36C25019Q0803-001.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 4 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID : 36C250-19-AP-3184

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Network Contracting Office 10 (NCO

10 ) Louis Stokes Cleveland VA Medical Center 2237: 541-19-3-2921-0352

2. Nature and/or Description of the Action Being Processed:

Bilateral KINARM electrophysiology rig is to extending our current needs in the human stroke and PD work. The TDT System-specifically the 128-channel evoked potential &EEG workstation with stimulation capabilities provide a higher sampling rate that will allow more effective capabilities with our stimulation artifact and allows for real-time/closed-loop processing.

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for Bilateral KINARM electrophysiology rig in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

KINARM Exoskeleton Lab 1EA Two Human KINARM Exoskeleton Robots of NEW under-the-shoulder design Subject Harness 1 EA KINARM Gaze-Tracker: KEX 1 EA DEXTERIT-E software 1 EA 16 Channel DAQ 1 EA KST & Dexterit-E support 1 EA KINARM Standart Test 1 EA Dexterit-E Annual Subcription 1 EA Estimated Delivery 30 DAYS ARO (Agency need date is 6 May 2019) Estimated Value not to Exceed $300,000.00

4. Statutory Authority Permitting Other than Full and Open Competition:

FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The KINARM Exoskeleton Lab labs monitor and manipulate the upper limb and provide a broad range of hand and joint-based kinesiological. It is unilateral, secondary encoders for higher resolution position feedback to

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Revision 08 Date: 04/18/2018 increase the effective stiffness of the system; and integrated gaze-tracking for eye-hand coordination studies. It has a 2-dimensional paradigm in which the workspace is restricted to a single plane. The 2-dimensional paradigm represented the optimal balance between behavior complexity and measurement simplicity. It also has the virtual/augmented reality systems allow visual information to be presented in the plane of the workspace. Aligning the visual and mechanical environments in this manner takes advantage of the natural coupling that exists between the visual and proprioceptive systems. KINARM Lab operates and controlled with Dexterit- E software. It allows users to rapidly implement their research protocol without having to be professional programmers. Dexterit-E is a behavior control and data acquisition software that operates KINARM labs. Dexterit-E calibrates the KINARM Lab. It starts collecting data immediately with KINARM Standard Test. Creates novel behavior protocols using high level graphical programming tools. It runs numerous variations of Task Protocols for Custom Tasks by simply editing parameter values in parameter table. No programming or recompiling of a custom task program is required. Montiors subject movement and visual stimuli in the operator screen. Views 2-D traces of hand trajectories as the task progresses. Ensure safety of the subject by stopping the task in Dexterit-E or hitting the Emergency Stop button. Generate reports of KINARM standard tests. Seamlessly move to Dexterit-E Explorer to view collected data on a trial-by-trial basis. Export data for post experimental data analysis in MATLAB.

BKIN Technologies is transforming the assessment of brain injuries by putting cutting-edge robotics technology into the hands of neuroscientists and clinician-scientists around the world. The KINARM Labs give a window on brain function that is objective and quantitative-allowing them to study, with exquisite precision, the sensory, motor and cognitive impact of a wide range of brain injuries and diseases, such as: stroke, cardiac arrest, transient ischemic attack, traumatic brain injury, and Parkinson’s disease.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Product catalogs online of open market products, GSA, NAC, the National Strategic Sourcing Sharepoint, and Vetbiz were reviewed. Product research determined that there were no other manufacturer or distributor can currently meet the government needs. In addition the research personnel queried Website of potential providers and consulted technical experts in this field.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated cost to the Government is in line with the IGE and market research.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Product catalogs online of open market products, GSA, NAC, the National Strategic Sourcing Sharepoint, and Vetbiz were reviewed. Product research determined that there were no other manufacturer or distributor can currently meet the government needs. In addition the research personnel queried Website of potential providers and consulted technical experts in this field.

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Revision 08 Date: 04/18/2018

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

BKIN Technologies Ltd.

140 Railway St., Kingston, ON, K7K 2L9 CANADA

TF: 1-888-533-4393

PH: 1-613-507-4393

E: sales@bkintechnologies.com www.bkintechnologies.com

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

The contracting office along with the medical facility will continue to conduct market research to determine if any new equipment, distributors, or competitors enter the market.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Shantay Hill Date Program Analyst FES Center/Research/ Louis Stokes Cleveland VA Medical Center

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Christopher A. Callihan Contracting Officer Network Contracting Office 10 http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx

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Revision 08 Date: 04/18/2018

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Adam P. Weber Branch Chief – SUPPLY TEAM #1 (OHIO)

Network Contracting Officer 10 (Indiana, Ohio & Michigan)