36C25023Q0378 0002.docx

36C25023Q0378 0002

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

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PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 06/06/2023 610-23-2-6159-0054

NONE

Department of Veterans Affairs Network 10 Contracting Office 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 Y Department of Veterans Affairs Network 10 Contracting Office 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 To all Offerors/Bidders

36C25023Q0378 05-29-2023

X X X June 13, 2023 at 9:00 am EDT See CONTINUATION Page 610-3630162-6159-850300-2580 010040176 X 1 (one) The purpose of this Amendment is to answer an additional question regarding the referenced solicitation.

This amendment replaces the Price Schedule and Performance Work Statement in their entirety.

This Amendment also serves to extend the deadline for solicitation 36C25023Q0378 from June 9, 2023 at 9:00 a.m.

The new deadlin e to submit a response is June 13, 2023 at 9:00 am.

Janel N. Tate-Montgomery Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide a comprehensive air emissions inventory as detailed in the Statement of Work to the Northern Indiana Health Care Systems (NIHCS) Fort Wayne, Marion and St. Joseph - Mishawaka facilities located at 2121 Lake Avenue, Fort Wayne, IN 46805; 1700 E 38th St, Marion, IN 46953 and 1540 Trinity Pl, Mishawaka, IN 46545, respectively, for the period of July 1, 2023 through September 30, 2023.

Contract Period: Base POP Begin: 07-01-2023 POP End: 09-30-2023

Questions regarding 36C25023Q0378 Air Emissions Survey

Question 1: Will this be an email submission like the Pre-Solicitation stated?

Answer 1: Per 36C25023Q0378, the response the solicitation must be submitted to via email to Janel.Tate-Montgomery@va.gov.

Question 2: Are we required to supply sample work products for this submission?

Answer 2: Per 36C25023Q0378 on page 52, If you believe that supplying sample work will strengthen the Government’s belief in your abilities, then please feel free to submit those items.

Question 3: The “Period of Performance” is indicated as “6 business days from the issuance of the Notice to Proceed.” Is this a typographical error, as the work outlined and subsequent follow-up communications and meeting scheduling would likely take somewhat more than 6 business days to complete.

36C25023Q0378 0002 Answer 3: The Performance Work Statement has been revised and that portion has been removed. The Period of Performance is anticipated to be July 1, 2023 to September 30, 2023.

Performance Work Statement Project Scope:

Develop a comprehensive air emissions inventory for the VA Northern Indiana Health Care Systems (VANIHCS) at the following sites:

· 1700 E 38th St, Marion, IN 46953 Grant County

· 2121 Lake Ave, Fort Wayne, IN 46805 Allen County

· 1540 Trinity Place, Mishawaka, IN 46545 St. Joseph County Perform necessary tasks to complete a site walkthrough at the VANIHCS to develop a complete inventory of emission units and calculate the potential to emit for each individual emissions source. Evaluate the facility-wide potential to emit against applicability thresholds for permitting programs. Complete all documentation to apply for applicable permits work on VANIHCS’ behalf to negotiate permit conditions with applicable (state and federal) regulatory agencies, develop compliance tools, and provide training to site personnel. Provide any recommendations to Contract Officer Representative (COR) regarding synthetic minor limitations to avoid triggering additional regulatory requirements.

General:

Task 1. Potential Emissions Calculations The Contractor shall work with the COR to conduct potential emissions calculations for the current and proposed emission units at the VANIHCS. These emission calculations will form the basis for the air emissions inventory for the site and will ultimately lead to subsequent permitting strategy discussions. In order to develop these calculations, the Contractor shall plan to conduct an 8-hour site walkthrough with delegated personnel to identify sources of air emissions and to collect general design information necessary to complete air emission calculations.

Following the site visit, the Contractor shall provide the COR with a request for information (RFI) for any information that was not readily available on-site. The information Contractor shall look to gather the following information during the site walkthrough:

· Description of operations

· Equipment list and equipment specifications (e.g., maximum equipment ratings)

· Limitations on the operation (e.g., hours restrictions)

· Roadway traffic (e.g., number and types of vehicles, frequency of pathway)

· Maximum usage of solvents or other raw materials

· Sample data for fuels (e.g., sulfur concentration in fuel oil)

· Analytical stack testing from previous compliance demonstrations, if applicable

· Safety data sheets (SDSs) for any non-standard fuels Any necessary follow-up data will be provided electronically via email and teleconference and a second site visit will not be necessary. Once all of the information is gathered, the Contractor shall develop facility-wide PTE calculations for each proposed emission unit in a Microsoft Excel workbook for all criteria pollutants, greenhouse gases (GHGs), and hazardous air pollutants (HAPs). Emission units will be indexed per Indiana Department of Environmental Management (IDEM) nomenclature and cross-referenced to VANIHCS’ equipment identification. The Contractor can assume that most emissions will be quantified for the following five (5) types of emissions sources, but all sources of emissions should be evaluated.

· Boilers

· Process Heaters

· Emergency Engines

· Roadways

· Tanks (fuel oil) Contractor shall provide the draft emissions calculations to the COR for review and discussion.

Task 2. Permitting Strategy Utilizing the PTE calculations developed under Task 1, Contractor shall provide a summary email to the COR with the current facility-wide potential to emit as well as the additional emissions increase from the proposed boiler plant expansion. Contractor shall identify whether the facility will trigger Title V permitting, major source status under 40 CFR 63, NESHAP requirements, or if it will be a minor source. Furthermore, Contractor shall provide alternative permitting scenarios in the summary, should VANIHCS choose to control emissions or to take synthetic limits on throughputs or operating hours. Contractor shall provide the COR with an email summarizing the permitting options for further discussion.

Contractor shall schedule a face-to-face meeting with the COR to discuss the results with the team and to determine the most beneficial approach for permitting the facility based on the site inventory and associated potential to emit. Contractor shall budget for a three-hour meeting with the VANIHCS team to come to a permitting strategy approach.

Potential Emissions Sources Per Location:

A list of possible emissions sources has been created and is all encompassing but there may be items not captured due to limited experience with PTE.

Working Hours:

Working hours for the Contractor shall normally be between the hours of 7:00 a.m. and 5:00 p.m. (EST) during the week (Monday - Friday), except Federal holidays to include the following:

· New Year’s Day

· Birthday of Martin Luther King, Jr.

· Washington’s Birthday

· Memorial Day

· Juneteenth National Independence Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

If the contractor desires to work during periods other than these, approval must be obtained from the COR three (3) business days in advance to allow assignment of additional inspection forces if they are reasonably available.

Submittals:

The submittal shall consist of sufficient detail to ensure the Government that the Contractor will meet the requirements of the contract. The submittals shall have sufficient detail to ensure that the completed work meets all requirements.

Statement of Schedules: The contractor will provide a Statement of Schedules proposal 14 business days prior to the start of the contract for review and approval by the COR.

Air Emission Survey

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