36C25023Q0028_1.docx

36C25023Q0028

GENERAL INFORMATION

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Contract Specialist Jeanne Ortiz jeanne.ortiz@va.gov

NO PHONE CALLS ACCEPTED

PLACE OF PERFORMANCE

2215 Fuller Road

Ann Arbor, MI 48105

VENDORS ARE PROHIBITED FROM CONTACTING

THE FACILITY IN REGARD TO THIS RFQ

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The Government reserves the right to make no award from this solicitation.

Solicitation number 36C25023Q0028 is being issued as a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-07, effective August 10, 2022.

The associated North American Industry Classification System (NAICS) code for this procurement is 541519 (size standard $30.0 million).

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO) 10 requires a contractor to provide DSS LiveData PeriOp Manager services at the Ann Arbor VA Medical Center, located in Ann Arbor, Michigan, for a period of performance of one year with four possible option years. Please reference the Statement of Work for specific information and requirements.

The anticipated contract period is December 17, 2022 – December 16, 2027, if all options are exercised.

Quotes shall be received on or before the date and time specified in Block 8 of the SF1449 Solicitation. Solicitation posting and closing dates are subject to change as necessary and amendments will be issued accordingly.

This solicitation requires registration with the System for Award Management (SAM) at time of offer, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Offerors shall only submit quotes via email to Jeanne Ortiz, Contract Specialist, at jeanne.ortiz@va.gov. Only electronically submitted quotes will be accepted. Quotes shall be received on or before the date and time specified in Block 8 of the SF1449 Solicitation.

Any questions for this solicitation shall be emailed to Jeanne Ortiz, Contract Specialist, at jeanne.ortiz@va.gov. There will only be one question and answer period. The deadline for submitting all questions is Friday, October 7, 2022, at 10:00 AM Eastern Time. All questions shall have “36C25023Q0028 - Question” as the subject line. The Government will not respond directly to any questions submitted but will gather questions and post the answers to this Contract Opportunities posting for all potential businesses to access.

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1. REQUISITION NO

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS

ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b.

RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

506-23-1-1022-0004 36C25023Q0028 09- -2022 Jeannie Ortiz 734-222-7167 10-18-2022

10:00 AM

EDT

36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105 X X 541519 $30 Million N/A X 36C250 Department of Veterans Affair s VA Ann Arbor Healthcare System Surgery Service 2215 Fuller Road Ann Arbor, MI 48105 36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

Department of Veterans Affairs Financial Management System PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Offerors shall provide a quote for DSS LiveData PeriOp Suite Management items and services in accordance with the Price Schedule and Statement of Work.

Estimated period of performance is 12/17/2022 - 12/16/2023 with (4) one-year option periods anticipated.

**THIS IS A TOTAL SET-ASIDE FOR SMALL BUSINESS (SB)**

See CONTINUATION Page 506-3630160-1022-820200-2560 0100202V1 X X X

JENNIFER A. JOHNSON

CONTRACTING OFFICER

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contract Specialist Jeanne Ortiz Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

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B.2 STATEMENT OF WORK

1. Introduction Background PeriOp Manager is a VA-specific software system that provides large display board technology so that the entire perioperative staff is aware of patient, equipment, and operating room status in real time by integrating with VistA, the facility’s Anesthesia Record Keeper, and physiologic monitors. It communicates with the VA email system to provide timely alerts to individuals for actions. With PeriOp Manager, perioperative services efficiency is increased while maintaining a high level of patient care.

Web-native, PeriOp Manager is accessible from any authorized workstation and can be shown on wall displays throughout the perioperative suite.

PeriOp Manager Includes four workflow specific modules, one analytic option, and a LiveData Analytics Package. These modules are as follow:

A. PreOp Board: PeriOp Manager provides a dedicated PreOp Board with large-screen wall and workstation displays or Apple iPads for mobile users to provide staff with full situational awareness of the patient surgical preparation process.

Serving as a dynamic checklist, the PreOp Board presents a single operational picture for quick assimilation of the day's preoperative case workflow. With continually updated information readily accessible, caregivers are able to assume responsibility over their workload and prioritize their activities effectively while ensuring patients are safely and efficiently prepared for surgery.

For each case, PreOp Board shows patient/procedure/staff and OR room readiness. Examples of PreOp Board milestones Include:

· Patient On /Off Floor

· Antibiotic Status

· H&P Complete

· Consent

· Site Marked

· Circulator RN Visit

· Lab Status

· Nurse Assessment

OR-Dashboard with Active Time Out: OR-Dashboard: PeriOp Manager’s patient safety solution for keeping all members of the surgical team fully focused on the patient during surgery. The display presents a comprehensive, continuously updated view of the surgical case from setup to closing, making essential information on the patient and procedure always available. It also actively helps the team meet VHA, The Joint Commission, and CMS mandates with reminders, electronic checklists (Active Time Out), and other real-time tools for facilitating best practices. Providing comprehensive real-time situational awareness and embedding patient safeguards, OR-Dashboard equips surgical team members to work more effectively as a team and achieve full compliance with patient safety directives from The Joint Commission and the VHA Directive 2010-023 – Ensuring Correct Surgery. (http://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=2243).

Active Time Out provides a fail-safe method for ensuring full compliance with VHA. Directive 2010-023 – Ensuring Correct Surgery. Active Time Out standardizes and systematizes the Surgical Safety Checklist, equipping the OR team to perform Sign In, Time Out, and Sign Out correctly and consistently in every surgical case to prevent surgical errors called “Never Events”.

As the OR team performs the checklist, Active Time Out automatically time stamps and records responses. Results are compiled, aggregated, and delivered via PeriOp Manager Analytics package.

With Active Time Out electronic checklists, hospitals have a reliable method for performing and monitoring all types of surgical checklists.

OR-Schedule Board: View the current day’s surgical caseload on one large screen or iPads for mobile users, aggregated view in real-time. The display shows the current status of all surgical cases and operating rooms, thus enabling perioperative managers the ability to focus on the progress of cases while proactively canceling or rescheduling cases to allow for best operating room utilization. With bi-directional flow of data from and to VistA, this case canceling / rescheduling functionality is automatically reflected in VistA, thereby streamlining documentation practices at the VAMC. OR-Schedule Board prevents perioperative bottlenecks that result in increased unplanned overtime expenditures and decreased patient and staff satisfaction.

Family Waiting Board: Families are able to track the progress of their loved ones as they move through the perioperative process on PeriOp Manager's HIPAA sensitive, large screen display.

B. Analytics Software Package: PeriOp Manager also currently offers VAMC sites an analytics package which Includes reports (listed below) for each of the PeriOp Manager modules. Reports can be accessed from user PCs or from iPad devices.

Analytics Packages Predefined Reports:

1. PreOp Board

· Total time to complete PreOp prep/checklist process

· Total length of stay in PreOp

· Order in which the PreOp prep/checklist was completed

· Time to complete each PreOp Checklist item

· Time Patient occupied PreOp bed/bay after PreOp checklist was completed

2. OR-Dashboard

· Time into OR / Time out of OR

· Total Anesthesia time (Induction to time out of OR)

· Operative Time (Incision time to close time)

· Turnover time

· OR Block Utilization by Surgeon (Percentage of OR time utilized as compared to OR time allocated/blocked for a given surgeon)

· OR Block Utilization by Service (Ortho, Uro, General, etc...)

· ATO performance reports

3. OR-Schedule Board

· Total number of ORs anticipated and actually running at 3pm, 5pm, 7pm, 9pm, and 11pm each day

· Total number of patients on the surgery waiting list at 9am, 12pm, 3pm, 6pm

C. DSS LiveData Analytics Package for up to 10 users, this includes annual maintenance and support. This includes access to the following workbooks.

· Surgical Capacity and Planning

· Capacity and Planning Summary

· Case Counts

· MD Case Counts

· Block Utilization

· Block and Provider Drill Down

· Block Utilization By Day

· Case Scheduling Path Performance

· Case Scheduling Path Drill Down

· Case Scheduling Accuracy

· Case Scheduling Drill Down

· Procedure Case Duration

· Operating Room Utilization

· Operating Room Utilization by Day

· Case Cancellations

· Case Cancellation Drill Down

· PreOp Workup Completion

· PreOp Workups Drill Down

· Excluded Cases

· Patient Safety and Clinical Quality

· Patient Safety and Clinical Quality Summary

· Patient Safety Trends

· Sign In Case Details

· Time Out Case Details

· Sign Out Case Details

· Return to Surgery

· Return to Surgery Drill Down

· Excluded Cases

· Surgical Efficiency

· Surgical Efficiency Summary

· First Case On-Time Starts

· MD First Case On-Time Starts

· PreOp Milestones

· PreOp Milestones Drill Down

· Case Time Intervals

· Case Intervals Drill Down

· Turnover Analysis

· Case Delays

· Case Delay Drill Down

· Excluded Cases

2. Scope of Services and Requirements Services Vendor will provide the following services as requested:

VENDOR VHA Support Services will provide the following services as requested:

· Upon receiving notification of an Incident or service request via standard VENDOR support will work directly with the VHA IRMS, OI&T staff or other resources as designated by the COR to address their issues with licensed Vendor products.

· Assist the VHA IRMS, OI&T staff or other resources as designated by the COR with keeping licensed VENDOR Products up to date Including assisting with updates over the telephone or MS Live Meeting if requested and scheduled at least two-weeks in advance.

Requesting Support DSS Support Services staffs over 30 VHA-dedicated resources in its’ VHA Support Services department. These resources have been trained in DSS VHA Support Services’ and VHA’s processes and procedures. Additionally, they specialize in various DSS Products which makes them the subject matter experts for the DSS Products they are assigned. DSS VHA Support Services are considered second level support for the VHA IRMS staff and as such can only be initiated by the VHA IRMS staff.

Selecting a Priority Using the table below the VHA IRMS staff should select a priority that best matches the severity and impact of the issue being reported.

0-Critical

1 Hour

2 Hours

Critical – An urgent incident is a catastrophic incident of an operating environment where production systems are severely impacted, down or not functioning or an issue exists which may impact patient safety. A critical case requires continuous, 24x7 attention until resolved. Under this scenario, one of the following situations may exist:

· Patient safety issues as defined by VA Directive Number 19-0201 "Patient Safety Notifications," June 2004

· Loss of production data and no procedural work around exists.

· Complete loss of a core organizational or business process where work cannot reasonably continue.

· Systems that have failed over into backup or redundancy mode, or that have cut over to Continuity Management or similar availability.

Examples:

Site is down (server crash).

· One or more applications are inaccessible to all users.

· No workaround is available.

· Any issue where data completeness or accuracy is in question.

1-High

2 Hours*

22 Hours (2 business days)*

High – A high incident is a problem where a system is functioning but in a severely reduced capacity.

The situation is causing:

· Significant impact to portions of the business operations and productivity.

· No loss of production data and / or a procedural work around exists.

· The system is exposed to potential loss or interruption of service. Includes incidents that significantly impact development and/or production, but where an alternative operation is available

Examples:

· One or more users impacted from completing their task but workaround exists.

· Trainers or installers are on site and their activities are impaired or halted.

2-Medium

4 Hrs*

33 Hours (3 business days)*

Medium – A medium incident involves partial non-critical functionality loss. A medium incident impairs some operations but allows the user or an application to continue to function. This may be a minor incident with limited loss or no loss of functionality or impact to the user's operation and incidents in which there is an easy circumvention or avoidance by the end user.

Examples:

· Quarterly update, one or more components are more than one quarter behind.

· Any component not installed on workstation(s).

3-Low

8 Hrs*

44 Hours (4 business days)*

Low – A low incident has no impact on the quality, performance or functionality of the system. Low incidents have minimal organizational or business impact.

Examples:

· Any issue that does not prevent use of the application.

· Quarterly updates with no components more than one quarter behind.

· Server migrations.

· Requests for additional training or web casts.

· Requests to add user to e-mail list.

* Indicates timeframe in business hours

DSS VHA Support Services will respond within the timeframes listed above using the contact information provided by the person submitting the request for support. A response is defined as an acknowledgement of receipt of the issue, an action plan or request for additional information in order to complete an action plan, and, if possible, an estimated time to resolution.

Routine Requests (High, Medium, and Low Priorities) Support services for the Ann Arbor VHAAAHS must be available during the hours (EST) of 8:00 AM to 7:00 PM excluding weekends and federal holidays and must exist in the form of telephonic and email communications.

Regardless of who takes the call or receives the email, the Support Specialist assigned to the VHA will be engaged to fulfill the services defined in this SOW as they are immediately notified. Responses to routine requests will primarily be delivered using email and augmented by use of the telephone.

Emergency Requests (Critical Priorities) For issues involving a VHA server crashing that hosts LiveData PeriOp Manager, patient safety (as defined by VA Directive Number 19-0201 “Patient Safety Notifications”, June 2004), or when one or more Vendor products are inaccessible to all the VHA end-users, emergency support must be available to the VHA IRMS staff 24x7x365. Responses to emergency requests will primarily be delivered using the telephone and augmented by use of email. All requests for emergency support received by anyone other than the VHA IRMS staff will be redirected to the VHA IRMS staff.

Customer Service Escalations If requests for support are not being handled within the VHA IRMS staff’s expectations as defined within this SOW then a customer service escalation policy must be available

Constraints/Dependencies There are a few items that may impact or compromise the ability of Vendor to provide the Services outlined in this document. These include, but are not restricted to:

· Missing Information. In order to configure the system, Vendor needs information from the VHA clinical staff specifically relating to the surgical process flow. This specific information Includes but not limited to milestones, milestones completion criteria, alert conditions, email groups and addresses for alert notification. If all of this information is not received then the application deployment will be delayed until it is collected which may impact the commitments extended in this document.

· VHA IRMS Staff Non-Response. In order to configure and deploy the application, Vendor needs to be able to communicate with the VHA IRMS staff. If the VHA IRMS staff is non-responsive to fulfilling infrastructure needs then the application deployment will be delayed until it is completed which may impact the commitments extended in this document.

· Hardware. A Vendor approved contractor(s) may be responsible for placement and mounting of large monitors, where appropriate along with PCs and cabling needed to drive the monitors. VHA approved contractors are responsible for the appropriate data network and power connections for this hardware. If all of this is not received then the application deployment will be delayed until it is ready which may impact the commitments extended in this document.

Exclusions There are some boundaries for these Services; both internal and external. These include, but are not restricted to, support of:

· on-site Vendor Product updates

· VistA system updates and support,

· non-Vendor. and non-Vendor partner applications including the operating system,

· infrastructure,

· hardware,

· on-site support

· staff augmentation

· unlicensed Vendor products

3. Other Considerations and Governing Agreements Term This SOW will commence upon issuance of a new license for appropriate Vendor product and written authorization to start the work. Early termination of the SOW, extension of coverage, and expansion of the Scope must be agreed upon by both parties and contract officers.

Personnel Changes Vendor may provide, for the purposes of maintaining redundancy, additional installation specialists to assist any other installation specialist while performing the Services outlined in this SOW. In these cases Vendor will ensure all the VHA requirements are met.

Vendor will notify the VHA ISO and FCIO immediately when a specialist assigned to the VHA is no longer employed by the Vendor. In this case the VHA ISO and FCIO should immediately terminate access to all systems, physically and remotely.

Security & Privacy Vendor shall adhere to all VA Privacy & Security, the Privacy Act and HIPAA requirements when obtaining and reviewing diagnostic information. This includes all log files, error traps, screen capture images and database query results used to aid support in their troubleshooting activities.

Services not specified in this SOW are considered out of scope and will be addressed with a separate SOW or Change Order.

NARA Records Management Language for Contracts

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VA Ann Arbor Healthcare Systems and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA Ann Arbor Healthcare Systems or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA Ann Arbor Healthcare Systems. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA Ann Arbor Healthcare Systems control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA Ann Arbor Healthcare Systems guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA Ann Arbor Healthcare Systems policy.

8. The Contractor shall not create or maintain any records containing any non-public VA Ann Arbor Healthcare Systems information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VA Ann Arbor Healthcare Systems owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA Ann Arbor Healthcare Systems shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

DSS VistA Integrated LiveData PeriOp Manager Large (6-9 ORs). Perpetual license, annual software subscription, maintenance and support Monday-Friday 8:00 am to 7:00 pm EST, including bug fixes, minor release upgrades and telephone support.

Contract Period: Base POP Begin: 12-17-2022 POP End: 12-16-2023

DSS VistA Integrated LiveData PeriOp Manager Performance Analytics - Annual maintenance & support.

Contract Period: Base POP Begin: 12-17-2022 POP End: 12-16-2023

DSS VistA Integrated LiveData PeriOp Manager Large (6-9 ORs). Perpetual license, annual software subscription, maintenance and support Monday-Friday 8:00 am to 7:00 pm EST, including bug fixes, minor release upgrades and telephone support.

Contract Period: Option 1 POP Begin: 12-17-2023 POP End: 12-16-2024

DSS VistA Integrated LiveData PeriOp Manager Performance Analytics - Annual maintenance & support.

Contract Period: Option 1 POP Begin: 12-17-2023 POP End: 12-16-2024

DSS VistA Integrated LiveData PeriOp Manager Large (6-9 ORs). Perpetual license, annual software subscription, maintenance and support Monday-Friday 8:00 am to 7:00 pm EST, including bug fixes, minor release upgrades and telephone support.

Contract Period: Option 2 POP Begin: 12-17-2024 POP End: 12-16-2025

DSS VistA Integrated LiveData PeriOp Manager Performance Analytics - Annual maintenance & support.

Contract Period: Option 2 POP Begin: 12-17-2024 POP End: 12-16-2025

DSS VistA Integrated LiveData PeriOp Manager Large (6-9 ORs). Perpetual license, annual software subscription, maintenance and support Monday-Friday 8:00 am to 7:00 pm EST, including bug fixes, minor release upgrades and telephone support.

Contract Period: Option 3 POP Begin: 12-17-2025 POP End: 12-16-2026

DSS VistA Integrated LiveData PeriOp Manager Performance Analytics - Annual maintenance & support.

Contract Period: Option 3 POP Begin: 12-17-2025 POP End: 12-16-2026

DSS VistA Integrated LiveData PeriOp Manager Large (6-9 ORs). Perpetual license, annual software subscription, maintenance and support Monday-Friday 8:00 am to 7:00 pm EST, including bug fixes, minor release upgrades and telephone support.

Contract Period: Option 4 POP Begin: 12-17-2026 POP End: 12-16-2027

DSS VistA Integrated LiveData PeriOp Manager Performance Analytics - Annual maintenance & support.

Contract Period: Option 4 POP Begin: 12-17-2026 POP End: 12-16-2027

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause) C.2 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[X] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[X] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of contract expiration.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020).

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) C.6 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments.

(b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments.

(End of Clause)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause) (End of Addendum to 52.212-4)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [X] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[X] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (SEP 2021) (15 U.S.C. 657a).

[] (12) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (13) [Reserved] [X] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219–9, Small Business Subcontracting Plan (NOV 2021) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (SEP 2021) of 52.219–9.

[] (18)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[X] (19) 52.219–14, Limitations on Subcontracting (SEP 2021) (15 U.S.C. 657s).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219–27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (SEP 2021) (15 U.S.C. 657f).

[X] (22) (i) 52.219–28, Post-Award Small Business Program Rerepresentation (SEP 2021) (15 U.S.C. 632(a)(2)).

[] (ii) Alternate I (MAR 2020) of 52.219–28.

[] (23) 52.219–29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (SEP 2021) (15 U.S.C. 637(m)).

[] (24) 52.219–30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (SEP 2021) (15 U.S.C. 637(m)).

[] (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

[] (26) l(26) 52.219–33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 657s).

[X] (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[] (28) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JUL 2020) (DEVIATION) (E.O. 13126).

[X] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (30)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (FEB 1999) of 52.222-26.

[X] (31)(i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C.