as verified by the Vendor, shall be returned to the Vendor and replaced or credited in the same manner as specified under Product Recall.

ii) The Vendor shall not be liable for replacement or crediting VA Northeast Ohio Healthcare System for any item due to misuse or abuse by VA Northeast Ohio Healthcare System personnel.

h) Vendor Communication with VA Northeast Ohio Healthcare System

i) Daily communication with VA Northeast Ohio Healthcare System pharmacists will occur as needed by telephone or fax to discuss prescription content, order entry, delivery exceptions and to confirm that all orders have been received.

i) Quality

i) Vendor will:

1) Meet all applicable federal, state, and Joint Commission requirements for quality assurance.

2) Make quality reporting information available to the VA Northeast Ohio Healthcare System upon request.

3) Follow standard operating procedures and guidelines outlined in USP <797>.

4) Comply with all applicable local, state, and federal rules and regulations.

5) Use only fully trained and qualified employees.

6) Ensure all final products are checked by a licensed pharmacist.

7) Provide quarterly quality assurance reports required by USP <797> to include environmental monitoring and control media fill validation, final product testing, personnel credentials status, and employee training.

Vendor Expectations of VA Northeast Ohio Healthcare System:

j) Order Cutoff Times

i) Orders will be submitted by 2pm Eastern Standard Time, except in extenuating circumstances.

k) VA Northeast Ohio Healthcare System Changes

i) VA Northeast Ohio Healthcare System changes in policies, systems, order forms, and formulary will be communicated to Vendor with sufficient time to respond to the changes.

l) Order Clarification

i) VA Northeast Ohio Healthcare System shall respond to Vendor order clarification questions with at least one hour remaining before scheduled delivery.

m) Order Correctness

i) VA Northeast Ohio Healthcare System will check all orders for therapeutic correctness as well as physical and chemical compatibility before submitting to Vendor.

ii) VA Northeast Ohio Healthcare System personnel will check all Vendor parenteral nutrition against the original provider’s orders before dispensing to the patient.

If this is a service your business can provide, respond to this Sources Sought by Tuesday, January 16, 2024; 12pm. Eastern Standard Time. Responses should include: (1) Business Name and Address (2) Point of Contact Name, Phone Number, and E-mail Address (3) DUNS and NAICS code (4) Business Size SMALL or LARGE (5) Type of Business SERVICE DISABLED VETERAN OWNED, VETERAN OWNED, 8A, HUBZone, WOMEN-OWNED etc. (6) Applicable GSA/FSS Contract Number (if applies). All businesses eligible to provide this service are encouraged to reply as this information may be used to determine potential set-asides for the above noted service. E-mail responses to: Christopher Powell, at christopher.powell@va.gov. Phone calls about this notice will not be accepted. (Note: This is NOT A REQUEST FOR QUOTE or an announcement of a solicitation.)

Sources Sought Notice