36C25023Q0383.docx

Combined Synopsis-Solicitation for Commercial Items

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO 10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist John Tschirhart john.tschirhart@va.gov 937-267-3952 937-262-5974

PLACE OF PERFORMANCE

Chillicothe VA Medical Center

17273 State Route 104, BLDG 23

Chillicothe OH

ADDITIONAL INFORMATION

DESCRIPTION

STATEMENT OF WORK (SOW)

as of 1/4/2023

1. Contract Title. Building 31, Sterile Storage Cabinet installation

2. Background.

The facility sterile storage cabinets were recently identified as having outdated pieces of equipment and recommended for replacement from the Bioengineering Department. These cabinets are a critical part of the Sterile Processing Services daily operations.

3. Scope.

Logistics to remove sterile storage cabinets from department. Vendor to install and verify proper operation. Upon completion, Biomed to verify all machine functions and temperatures are within designed specifications and no faults are displayed on machine. The following is being requested:

Manufacturer: Air Innovations Part # SSC4500DX Includes manufacturer part 99C0177-00 -DX (no UV light) and crate with pallet # 10C0081-00 Overall units dimensions: 30.5" Wide x 32" Deep x 77.5" High 520 lbs 5 shelves 27 3/4" Wide x 18" Deep Overall Payload Dimensions: 28" Wide x 19" Deep x 42" High

DPS # SSC4000-OSAI

on-site setup assistance and same day training with SSC4000 series cabinets within continental US; price to be determined if interested

Part # Freight

4. Specific Tasks.

4.1 Task 1: Contractor to furnish all materials, labor, freight, travel time, and miscellaneous expenses.

4.1.1 Subtask 1: Warehouse/logistics to remove current sterile storage cabinets from departments.

4.1.2 Subtask 2: Vendor and Biomedical department to inspect and install sterile storage cabinets to designated departments.

4.1.5 Subtask 3: Biomed to verify proper machine operation. All machine functions and temperatures to be within designed parameters and no faults should be displayed on machine user interface panel.

4.1.6 Subtask 4: onsite set up assistance and training with the vendor on the SSC4000 Series cabinets.

4.1.7 Subtask 5: Warranty for one year on the start date of delivery.

4.2 Deliverables: Contractor to maintain communication with Chief, Sterile Processing Service (SPS) and VA Engineering Staff to provide status updates. Warehouse to be in contact Chief, SPS with the delivery of Air Innovations cabinets to the following areas: Dermatology, Podiatry, Urgent Care, and Speech.

5. Performance Monitoring

The request is for goods to be delivered, installed and operation verified. VAMC COR will be responsible for overseeing project. Final acceptance of completed and installed unit to be determined by VAMC COR in coordination with Chief, Sterile Processing Services and Chief, Engineering Service.

6. Security Requirements Contractor will not require access to VA sensitive information to fulfill the terms of the contract. Contractor will require access to the building and the related building service equipment during normal business hours. C&A requirements do not apply, and a Security Accreditation Package is not required.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

8. Other Pertinent Information or Special Considerations.

a. Identification of Potential Conflicts of Interest (COI).

N/A

b. Identification of Non-Disclosure Requirements.

Contractor will not have access to any sensitive or proprietary information during contract performance.

d. Packaging, Packing and Shipping Instructions.

No special packaging, packing, or shipping instructions required. All vendor shipments delivered to customer should be addressed to:

Chillicothe VAMC Warehouse Bldg 23 17473 State Route 104 Chillicothe, OH 45601

e. Inspection and Acceptance Criteria.

Final acceptance of completed installation conducted on the machine to be determined by VAMC COR in coordination with Chief, Sterile Processing Services, Chief, Engineering Service, as well as Biomedical engineering.

9. Risk Control Contractor to adhere to all stipulations determined by the VAMC Infection Control Department, as included in the PCRA/ICRA. The PCRA/ICRA will be furnished by the VAMC COR prior to commencement of the work.

10. Place of Performance.

The places of performance to the following areas:

Building 31 room G117 Building 27 room 117 Building 30 room 211 Building 210 room G022 VAMC 17273 State Route 104 Chillicothe, Ohio 45601.

11. Period of Performance.

Notice to Proceed after award by the contracting officer.

12. Delivery Schedule.

Contractor is responsible for delivering to the VA Bldg 23 Warehouse dock; receiving and uncrating all deliveries. All deliveries will be conducted by the warehouse.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ (36C25023Q0383). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.

This solicitation is set-aside for small businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, Surgical Appliance and Supplies Manufacturing with a small business size standard of 750. The FSC/PSC is 4460.

The Department of Veterans Affairs, Network Contracting Office (NCO) 10, Regional Procurement Office (RPO) Central, 3140 Governor’s Place Blvd, Suite 210, Kettering, OH 45409 is seeking to purchase Sterile Cabinets SPS.

All interested companies shall provide quotations for the following brand name or equal:

Supplies

Part # ssc4500dx. Includes manufacturer part 99c0177-00-dx and crate with pallet. Overall unit dimension 30.5'' Wide x 32'' Deep x 77.5'' High 520 lbs. 5 shelves 27 3/4'' Wide x 18'' Deep. Overall payload dimensions: 28'' Wide x 19'' Deep x 42'' High.

LOCAL STOCK NUMBER: ssc4500dx

On-site setup assistance and same day training with SSC4000 series cabinets within continental US.

LOCAL STOCK NUMBER: ssc4000-osai

Freight.

LOCAL STOCK NUMBER: freight

Delivery Instructions: All deliveries shall be made to: Chillicothe VA Medical Center, 17273 State Route 104, BLDG 23, Chillicothe, Ohio 45601. The type of delivery order will be specified when the order is placed. Delivery shall be FBO destination provided 30 days after receipt of order (ARO).

Place of Performance/Place of Delivery Chillicothe VA Medical Center 17273 State Route 104, BLDG 23 Chillicothe OH 45601

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

· FAR 52.212-1, Instructions to Offerors–Commercial Items (Nov 2021)

· FAR 52.212-3, Offerors Representations and Certifications–Commercial Items (Oct 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, Contract Terms and Conditions–Commercial Items (Nov 2021)

· FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Oct 2022)

· FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractor (Nov 2021)

· VAAR 852.203-70, Commercial Advertising (May 2018)

· VAAR 852.232-72, Electronic Submission of payment Requests (Nov 2018)

· VAAR 852.246-71, Rejected Goods (Oct 2018)

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

This procurement is for new items only; no remanufactured or "gray market" items. No remanufactures or gray market items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum.

Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 4:00pm local time, March 10, 2023 at john.tschirhart@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact John Tschirhart Contract Specialist Network Contract Office (NCO) 10 Office: 937-267-3952 Email: john.tschirhart@va.gov Effective Date: 02/01/2022