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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010

COOK/SERVE POD TRAY ASSEMBLY SYSTEM

49037 36C25019Q0459 03-29-2019 N 333318 Department of Veteran Affairs Network Contracting Office 5500 Armstrong Rd.

Battle Creek MI 49037 Jeffrey P. Rozema Contracting Officer jeffrey.rozema@va.gov VA Ann Arbor Healthcare System Food & Nutrition Services 2215 Fuller Road Ann Arbor, MI 48105 www.va.gov Agency Homepage jeffrey.rozema@va.gov Contracting Officer

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Battle Creek VA Medical Center, 5500 Armstrong Road, Battle Creek, MI 49037.

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a "request for quotations (RFQ),". The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333318, with a small business size standard of 1,000 employees.

The Department of Veterans Affairs, Network Contracting Office 10 is seeking to purchase a Cook/Serve Pod Tray Assembly System for Food & Nutrition Services at the Ann Arbor VA. Equipment to be delivered and installed FOB destination 120 days ARO to the VA Ann Arbor Healthcare System, 2215 Fuller Road, Ann Arbor, MI 48105.

Refer to the Scope of Work and Salient Characteristics documents for the specific requirements.

All items shall be new; refurbished/used/gray market items are not acceptable.

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

Award shall be made to the vendor whose quotation represents the best value to the Government using Lowest Price, Technically Acceptable (LPTA) criteria.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” with the following addenda: 52.204-16, 52.211-6.

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” with the following addenda: FAR 52.204-18, and 52.232-40; VAAR 852.203-70, 852.219-10, 852.232-72, and 852.246-71.

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items”. The following FAR clauses identified at paragraph b of FAR 52.212-5 are considered checked and are applicable to this acquisition: 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33.

The Defense Priorities and Allocations System (DPAS) is not applicable.

This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

All contractors must be registered with the System for Award Management (SAM) at https://www.sam.gov.

Any contractor that believes they are capable and desires to claim preference for veteran owned small business status must be registered with the Vendor Information Pages (VIP) at https://www.vip.vetbiz.va.gov as an SDVOSB.

Submission shall be received not later than Friday, March 29, 2019 by 4:00 PM ET by email at jeffrey.rozema@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Jeffrey Rozema, at jeffrey.rozema@va.gov.

Point of Contact Point of contact for this solicitation is Jeffrey Rozema, Contracting Officer, email: jeffrey.rozema@va.gov.

Scope of Work Cook/Serve Pod Tray Assembly System Overview:

The Ann Arbor VA serves meals that are prepared and served on site to hospitalized Veterans. This area must have adequate food prep, refrigeration, tray assembly, holding and cleaning equipment to provide safe and wholesome food to Veterans. New equipment needed to convert the operation from cook-chill to cook-serve. This style of cooking will provide fresher, better quality food with a safer product that enters the danger zone less frequently than with our current cook-chill system. With cook-chill patient preferences typically take 1-2 meals before they take effect since the meals are plated the day before. With cook-serve the preferences will take place immediately because food and trays are assembled right before meal service which could potentially lead to a higher patient satisfaction score. Transitioning to a cook-serve operation will allow NFS to implement a hybrid version of room service which will offer patients the opportunity to actively participate in their own meal selection via EVIDEON bedside connect thus improving patient centered care.

General Requirements:

1. The contractor shall provide tools, equipment, and transportation necessary to accomplish the deliverables including installation described in this statement of work (SOW), except as may otherwise be specified.

2. Kitchen space is limited due to space allocation and layout. Vendor shall be responsible for ensuring that proposed equipment will fit within the allocated space, and the new equipment will function with existing equipment to remain. Vendors may desire to conduct a site visit prior to submission of quotes. All site visit requests shall be coordinated through the Contracting Officer.

3. The vendor shall provide training on the Pod Tray Assembly System equipment including use, care, cleaning, maintenance, employee efficiency, and layout and design. Training dates/times shall be coordinated with the Ann Arbor VA customer POC.

4. The vendor will preferably provide a trade in value for the following existing equipment: 10 Burlodge retherm carts, 10 dollyflex carts, lowerator, and 2 cold food counters. Even if no trade-in credit is offered, vendor shall remove and dispose of these pieces of equipment.

5. All work shall be performed Monday through Friday 7:00 AM to 6:00 PM (normal kitchen hours). Contractor may work outside normal kitchen hours by arrangement with the Contracting Officer (CO) or designated Ann Arbor VA customer POC if such services are provided without additional charge to the Government.

6. Delivery dates for the equipment will be mutually agreed upon by the vendor and Ann Arbor VA customer POC at least 4 weeks prior to delivery to allow for proper planning and coordination.

Required Equipment:

All equipment shall be Aladdin Temp-Rite brand-name or equal. Line item pricing shall be inclusive of any shipping costs. Additional line items may be added for installation and training if priced separately.

Heat on Demand Advantage Activator, 208 volt

LOCAL STOCK NUMBER: 11041

Heat on Demand Advantage Pellet Base, Bronze

LOCAL STOCK NUMBER: 12707

Allure Dome, Bronze

LOCAL STOCK NUMBER: 12796

Heat on Demand Activator Table w/casters

LOCAL STOCK NUMBER: 99878

Heat on Demand Activator Side Table w/casters

LOCAL STOCK NUMBER: 11097

Convected Air Dish Heater, 9 inch, 3 tubes, 208 volt (180 9" China Dish capacity)

LOCAL STOCK NUMBER: 92384

Hot Food Counter, 5 Well 74" Length

LOCAL STOCK NUMBER: 93475

Work Shelf for Hot Food Counter

LOCAL STOCK NUMBER: 97931

Over Shelf for Hot Food Counter

LOCAL STOCK NUMBER: 97936

Heat on Demand Base Storage/Transport Rack, S/S, Capacity 104 Bases

LOCAL STOCK NUMBER: 93044

Air Curtain Refrigerator, Stainless Steel Door, Left Hinge

LOCAL STOCK NUMBER: 12768

Air Curtain Refrigerator, Stainless Steel Door, Right Hinge

LOCAL STOCK NUMBER: 12545

Tray Assembly Table, Stainless Steel, 60" x 24", with sloped overshelf, 18 ga. S/S undershelf

LOCAL STOCK NUMBER: 11885

Essence Entree Dome Storage Rack (Capacity 112, also used for Allure Domes)

LOCAL STOCK NUMBER: 12737

Tray Dispenser, Single Tube (for use with 36 On Trays/125 Cafeteria Trays/60 Room Service Trays)

LOCAL STOCK NUMBER: 99573

SC Cart, 24 Tray SL, 4.5" Tray Spacing, 5" Casters

LOCAL STOCK NUMBER: 13606

Allure 8 oz. Mug, Bronze

LOCAL STOCK NUMBER: 12704

Allure 8 oz. Mug, Bronze

Allure 8 oz. Round Soup Bowl, Bronze

LOCAL STOCK NUMBER: 12705

Allure 8 oz. Mug, Bronze

Allure Insulated Soup Dome, Bronze

LOCAL STOCK NUMBER: 12709

China 5 1/2" Bread Plate, Bright White

LOCAL STOCK NUMBER: 98483

China 4 3/4" Fruit Dish, Bright White

LOCAL STOCK NUMBER: 98484

2 Year HOD Advantage Extended Parts and Labor Warranty

LOCAL STOCK NUMBER: 12712

Dimensions, 12oz Tumbler, Ergo, Clear (uses B42, B44 and B46 lids)

LOCAL STOCK NUMBER: 98781

Dimensions, 12oz Tumbler, Ergo, Clear (uses B38A lid)

LOCAL STOCK NUMBER: 98780

Allure 8 oz. Mug, Sea Mist

LOCAL STOCK NUMBER: 12147

China 9" Round Entrée Dish, Bright White, Narrow Rim

LOCAL STOCK NUMBER: 13320

China 6 oz. Casserole Dish, Bright White

LOCAL STOCK NUMBER: 98485

China 8 oz. Casserole Dish, Bright White

LOCAL STOCK NUMBER: 12589

China 5 oz Fluted Ramekin, Bright White

LOCAL STOCK NUMBER: 99854

VA Ann Arbor Healthcare System Food & Nutrition Services Cook/Serve Pod Tray Assembly System

The Pod Tray Assembly System must meet the following specs (salient characteristics):

These pieces of equipment work synergistically together and should not be piecemealed. The bases, domes, lids, china, mugs, ramekins, casserole dishes and tumblers should all be purchased from the same vendor to ensure that they work with the equipment, fit on the tray and within the tray delivery carts.

Heat on Demand Advantage Activator (Induction Heater):

· 9” base to accommodate 9” dishware and domes

· Durable high impact/high temperature plastic

· Base is safe to handle on edge and bottom without gloves or base lifter, heats only base-not side walls.

· Active heat source located inside the bottom of the base

· Insulation around enclosed heat source keeps heat within the base

· Extends holding time of food because of thermal efficient design

· No underliner required, fewer components to clean and maintain

· Keeps food 140 degrees or above for one hour

· Energy efficient

· Consistent heating of each base

· Digital LED display

· Audible alert when base is ready

· 12 second or less activation cycle

· 208 VAC

· 60 Hz, 23.5 amps Base Storage/Transfer Rack:

· Stainless Steel Construction for easy cleaning

· Must fit Allure style Bases/Domes

· 4 chrome plated wire racks for storage

· 104 base capacity, 26 per rack

· Lightweight for ease of transporting

· 2 locking casters and 2 swivel casters

· Durable, easy to clean

· UL Sanitation listed Convected Air Dish Heaters:

· Durable and attractive stainless steel cabinet

· Convected air heating system

· Temperature controlled

· Self-leveling mechanisms

· Fully insulated heated compartment with seal

· Convenient push/pull handle

· Corner bumpers

· Four swivel 5” casters, at least two with breaks

· Eight-foot long, grounded electrical supply cord and plug

· Designed to fit a 9” china plate Air Curtain Refrigerators (2 requested):

· Holds at least 10 standard 18”x 26” or 20 14”x 18” sheet pans.

· Air curtain refrigerator with door open design with magnetic catch. Air ducts on both sides of the interior and top of cabinet, strategically placed air flow perforations that create the air curtain. Multi directional air flow across the cabinet.

· Ability to maintain average food temperature of 41F or lower for 90 minutes with door open.

· Pre-chill cycle available

· Bottom mount condensing unit.

· Automatic condensate evaporator

· User friendly controller- adjustable with exterior digital thermometer.

· Automatic and manual defrost cycle

· Field reversible door: One right hinged, the other refrigerator left hinged needed.

· Easy to clean: removable tray slides and interior panels for cleaning.

Activator Table with side table:

· Stainless Steel Construction

· Mobile with casters, 2 with breaks

· Same manufacturer as the activator for proper fit

· Vented surface for proper air flow to prevent activator from overheating

· Undershelf for storage

· Same height as trayline table

· Side table with casters needed for holding bases (2 stacks). Ability to attach to either side of activator table with bolts Self-Leveling Tray Dispenser (2 requested):

· Counter height

· Self-leveling

· Stainless Steel sides and frame

· Swivel casters with 2 locking brakes

· Four corner bumpers

· Capacity for at least 60 room service trays each

· Must fit a tray of: 15”x20” Hot Food Counters:

· 5 well straight configuration

· Optional work shelf

· Three heating methods: Dry, Steam, hot water heating

· 14-gauge stainless steel construction

· Under storage

· Each well to fit one full size, two half size or three third size standard steam table pans. Accommodate up to 6-inch deep pans

· 4 swivel casters with brakes

· Sealed wells with Individual drains for easy cleaning

· All switches and controls are fully accessible

· Each food well is thermostatically controlled with 208V heat source Tray Assembly and Work Tables:

· 14-gauge stainless steel countertop

· Stainless steel lower shelf for extra storage space

· Table dimension: 60”x24”

· Sloped overshelf with three-sided welded shelf retainer to hold supplies/containers in place.

· Adjustable bullet type feet for easy leveling Stainless Steel Tray Carts (20 requested):

· Stainless Steel

· Lightweight, Ergonomic design

· Welded Stainless Steel tube framing

· Beverage Caddy capability preferred

· Non-marking corner bumpers to protect walls and surfaces

· Magnetic catches to hold doors tightly against the cart to reduce vibration noise

· Four caster wheels, two fixed and two swivel with brakes

· Easy removable tray ladders for cleaning

· 4.5” tray spacing

· Holding at least 24 trays per cart

· Adjustable tray ladders or must fit a room service style tray with 15”x20” dimensions

· Floor drain with metal stopper

· Two door pass-through design (doors must open on both sides of cart)

· Top rail

China Requirements:

· 9-inch china plate

· 9-inch plate to ensure it fits in the base

· narrow rim

· 264 EA

· Bright White china preferred

· 6 oz casserole dish

· 180 EA

· Bright White preferred

· 8 oz casserole dish

· 252 EA

· Bright White preferred

· 5 oz Ramekin

· 180 EA

· Bright White preferred

· 4 ¾ Fruit Dish

· 252 EA

· Bright White preferred

· 6 oz tumblers

· 240 EA

· Clear, Plastic

· 8 oz tumblers

· 240 EA

· Clear, plastic

· Bread Plate - 5 ½ inch

· 252 EA

· Bright White preferred Additional Trayline Components:

· Soup Bowl

· 8 oz Bowl

· Hard plastic, insulated bowl

· Bronze Color

· 144 EA

· Soup Dome

· Hard Plastic insulated

· 144 EA

· Bronze Color

· Entrée Domes

· 9” insulated dome made of hard plastic

· Allure Style

· Bronze Color

· 252 EA

· Entrée Bases

· Heat on Demand Pellet base

· Must maintain (heat) at least a 50-minute hold time

· Bronze Color

· Must accommodate a 9-inch entrée plate

· 252 EA

· 8 oz mug, reusable, insulated - hard plastic - 2 colors preferred

· 288 EA Bronze

· 48 EA Sea mist