36C25019Q0920-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Crestron NVX Conference System 43219-1834 36C25019Q0920 06-19-2019 N 334220 Department of Veterans Affairs Columbus Chalmers P.

Wylie Ambulatory Care Center 420 North James Road Columbus OH 43219-1834 Percy E johnson percy.johnson2@va.gov

DEPARMENT OF VETERANS AFFAIRS

CHALMER P. WYLIE AMBULATORY CARE CENTER

420 N JAMES RD

COLUMBUS OH

43219

USA

WWW.VA.GOV

DEPARTMENT OF VETERANS AFFAIRS

percy.johnson2@va.gov

CONTRACTING OFFICER

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Department of Veterans Affairs, Network Contracting Office (NCO) 10, 2780 Airport Dr., Suite 340 Columbus OH 43219 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is an RFQ "request for quotations”. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334220, with a small business size standard of 1,000 employees.

The Chalmers P. Wylie Ambulatory Care Center, 420 N. James Rd, Columbus OH 43219 is seeking to purchase Audio and Video (see supply list below).

All interested companies shall provide quote for the following:

Supplies

LOCAL STOCK NUMBER: PN-LE801

LOCAL STOCK NUMBER: PN-LE701

LOCAL STOCK NUMBER: PN-LE601

LOCAL STOCK NUMBER: 24BK430H-B

LOCAL STOCK NUMBER: XTM1U

LOCAL STOCK NUMBER: LTM1U

LOCAL STOCK NUMBER: K2C22HB

LOCAL STOCK NUMBER: MINIDE4

LOCAL STOCK NUMBER: HDMI-1-R

LOCAL STOCK NUMBER: CX108V

LOCAL STOCK NUMBER: XPA 1002

LOCAL STOCK NUMBER: MXA910

LOCAL STOCK NUMBER: TESIRA FORTE DAN CI

LOCAL STOCK NUMBER: SM 26T

LOCAL STOCK NUMBER: HA8000 V2

LOCAL STOCK NUMBER: SRH840

LOCAL STOCK NUMBER: INDUST-WQ543057

LOCAL STOCK NUMBER: DN-500BD

LOCAL STOCK NUMBER: 60-1737-13

LOCAL STOCK NUMBER: 70-1192-01

LOCAL STOCK NUMBER: SG300-52MP-K9-NA

LOCAL STOCK NUMBER: DMF-CI8

LOCAL STOCK NUMBER: DM-NVX-350C

LOCAL STOCK NUMBER: DM-NVX-350

LOCAL STOCK NUMBER: HD-MD-300-C-E-B

LOCAL STOCK NUMBER: WPB 109

LOCAL STOCK NUMBER: HD-SCALER-VGA-E

LOCAL STOCK NUMBER: PRO3

LOCAL STOCK NUMBER: TSW-1060-B-S

LOCAL STOCK NUMBER: TSW-1060-TTK-B-S

LOCAL STOCK NUMBER: RMC3

LOCAL STOCK NUMBER: PWE-4803RU

LOCAL STOCK NUMBER: 999-5700-000

LOCAL STOCK NUMBER: LABOR

LOCAL STOCK NUMBER: SHIPPING

Services

1. PROGRAM REQUESTOR/MANAGER).

Name:

Section:

Fax Number:

E-Mail Address:

2. Contract Title. LRC Upgrade

3. Background. The Learning Resource Center is an environment designed to encourage creative interaction among program participants to stimulate thought about their given program subject and enhance process improvement and/or learning. Equipped with sophisticated technology, the environment encourages spontaneity and creativity between presenters and participants. The technology therefore must operate seamlessly to support the experience. Currently as it stands, the operating system of the LRC is over 10 years old and in need of basic updates. There is a national VA mandate that all polycom systems be upgraded to the Cisco SX80 system (this has already been provided by national office). With the Cisco system complete upgrade is required as current polycom system is analog, and Cisco SX80 is a digital system.

4. Scope.

Will need the vendor selected to complete a pre-design wiring diagram, order requested parts, install requested parts to work with the Cisco SX80, ensure that all parts are working and available for use at the completion of project. Selected Vendor is required to have experience with the United States Department of Veterans Affairs network and experience interfacing equipment with network. Selected Vendor must have or ability to obtain necessary security clearance to accomplishing necessary install of equipment. Vendor shall ensure that system is able to operate as separate teleconferencing units and or one large teleconference system. Large LRC room shall have (2)80-inch LED TVs on the front wall with (2) 60-inch LED on the side wall installed to be the digital monitors for the room. In the small LRC room there shall be one 70-inch LED installed to serve as the digital monitor for the small LRC. Each room shall be able to operate independently and as one unit. Each room shall be integrated to function with Cisco SX 80.

Vendor selected will turn over to Columbus VA ACC all codecs, wiring diagrams, and perinate information to the LRC Center Upgrade project.

5. Specific Tasks.

Generate a complete system design & wiring diagram for the Control Room (1A154-A), Large LRC Room (1A165-A), Small LRC Room (1A165-B). Design must be configured to work with the current VA teleconference bridge system and Cisco SX80 (already provided onsite by Veteran Administration). Specification listed below

Software compatibility

● TelePresence Software Version TC 7.1 or later

● Cisco Collaboration Endpoint Software 8.0 or later

Language support

● English, Arabic, Catalan, Czech, Danish, Dutch, Finnish, French, German, Hebrew, Hungarian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese-Brazilian, Russian, Simplified Chinese, Spanish, Swedish, Traditional Chinese, and Turkish; depends on software version

Bandwidth

● H.323/SIP up to 6 Mbps point-to-point

● Up to 10 Mbps total MultiSite bandwidth

Minimum bandwidth for resolution/frame rate (H.264)

● 720p30 from 768 kbps

● 720p60 from 1152 kbps

● 1080p30 from 1472 kbps

● 1080p60 from 2560 kbps

Firewall traversal

● Cisco TelePresence Expressway technology

● H.460.18 and H.460.19 firewall traversal

Video standards

● H.261, H.263, H.263+, H.264 and H.265 (SIP only for H.265)

Video features

● Advanced screen layouts

● Custom video layouts

● Local auto layout

● 1920 x 1080@60 and 59.94 Hz (1080p60)

● 1920 x 1080@50 Hz (1080p50)

● 1920 x 1080@30 and 29.97 Hz (1080p30)

● 1920 x 1080@25 Hz (1080p25)

● 1920 x 1080@24, and 23.97 Hz (1080p24)

● 1280 x 720@60, and 59.94 Hz (720p60)

● 1280 x 720@50 Hz (720p50)

● 720 x 480@60, and 59.94 Hz (480p60)

● 640 x 480@60 Hz (480p60)

● 1280 x 1024@60, and 75 Hz (SXGA)

● 1024 x 768@60, 70, 75, and 85 Hz (XGA)

● 800 x 600@56, 60, 72, 75, and 85 Hz (SVGA)

● 1680 x 1050@60 Hz (WSXGA+)

● 1440 X 900@60 Hz (WXGA+)

● 1280 x 768@60 Hz (WXGA)

● 1920 x 1200@60 Hz (WUXGA)3

● 1920 x 1200@50 Hz (WUXGA)3

One DVI-I Input; supported formats:

Analog (VGA or YPbPr):

● 1920 x 1080@60 Hz (1080p)

● 1280 x 720@60 Hz (720p)

● 1280 x 1024@60 and 75 Hz (SXGA)

● 1280 x 960@60 Hz

● 1024 x 768@60, 70, 75, and 85 Hz (XGA)

● 1680 x 1050@60 Hz (WSXGA+)

● 1440 x 900@60 Hz (WXGA+)

● 1280 x 800@60 Hz (WXGA)

● 1280 x 768@60 Hz (WXGA)

Digital (DVI-D):

● 1920 x 1080@60, 59.94 Hz (1080p60)

● 1920 x 1080@50 Hz (1080p50)

● 1920 x 1080@30, 29.97 Hz (1080p30)

● 1920 x 1080@25 Hz (1080p25)

● 1920 x 1080@24, 23.97 Hz (1080p24)

● 1280 x 720@60, 59.94 Hz (720p60)

● 1280 x 720@50 Hz (720p50)

● 720 x 480@60, 59.94 Hz (480p60)

● 640 x 480@60 Hz (480p60)

● 1280 x 1024@60, 75 Hz (SXGA)

● 1024 x 768@60, 70, 75, 85 Hz (XGA)

● 800 x 600@56, 60, 72, 75, 85 Hz (SVGA)

1680 x 1050@60 Hz (WSXGA+)

● 1440 X 900@60 Hz (WXGA+)

● 1280 x 768@60 Hz (WXGA)

● 1920 x 1200@60 Hz (WUXGA)3

● 1920 x 1200@50 Hz (WUXGA)3

One Composite/S-Video Input (BNC Connectors)

● PAL/NTSC

Extended Display Identification Data (EDID)

● 1920 x 1080@60 Hz (1080p60)

● 1920 x 1080@50 Hz (1080p50)

● 1280 x 720@60 Hz (720p60)

● 1280 x 720@50 Hz (720p50)

● 1920 x 1200@60 Hz (WUXGA)3

● 1920 x 1200@50 Hz (WUXGA)3

VESA Monitor Power Management Extended Display Identification Data (EDID)

Live video resolutions (encode and decode)

● 176 x 144@30 frames per second (fps) (QCIF)

● 352 x 288@30 fps (CIF)

● 512 x 288@30 fps (w288p)

● 576 x 448@30 fps (448p)

● 768 x 448@30 fps (w448p)

● 704 x 576@30 fps (4CIF)

● 1024 x 576@30 fps (w576p)

● 1280 x 720@30 fps (720p30)

● 1920 x 1080@30 fps (1080p30)

● 1920 x 1200@15fps (WUXGA)3

● 640 x 480@30 fps (VGA)

● 800 x 600@30 fps (SVGA)

● 1024 x 768@30 fps (XGA)

● 1280 x 1024@30 fps (SXGA)

● 1280 x 768@30 fps (WXGA)

● 1440 x 900@30 fps (WXGA+)

● 1680 x 1050@30 fps (WSXGA+)

● 1920 x 1200@15fps (WUXGA)

● 512 x 288@60 fps (w288p60)

● 768 x 448@60 fps (w448p60)

● 1024 x 576@60 fps (w576p60)

● 1280 x 720@60 fps (720p60)

● 1920 x 1080@60 fps (1080p60)

Audio standards

● G.711, G.722, G.722.1, G.728, G.729AB, 64 kbps and 128 kbps MPEG4 AAC-LD mono and stereo, OPUS

Audio features

● CD-quality 20 kHz mono and stereo

● Eight separate acoustic echo cancellers

● Eight-port audio mixer

● Eight assignable equalizers

● Automatic Gain Control (AGC)

● Automatic noise reduction

● Active lip synchronization

Audio inputs (fifteen inputs)

● Eight microphones, 48V phantom powered, Euroblock connector, each with separate echo cancellers and noise reduction; all microphones can be set for balanced line level

● Four balanced line level inputs, Euroblock connector

● Three HDMI, digital: stereo PC/DVD input

Audio outputs (eight outputs)

● Six balanced line level outputs, Euroblock connector

● Two HDMI outputs

Dual stream

● H.239 (H.323) dual stream

● BFCP (SIP) dual stream

● Support for resolutions up to 1080p30, and independent of main stream resolution

Multipoint support

● Five way embedded SIP/H.323 multipoint (reference MultiSite)

● Cisco ad-hoc conferencing (requires CUCM, Cisco TelePresence Server and Conductor)

● Cisco Conferencing Active Control

● Switched Conferencing (SVC)3

MultiSite features (embedded multipoint)

● Five-way 720p30, three way and four-way 1080p30 MultiSite

● Full individual audio and video transcoding

● Individual layouts in MultiSite continuous presence

● H.323/SIP/VoIP in the same conference

● Support for Presentation (H.239/BFCP) from any participant at resolutions up to 1080p15

● Best Impression (Automatic continuous presence layouts)

● H.264, encryption, and dual stream from any site

● Additional telephone call (no license required)

● IP downspeeding

● Dial in and dial out

● Conference rates up to 10 Mbps

Protocols

● H.323

● SIP

● Dual call stack support (SIP and H.323)

● ISDN (requires Cisco TelePresence ISDN Link)

Embedded encryption

● H.323/SIP point-to-point

● Standards-based: H.235 v3 and Advanced Encryption Standard (AES)

● Automatic key generation and exchange

● Supported in dual stream

IP network features

● DNS lookup for service configuration

● Differentiated Services (QoS)

● IP adaptive bandwidth management (including flow control)

● Auto gatekeeper discovery

● Dynamic playout and lip-sync buffering

● H.245 DTMF tones in H.323

● Date and Time support via NTP

● Packet Loss based downspeeding

● URI Dialing

● TCP/IP

● DHCP

● 802.1x Network authentication

● 802.1Q Virtual LAN

● 802.1p (QoS and class of service [CoS])

● ClearPath

● RFC 4733 DTMF tones in SIP

Cisco Unified Communications Manager (requires Cisco Unified Communications Manager Version 8.6 or later)

● Native registration with Cisco Unified Communications Manager

● Basic Cisco Unified Communication Manager provisioning

● Firmware upgrade from Cisco Unified Communications Manager

● Cisco Discovery Protocol and DHCP option 150 support

● Basic telephony features such as hold, resume, transfer, and corporate directory lookup

IPv6 network support

● Single call stack support for both H323 and SIP

● Dual-stack IPv4 and IPv6 for DHCP, Secure Shell (SSH), HTTP, Secure HTTP (HTTPS), DNS, and Differentiated Services (DiffServ)

● Support for both static and autoconfiguration (stateless address auto configuration)

Security features

● Management through HTTPS and SSH

● IP administration password

● Menu administration password

● Disable IP services

● Network settings protection

Network interfaces

● One LAN/Ethernet (RJ-45) 10/100/1000 Mbit

● Two LAN/Ethernet (RJ-45) interfaces to be used for the Cisco TelePresence Peripherals

Other interfaces

● Two USB hosts for future usage

● GPIO

System management

● Support for Cisco TelePresence Management Suite (TMS)

● Management via embedded Telnet, SSH, XML, and SOAP

● Full application programming interface (APIs)

● Remote software upload via web server, SCP, HTTP, and HTTPS

● One RS-232 for local control and diagnostics

● Support for Cisco TelePresence Touch 10

Directory services

● Support for local directories (My Contacts)

● Corporate directory (through CUCM and Cisco TMS)

● Server directory supporting LDAP and H.350 (requires Cisco TelePresence Management Suite)

● Call History with received, placed and missed calls with date and time

Power

● Auto-sensing power supply

● 100-120/200-240 VAC, 50/60 Hz

● 170 watt maximum for codec and main camera

Operating temperature and humidity

● 0 to 40° (32 to 104° F) ambient temperature

● 10 to 90% relative humidity (RH)

Storage and transport temperature

● -20° C to 60° C (-4° F to 140° F) at RH 10-90% (non-condensing)

Dimensions

● Length: 17.4 in. (44.2 cm)

● Height: 1.7 in (4.4 cm)

● Depth: 12.2 in. (30.98 cm)

● Weight: 8.05 lbs. (3.65 kg)

Regulatory Compliance

● Directive 2006/95/EC (Low Voltage Directive) - Standard EN 60950-1

● Directive 2004/108/EC (EMC Directive) - Standard EN 55022, Class A - Standard EN 55024 - Standard EN 61000-3-2/-3-3

● Approved according to UL 60950-1 and CAN/CSA-C22.2 No. 60950-1

● Complies with FCC CFR 47 15B, Class A

All designs to be turned over to the Columbus VA ACC.

5.1 Task 1 - Enterprise Management Controls.

Within 30 days of contract award, Vendor generate completed wiring diagram / layout for teleconference system consisting of, national VA Teleconference Bridge, Cisco SX80, and specified equipment (listed below) to form the completed teleconference system.

80" LED HDTV,1080p,120HZ,240Aquomotion, WiFi, Smart,3-HDMI,1-USB, MHL, RS-232

70"LED HDTV,1080p thin profile with tuner and RS232C, 3HDMI inputs

60" COMMERCIAL LCD TV

LCD Display - 23.8 Inch - 1920 x 1080 - 50cd/m2(Typ.) cd/m2(Min.) - 1000:1(Typ.) - 5 Ms - 0.2745 Mm - D-SUB, HDMI

CHIEF XLARGE TILT WALL MO

CHIEF Large Fusion Micro-Adjustable Tilt Wall Mount

Kontour™ K2C Articulating Column Mount, Dual Monitor Array

Four HDMI (with HDCP), DVI, VGA, YPbPr, CVBS inputs compact Multiviewer with DVI/HDMI output. 1/2 RU. Adjustable windows size and full screen capability. Built-in output extender over CAT 6. Optional redundant power supply. IP, RS232 and GPI interfaces for configuration and control.

HDMI Receiver over CAT 5e/6 up to 115 feet (35 meters) at 1920x1080p. Built-in EQ for image quality adjustment. HDMI 1.3 compliant

8-channel, 100w/per channel amplifier

Two Channel Low Impedance Amplifier - 60 Watts Per Channel @ 8 Ohms

Ceiling Array Microphone with 8 Configurable Separate Pick-Up Patterns.

Fixed I/O server with 12 analog inputs, 8 analog outputs, channels configurable USB audio, Acoustic EchoCancellation (AEC) technology (all 12 inputs), and 32 x 32channels of Dante™

SpeedMount Two-Way Surface Mount Speakers with 6.5" Woofer 70v Tap Black (Pair)

Behringer 8-Channel High-Power Headphones Mixing and Distribution Amplifier

Professional Monitoring Headphone

Headphone Connection Plate - 1 Gang Black 3.5mm with 6" pigtail

Player, DVD Blu-Ray with RS232

2-WAY BI-AMPLIFIED SOUND BAR - 8 INCH WIRELESSSUBWOOFER - DOLBY AUDIO DECODING - OPTICAL &ANALOG AUDIO INPUTS - HDMI 2.0 - BLUETOOTH -REMOTE CONTROL

Cisco Small Business SG300-52P 52-Port Gigabit Ethernet Switch

DigitalMedia™ Card Chassis for DM-NVX-C & DMCF, 8 Slots

DigitalMedia™ 4K60 4:4:4 HDR Network AV Encoder/Decoder Card

DigitalMedia™ 4K60 4:4:4 HDR Network AV Encoder/Decoder

HD Scaling Auto-Switcher & Extender 300, Black. VGA HDMI Audio Wall Plate plus Receiver

60-1371-21 One-Gang WPB - Wallplate for HD-VGA White

High Definition Video Scaler, VGA In, HDMI Out

3-Series Control System®

10.1 Touch Screen, Black Smooth

Tabletop Kit for TSW-1060, Black Smooth

3-SERIES ROOM MEDIA CONTROLLER

CRESTRON PoE INJECTOR

PRECISION CAMERA CONTROLLER SYSTEM

5.2 Task 1.

Provide completed diagram to Chalmers P. Wylie Ambulatory Care Clinic, Medical Media Specialist.

5.3 Task 1.

Order requested equipment and parts as outlined in request.

5.4 Task 1.

Deliver all requested equipment to Chalmers P. Wylie Ambulatory Care Clinic 420 North James Rd. Columbus, Ohio 43219

5.5 Task 1.

Selected Vendor to work with Medical Media / Chief of Education to set install date for equipment.

5.6 Task 1.

Selected Vendor to install all purchased equipment.

5.7 Task 1.

Vendor to ensure that all equipment features are functioning before the final contact sign off.

6. Performance Monitoring Medical Media Specialist or Chief of Education will work with assigned COR to ensure that monitoring of selected vendor will occur on daily basis to ensure that project is moving forward. Any and all problems will be discussed with the COR and Vendor to ensure resolution.

7. Delivery Schedule.

* Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer shall be Emailed.

The delivery/task order period of performance is a onetime order.

Place of Performance

420 N. James Rd, Columbus OH

Award shall be made to the offeror, whose quote offers the best value to the government, considering technical capability, past performance, and price.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” OCT 2018

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” OCT 2018

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” OCT 2018 FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” MAY 2019 The following subparagraphs of FAR 52.212-5 are applicable:

CONTRACT CLAUSES

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION) VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT—COMMERCIAL ITEMS (JAN 2019)

SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (OCT 2018)

EVALUATION CRITERIA/ SUBMISSION OF OFFER:

Evaluation Process: Any award resulting from this solicitation will be completed using the procedures under FAR 13. Offerors will be evaluated utilizing Best Value Determination to the Government. To be considered technically acceptable, offers must be determined by the Government to fully meet or exceed all salient characteristics specified in this solicitation on a pass-fail basis.

Quotes must be good for 45 calendar days after close of this combined synopsis solicitation.

Quotes shall be sent by email only to: percy.johnson2@va.gov no later than Wednesday, 12 June 2019, at 10:00APM EST. Telephone inquiries will not be accepted. Questions pertaining to this solicitation shall be sent by email only to: percy.johnson2@va.gov no later than Friday, 14 June 2019, at 1:00PM EST. No late submissions will be accepted.

Set-Aside Requirement: Only verified SDVOSB firms are eligible to submit an offer or receive an award of a VA contract that is set-aside for SDVOSBs in accordance with VAAR Part 819. A non-verified vendor that submits a quote should be rejected as non-responsive or technically unacceptable as listing in VIP is not self-correctable as a minor informality as, for example, a listing in SAM. All other purported SDVOSBs must apply for and receive verified status in accordance with 38 CFR Part 74 and be listed in VIP prior to submitting a quote on an acquisition conducted in accordance with VAAR Part 819. The VIP database will be checked both upon receipt of an offer and prior to award.