36C25023Q0142.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300

Independence OH 44131

POINT OF CONTACT*

Contract Specialist Danielle Bowman Danielle.Bowman@va.gov 216-447-8300

PLACE OF PERFORMANCE

420 N. James Rd.

Columbus OH

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

This is a request for quote (RFQ), and the solicitation number is 36C25023Q0142. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2022-08, effective 10/28/2022. The associated NAICS Code is 339112, Surgical and Medical Instrument Manufacturing.

The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes for Arthrex brand, or equal, arthroscopic shoulder repair instruments. The instruments make up a total of four shoulder repair sets for the Chalmers P. Wylie VA Ambulatory Care Center. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below.

Quotes are to be provided Danielle Bowman, Contracting Specialist, via email at Danielle.Bowman@va.gov, no later than December 13, 2022, by 11:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.

STATEMENT OF WORK (SOW)

Arthroscopic shoulder repair instruments

1. Contract Title. Purchase Arthroscopic shoulder repair instruments.

2. Background. The purpose of the system is to obtain Arthrex brand, or equal, arthroscopic shoulder repair instruments shoulder repair sets. The shoulder repair sets are a comprehensive selection of specialty instruments used to facilitate arthroscopic shoulder repairs.

3. Scope. The Contractor shall provide all necessary deliverables regarding arthroscopic instrumentation shoulder sets.

4. Specific Tasks Purchase four shoulder repair kits that include arthroscopic shoulder repair instruments listed in Item Information.

4.1 Task 1 - Deliverables. Arthrex brand, or equal, arthroscopic shoulder repair instruments.

(QTY) Item Description Brand or Equal

· (4) AR-10000 PROBE, HOOK 5.4MM TIP W/5MM MARKINGS

· (4) AR-11794L SUTURE CUTTER, OPEN ENDED, LEFT NOTCH

· (4) AR-11800 BirdBeak, 2.75MM, 45 DEGREE UP TIP

· (4) AR-11890 BirdBeak, 2.75MM, 22 DEGREE UP TIP

· (4) AR-12250 SUTURE CUTTER, 4.2 MM, STRAIGHT

· (4) AR-12540 SUTURE RETRIEVER 3.4MM STRAIGHT

· (4) AR-1282L RASP, SHOULDER DEBRIDEMENT

· (4) AR-1305 KNOT PUSHER, CLOSED END

· (4) AR-1309 SLAP RASP

· (4) AR-1312 RASP, GLENOID

· (4) AR-1312-90 RASP, BANKART

· (4) AR-13250 FiberTape Cutter

· (4) AR-1342-15 ELEVATOR, 15 DEGREE SHOULDER TISSUE

· (4) AR-1342-30 ELEVATOR, 30 DEGREE SHOULDER TISSUE

· (4) AR-13960SR ROTATOR CUFF GRASPER W/SR HANDLE

· (4) AR-13974SR FiberTape Retriever w/ SR Handle

· (4) AR-13975SR FIBERWIRE GRASPER W/ SR HANDLE

· (4) AR-13999MF FASTPASS SCORPION, SL-MF

· (4) AR-1922P PUNCH FOR 4.5MM PUSHLOCK

· (4) AR-1926P PUNCH FOR 3.5MM PUSHLOCK

· (4) AR-1927PB PUNCH,FOR CRKSCRW FT&SWVLK ANCHS

· (4) AR-20020 CURRETTE, RING 5.4MM, CUTTING BOTH SIDE

· (4) AR-2167-2 PENTRTR SUTR RETRIEVR 15°UP CRVD

· (4) AR-3026 SWITCHING STICK, EXTRA LONG, 4MM

· (4) AR-5007H SUTURE HOOK

· (4) AR-6531 OBTURATOR, REUSABLE FOR AR-6530

· (4) AR-6536 OBTURATOR, REUSABLE FOR AR-6535

· (4) AR-6541 REUSABLE OBTR FOR AR-6540 & AR-6575-09

· (4) AR-6549 OBTR FOR AR-6550,AR-6567 OR AR-6570

· (4) AR-6563 REUSABLE OBTR FOR AR-6560&AR-6562

· (4) AR-6592 PASSPORT CURVED HEMOSTAT

· (4) AR-6592M PASSPORT SELECTION GUIDE

· (4) AR-8402C SHOULDER INSTRUMENT CASE

· (4) AR-13996 SCORPION-multifire

· (4) AR-13971SR FIBERTAPE KINGFIR W/ SR HNDL

· (4) AR-11796 FIBERWIRE SCISSOR

· (4) AR-13255 Mini Suture Cutter

· (4) AR-12140 SCISSORS, 3.4 MM, STRAIGHT

5. Performance Monitoring All requirements contained in this SOW must be met and must meet minimum industry standards. The Shoulder Sets and associated items will be inspected by HTM and SPS departments upon arrival to facility. Proper protocol as per outlined by Arthrex specifications will be followed.

6. Security Requirements Contractor has No Access to VA Sensitive Information under this contract.

VA Sensitive Information is not accessed or processed while performing maintenance of VA Information System Hardware or Software under this contract. Additionally, contractor access to VA Sensitive Information is not permitted under this contract. Contractors must be escorted by VA Personnel at all times when accessing non-general access areas within the Facility that may store or have systems that store VA Sensitive Information. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Not applicable.

8. Other Pertinent Information or Special Considerations.

Not applicable.

a. Identification of Possible Follow-on Work.

Not applicable.

b. Identification of Potential Conflicts of Interest (COI).

Any situation that may influence which contractor should be awarded the contract. An “organizational COI” is a situation where because of other relationships or activities a person (company) is unable or potentially unable to render impartial assistance or advice to the Government or cannot objectively perform contract work or has an unfair competitive advantage. FAR 9.502 states that “an organization COI may result when factors create an actual or potential conflict of interest on an instant contract, or when the nature of the work to be performed on the instant contract creates an actual or potential COI on a future acquisition.” An “organizational COI” exists when the nature of the work to be performed may, without some restriction on future activities, (1) result in an unfair competitive advantage to the contractor or (2) impair the contractor’s objectivity in performing the contract work. In services contracts, it is the latter which may most often occur because of a contractor’s access to proprietary information, the evaluation and analysis of products which it may produce, and/or its role as an advocate in contract performance or other situations. The primary burden is on the contractor to identify any organizational COI, however, the Government has the responsibility to identify and evaluate such conflicts. The Contracting Officer is charged with avoiding, neutralizing, or mitigating such potential conflicts. It is the customer’s responsibility to determine that no organizational COI exists. This is because the customer is more familiar with its requirements and the history of the requirements than the Contracting Officer could ever be. Therefore, the customer must make a determination that no COIs exist or identify any potential COI that may exist prior to the execution of this contract.

c. Identification of Non-Disclosure Requirements.

It is agreed that:

1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the Contracting Officer at the conclusion of the contract.

2. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the Contracting Officer for response.

d. Packaging, Packing and Shipping Instructions.

Not applicable.

e. Inspection and Acceptance Criteria.

The COR is responsible for certifying that the work done under the contract is performed to time and standard. They are also responsible to assure the inspection and acceptance of products provided incidental to services. A demo period or trial is not inspection of a product.

9. Risk Control N/A

10. Place of Performance.

Chalmers P. Wylie VA Ambulatory Care Center, 420 N. James Road, Columbus, OH 43219

11. Period of Performance.

30 Days from the date of award

12. Delivery Schedule.

Upon the successful award of contract, 30 days ARO.

The 11 Federal Holidays observed by the Federal Government are:

Memorial Day Last Monday in May

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

ITEM INFORMATION

PROBE,HOOK 5.4MM TIP W/5MM MARKINGS

LOCAL STOCK NUMBER: AR-10000

SUTURE CUTTER,OPEN ENDED,LEFT NOTCH

LOCAL STOCK NUMBER: AR-11794L

BirdBeak, 2.75MM, 45 DEGREE UP TIP

LOCAL STOCK NUMBER: AR-11800

BirdBeak, 2.75MM, 22 DEGREE UP TIP

LOCAL STOCK NUMBER: AR-11890

SUTURE CUTTER, 4.2 MM, STRAIGHT

LOCAL STOCK NUMBER: AR-12250

SUTURE RETRIEVER 3.4MM STRAIGHT

LOCAL STOCK NUMBER: AR-12540

RASP, SHOULDER DEBRIDEMENT

LOCAL STOCK NUMBER: AR-1282L

KNOT PUSHER, CLOSED END

LOCAL STOCK NUMBER: AR-1305

SLAP RASP

LOCAL STOCK NUMBER: AR-1309

RASP, GLENOID

LOCAL STOCK NUMBER: AR-1312

RASP, BANKART

LOCAL STOCK NUMBER: AR-1312-90

FiberTape Cutter

LOCAL STOCK NUMBER: AR-13250

ELEVATOR, 15 DEGREE SHOULDER TISSUE

LOCAL STOCK NUMBER: AR-1342-15

ELEVATOR, 30 DEGREE SHOULDER TISSUE

LOCAL STOCK NUMBER: AR-1342-30

ROTATOR CUFF GRASPER W/SR HANDLE

LOCAL STOCK NUMBER: AR-13960SR

FiberTape Retriever w/ SR Handle

LOCAL STOCK NUMBER: AR-13974SR

FIBERWIRE GRASPER W/ SR HANDLE

LOCAL STOCK NUMBER: AR-13975SR

FASTPASS SCORPION, SL-MF

LOCAL STOCK NUMBER: AR-13999MF

PUNCH FOR 4.5MM PUSHLOCK

LOCAL STOCK NUMBER: AR-1922P

PUNCH FOR 3.5MM PUSHLOCK

LOCAL STOCK NUMBER: AR-1926P

PUNCH,FOR CRKSCRW FT&SWVLK ANCHS

LOCAL STOCK NUMBER: AR-1927PB

CURRETTE, RING 5.4MM, CUTTING BOTH SIDE

LOCAL STOCK NUMBER: AR-20020

PENTRTR SUTR RETRIEVR 15?UP CRVD

LOCAL STOCK NUMBER: AR-2167-2

SWITCHING STICK, EXTRA LONG, 4MM

LOCAL STOCK NUMBER: AR-3026

SUTURE HOOK

LOCAL STOCK NUMBER: AR-5007H

OBTURATOR, REUSABLE FOR AR-6530

LOCAL STOCK NUMBER: AR-6531

OBTURATOR, REUSABLE FOR AR-6535

LOCAL STOCK NUMBER: AR-6536

REUSABLE OBTR FOR AR-6540 & AR-6575-09

LOCAL STOCK NUMBER: AR-6541

OBTR FOR AR-6550,AR-6567 OR AR-6570

LOCAL STOCK NUMBER: AR-6549

REUSABLE OBTR FOR AR-6560&AR-6562

LOCAL STOCK NUMBER: AR-6563

PASSPORT CURVED HEMOSTAT

LOCAL STOCK NUMBER: AR-6592

PASSPORT SELECTION GUIDE

LOCAL STOCK NUMBER: AR-6592M

SHOULDER INSTRUMENT CASE

LOCAL STOCK NUMBER: AR-8402C

SCORPION-multifire

LOCAL STOCK NUMBER: AR-13996

FIBERTAPE KINGFIR W/ SR HNDL

LOCAL STOCK NUMBER: AR-13971SR

FIBERWIRE SCISSOR

LOCAL STOCK NUMBER: AR-11796

Mini Suture Cutter

LOCAL STOCK NUMBER: AR-13255

SCISSORS, 3.4 MM, STRAIGHT

LOCAL STOCK NUMBER: AR-12140

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS” (JUNE 2020)

FAR 52.212-3, “OFFERORS REPRESENTATIONS AND CERTIFICATIONS–COMMERCIAL ITEMS” (FEB 2021) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “CONTRACT TERMS AND CONDITIONS–COMMERCIAL ITEMS” (OCT 2018)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) – 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1

VAAR 852.212-71 GRAY MARKET LANGUAGE (MAY 2016)

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Jan 2021 The following subparagraphs of FAR 52.212-5 are applicable:

[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.

All quotes shall be sent to the electronically via email to Danielle Bowman @ Danielle.Bowman@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than December 13, 2022, by 11:00 PM EST to Danielle.Bowman@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Danielle Bowman Contracting Specialist Network Contract Office (NCO) 10 Office: 216-447-8300*49577 Email: Danielle.Bowman@va.gov

Combined Synopsis/Solicitation Notice