36C25020Q0933.docx

36C25020Q0933

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

610-21-1-6159-0001 36C25020Q0933 08-12-2020

JANEL TATE

734-222-6179 08-19-2020 13:00 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 24 Frank Lloyd Wright Drive, Suite M2200 Ann Arbor MI 48105 X X 562211 $41.5 Million N/A X Department of Veterans Affair VA Northern Indiana Health Care Systems

1700 EAST 38TH STREET

MARION IN 46953-4568

Y Department of Veterans Affair Ann Arbor Healthcare System Network Contracting Office 10 24 Frank Lloyd Wright Drive, Suite M2200 Ann Arbor MI 48105

Department of Veterans Affairs Financial Management System PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page See price schedule in Section B.

See CONTINUATION Page 610-3610162-6159-850300-2660 010040176 X X Kristina L. Gandy Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

Other Than System for Award Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. SUBMISSION OF OFFER:

a. Offerors shall complete and return all information designated in:

3.) The Price/Cost Schedule, Section B 4.) Evaluation submittals – Section B.3 SOW 5.) 52.212-1, Instructions to Offerors--Commercial Items 6.) 52.212-3, Representations and Certifications, or valid completion in SAM is acceptable Information shall be received prior to the date and time specified in Block 8 of SF 1449 in order to be considered for award.

Sealed offers will be received at the address specified in Block 9 of SF 1449 or, if hand-carried, to Janel Tate at 24 Frank Lloyd Wright Drive, Suite M2200, Ann Arbor, MI 48105

b. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful offeror may be removed from further consideration for award. Offerors can register in SAM at https://www.sam.gov.

c. Simplified Acquisition Procedures of FAR 12 and 13 are being used to conduct the procurement.

d. Offeror must be certified in the SAM representations and certifications in FAR 52.212-3 that the firm meets the small business size standard for the NAICS Code assigned to the procurement.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of Amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

0.00

The contractor shall provide hazardous, non-hazardous and universal waste transportation, treatment and disposal services, lab pack services, emergency spill response services, highly hazardous chemical transportation and disposal services, waste drums and other consumable items and online web compliance / management services for the VA Northern Indiana Health Care Systems' campuses (Marion Campus, Fort Wayne, VA Medical Centers and Mishawaka Community Base Outpatient Clinic (CBOC)) for the period of October 2, 2020 through October 1, 2021 with four (4) additional one (1) year option periods as specified in the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 10-02-2020 POP End: 10-01-2021

Ft. Wayne Campus Formulary Characterization Report Contract Period: Base

Ft. Wayne Campus Container – 55-gallon, Flammable Waste Contract Period: Base

Ft. Wayne Campus Container – 18-gallon, RCRA Waste Contract Period: Base

Ft. Wayne Campus Container – 18-gallon, Non-RCRA Waste Contract Period: Base

Ft. Wayne Campus Container – 2-gallon, Aerosol Contract Period: Base

Ft. Wayne Campus Container – 2-gallon, P-listed Contract Period: Base

Ft. Wayne Campus Container Disposal Cactus Sink Cartridges Contract Period: Base

Ft. Wayne Campus Container Disposal 55-gallon, Flammable Contract Period: Base

Ft. Wayne Campus Container Disposal 18-gallon, RCRA Waste Contract Period: Base

Ft. Wayne Campus Container Disposal 18-gallon, Non-RCRA Contract Period: Base

Ft. Wayne Campus Container Disposal 2-gallon, Aerosol Contract Period: Base

Ft. Wayne Campus Container Disposal Gram P-Listed Contract Period: Base

Marion Campus

Contract Period: Base

Marion Campus

Contract Period: Base

Marion Waste

Contract Period: Base

Marion Campus

Contract Period: Base

Marion Campus

Contract Period: Base

Marion Campus

Contract Period: Base

Marion Campus Container Disposal– 55-gallon, Flammable Contract Period: Base

Marion Campus

Contract Period: Base

Marion Campus

Contract Period: Base

Marion Campus

Contract Period: Base

Marion Campus

Contract Period: Base

St. Joseph VA Clinic

Contract Period: Base

St. Joseph VA Clinic

Contract Period: Base

St. Joseph VA Clinic

Contract Period: Base

St. Joseph VA Clinic

Contract Period: Base

St. Joseph VA Clinic

Contract Period: Base

St. Joseph VA Clinic

Contract Period: Base

St. Joseph VA Clinic

Contract Period: Base

St. Joseph VA Clinic

Contract Period: Base

St. Joseph VA Clinic

Contract Period: Base

St. Joseph VA Clinic

Contract Period: Base

0.00

The contractor shall provide hazardous, non-hazardous and universal waste transportation, treatment and disposal services, lab pack services, emergency spill response services, highly hazardous chemical transportation and disposal services, waste drums and other consumable items and online web compliance / management services for the VA Northern Indiana Health Care Systems' campuses (Marion Campus, Fort Wayne, VA Medical Centers and Mishawaka Community Base Outpatient Clinic (CBOC)) for the period of October 2, 2020 through October 1, 2021 with four (4) additional one (1) year option periods as specified in the Performance Work Statement (PWS).

Contract Period: Option 1 POP Begin: 10-02-2021 POP End: 10-01-2022

Ft. Wayne Campus

Contract Period: Option 1

Ft. Wayne Campus

Contract Period: Option 1

Ft. Wayne Campus

Contract Period: Option 1

Ft. Wayne Campus

Contract Period: Option 1

Ft. Wayne Campus

Contract Period: Option 1

Ft. Wayne Campus

Contract Period: Option 1

Ft. Wayne Campus

Contract Period: Option 1

Ft. Wayne Campus

Contract Period: Option 1

Ft. Wayne Campus

Contract Period: Option 1

Ft. Wayne Campus

Contract Period: Option 1

Ft. Wayne Campus

Contract Period: Option 1

Ft. Wayne Campus

Contract Period: Option 1

Marion Campus

Contract Period: Option 1

Marion Campus

Contract Period: Option 1

Marion Waste

Contract Period: Option 1

Marion Campus

Contract Period: Option 1

Marion Campus

Contract Period: Option 1

Marion Campus

Contract Period: Option 1

Marion Campus

Contract Period: Option 1

Marion Campus

Contract Period: Option 1

Marion Campus

Contract Period: Option 1

Marion Campus

Contract Period: Option 1

Marion Campus

Contract Period: Option 1

St. Joseph VA Clinic

Contract Period: Option 1

St. Joseph VA Clinic

Contract Period: Option 1

St. Joseph VA Clinic

Contract Period: Option 1

St. Joseph VA Clinic

Contract Period: Option 1

St. Joseph VA Clinic

Contract Period: Option 1

St. Joseph VA Clinic

Contract Period: Option 1

St. Joseph VA Clinic

Contract Period: Option 1

St. Joseph VA Clinic

Contract Period: Option 1

St. Joseph VA Clinic

Contract Period: Option 1

St. Joseph VA Clinic

Contract Period: Option 1

0.00

The contractor shall provide hazardous, non-hazardous and universal waste transportation, treatment and disposal services, lab pack services, emergency spill response services, highly hazardous chemical transportation and disposal services, waste drums and other consumable items and online web compliance / management services for the VA Northern Indiana Health Care Systems' campuses (Marion Campus, Fort Wayne, VA Medical Centers and Mishawaka Community Base Outpatient Clinic (CBOC)) for the period of October 2, 2020 through October 1, 2021 with four (4) additional one (1) year option periods as specified in the Performance Work Statement (PWS).

Contract Period: Option 2 POP Begin: 10-02-2022 POP End: 10-01-2023

Ft. Wayne Campus

Contract Period: Option 2

Ft. Wayne Campus

Contract Period: Option 2

Ft. Wayne Campus

Contract Period: Option 2

Ft. Wayne Campus

Contract Period: Option 2

Ft. Wayne Campus

Contract Period: Option 2

Ft. Wayne Campus

Contract Period: Option 2

Ft. Wayne Campus

Contract Period: Option 2

Ft. Wayne Campus

Contract Period: Option 2

Ft. Wayne Campus

Contract Period: Option 2

Ft. Wayne Campus

Contract Period: Option 2

Ft. Wayne Campus

Contract Period: Option 2

Ft. Wayne Campus

Contract Period: Option 2

Marion Campus

Contract Period: Option 2

Marion Campus

Contract Period: Option 2

Marion Waste

Contract Period: Option 2

Marion Campus

Contract Period: Option 2

Marion Campus

Contract Period: Option 2

Marion Campus

Contract Period: Option 2

Marion Campus

Contract Period: Option 2

Marion Campus

Contract Period: Option 2

Marion Campus

Contract Period: Option 2

Marion Campus

Contract Period: Option 2

Marion Campus

Contract Period: Option 2

St. Joseph VA Clinic

Contract Period: Option 2

St. Joseph VA Clinic

Contract Period: Option 2

St. Joseph VA Clinic

Contract Period: Option 2

St. Joseph VA Clinic

Contract Period: Option 2

St. Joseph VA Clinic

Contract Period: Option 2

St. Joseph VA Clinic

Contract Period: Option 2

St. Joseph VA Clinic

Contract Period: Option 2

St. Joseph VA Clinic

Contract Period: Option 2

St. Joseph VA Clinic

Contract Period: Option 2

St. Joseph VA Clinic

Contract Period: Option 2

0.00

The contractor shall provide hazardous, non-hazardous and universal waste transportation, treatment and disposal services, lab pack services, emergency spill response services, highly hazardous chemical transportation and disposal services, waste drums and other consumable items and online web compliance / management services for the VA Northern Indiana Health Care Systems' campuses (Marion Campus, Fort Wayne, VA Medical Centers and Mishawaka Community Base Outpatient Clinic (CBOC)) for the period of October 2, 2020 through October 1, 2021 with four (4) additional one (1) year option periods as specified in the Performance Work Statement (PWS).

Contract Period: Option 3 POP Begin: 10-02-2023 POP End: 10-01-2024

Ft. Wayne Campus

Contract Period: Option 3

Ft. Wayne Campus

Contract Period: Option 3

Ft. Wayne Campus

Contract Period: Option 3

Ft. Wayne Campus

Contract Period: Option 3

Ft. Wayne Campus

Contract Period: Option 3

Ft. Wayne Campus

Contract Period: Option 3

Ft. Wayne Campus

Contract Period: Option 3

Ft. Wayne Campus

Contract Period: Option 3

Ft. Wayne Campus

Contract Period: Option 3

Ft. Wayne Campus

Contract Period: Option 3

Ft. Wayne Campus

Contract Period: Option 3

Ft. Wayne Campus

Contract Period: Option 3

Marion Campus

Contract Period: Option 3

Marion Campus

Contract Period: Option 3

Marion Waste

Contract Period: Option 3

Marion Campus

Contract Period: Option 3

Marion Campus

Contract Period: Option 3

Marion Campus

Contract Period: Option 3

Marion Campus

Contract Period: Option 3

Marion Campus

Contract Period: Option 3

Marion Campus

Contract Period: Option 3

Marion Campus

Contract Period: Option 3

Marion Campus

Contract Period: Option 3

St. Joseph VA Clinic

Contract Period: Option 3

St. Joseph VA Clinic

Contract Period: Option 3

St. Joseph VA Clinic

Contract Period: Option 3

St. Joseph VA Clinic

Contract Period: Option 3

St. Joseph VA Clinic

Contract Period: Option 3

St. Joseph VA Clinic

Contract Period: Option 3

St. Joseph VA Clinic

Contract Period: Option 3

St. Joseph VA Clinic

Contract Period: Option 3

St. Joseph VA Clinic

Contract Period: Option 3

St. Joseph VA Clinic

Contract Period: Option 3

0.00

The contractor shall provide hazardous, non-hazardous and universal waste transportation, treatment and disposal services, lab pack services, emergency spill response services, highly hazardous chemical transportation and disposal services, waste drums and other consumable items and online web compliance / management services for the VA Northern Indiana Health Care Systems' campuses (Marion Campus, Fort Wayne, VA Medical Centers and Mishawaka Community Base Outpatient Clinic (CBOC)) for the period of October 2, 2020 through October 1, 2021 with four (4) additional one (1) year option periods as specified in the Performance Work Statement (PWS).

Contract Period: Option 4 POP Begin: 10-02-2024 POP End: 10-01-2025

Ft. Wayne Campus

Contract Period: Option 4

Ft. Wayne Campus

Contract Period: Option 4

Ft. Wayne Campus

Contract Period: Option 4

Ft. Wayne Campus

Contract Period: Option 4

Ft. Wayne Campus

Contract Period: Option 4

Ft. Wayne Campus

Contract Period: Option 4

Ft. Wayne Campus

Contract Period: Option 4

Ft. Wayne Campus

Contract Period: Option 4

Ft. Wayne Campus

Contract Period: Option 4

Ft. Wayne Campus

Contract Period: Option 4

Ft. Wayne Campus

Contract Period: Option 4

Ft. Wayne Campus

Contract Period: Option 4

Marion Campus

Contract Period: Option 4

Marion Campus

Contract Period: Option 4

Marion Waste

Contract Period: Option 4

Marion Campus

Contract Period: Option 4

Marion Campus

Contract Period: Option 4

Marion Campus

Contract Period: Option 4

Marion Campus

Contract Period: Option 4

Marion Campus

Contract Period: Option 4

Marion Campus

Contract Period: Option 4

Marion Campus

Contract Period: Option 4

Marion Campus

Contract Period: Option 4

St. Joseph VA Clinic

Contract Period: Option 4

St. Joseph VA Clinic

Contract Period: Option 4

St. Joseph VA Clinic

Contract Period: Option 4

St. Joseph VA Clinic

Contract Period: Option 4

St. Joseph VA Clinic

Contract Period: Option 4

St. Joseph VA Clinic

Contract Period: Option 4

St. Joseph VA Clinic

Contract Period: Option 4

St. Joseph VA Clinic

Contract Period: Option 4

St. Joseph VA Clinic

Contract Period: Option 4

St. Joseph VA Clinic

Contract Period: Option 4

0.00

Base Year Total $_________________________ Option Year One (1) Total $_________________________ Option Year Two (2) Total $_________________________ Option Year Three (3) Total: $_________________________ Option Year Four (4) Total: $_________________________

Aggregate Total: $_________________________ (Base + All Options, If exercised)

36C25020Q0933

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B.3 STATEMENT OF WORK

Hazardous Waste Transportation, Treatment and Disposal VA Northern Indiana Health Care Systems

1.0 BACKGROUND

The contractor shall provide hazardous, non-hazardous and universal waste transportation, treatment and disposal services, lab pack services, emergency spill response services, highly hazardous chemical transportation and disposal services, waste drums and other consumable items and online web compliance / management services for VA Northern Indiana Health Care Systems (VANIHCS), Fort Wayne and Marion VA Medical Center campuses and St. Joseph Community VA Clinic. VANIHCS is currently a Small Quantity Generator (SQG) of hazardous waste.

This contract will not include the disposal of infectious, bio-hazardous or pathological waste unless it is mixed with Hazardous Waste.

Contractor shall be licensed to transport Hazardous Waste per EPA and DOT requirements – NO 3rd party agents or brokers will be considered.

2.0 SCOPE

The Department of Veterans Affairs, intends to award a Firm Fixed Price, Indefinite Quantity, Indefinite Delivery Service Contract to a qualified firm with the capability and capacity to provide hazardous, non-hazardous and universal waste transportation, treatment and disposal services, lab pack services, emergency spill response services, highly hazardous chemical transportation and disposal services, waste drums and other consumable items and online web compliance / management services in accordance with current federal, state and local regulations. Services shall include all labor, materials, tools, equipment, analysis, travel, transportation, documentation, waste treatment, disposal and support services required to categorize, package, transport, document and dispose of hazardous and universal wastes from VANIHCS facilities. See attachment A & B for the Off-Site Shipments recorded for fiscal year 2019.

The Contractor and the Contracting Officer Representative (COR) will arrange for routine (non-emergency) waste pickups for each facility based upon rate of generation. Based on historical data, VANIHCS has shipped hazardous waste monthly. The contractor shall possess the necessary technical expertise and resources required by this solicitation in order to be considered for contract award. Contractor shall have three (3) years’ experience working with healthcare and research laboratories.

The contractor shall provide all services necessary for the disposal of the hazardous waste listed in the schedule in accordance with all local, state, and federal Environmental Protection Agency (EPA) solid and hazardous waste laws and regulations, specifically RCRA, and all terms and conditions of this contract. These services shall include all necessary personnel, labor, transportation, packaging, inventory, detailed analysis (if required for disposal), equipment, and reports. All items listed in the schedule, regardless of their condition, are being discarded by the government and are considered to be waste (i.e. either hazardous, non-hazardous or universal). All work shall be in accordance with 40 CFR, Chapter 1, Subchapter I Solid Wastes (including Part 260-265).

DEPARTMENT OF TRANSPORTATION (DOT) REQUIREMENTS: Transportation shall be in accordance with DOT Hazardous Material Regulations 49 CFR 100-199.

3.0 TASKS

a. All hazardous and non-hazardous materials generated by VANIHCS shall be disposed of by the Contractor in accordance with current Federal, State and local guidelines governing regulated hazardous and non-hazardous chemical wastes.

(1) Packaging of chemical wastes shall be in the smallest container available for that waste stream. Smaller sizes shall be used for partial loads or to meet the disposal priorities or U.S. Department of Transportation (DOT) requirements.

(a.) Pharmacy will purchase containers for the pharmaceutical waste that comply with their policies and regulations. When a container is full and ready for pickup they will cover it with tamper evident tape before it leaves the pharmacy.

(2) Contractor shall dispose of hazardous waste in a manner that leaves no future expense potential to the VA or the federal government.

b. Chemicals shall be disposed of in the following preferred priority:

(1) Recycling of chemicals to another party for future use if economically feasible and practical.

(2) Treatment of the chemical waste (at a facility approved for such processing by an appropriate state or federal agency) in a manner that renders it no longer a hazardous waste as defined in the 40 CFR series.

(3) The long-term internment (burial) in a secure chemical landfill site approved for such by the appropriate state or federal agency.

c. For the purpose of this contract, disposal means either:

(1) The long-term internment (burial) in a facility approved for such by the appropriate state or federal agency; or,

(2) The processing of the waste (at a facility approved for such processing by the appropriate state or federal agency) in a manner that tenders it no longer a hazardous waste as defined in CFR 40, Parts 190 to 399. These processes would include (but are not limited to) chemical treatment, such as neutralization or detoxification; thermal treatment, such as incineration or pyrolysis; and recycling, reprocessing or recovery; or,

(3) Mere acceptance of the hazardous property at a properly permitted Treatment, Storage, Disposal, and Facility (TSDF) does not meet the definition of disposal under this contract; or,

(4) It is the contractor’s responsibility to obtain all necessary documentation to prove that the disposal of all items has been accomplished. This documentation shall be attached to the certificate of disposal and submitted with, or prior to, the invoices.

d. Any shipments outside of this country are prohibited under this contract (unless prior approval is received in writing from the COR).

f. All items collected by the contractor shall be segregated, packaged, and labeled by US DOT requirements. The contractor shall ensure all rules and regulations from US DOT are followed in the proper transport of waste materials.

g. Payment of services rendered under this contract will be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address specified by Contracting. Invoices shall reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals and any other data relevant for payment purposes.

h. The Government will not authorize payment until such time that the VA COR all properly executed and signed documentation.

4.0 MANIFESTS AND REPORTING REQUIREMENTS

a. A uniform hazardous waste manifest (i.e. EPA Form 8700-22) shall be completed by the contractor and furnished to the COR of the medical center when the waste is picked up for disposal. All waste picked up shall be listed on the manifest.

b. The contractor shall obtain and prepare all manifests. Manifests shall be reviewed and signed by the appropriate COR.

c. The contractor shall provide a copy of the results to the COR from any chemical testing or analysis done to allow compliance with EPA and DOT regulations.

d. Manifests shall be submitted in such a manner as to comply with the timeliness prescribed by state and EPA regulations.

e. Disposal of all hazardous waste items identified in this contract shall be completed within 35 calendar days after each removal. Completed copies of all manifests shall be furnished to the COR whose address appears on the manifest within 35 days of pickup of waste.

f. In addition to providing the manifests, the Contractor shall provide a properly executed and signed disposal certificate for each manifest to the COR within 45 calendar days of removal of waste from the facility. The disposal certificate shall clearly indicate that all waste has been properly disposed of and shall specify the site and date of disposal or incineration. Exceptions to this must be approved by the COR. This certificate shall be submitted with, or prior to, the invoices.

g. Online web compliance / management services: All manifests, waste profiles, waste generation data - including quantities of each item disposed, shipping information, data needed for completing annual / bi-annual EPA reports, invoices, certificates of destruction, certificates of receipt, and other data required for the proper execution of this contract shall be maintained by the contractor in an online web-site / database with the ability for the COR to export information from online web-site / database into Microsoft Excel and/or Microsoft Access. The contractor shall have staff available to COR that can assist in providing technical support (e.g. answering hazardous waste disposal questions, completing and/or providing assistance on waste profiles for VANIHCS waste processes, etc.).

h. The Contractor shall be required to comply with all Federal, State and local regulations, policies and procedures regarding tracking, recordkeeping, manifesting and documentation of all waste collected. The contractor shall be required to comply with all changes to such Federal, State and local regulations and procedures which occur during the term of this contract. The Contractor shall provide to the Government any additional certifications that may be required because of changes in such laws.

i. Prior to the removal and transport of hazardous, universal and non-hazardous chemical waste generated by the VA, the Contractor shall obtain approval and signature for each manifest generated from the COR or his/her designee verifying that the Contractor has accepted the waste and that the waste is properly shipped for treatment or disposal. Manifests not signed by the COR or his/her designee shall not be deemed valid.

5.0 CONTRACTOR FURNISHED MATERIALS AND EQUIPMENT:

a. GOVERNMENT EQUIPMENT: The Government will not furnish any equipment aside from the bins provided through Pharmacy in the performance of the contract. The contractor understands that any offers by Government personnel to use Government equipment for loading, processing and disposal of the property are unauthorized, and the contractor shall not accept such offers.

b. PACKAGING AND MARKING: The contractor shall provide necessary personnel and all required materials to inventory, classify, sample, manifest, package, mark, label, and load the waste for transport. The Contractor shall furnish all containers and packing material for lab packs. Classification shall include at a minimum the EPA and DOT identifications for each chemical. It is the responsibility of the contractor to ensure that the waste is properly classified. The contractor shall load barrels onto the transport vehicle. The final bolting of barrels shall be the contractor's responsibility. All contractor vehicles shall be placarded and equipped in accordance with DOT regulations of the applicable state and US DOT. Vehicles shall contain all emergency equipment required by DOT.

c. The Contractor shall ensure that vehicles used for transportation of hazardous materials are stocked with enough supplies to handle hazardous materials that require special packaging, spills, leaking drums or other conditions that could occur while performing a routine pick-up.

d. The Contractor shall supply replacement containers that meet all federal, state and local regulations for hazardous and universal waste streams (i.e. 5, 16, 30 and 55-gallon open head poly drums; 55-gallon metal closed head drums; 55-gallon metal open head drums; and other size drums as needed by the medical center).

e. The Contractor shall be responsible to package bulk wastes into the largest container feasible.

6.0 SAFETY & SECURITY

a. SAFETY REQUIRMENTS: The contractor shall perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, contractor personnel and equipment shall comply with all safety requirements set forth in applicable State, Federal, and local laws and regulations and shall further ensure that its agents and employees perform work in a safe manner. The contractor shall ensure that all personnel involved in handling and packaging hazardous waste be trained for the level of expertise required of the proper performance of the task and in the areas of chemical incompatibility, general first aid procedures, and spill. Contractor shall ensure that its employees use proper handling and personal protective equipment while collecting, transporting, and disposing of hazardous waste from VANIHCS. All contractor employees present at the work site shall be trained to use all protective equipment. The Contractor shall be responsible for properly containerizing all lab-packs and for assuming all safety measures to prevent harm or injury to VA patients, visitors, employees, contractor employees (example: PPE) and the environment (example: storm drain covers).

b. The VA reserves the right to inspect contractor facilities before approving its use or at any time during or after contract period while VA wastes are present.

c. SPILL RESPONSIBILITY: The contractor shall be solely responsible for any and all spills or leaks during the performance of the contract utilizing their own equipment. The contractor shall agree to clean up such spills or leaks to the satisfaction of the Government in a manner which satisfies the applicable state, federal and local laws and regulations, at no cost to the Government.

d. SPILL REPORTING REQUIRMENTS: The contractor shall be responsible for reporting by telephone (i.e. within 1 hour) to the COR all spills, regardless of quantity, and all personnel exposures and shall be followed up in writing no later than seven (7) days after the initial telephone report. If the COR is not available (765-674-3321 ext. 74244 office or 765-661-9818 cell) the contractor should report the spill to the VA Environmental Health & Safety Office (765-674-3321 ext. 73905 or 73914). Spills or leaks that occur during the transportation of the materials shall be reported to the medical center COR within (2) hours of the occurrence. If any spills occur during contract performance, these shall be briefly described in a summary of spills report and include the following information:

i. Item spilled (identification, quantity, and manifest numbers)

ii. Whether amount spilled is EPA/state reportable, and if reported, a copy of the report shall be provided to the COR;

iii. Exact location of spill;

iv. Containment procedures initiated;

v. Anticipated clean-up and disposal procedures;

vi. Disposal location of spill residue;

vii. If personal injury involved was assistance required;

viii. Names and telephone numbers of all state and federal officials contacted,

ix. Narrative summarizing all on-scene visits made by local, state, or federal officials.

7.0 PERFORMANCE

a. Place of Performance:

· Fort Wayne – in the pharmacy in a locked cabinet located on the first floor of the main hospital and in a secure storage shed near outbuilding #5.

Marion Campus, located at 1700 E. 38th St., Marion, IN 46953

· Hazardous, non-hazardous waste materials are stored in the following: Marion – in the pharmacy in a locked cabinet on the first floor of bldg. 138 and in a secure locker within bldg. 55 (near the medical centers outbuilding loading docks).

St. Joseph County VA Clinic, 1540 Trinity Pl, Mishawaka, IL 46545

· Mishawaka – in the pharmacy (located beside the Canteen) in a locked cabinet.

b. Period of Performance

(1) Hours of work for pickup of wastes (excluding emergency pick-up) are defined as 8:00 am to 4:30 pm, Monday through Friday, excluding Federal holidays.

(2) The ten (10) holidays observed by the Federal Government are: New Year's Day, Martin Luther King Junior's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day specifically declared by the President of the United States to be a national holiday.

c. Contractor Performance- The contractor shall:

Without additional cost to the Government, provide and maintain all licenses and permits for operational personnel, trailers, containers, vehicles and other resources required for proper removal of hazardous and non-hazardous chemical waste in accordance with all applicable Federal, State, Municipal, and local regulations, for example, (e.g. OSHA, EPA, MDRNE, 49 CFR (DOT). If appropriate licenses are not maintained in accordance with Federal and State requirements, the VA may terminate the contract effective upon discovery. The CO or his/ her designee reserves the right to stop work if the COR determines work is being done in an unsafe/unhealthy manner or that could harm the environment. VA will not incur additional costs if work is stopped for good cause.

8.0 AFFIRMATIVE PROCUREMENT

The contractor shall be required to have a written affirmative procurement program that requires preference for the following materials used at VA sites:

i. EPA designated items that are listed in EPA procurement guidelines at 40 CFR parts 247

ii. USDA designated items that are listed by USDA in the procurement guidelines found in 7 CFR parts 2902, Subpart B

iii. EPA designated items on EPA’s list at http://www.epa.gov/cpg/products/htm

9.0 INDEMNIFICATION

Upon receipt/removal of items from the Government installation, the contractor shall assume accountability, physical custody, and full responsibility for such items. The Government assumes no liability for any damage to any property belonging to the contractor, any person, or public property or for personal injuries, illness, disabilities or death to the contractor, contractor's employees, and any other person subject to the contractor's control of any other person, including members of the general public, arising from or incident to the processing, transporting, disposal, or any subsequent operation performed upon , exposure to or contact with any component, part, constituent or ingredient of this item, or substance or material whether intentional or accidental. The contractor agrees to hold the Government harmless and indemnify the Government for any and all costs, judgment, action, debt, liability costs and attorney's fees or any other requests for monies or any other type of relief arising form or incident to the processing, transporting and disposal of any subsequent operation performed upon, exposure to or contract with any component part, constituent or ingredient of this item, material or substance, whether intentional or accidental.

10.0 CONTRACTOR

Within 15 days of award, the contractor shall provide a list of names, titles, addresses, telephone numbers (including cellular), pager/beeper numbers, facsimile numbers and e-mail addresses of key managers, supervisors, customer service and field service personnel performing under this contract. Prior to commencement of work on this contract, the contractor shall provide the Contracting Officer Technical Representative the name and telephone number of a least one responsible individual who will respond to problems and/or emergencies on a 24-hour basis.

24 hour Spill Response Services - Contractor shall have the capability to provide 24 hour per day, seven (7) days per week of emergency response services for spills of hazardous materials and/or wastes, and universal wastes. The contractor shall respond within two (2) hours to spill incidents to conduct spill mitigation activities, neutralize spilled products, and provide expert advice concerning products and their potential impacts on people and the environment. Response shall include spill cleanup and the handling and disposing of products or product residuals generated as a result of a spill and to prepare required documentation on behalf of the facility. The contractor shall also possess the capability to respond within this two (2) hour on-site framework to assess any potentially unstable/reactive hazardous substance identified, and to affect on-site remote opening and stabilization as appropriate within 24 hours. This service will be provided on a 24-7 basis and must be provided on-site within 2 hours of after being notified by the medical centers point of contact. The contractor will be responsible for providing emergency first responder services in the event of a spill of hazardous materials/wastes, radiological wastes and universal wastes. This service must be available 24 hours per day, 7 days per week and be available with personnel on the scene within 2 hours. If Contractor fails to respond within two (2) hours, VA reserves the right to obtain the required service from another source capable of full performance of these contract requirements, and to charge the contractor with any excess cost which may result there from. The contractor shall be able to identify spilled product, conduct spill mitigation activities (e.g., containment, diversion from storm drains), neutralize spilled product, provide expert advice concerning products and their potential impacts, undertake spill cleanup activities, handle and dispose of spilled product and residuals, and prepare appropriate documentation on behalf of the facility. The contractor shall provide their spill procedures for integration into facility level SPCC or contingency plans. The contractor shall provide their billing procedure that would be used for spill and emergency response activity.

Transportation and Disposal of Highly Hazardous Chemicals – Contractor shall have the capability to provide services to safety prepare highly hazardous chemicals for transportation and disposal. Examples of highly hazardous chemicals: organic chemicals that form peroxides through exposure to air or light, hydrated picric acid or other tri-nitro and di-nitro compounds that become dry or become contaminated with metals that form explosive metal salts, sodium amide that reacts with air or moisture to forms superoxides (as evidenced by yellow or brown discoloration), certain alkyl nitrates (e.g. butyl nitrate or propyl nitrate) that become contaminated with nitrogen oxides and certain normally stable perchlorates (e.g. pyridium perchlorate or tetraethylammonium perchlorate) that become unstable at elevated temperatures.

Contractor must be able to respond and deploy appropriate resources (i.e. resources capable of neutralizing / stabilizing hazards to acceptable transportation levels according to DOT requirements) within 7 business days from notification from COR.

If Contractor fails to respond within 7 business days, VA reserves the right to obtain the required service from another source capable of full performance of these contract requirements, and to charge the contractor with any excess cost which may result there from.

Evaluation Factors and Requirements ALL of the following items must be submitted with your quote in order for your company to be considered for award. Award will be made to the company that offers the best value to the Government, considering past performance and price.

1) Contractor shall certify that it acknowledges the responsibility for acquisition or is in possession of all required business licenses and permits required by law. Provide a copy of the following:

a. The US EPA identification number(s) certificate for each business entity operated by the contractor that will provide service regarding any aspect of VANIHCS waste disposal program (e.g. TSDF, incinerator sites, etc.).

b. Proof of the liability insurance (all…