36C25023Q0663.docx

Special Notice Special Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO 10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist John Tschirhart john.tschirhart@va.gov 937-267-3952

ADDITIONAL INFORMATION

DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE

Lap Mentor VR Simulator The Network Contracting Office (NCO) 10 for the Dayton VA Medical Center, 4100 West Third Street, Dayton, OH 45428 intends to award a sole source under the authority of FAR 6.302-1(a)(2), “Only one responsible source and no other supplies or services will satisfy agency requirements”. The Contractor will provide a Firm Fixed Priced, Lap Mentor VR Simulator will be used in the Simulation Center at the Dayton VA Medical Center.

Determination of this sole source procurement is in accordance with FAR 13.106-1(2)(b) soliciting from one source. It is the Government’s belief that the proposed candidate is the only provider of the proprietary Lap Mentor VR Simulator. This notice of intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be accepted. However, any business that believes it can provide the supplies may submit written notice to john.tschirhart@va.gov 11:59pm EST on May 5, 2023.

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C250-23-AP-2893

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 10, located at 3140 Governors Place Blvd, Suite 210, Kettering, Ohio 45409, in support of VISN 10, VA Health Care System at:

Dayton VA Medical Center 4100 West Third Street Dayton, Ohio 45428 2237# 552-23-2-5121-0032

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The item that we will be replacing is a Laparoscopic VR machine that is used for surgery residents, students, fellows and physicians to practice procedures and surgeries in a subversive, virtual reality environment. This item will be a replacement of our current Laparoscopic VR machine that is nonfunctioning and no longer supported by the company who once made it. The LAP Mentor VR machine is only produced by the company SurgicalScience. There are no other companies that manufacture a LAP Mentor VR product or product similar to this. The estimated amount of this per the most recent quote is $186,100. However, this amount will lower by about $48,900 once we turn in our old equipment as we will get 30% off of all the courses that we purchase with successful turn in.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized to this request. The Dayton VA is requesting a sole source purchase of Lap Mentor VR Simulator from Simbionix due to the compatibility with the existing Simbionix systems.

4. Description of market research conducted and results or statement why it was not conducted:

VetCert was queried for SDVOSB/VOSB concerns with 593 SDVOSB/VOSB result using NAICS code 339112, additionally, Simbionix is the OEM and best positioned to provide the total of both the installation services and hardware / equipment needed to continue patient care.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer

Special Notice