36C25023Q0090_1.docx
DOCX document 160 KB Posted
- Attached to
- R602--VHI Courier Services Federal contract opportunity
- Solicitation number
- 36C25023Q0090
About this file
This solicitation is for courier services to transport laboratory specimens, supplies, and pharmaceutical medications between Department of Veterans Affairs facilities in Indiana. Required services include scheduled weekday pickups and deliveries from multiple locations, as well as unscheduled and STAT runs. The base period of performance is one year with four one-year option periods. Pricing is fixed price by item, with items including daily and per-run rates by location and distance. The solicitation is a total small business set-aside for verified service-disabled veteran-owned small businesses. Responses are due by the date and time specified on the SF1449.
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| 36C25023Q0090 0001.docx | DOCX document |
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36C25023Q0090
PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a. PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
UEI:
EFT:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
583-23-3-054-0023 36C25023Q0090 01-06-2023 Tracy L. Granger
(734) 222-4294 01-13-2023 13:00
EST
Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 X X 492110 1500 Employees N/A X Veteran Health Indiana Richard L. Roudebush VA Medical Center Attn: Laboratory 1481 West 10th Street Indianapolis IN 46202 Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 https://www.tungsten-network.com/custom veteransaffairs for invoicing
See CONTINUATION Page See Price Schedule in Section B.
All questions will be answered via Solicitation amendment.
Questions must be submitted in writing to the Contract Specialist at the following e-mail: Tracy.Granger@va.gov no later than January 10, 2023, by 1 pm EST.
This procurement is for VHI Courier Services. The procurement is being conducted under FAR 12 & 13.5.
The contractor must sign the 852.219-75 Certification for sub-contracting.
See CONTINUATION Page 583-3630160-054-822300-2560 010022300 X X X One(1) Kristina L. Peart Contracting Officer Table of Contents
| SECTION A | 1 |
| A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 1 |
| SECTION B - CONTINUATION OF SF 1449 BLOCKS | 4 |
| B.1 CONTRACT ADMINISTRATION DATA | 4 |
| B.2 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) | 6 |
| B.3 PRICE/COST SCHEDULE | 7 |
| B.4 STATEMENT OF WORK | 25 |
| SECTION C - CONTRACT CLAUSES | 33 |
| C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 33 |
| C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) | 39 |
| C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) | 39 |
| C.4 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997) | 39 |
| C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS | 40 |
| C.6 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022) | 40 |
| C.7 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018) | 43 |
| C.8 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022) | 44 |
| C.9 VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018) | 47 |
| C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) | 47 |
| C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) | 47 |
| C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2022) | 48 |
| SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | 56 |
| D.1 ATTACHMENT 1: USDOL SERVICE CONTRACT ACT WAGE DETERMINATION INFORMATION | 56 |
| SECTION E - SOLICITATION PROVISIONS | 58 |
| E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 58 |
| E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) | 62 |
| E.3 52.216-1 TYPE OF CONTRACT (APR 1984) | 64 |
| E.4 52.233-2 SERVICE OF PROTEST (SEP 2006) | 64 |
| E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) | 64 |
| E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 65 |
| E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2022) | 66 |
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
(Continuation from Standard Form 1449, block 18A.)
1. Contract Administration: All contract administration matters will be handled by the following individuals:
| a. CONTRACTOR: | Name: |
| Address: | |
| City, State, Zip: | |
| Telephone Number: | |
| POC: | |
| E-mail address: | |
| Contractor’s Unique Entity ID: |
| b. GOVERNMENT: | Department of Veterans Affairs |
| Network Contracting Office (NCO 10) | |
| Attn: Tracy Granger, Contract Specialist | |
| PO Box 492 | |
| Ann Arbor, MI 48106 | |
| Phone: (734) 222-4294 | |
| E-Mail: Tracy.Granger@va.gov | |
| Kristina L. Peart, Contracting Officer | |
| Email: Kristina.Peart@va.gov |
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
| [X] | 52.232-33, Payment by Electronic Funds Transfer – System for Award Management. |
| [] | 52.232-34, Payment by Electronic Funds Transfer - |
Other Than System for Award Management, or [] 52.232-36, Payment by Third Party
3. INVOICES: Invoices shall be submitted in arrears:
| a. Quarterly | [ ] | |
| b. Semi-Annually | [ ] | |
| c. Other | [X] Monthly to: https://www.tungsten-network.com/customer-campaigns/veteransaffairs |
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veteransaffairs
5. SECURE FAX: All faxes in regard to this order shall contain the following on the coversheet:
This fax is intended only for the use of the person or office to which it is addressed and may contain information that is privileged, confidential, or protected by law. All others are hereby notified that the receipt of this fax does not waive any applicable privilege or exemption for disclosure and that any dissemination, distribution, or copying of this communication is prohibited. If you have received this fax in error, please notify this office immediately at the telephone number listed above.
6. SUBMISSION OF OFFER:
a. Offers shall complete and return all information designated in:
1.) Blocks 17 (a) and 30 (a-c) of SF 1449 2.) Contract Administration Data 3.) The Price/Cost Schedule, Section B 4.) 52.212-3, Representation and Certifications, or valid completion in SAM is acceptable 5.) 852.219-75, VA Notice of Limitations on Sub-Contracting – Certificate of Compliance for Services and Construction (Nov 2022).
6.) Information shall be received by the date and time specified in Block 8 of SF 1449 in order to be considered for award.
b. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Offerors who are not registered in SAM should be consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful offeror will be removed from further consideration for award. Offerors can register in SAM at https://www.sam.gov.
c. Simplified Acquisition Procedures of FAR Part 12 and 13.5 are being used to conduct this procurement.
d. Offeror must be certified in the SAM representations and certifications in FAR 52.212-3 that the firm meets the small business size standard for the NAICS Code assigned to the procurement.
OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED IN 52.212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS, PARAGRAPH b, PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
AMENDMENT NO DATE
| ______________________________ | _____________ |
| ______________________________ | _____________ |
| ______________________________ | _____________ |
B.2 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)
As prescribed in FAR Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts and contracts that exceed $250,000.00 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, New Hampshire. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.
Each contractor whose contract award is estimated to exceed $250,000.00 requires a CPARs evaluation. A government Focal Point will register your contract within 30 days after award and, at that time, you will receive and email message with a User ID (to be used when reviewing evaluations). Additional information regarding the evaluation process can be found at www.cpars.gov or if you have any questions you may contact the Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690.
For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have 60 days to submit any comments and re-assign the report to the CO.
Failure for the contractor’s representative to respond to the evaluation within those 60 days will result in the governments evaluation being placed on file in the database with a statement that the contractor failed to respond. The Contractor’s representative will be locked out of the evaluation and may no longer send comments.
B.3 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 249.00 |
| DY |
1 West Lafyette VA (OC) Service Monday - Friday - Pick-up Time 3:30 pm Contract Period: Base POP Begin: 04-01-2023 POP End: 03-31-2024 PRINCIPAL NAICS CODE: 492110 - Couriers and Express Delivery Services PRODUCT/SERVICE CODE: R602 - Support - Administrative: Courier/Messenger
| 249.00 |
| DY |
Terre Haute VA OC Service M-F Pick-up time 11:00 am
POP Begin: 04-01-2023 POP End: 03-31-2024
| 249.00 |
| DY |
Terre Haute VA OC Service M-F Pick-up time 3:20 pm
POP Begin: 04-01-2023 POP End: 03-31-2024
| 249.00 |
| DY |
Terre Haute Mental OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2023 POP End: 03-31-2024
| 249.00 |
| DY |
Wakeman VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2023 POP End: 03-31-2024
| 249.00 |
| DY |
Martinsville VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2023 POP End: 03-31-2024
| 249.00 |
| DY |
Brownsburg VA Clinic - Pickup Daily M-F at 11:00 am
POP Begin: 04-01-2023 POP End: 03-31-2024
| 249.00 |
| DY |
Brownsburg VA Clinic - Pickup Daily M-F at 4:30 pm
POP Begin: 04-01-2023 POP End: 03-31-2024
| 366.00 |
| DY |
Domiciliary Service S-S Pick-up time 09:30 am
POP Begin: 04-01-2023 POP End: 03-31-2024
| 249.00 |
| DY |
Shelbyville VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2023 POP End: 03-31-2024
| 200.00 |
| EA |
Unscheduled Runs, Distance 1-10 Miles
POP Begin: 04-01-2023 POP End: 03-31-2024
| 200.00 |
| EA |
Unscheduled Runs, Distance 11-25 Miles
POP Begin: 04-01-2023 POP End: 03-31-2024
| 80.00 |
| EA |
Unscheduled Runs, Distance 26-50 Miles
POP Begin: 04-01-2023 POP End: 03-31-2024
| 70.00 |
| EA |
Unscheduled Runs, Distance > 50 Miles
POP Begin: 04-01-2023 POP End: 03-31-2024
| 400.00 |
| EA |
STAT Runs, Distance 1-10 Miles
POP Begin: 04-01-2023 POP End: 03-31-2024
| 300.00 |
| EA |
STAT Runs, Distance 11-25 Miles
POP Begin: 04-01-2023 POP End: 03-31-2024
| 30.00 |
| EA |
STAT Runs, Distance 26-50 Miles
POP Begin: 04-01-2023 POP End: 03-31-2024
| 30.00 |
| EA |
STAT Runs, Distance > 50 Miles
POP Begin: 04-01-2023 POP End: 03-31-2024
| 249.00 |
| DY |
1 West Lafyette VA (OC) Service Monday - Friday - Pick-up Time 3:30 pm.
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
| 249.00 |
| DY |
Terre Haute VA OC Service M-F Pick-up time 11:00 am
POP Begin: 04-01-2024 POP End: 03-31-2025
| 249.00 |
| DY |
Terre Haute VA OC Service M-F Pick-up time 3:20 pm
POP Begin: 04-01-2024 POP End: 03-31-2025
| 249.00 |
| DY |
Terre Haute Mental OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2024 POP End: 03-31-2025
| 249.00 |
| DY |
Wakeman VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2024 POP End: 03-31-2025
| 249.00 |
| DY |
Martinsville VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2024 POP End: 03-31-2025
| 249.00 |
| DY |
Brownsburg VA Clinic - Pickup Daily M-F at 11:00 am
POP Begin: 04-01-2024 POP End: 03-31-2025
| 249.00 |
| DY |
Brownsburg VA Clinic - Pickup Daily M-F at 4:30 pm
POP Begin: 04-01-2024 POP End: 03-31-2025
| 366.00 |
| DY |
Domiciliary Service S-S Pick-up time 09:30 am
POP Begin: 04-01-2024 POP End: 03-31-2025
| 249.00 |
| DY |
Shelbyville VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2024 POP End: 03-31-2025
| 200.00 |
| EA |
Unscheduled Runs, Distance 1-10 Miles
POP Begin: 04-01-2024 POP End: 03-31-2025
| 200.00 |
| EA |
Unscheduled Runs, Distance 11-25 Miles
POP Begin: 04-01-2024 POP End: 03-31-2025
| 80.00 |
| EA |
Unscheduled Runs, Distance 26-50 Miles
POP Begin: 04-01-2024 POP End: 03-31-2025
| 70.00 |
| EA |
Unscheduled Runs, Distance > 50 Miles
POP Begin: 04-01-2024 POP End: 03-31-2025
| 400.00 |
| EA |
STAT Runs, Distance 1-10 Miles
POP Begin: 04-01-2024 POP End: 03-31-2025
| 300.00 |
| EA |
STAT Runs, Distance 11-25 Miles
POP Begin: 04-01-2024 POP End: 03-31-2025
| 30.00 |
| EA |
STAT Runs, Distance 26-50 Miles
POP Begin: 04-01-2024 POP End: 03-25-2025
| 30.00 |
| EA |
STAT Runs, Distance > 50 Miles
POP Begin: 04-01-2024 POP End: 03-31-2025
| 249.00 |
| DY |
1 West Lafyette VA (OC) Service Monday - Friday - Pick-up Time 3:30 pm.
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
| 249.00 |
| DY |
Terre Haute VA OC Service M-F Pick-up time 11:00 am
POP Begin: 04-01-2025 POP End: 03-31-2026
| 249.00 |
| DY |
Terre Haute VA OC Service M-F Pick-up time 3:20 pm
POP Begin: 04-01-2025 POP End: 03-31-2026
| 249.00 |
| DY |
Terre Haute Mental OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2025 POP End: 03-31-2026
| 249.00 |
| DY |
Wakeman VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2025 POP End: 03-01-2026
| 249.00 |
| DY |
Martinsville VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2025 POP End: 03-01-2026
| 249.00 |
| DY |
Brownsburg VA Clinic - Pickup Daily M-F at 11:00 am
POP Begin: 04-01-2025 POP End: 03-01-2026
| 249.00 |
| DY |
Brownsburg VA Clinic - Pickup Daily M-F at 4:30 pm
POP Begin: 04-01-2025 POP End: 03-01-2026
| 366.00 |
| DY |
Domiciliary Service S-S Pick-up time 09:30 am
POP Begin: 04-01-2025 POP End: 03-01-2026
| 249.00 |
| DY |
Shelbyville VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2025 POP End: 03-31-2026
| 200.00 |
| EA |
Unscheduled Runs, Distance 1-10 Miles
POP Begin: 04-01-2025 POP End: 03-31-2026
| 200.00 |
| EA |
Unscheduled Runs, Distance 11-25 Miles
POP Begin: 04-01-2025 POP End: 03-31-2026
| 80.00 |
| EA |
Unscheduled Runs, Distance 26-50 Miles
POP Begin: 04-01-2025 POP End: 03-31-2026
| 70.00 |
| EA |
Unscheduled Runs, Distance > 50 Miles
POP Begin: 04-01-2025 POP End: 03-31-2026
| 400.00 |
| EA |
STAT Runs, Distance 1-10 Miles
POP Begin: 04-01-2025 POP End: 03-31-2026
| 300.00 |
| EA |
STAT Runs, Distance 11-25 Miles
POP Begin: 04-01-2025 POP End: 03-31-2026
| 30.00 |
| EA |
STAT Runs, Distance 26-50 Miles
POP Begin: 04-01-2025 POP End: 03-31-2026
| 30.00 |
| EA |
STAT Runs, Distance > 50 Miles
POP Begin: 04-01-2025 POP End: 03-31-2026
| 249.00 |
| DY |
1 West Lafyette VA (OC) Service Monday - Friday - Pick-up Time 3:30 pm Contract Period: Option 3 POP Begin: 04-01-2026 POP End: 03-31-2027
| 249.00 |
| DY |
Terre Haute VA OC Service M-F Pick-up time 11:00 am
POP Begin: 04-01-2026 POP End: 03-31-2027
| 249.00 |
| DY |
Terre Haute VA OC Service M-F Pick-up time 3:20 pm
POP Begin: 04-01-2026 POP End: 03-31-2027
| 249.00 |
| DY |
Terre Haute Mental OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2026 POP End: 03-31-2027
| 249.00 |
| DY |
Wakeman VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2026 POP End: 03-31-2027
| 249.00 |
| DY |
Martinsville VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2026 POP End: 03-31-2027
| 249.00 |
| DY |
Brownsburg VA Clinic - Pickup Daily M-F at 11:00 am
POP Begin: 04-01-2026 POP End: 03-31-2027
| 249.00 |
| DY |
Brownsburg VA Clinic - Pickup Daily M-F at 4:30 pm
POP Begin: 04-01-2026 POP End: 03-31-2027
| 366.00 |
| DY |
Domiciliary Service S-S Pick-up time 09:30 am
POP Begin: 04-01-2026 POP End: 03-31-2027
| 249.00 |
| DY |
Shelbyville VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2026 POP End: 03-31-2027
| 200.00 |
| EA |
Unscheduled Runs, Distance 1-10 Miles
POP Begin: 04-01-2026 POP End: 03-31-2027
| 200.00 |
| EA |
Unscheduled Runs, Distance 11-25 Miles
POP Begin: 04-01-2026 POP End: 03-31-2027
| 80.00 |
| EA |
Unscheduled Runs, Distance 26-50 Miles
POP Begin: 04-01-2026 POP End: 03-31-2027
| 70.00 |
| EA |
Unscheduled Runs, Distance > 50 Miles
POP Begin: 04-01-2026 POP End: 03-31-2027
| 400.00 |
| EA |
STAT Runs, Distance 1-10 Miles
POP Begin: 04-01-2026 POP End: 03-31-2027
| 300.00 |
| EA |
STAT Runs, Distance 11-25 Miles
POP Begin: 04-01-2026 POP End: 03-31-2027
| 30.00 |
| EA |
STAT Runs, Distance 26-50 Miles
POP Begin: 04-01-2026 POP End: 03-31-2027
| 30.00 |
| EA |
STAT Runs, Distance > 50 Miles
POP Begin: 04-01-2026 POP End: 03-31-2027
| 249.00 |
| DY |
1 West Lafyette VA (OC) Service Monday - Friday - Pick-up Time 3:30 pm Contract Period: Option 4 POP Begin: 04-01-2027 POP End: 03-31-2028
| 249.00 |
| DY |
Terre Haute VA OC Service M-F Pick-up time 11:00 am
POP Begin: 04-01-2027 POP End: 03-31-2028
| 249.00 |
| DY |
Terre Haute VA OC Service M-F Pick-up time 3:20 pm
POP Begin: 04-01-2027 POP End: 03-31-2028
| 249.00 |
| DY |
Terre Haute Mental OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2027 POP End: 03-31-2028
| 249.00 |
| DY |
Wakeman VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2027 POP End: 03-31-2028
| 249.00 |
| DY |
Martinsville VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2027 POP End: 03-31-2028
| 249.00 |
| DY |
Brownsburg VA Clinic - Pickup Daily M-F at 11:00 am
POP Begin: 04-01-2027 POP End: 03-31-2028
| 249.00 |
| DY |
Brownsburg VA Clinic - Pickup Daily M-F at 4:30 pm
POP Begin: 04-01-2027 POP End: 03-31-2028
| 366.00 |
| DY |
Domiciliary Service S-S Pick-up time 09:30 am
POP Begin: 04-01-2027 POP End: 03-31-2028
| 249.00 |
| DY |
Shelbyville VA OC Service M-F Pick-up time 3:30 pm
POP Begin: 04-01-2027 POP End: 03-31-2028
| 200.00 |
| EA |
Unscheduled Runs, Distance 1-10 Miles
POP Begin: 04-01-2027 POP End: 03-31-2028
| 200.00 |
| EA |
Unscheduled Runs, Distance 11-25 Miles
POP Begin: 04-01-2027 POP End: 03-31-2028
| 80.00 |
| EA |
Unscheduled Runs, Distance 26-50 Miles
POP Begin: 04-01-2027 POP End: 03-31-2028
| 70.00 |
| EA |
Unscheduled Runs, Distance > 50 Miles
POP Begin: 04-01-2027 POP End: 03-31-2028
| 400.00 |
| EA |
STAT Runs, Distance 1-10 Miles
POP Begin: 04-01-2027 POP End: 03-31-2028
| 300.00 |
| EA |
STAT Runs, Distance 11-25 Miles
POP Begin: 04-01-2027 POP End: 03-31-2028
| 30.00 |
| EA |
STAT Runs, Distance 26-50 Miles
POP Begin: 04-01-2027 POP End: 03-31-2028
| 30.00 |
| EA |
STAT Runs, Distance > 50 Miles
POP Begin: 04-01-2027 POP End: 03-31-2028
GRAND TOTAL
Base Total: _______________________________________ Option Year One (1) Total: ___________________________ Option Year Two (2) Total: ___________________________ Option Year Three (3) Total: __________________________ Option Year Four (4) Total: ___________________________ Total Aggerate (Base, plus all option periods): ___________________________
B.4 STATEMENT OF WORK
Veteran Health Indiana Richard L. Roudebush VA Medical Center 1481 W 10th St Indianapolis, IN 46202 Medical Courier Services
1. General Information
a. Title of Project: Veteran Health Indiana Medical Courier Services
b. Scope of Work: The Department of Veterans Affairs, Veteran Health Indiana (VHI), Richard L. Roudebush VA Medical Center (RLRVAMC) requires scheduled, unscheduled, and STAT courier services to transport and deliver laboratory specimens, supplies, and pharmaceutical medications and/or supplies for Veterans and between the facilities listed in Table #1. All pickups and deliveries shall be direct routes.
c. Performance Period: Base + 4 Option Years
d. Type of Contract: Firm Fixed Price
2. Contract Award Meeting
a. The contractor shall not commence performance on the tasks in this SOW until the contracting officer has conducted a kick-off meeting or has advised the contractor that a kick-off meeting is waived.
3. General Requirements
a. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.
b. The Contracting Officer’s Representative (COR) is identified as the Laboratory Manager of the Pathology & Laboratory Medicine Service. All work coordination shall be made through the COR. The contractor shall be provided a copy of the letter of delegation authorizing the COR at the commencement of the term of this agreement. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.
The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.
c. The contractor shall not perform any inherently governmental functions. This includes, but is not limited to, determination of agency policy, determination of Federal program priorities for budget requests, direction and control of government employees, selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions, and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy.
d. Services provided under the terms of this contract are required to follow the Joint Commission accreditation regulations and all applicable Federal, State, and local laws. All shipments shall be transported in accordance with all Department of Transportation and SOHA Codes of Federal Regulations (CFR) 29 and 49.
e. The Contracting Officer’s Representative will track and record difficulties such as poor turnaround time. Any noted difficulties or deficiencies shall be reported to the Contracting Officer for appropriate action and remedy.
i. Amanda Reuille, MLS(ASCP), FAC-COR II Laboratory Manager Richard L. Roudebush VA Medical Center 1481 W. 10th St.
Indianapolis, IN 46202
f. Items to be transported will consist primarily of small/medium prepackaged containers and/or coolers containing laboratory specimens, supplies, or pharmaceutical medications from each location. Shipments may also include, but are not limited to:
i. Envelopes
ii. Boxes of mail and/or supplies
iii. Medical Records
g. Most shipments will be light to moderately heavy (10-15 pounds), however, the VA may occasionally need to send packages weighing up to 50 pounds.
h. All shipments will be clearly labeled. The VAMC shipping locations will be responsible for proper packaging and labeling.
i. The contractor assumes all liability risks for work performed under this contract. The contractor shall assume total liability for all contract employees. All couriers transporting specimens under this contract shall possess a valid driver’s license, vehicle insurance and registration, and have two-way radios, cellphones, or pagers for communication purposes. The contractor shall provide proof that all drivers have had training in the transportation of hazardous materials.
j. The contractor shall provide all vehicles and couriers needed to perform this effort. Each vehicle shall be adequately stocked with at least one up-to-date complete “Spill Kit” for biohazard cleanup in case of leakage or accidental discharge. The contractor is responsible for ensuring drivers are trained on the proper use of spill kits. In the event of a spill, the person who requested the run or the COR shall be notified by the driver immediately.
k. The cargo may contain biohazard material and dangerous goods. The contractor shall certify that all individuals involved in shipping clinical specimens have been trained and tested as specified in the training requirements of 49 CFR Part 172, Subpart H. The COR has the right to request an audit of the training and compliance documents at any time in the contract cycle.
l. The contractor shall maintain proper temperature in vehicles to preserve medical supplies, specimens, and films. The contractor shall provide insulated transport containers for the pick-up and delivery of specimens. Vehicles shall not be left in extreme heat or cold while specimens, supplies, and/or films are being transported.
m. The contractor shall ensure that qualified personnel are available to provide coverage during scheduled and unscheduled absences of primary contract providers or when they shall be unable to provide services for one or more consecutive days.
n. Pickup/Delivery Schedule
i. Routine scheduled pickup services as listed in Table #1.
ii. Unscheduled and STAT pickup services and deliveries as listed in Price schedule with locations listed in Table #1. Each site listed in Table #1 shall contact contractor directly for unscheduled or STAT pickup or delivery services. Contractor shall furnish information to each site including telephone number, account number and other information as appropriate to facilitate run orders.
iii. All pickup and delivery of specimens or supplies shall be from or to a VA employee only.
iv. All pickup and delivery of medication or pharmaceutical supplies shall be from or to a VA Pharmacy employee only. If the contractor is unable to deliver to the patient or patient’s representative, contractor shall contact the pharmacy for further instruction VA Pickup/Delivery Locations and Hours.
v. All scheduled pickups and deliveries shall occur Monday-Friday, with the exception of Federal Holidays. The exception to this is the Domiciliary, for which scheduled pickups and deliveries shall occur 365 days per year.
1. Federal Holidays: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.
vi. Contractor shall pickup within 60 minutes of phoned request and delivers pharmaceutical medication and/or supplies to Indiana locations in and out of Marion County.
vii. Within Marion County, STAT delivery of specimens or pharmaceutical medication is defined as 60 minutes from call to delivery of product.
viii. Routine deliveries within Marion County are defined as 120 minutes from call to delivery of product. Time period covered is 24 hours/day, 7 days/week, including holidays.
o. Penalty for Late Pickup/Delivery
i. Due to the critical nature of the laboratory specimens, pharmaceutical medications, and medical supplies, it is exceedingly important that the Contractor shall adhere to the scheduled times herein. Contractor shall not charge for a failed scheduled, unscheduled, or STAT pickup/delivery.
ii. Any and all delays in pickup/delivery shall be reported to the RLRVAMC Pathology & Laboratory Medicine Service by calling the main laboratory specimen receiving department at 317-988-3431.
4. Contractor Responsibilities:
a. The Contractor shall provide all courier services with a uniformed driver(s) to transport laboratory specimens and pharmaceutical materials. The Contractor shall ensure the confidentiality of all patient information being transported and shall be held liable in the event of a breach of confidentiality. The Contractor shall comply with the provisions of the Federal Privacy Act of 1974 (Public Law 93-579).
b. Contractor’s couriers transporting laboratory specimens shall be trained in Universal Precautions in the handling of biohazard materials. Training shall include knowledge and use of clinical procedures in the case of biohazard spills and accidents. Couriers shall carry appropriate Personal Protective Equipment (PPE) and spill kits.
c. Contractor shall ensure drivers maintain a valid driver’s license for the type of vehicle operated as required by the State of Indiana, to include any special licensure required for the transporting of hazardous waste. Contractor employees shall not allow any riders in the vehicle, shall not allow anyone other than the driver or VA employees handle items being transported, and shall not make non-emergent stops.
d. The contract manager, drivers, and alternates, shall be able to read, write, speak, and understand fluent English. The name of this person, and an alternate, or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer.
e. Contractor’s personnel shall present a neat appearance and be easily recognized as a contract employee. The Contractor’s employees shall wear identification tags and uniforms that include the company’s name/logo and employee name.
f. Contractor’s vehicles shall have the company name/logo prominently displayed and be fully insured. Vehicles used in the performance of this contract shall be licensed and meet all minimum requirements as mandated by the State of Indiana, to include a Hazardous Waste Certificate if required.
g. The Contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications. The Contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. The Contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution. The Contractor shall immediately notify the COR upon receipt of a customer complaint so joint validation shall be accomplished. The Contractor shall be responsible for quality control and specification compliance.
h. Should specimens be lost or broken, the contractor shall be required to submit a written report to the Laboratory Manager via fax, 317-988-5309, within twenty-four (24) hours explaining the circumstances.
i. The Contractor shall be required to maintain a record and log of courier pickups and deliveries, indicating date and time of pickups, number of specimens from each location, along with signatures. Upon arrival at the RLRVAMC Laboratory, the Contractor shall provide and complete a Courier Specimen Receiving Log to include the date, point of origin, time of specimen pick-up, time of delivery, and driver initials.
5. Quality Assurance
a. The Government will evaluate the contractor’s performance using pickup/delivery records, customer satisfaction, periodic on-site inspection, and, at the Government’s discretion, inspect each task to ensure conformance and acceptance prior to payment. The COR will communicate with all facilities to monitor timely performance.
6. Compliance and Training
a. Contractor employees shall complete initial compliance awareness training within 30 days of commencing work under this contract as well as complete annual compliance awareness training.
b. When notified, contract employees shall complete remedial training and education to address any detected compliance exceptions.
c. Contractor is responsible for annually submitting proof of compliance awareness and remedial training complete to the Contracting Officer’s Representative (COR) for this contract. The COR will retain proof of training in accordance with applicable Records Control Schedule.
7. Placing a Job Request:
a. Unscheduled jobs shall be requested either by telephone or web portal. Contractor shall have a web portal that allows customers to place unscheduled job requests, track delivery confirmation, and provide a confirmation of delivery receipt for who the package was delivered to.
8. Invoicing
a. Contractor shall provide a monthly invoice by the 10th of the following month for the previous calendar month. Invoice shall be submitted via the Tungsten Network. Invoice shall include at a minimum for each job the date/time, starting location, destination, and job number.
Table 1
| VA Location to be Serviced and Address |
| Estimated Quantity |
| Unit |
Lafayette VA Outpatient Clinic (OC) 940 Park East Blvd, Lafayette, IN 47905 Service M-F Pick-up time 3:30 pm
| 249 |
| DAYS |
Terre Haute VA OC 5080 E. Bill Farr Dr, Terre Haute, IN 47803 Service M-F Pick-up time 11:00 am
| 249 |
| DAYS |
Terre Haute VA OC 5080 E. Bill Farr Dr, Terre Haute, IN 47803 Service M-F Pick-up time 3:20 pm
| 249 |
| DAYS |
Terre Haute Mental Health Clinic 5080 E. Bill Farr Dr, Terre Haute, IN 47803 Service M-F Pick-up time 3:30 pm
| 249 |
| DAYS |
Wakeman VA OC MEBROC 1010, 3791 10th Street, Edinburgh, IN 46124 Service M-F Pick-up time 3:30 pm
| 249 |
| DAYS |
Martinsville VA OC 2200 John R Wooden Drive, Martinsville, IN 46151 Service M-F Pick-up time 3:30 pm
| 249 |
| DAYS |
Brownsburg VA Clinic 557 Pit Road, Brownsburg. IN 46112 Service M-F 1 Pickups at 11:00 am
| 249 |
| DAYS |
Brownsburg VA Clinic 557 Pit Road, Brownsburg. IN 46112 Service M-F 1 Pickup at 4:30 pm
| 249 |
| DAYS |
VA Domiciliary Residential Rehabilitation Facility 9045 E. 59th Street, Indianapolis, IN 46216 Service S-S Pick-up time 09:30 am
| 366 |
| DAYS |
Shelbyville VA Outpatient Clinic 30 W Rampart Street, Shelbyville, IN 47176 Service M-F Pick-up time 3:30 pm
| 249 |
| DAYS |
9. VHA Supplemental Contract Requirements for Combatting COVID-19
1. Contractor employees who work in or travel to VHA locations must comply with the following:
a. Documentation requirements:
1) If fully vaccinated, contractors shall show proof of vaccination.
i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.
2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.
3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.
4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.
2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.
a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.
3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.
36C25023Q0090
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SECTION C - CONTRACT CLAUSES
C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)
(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—
(1) Within a reasonable time after the defect was discovered or should have been discovered; and
(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.
(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.
(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.
(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.
(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.
(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.
(g) Invoice.
(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—
(i) Name and address of the Contractor;
(ii) Invoice date and number;
(iii) Contract number, line item number and, if applicable, the order number;
(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;
(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;
(vi) Terms of any discount for prompt payment offered;
(vii) Name and address of official to whom payment is to be sent;
(viii) Name, title, and phone number of person to notify in event of defective invoice; and
(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.
(x) Electronic funds transfer (EFT) banking information.
(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.
(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.
(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.
(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.
(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.
(i) Payment.—
(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.
(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.
(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.
(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.
(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—
(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—
(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);
(B) Affected contract number and delivery order number, if applicable;
(C) Affected line item or subline item, if applicable; and
(D) Contractor point of contact.
(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.
(6) Interest.
(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.
(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.
(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—
(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;
(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or
(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).
(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.
(v) Amounts shall be due at the earliest of the following dates:
(A) The date fixed under this contract.
(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.
(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—
(A) The date on which the designated office receives payment from the Contractor;
(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or
(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.
(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.
(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:
(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or
(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.
(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.
(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.
(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.
(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.
(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.
(p) Limitation of liability.
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